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16 results for Office Assistant in Manteca, CA

Office Assistant

Walnut Creek, CA
onsite
Temporary / Contract
22 - 23 USD / Hourly
Robert Half's client in the professional services industry is seeking a reliable, detail-oriented Office Assistant to join their team on a contract-to-permanent basis in Walnut Creek, California. This is a great opportunity to step into a professional office environment, build long-term stability, and work alongside a team that values accuracy, organization, and client trust. This position is 100% onsite. In this Office Assistant role, you’ll be a key point of support for daily operations—helping ensure the office runs smoothly and clients feel welcomed and well supported. What You’ll Do:<ul><li>Be the friendly first point of contact, welcoming clients and creating a positive, polished experience</li><li>Manage incoming and outgoing mail, including sorting, distributing, and preparing bulk mailings</li><li>Keep records organized through filing, scanning, and document management</li><li>Answer and route incoming phone calls with professionalism and discretion</li><li>Maintain office mailboxes and ensure correspondence is handled promptly</li><li>Provide general administrative and clerical support that keeps the team efficient</li></ul>Why This Opportunity Stands Out:<ul><li>Contract-to-permanent pathway with potential for long-term placement</li><li>Work in a stable, professional fiduciary environment</li><li>Gain experience supporting meaningful client services</li><li>Collaborative team with clear processes and expectations</li><li>Ideal for someone who enjoys structure, organization, and being trusted with important details</li></ul>If you’re dependable, organized, and looking for an Office Assistant role that can grow into something more permanent, this could be a great next step.
2026-04-24T00:00:00Z

Administrative Assistant

Stockton, CA
onsite
Temporary / Contract
26.6 - 28 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join our team in Stockton, California. In this Contract position, you will play a key role in maintaining smooth office operations, providing exceptional administrative support, and ensuring organizational efficiency. This opportunity is ideal for someone who excels at multitasking and thrives in a dynamic environment. Responsibilities: • Manage day-to-day administrative tasks, including scheduling, document preparation, and general office support. • Answer and direct inbound calls with a high standard of communication and customer service. • Perform accurate data entry to maintain and update records, databases, and spreadsheets. • Support receptionist duties by greeting visitors and addressing inquiries in a friendly and attentive manner. • Assist in coordinating meetings, events, and appointments, ensuring timely arrangements. • Handle correspondence such as emails and memos to facilitate clear communication within the organization. • Utilize Microsoft Office Suite to create, edit, and organize documents effectively. • Monitor office supplies and place orders as needed to ensure uninterrupted operations. • Collaborate with team members to address administrative needs and improve workflow efficiency.
2026-04-24T00:00:00Z

Administrative Assistant

Hayward, CA
onsite
Temporary to Hire
23 - 24 USD / Hourly
We are seeking a temp to hire Administrative Assistant to support daily office operations for our client in Hayward. This role requires strong data entry skills, proficiency in Microsoft Office Suite, and fluency in both Spanish and English. The ideal candidate is organized, tech-savvy, and comfortable using AI tools. Key Responsibilities:• Perform accurate data entry, record updates, and database maintenance• Use Microsoft Office Suite, including Excel, to prepare spreadsheets, reports, and other administrative documents• Manage emails and correspondence in both English and Spanish• Coordinate calendars, meetings, and appointments• Organize and maintain physical and electronic filing systems, records, and documents• Prepare, proofread, and edit reports, memos, invoices, contracts, and other office materials• Provide back-office administrative support, including processing forms, payroll-related data entry, and handling confidential information• Support clients, visitors, and internal staff with professional customer service and timely follow-up• Use office software, digital platforms, and AI tools to help streamline workflows and improve team efficiency• Assist with special projects and provide additional administrative support as needed Preferred Qualifications:• Experience in administrative support, office coordination, or a related role• Strong data entry accuracy and attention to detail• Proficiency in Microsoft Office Suite, especially Excel, Word, and Outlook• Bilingual fluency in English and Spanish• Familiarity with AI tools and technology used for office productivity• Strong organizational, communication, and multitasking skills If you are interested in this Administrative Assistant role, please apply today!
2026-04-24T00:00:00Z

Administrative Assistant

Pleasant Hill, CA
onsite
Temporary to Hire
23 - 24 USD / Hourly
Robert Half's client is seeking an Administrative Assistant to join their team in Pleasant Hill, California. This role is 100% on site, M-F 8:30AM-5:30PM. Be part of a fast‑paced medical environment where your organization and communication skills directly support patient care. This role is ideal for someone who enjoys being the central hub of operations—keeping workflows smooth, ensuring accuracy, and serving as a key connection point between the laboratory, medical offices, and couriers. As an Administrative Assistant, you’ll work closely with the Administration Manager and laboratory staff to support daily operations, handle critical documentation, and ensure specimens and reports move efficiently and accurately. Your attention to detail and ability to juggle priorities will make a real difference every day. What You’ll Do<ul><li>Serve as a primary communication link between the laboratory, medical offices, surgery centers, couriers, and the Territory Sales Manager.</li><li>Ensure all laboratory documentation is accurate, complete, and processed correctly.</li><li>Answer incoming calls and provide timely, professional follow‑through.</li><li>Coordinate courier services, including arranging STAT pick‑ups when time is critical.</li><li>Print, review, and distribute daily laboratory reports via courier, fax, or mail.</li><li>Manage slide and paraffin block send‑outs for additional testing or external review.</li><li>Monitor and reorder requisition forms and office supplies before inventory runs low.</li><li>Prepare and distribute customized requisitions for individual clients.</li><li>Support client satisfaction by helping ensure the proper submission and receipt of specimens.</li><li>Maintain strict confidentiality and compliance with HIPAA guidelines.</li><li>Utilize the pathology LIS system (Winpath) and other office technologies with confidence.</li><li>Take on additional administrative projects as needed to support the administration team.</li></ul>Why This Role Stands Out<ul><li>You’ll play a hands‑on role in supporting medical professionals and patient outcomes.</li><li>The work is varied—no two days look exactly the same.</li><li>You’ll build strong relationships across clinical, administrative, and external teams.</li><li>Your organization and communication skills will truly be valued and visible.</li></ul>This is a great opportunity for someone who enjoys detail‑driven work, thrives in a healthcare setting, and wants to contribute to a mission‑driven team. If you're interested in this Administrative Assistant position, please submit your resume today!
2026-04-24T00:00:00Z

Legal Assistant

San Jose, CA
onsite
Temporary / Contract
28 - 35 USD / Hourly
Mid‑size litigation team seeking an experienced Litigation Legal Assistant to support attorneys across all phases of litigation. This Litigation Legal Assistant role is ideal for someone who is detail‑oriented, deadline‑driven, and comfortable managing multiple cases in a fast‑paced environment, offering close collaboration with attorneys and exposure to complex litigation matters. Key responsibilities<ul><li>Support litigation attorneys with pleadings, discovery, motions, and trial preparation</li><li>Draft, format, file, and serve legal documents in state and federal courts</li><li>Manage calendars, deadlines, and court rules compliance</li><li>Coordinate filings, e‑filings, and service of process</li><li>Organize and maintain case files (electronic and physical)</li><li>Communicate with courts, clients, and opposing counsel as needed</li></ul>
2026-04-17T00:00:00Z

Legal Assistant

San Jose, CA
onsite
Temporary / Contract
25 - 25 USD / Hourly
National immigration law firm has an immediate opening for an entry level Legal Assistant! This Legal Assistant will perform challenging, substantive legal work with a focus on preparing immigration applications. The firm provides comprehensive training and support to ensure your success, including ongoing workshops, legal practice meetings, and a client service team structure that facilitates mentoring from senior professionals. This is a great opportunity for individuals looking to build a rewarding career in immigration law and the legal field. This Legal Assistant must be able to work on-site full-time in San Jose, CA. The ideal candidate will be a recent college graduate or have 1-2+ years of experience working in the legal field. Responsibilities:<ul><li>Perform tasks related to case preparation and filing of petitions with government agencies, including document gathering, document review, case drafting, and case filing.</li><li>With the guidance of your supervisor, communicate with foreign nationals and client contacts, providing clear and prompt responses regarding case status or other general inquiries.</li><li>Meet assigned deadlines that adhere to Service Level Agreements (SLAs) and communicate case progress, status, escalations to supervisor.</li><li>Compile and summarize large quantities of data within case management systems for reporting to clients, managers and team.</li><li>Understand and contribute to team and individual productivity goals.</li><li>Demonstrate flexibility and initiative.</li><li>Follow documented firm standards and policies to mitigate risk and ensure regulatory, operational and client compliance (e.g., following Data Privacy protocols, using Connect accurately and in line with team and client protocols, etc.).</li></ul>
2026-04-27T00:00:00Z

Legal Assistant

San Jose, CA
onsite
Temporary / Contract
30 - 40 USD / Hourly
A growing civil litigation law firm in San Jose seeks a motivated Litigation Legal Assistant to join our team. Our practice is dedicated to providing high-quality legal services and building strong client relationships, and we are looking for someone who shares that commitment. This is a great opportunity for a driven legal professional to gain hands-on litigation experience, strengthen technical skills, and work alongside experienced attorneys in a collaborative, supportive environment. Key Responsibilities:<ul><li>Provide administrative and litigation support to attorneys throughout all phases of the civil litigation process.</li><li>Prepare, edit, and proofread legal documents including pleadings, discovery, subpoenas, and correspondence.</li><li>Assist with case management, calendaring deadlines, and maintaining case files (electronic and physical).</li><li>Coordinate court filings (both e-filing and physical), service of process, and document production.</li><li>Schedule depositions, hearings, and meetings; liaise with courts, clients, and experts as needed.</li><li>Conduct basic legal research and support attorneys with trial and hearing preparation.</li><li>Manage client communications with high professionalism and confidentiality.</li></ul>
2026-04-09T00:00:00Z

Case Assistant

San Jose, CA
onsite
Temporary / Contract
22 - 25 USD / Hourly
An entry‑level opportunity as a Case Assistant supporting employment‑based immigration matters. This Case Assistant role is ideal for an early‑career candidate interested in immigration and legal operations, with strong attention to detail and process follow‑through. Key Responsibilities<ul><li>Assist with preparation and filing of employment‑based immigration petitions and applications (H‑1B, L‑1, TN, PERM, I‑140, I‑485, EAD, AP)</li><li>Collect, organize, and review supporting documentation from clients, beneficiaries, and employers</li><li>Maintain case files, deadlines, and status updates across multiple matters</li><li>Coordinate filing steps, forms, and supporting evidence under attorney supervision</li><li>Communicate professionally with clients regarding document requests and case progress</li><li>Track expirations, RFEs, and filing receipts using case management systems</li><li>Support attorneys and paralegals with administrative and case‑related tasks</li></ul>
2026-04-18T00:00:00Z

Legal Secretary

San Jose, CA
onsite
Temporary / Contract
35 - 45 USD / Hourly
Growing civil litigation law firm based in San Jose, CA is seeking an experienced Legal Secretary to join our collaborative and expanding team. This is an exciting opportunity to contribute to a high-performing legal practice where every team member’s work is valued and professional growth is encouraged. You will work closely with attorneys on a variety of complex civil litigation matters, and your attention to detail and organizational skills will be essential to the firm’s continued success. This position requires hybrid on-site work and at least 2+ years of California-based civil litigation experience. Key Responsibilities:<ul><li>Prepare, format, and proofread a variety of legal documents, including pleadings, motions, correspondence, and discovery materials.</li><li>Perform court e-filing in state and federal courts, ensuring documents comply with local rules and deadlines.</li><li>Manage and maintain attorney calendars, including scheduling hearings, depositions, meetings, and court deadlines.</li><li>Coordinate case logistics, including service of process and document production.</li><li>Maintain case files in both electronic and hard copy formats, ensuring all materials are up-to-date and organized.</li><li>Communicate with courts, opposing counsel, clients, and outside agencies in a professional manner.</li><li>Assist with time entry, billing, and other administrative tasks as needed.</li></ul>
2026-04-09T00:00:00Z

Accounting Clerk

Walnut Creek, CA
onsite
Temporary / Contract
18 - 20 USD / Hourly
We are looking for a detail-oriented Accounting Clerk to support day-to-day invoice and records management for a team based in Walnut Creek, California. This is a Long-term Contract position suited for someone who is comfortable handling high-volume document processing, maintaining accurate financial information, and supporting accounting operations with care and consistency. The ideal candidate brings at least 1 year of relevant experience and can work efficiently with invoice review, data entry, and document scanning tasks. Responsibilities:• Process incoming vendor invoices by reviewing documents for completeness and entering accurate information into the accounting system.• Retrieve purchase orders and match them to corresponding invoices to help ensure proper alignment before further processing.• Apply appropriate coding to invoices so expenses are recorded correctly and consistently.• Scan and upload invoice documentation to maintain organized and accessible financial records.• Perform data entry tasks with a high level of accuracy to support accounts receivable and related accounting activities.• Assist with routine invoice tracking and record maintenance to help keep accounting files current and audit ready.
2026-04-24T00:00:00Z

Accounting Clerk

San Jose, CA
onsite
Temporary / Contract
25 - 30 USD / Hourly
Position Overview The Accounting Clerk supports the accounting team with day‑to‑day financial operations, ensuring records are accurate, organized, and up to date. This role is ideal for someone early in their accounting career who is detail‑oriented and looking to build hands‑on experience in core accounting functions. Key Responsibilities <ul><li>Assist with accounts payable and accounts receivable processing</li><li>Enter invoices, payments, and expense data into the accounting system</li><li>Maintain accurate General Ledger support documentation</li><li>Reconcile vendor statements and assist with resolving discrepancies</li><li>Support month‑end close preparation and basic reconciliations</li><li>Maintain organized financial records and filing systems</li><li>Assist with audit and reporting requests as needed</li><li>Perform administrative accounting tasks to support the team</li></ul>
2026-04-20T00:00:00Z

Accounting Clerk

Concord, CA
onsite
Permanent / Full Time
70000 - 85000 USD / Yearly
We are looking for an Accounting Specialist to support day-to-day financial operations for a construction-focused business. This role is ideal for someone who is comfortable managing billing activities, payroll-related documentation, and high-volume accounting records with accuracy. The position requires someone who can keep receivables, payables, and project-related financial information organized and current. Responsibilities:• Prepare and manage progress billings for construction projects, ensuring contract terms and billing schedules are followed accurately.• Process certified payroll records and maintain supporting documentation in compliance with project and regulatory requirements.• Handle accounts payable tasks, including reviewing invoices, entering payment details, and maintaining organized vendor records.• Support accounts receivable activities by tracking customer balances, applying payments, and following up on outstanding invoices.• Enter financial and project-related data into QuickBooks and other internal records with a high level of accuracy.• Review invoice details for completeness and alignment with job costs, approvals, and billing requirements.• Assist with construction accounting activities by maintaining organized financial records tied to projects, vendors, and payroll reporting.
2026-04-20T00:00:00Z

Accounting Clerk

Newark, CA
onsite
Permanent / Full Time
90000 - 95000 USD / Yearly
PLEASE CONTACT CHRISTINA TRAN AT ROBERT HALF FOR MORE INFORMATION AP SPECIALIST90K-95K + BONUS + EQUITY Exciting opportunity to join a growing publicly traded biotech company seeking an AP Specialist to join their expanding team. Position offers a competitive salary and excellent benefits!Responsibilities:• Verify and process vendor invoices in a precise and timely manner.• Maintain a large number of vendor accounts while adhering to company policies and procedures.• Collaborate with vendors and internal teams to resolve discrepancies swiftly.• Perform 3-way and 2-way matching of invoices to purchase orders.• Reconcile vendor statements and work with the Purchasing team to resolve discrepancies.• Process employee expense reports, validate expenses are within company guidelines, correct errors, and question abnormal expenses.• Participate in system enhancements and upgrades in collaboration with Financial Systems team.• Provide excellent customer service to all stakeholders, including vendors, management, and colleagues.• Perform special projects and other ad-hoc duties as needed.
2026-04-09T00:00:00Z

Accounting Clerk

Danville, CA
onsite
Permanent / Full Time
0 - 0 USD / Hourly
Robert Half’s Full-Time Engagement Professionals team is hiring an Accounting Clerk for a full-time role. We’re looking for someone with strong GAAP knowledge, solid communication skills, and a proactive approach. In this position, you’ll support AP, AR, account reconciliations, and daily financial operations while gaining experience across a variety of client projects. To learn more about this unique opportunity, please contact via my email address on LinkedIn -Tawnia Kirshen. Key responsibilities include <ul><li>Processing accounts payable and receivable transactions</li><li>Reconciling bank statements and account balances</li><li>Preparing and maintaining accurate financial records</li><li>Assisting with invoice generation and payment tracking</li><li>Supporting month-end and year-end closing activities</li><li>Responding to client inquiries related to accounting transactions</li><li>Assisting with data entry and administrative tasks as needed</li></ul>
2026-04-22T00:00:00Z

Accounting Clerk

Walnut Creek, CA
onsite
Temporary / Contract
18 - 20 USD / Hourly
We are seeking a detail-oriented and motivated Entry-Level Accounting Clerk to join our team. This role is ideal for someone looking to build a career in accounting while gaining hands-on experience in accounts payable, invoice processing, auditing, and customer service. The Accounting Clerk will support daily accounting operations by scanning and entering vendor invoices into the accounting system, matching purchase orders to invoices, coding invoices, and assisting with audit-related tasks. Key Responsibilities:<ul><li>Scan vendor invoices into the company’s accounting system</li><li>Pull and review invoices for accuracy and completeness</li><li>Match purchase orders to the correct invoices</li><li>Code invoices according to company procedures and accounting guidelines</li><li>Assist with auditing invoices and financial documentation</li><li>Provide customer service support related to invoice and payment inquiries</li><li>Maintain organized and accurate accounting records</li><li>Work closely with internal departments and vendors to resolve discrepancies</li><li>Support the accounting team with additional administrative and clerical duties as needed</li></ul>Please contact Dennis Brinkmann at 925-271-4809 for more information or to apply
2026-04-24T00:00:00Z

Entry Level Legal Assistant

San Jose, CA
onsite
Temporary / Contract
23 - 26 USD / Hourly
A leading boutique law firm in San Jose specializing in plaintiff-side litigation seeks an organized and proactive Entry Level Legal Assistant to join our growing team. The firm is recognized for its commitment to excellence in legal service and its collaborative, supportive work culture. With a practice dedicated to defending clients across a wide spectrum of civil litigation matters—including personal injury, employment law, real estate disputes, and professional liability—the firm offers the opportunity to manage high-quality cases and gain hands-on experience in complex litigation. The ideal candidate will be eager to contribute to a collegial environment and enhance their litigation skills while providing outstanding representation for the firm's diverse client base. This is an on-site position offering the opportunity to learn and develop alongside experienced attorneys in a collaborative environment. Key Responsibilities:<ul><li>Provide administrative and clerical support to attorneys and staff, including filing, photocopying, scanning, and managing incoming/outgoing correspondence.</li><li>Assist with preparation and formatting of legal documents and pleadings.</li><li>Maintain and organize physical and electronic case files.</li><li>Manage calendars, schedule meetings, and track key litigation deadlines.</li><li>Support attorneys with trial preparation, including organizing exhibits and coordinating logistics.</li><li>Answer phones, direct calls, and greet clients and visitors professionally.</li><li>Assist with general office operations as needed.</li></ul>
2026-04-17T00:00:00Z