We are looking for a detail-oriented Operations Specialist to manage and maintain the facilities and operations of a banking institution in Littleton, Massachusetts. This long-term contract position involves overseeing building systems, grounds upkeep, and vendor relationships to ensure smooth operations across all credit union locations. The role requires a proactive approach to compliance, maintenance planning, and project management.<br><br>Responsibilities:<br>• Oversee the maintenance and functionality of mechanical, electrical, and plumbing systems across multiple facilities.<br>• Manage repair and renovation projects, ensuring they are completed within budget and on schedule.<br>• Coordinate physical security measures, including alarm systems and key access protocols.<br>• Develop and implement a comprehensive five-year facilities and preventative maintenance plan.<br>• Supervise vendor relationships for services such as janitorial work, landscaping, and snow removal.<br>• Ensure compliance with local, state, and federal safety regulations, maintaining accurate documentation.<br>• Act as the primary liaison for construction and renovation projects, collaborating with contractors to meet deadlines and budgetary requirements.<br>• Negotiate and manage contracts with vendors, maintaining detailed records of agreements and equipment.<br>• Administer office supply procurement systems and ensure operational efficiency.<br>• Conduct occasional physical activities related to facilities inspections and maintenance.
We are looking for an Occupancy Specialist to join our team in Chelsea, Massachusetts. This contract position involves ensuring compliance with housing regulations while assisting tenants and applicants with rent calculations, eligibility assessments, and other administrative duties. The role requires strong organizational skills and the ability to maintain confidentiality while delivering exceptional service.<br><br>Responsibilities:<br>• Calculate rent based on applicants' income and ensure accuracy in assessments.<br>• Evaluate housing eligibility by reviewing applications and supporting documentation.<br>• Prepare and issue notices regarding rent adjustments and other tenant updates.<br>• Conduct interviews with applicants and current tenants, scheduling re-examination appointments as needed.<br>• Maintain detailed and accurate records of tenant information and related documentation.<br>• Schedule and coordinate appointments for interviews, orientations, and re-examination sessions.<br>• Draft thorough and precise correspondence, including letters, memos, and other communications.<br>• Assist in developing marketing strategies to minimize vacancy losses and improve occupancy rates.<br>• Interpret and enforce housing regulations to ensure compliance with eligibility rules.<br>• Protect sensitive tenant information by adhering to confidentiality protocols.