10 results for Administrative Coordinator in Malden, MA

Director of Administration

Newton, MA
onsite
Permanent
115000 - 125000 USD / Yearly
Our client, a successful law firm, is seeking a Director of Administration/Firm Administrator to oversee the operational and administrative functions of the firm. This role requires a proactive leader who can maintain and enhance the firm's collaborative culture while ensuring seamless business operations. Reporting to the Managing Partner and Management Committee, this position offers an opportunity to contribute to the firm's growth and success. Location: Newton, MASalary: $115,000 - $125,000 (DOE)Schedule: Hybrid (4 days in office, 1 day remote) Responsibilities:<ul><li>Human Resources: Recruitment, hiring, training, and supervision of administrative staff; management of staff evaluations, workflow, and policies and procedures; approval of non-attorney hourly timecards, assistance with payroll processing; maintenance of weekly firm schedules; coordination of firm events, including staff appreciation initiatives.</li><li>Information Technology: Oversight of computer systems and office equipment maintenance and enhancements in coordination with outside IT support.</li><li>Facilities Management: Landlord/tenant relations; office operations; management of office equipment and supplies; onsite and offsite file management; safety and security compliance.</li><li>Insurance and Compliance: Oversight of firm insurance coverage and compliance with all statutory regulations and required filings.</li><li>Marketing: Management of website and attorney profiles; professional announcements; event sponsorships and advertising; marketing materials and promotional items.</li><li>Supervision and Development: Supervision and professional development of staff supporting the above functions.</li></ul>
2026-04-01T00:00:00Z

Accounting & Operations Coordinator

Worcester, MA
onsite
Permanent
55000 - 67000 USD / Yearly
Our client, a well-established and growing professional services organization in the Worcester area, is seeking a detail-oriented Accounting & Operations Coordinator to support their finance and administrative team. This role is responsible for assisting with day-to-day financial transactions, including processing disbursements, recording deposits, and supporting account reconciliation activities in accordance with internal policies and financial controls. The position will also support secure payment processing, including wire transfers, and assist with client onboarding procedures by conducting internal reviews and ensuring proper documentation is in place. In addition, this individual will play a key role in accounts payable and expense processing, including reviewing and reconciling corporate card activity, processing employee reimbursements, and assisting with vendor invoice management. The role will support broader accounting operations by maintaining vendor records, researching discrepancies, and responding to internal inquiries with a high level of accuracy and professionalism. This position also provides administrative and operational support to the team, including maintaining organized financial records, assisting with document management, and communicating with internal stakeholders, vendors, and financial institutions. The ideal candidate is highly organized, detail-driven, and able to manage multiple priorities while ensuring accuracy in all financial data and reporting. Occasional travel to nearby office locations may be required. For immediate consideration please call Allison Brown @ 508.205.2121
2026-04-02T00:00:00Z

Administrative Assistant

Lee, NH
onsite
Contract / Temporary to Hire
20 - 22 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join our team in Lee, New Hampshire. This is a Contract to permanent position where you will play a vital role in supporting daily administrative operations and ensuring the smooth handling of shipping documentation, including international shipments. The ideal candidate is highly organized, adaptable, and capable of managing multiple tasks effectively. Responsibilities: • Handle administrative tasks such as data entry, filing, and general office organization. • Prepare and process shipping documentation, including paperwork for international shipments. • Answer and direct inbound calls professionally, ensuring excellent communication. • Maintain accurate records and ensure proper filing systems are in place. • Coordinate with shipping partners and internal teams to ensure timely delivery of goods. • Provide receptionist duties, such as greeting visitors and managing inquiries. • Monitor and update shipping schedules to maintain accuracy and efficiency. • Assist in resolving issues related to international shipping procedures. • Support other administrative duties as needed to ensure smooth office operations.
2026-03-27T00:00:00Z

Administrative Assistant

Wakefield, MA
onsite
Temporary
19 - 22 USD / Hourly
We are looking for a highly organized and detail-oriented Administrative Assistant to join our team in Wakefield, Massachusetts. In this long-term contract position, you will play a key role in ensuring smooth day-to-day operations by providing comprehensive administrative support. If you thrive in a fast-paced environment and have a passion for delivering exceptional service, we invite you to apply. Responsibilities:• Perform data entry tasks with precision to maintain up-to-date and accurate records.• Assist with general office management duties, including organizing supplies and maintaining a clean workspace.• Prepare and process documents, reports, and correspondence as needed.• Schedule and coordinate meetings, appointments, and events.• Maintain confidentiality while handling sensitive information and documentation.• Support team members with administrative tasks to ensure seamless workflow.• Monitor and respond to emails promptly, ensuring all communications are addressed efficiently.
2026-04-02T00:00:00Z

Administrative Assistant

Canton, MA
onsite
Temporary
24 - 26 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Canton, Massachusetts. In this role, you will provide essential support to the Dispatch department, ensuring smooth operations during a short-term leave. This is a fully onsite position, offering an excellent opportunity to apply your administrative expertise in a dynamic environment. Responsibilities: • Maintain and update customer files with accurate and timely information. • Input work orders and ensure all data is correctly entered into the system. • Assist field technicians in retrieving purchase order (PO) numbers as needed. • Handle incoming customer calls, delivering attentive and efficient service. • Enter customer details and work order information into the database. • Provide administrative support for the Dispatch department to maintain operational efficiency. • Collaborate with team members to resolve any discrepancies or issues. • Ensure all tasks are completed within established timelines and standards.
2026-04-07T00:00:00Z

Administrative Assistant

Salem, MA
onsite
Temporary
21 - 24.5 USD / Hourly
We are looking for an experienced Administrative Assistant to join our team on a contract basis in Salem, Massachusetts. In this role, you will play a vital part in maintaining the efficiency of day-to-day operations, ensuring smooth coordination and support for various administrative tasks. This position offers flexibility with both onsite and hybrid work arrangements, depending on the needs of the business. Responsibilities: • Coordinate and schedule clinical sessions, safe labs, and related activities, ensuring all participants are informed and prepared. • Assist in organizing and proctoring exams, including securing room assignments and monitoring testing environments. • Input and maintain schedules and important dates in organizational systems, keeping all records accurate and up to date. • Attend meetings, take minutes, and translate actionable items into tasks to support team objectives. • Manage office supplies by ordering and restocking as needed to ensure smooth operations. • Provide timely reminders to students and staff about deadlines, class requirements, and other critical information. • Support the team by handling clerical tasks and easing workload pressures through project-based assistance. • Administer books and materials to students and faculty, ensuring proper distribution. • Handle data entry tasks and maintain organized records across management systems. • Serve as a point of contact for inquiries, answering inbound calls and addressing administrative concerns.
2026-04-07T00:00:00Z

Administrative Assistant

Topsfield, MA
onsite
Temporary
19.95 - 23.1 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join our team in Topsfield, Massachusetts. In this long-term contract position, you will play a pivotal role in providing organizational and administrative support to ensure smooth operations. The ideal candidate will have strong communication skills and the ability to manage multiple tasks efficiently. Responsibilities: • Coordinate and prepare meeting agendas in collaboration with relevant stakeholders. • Set up and manage Zoom meetings, ensuring smooth virtual sessions. • Record and maintain accurate meeting minutes for future reference. • Provide general administrative support, including answering inbound calls and managing correspondence. • Organize and maintain records, ensuring data is accurate and up-to-date. • Assist in scheduling and coordinating meetings with internal and external participants. • Perform data entry tasks with a high level of accuracy. • Support office operations by ensuring all administrative tasks are completed promptly. • Communicate effectively with team members, clients, and external stakeholders to facilitate seamless operations.
2026-03-25T00:00:00Z

Administrative Assistant

Brockton, MA
onsite
Temporary
20.9 - 24.2 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join our team in Brockton, Massachusetts. This is a long-term contract position offering an excellent opportunity to showcase your organizational skills while supporting a dynamic municipal department. The role involves assisting the Director and handling various administrative tasks to ensure smooth operations. Responsibilities: • Perform accurate data entry of correspondences using Microsoft Office Suite. • Provide direct administrative support to the Director, ensuring timely completion of tasks. • Handle inbound calls and direct inquiries appropriately. • Execute clerical duties such as filing, document preparation, and scheduling. • Maintain organized records and ensure compliance with office protocols. • Act as the first point of contact for visitors, providing attentive and courteous reception services. • Assist in managing office supplies and inventory. • Collaborate with team members to ensure efficient workflow and communication. • Prepare reports and presentations as required by the Director. • Address and resolve basic administrative challenges proactively.
2026-04-08T00:00:00Z

Event Coordinator

Wilmington, MA
onsite
Permanent
55000 - 60000 USD / Yearly
Join our client's team as an Event Coordinator and play a key role in delivering engaging events. In this position, you will help plan, organize, and execute a variety of events—including tradeshows, expositions, summits, conferences, and workshops—ensuring an exceptional experience for attendees every time. You’ll collaborate with teams across marketing, content, engineering, and more, managing multiple projects in a dynamic environment. Starting with coordinating our exhibition and summit initiatives, you’ll also have the opportunity to expand into other event and marketing projects as your interests and experience grow. This is a full-time, fully onsite position in Wilmington MA. Salary is 55-60K. Looking for someone with 1+ years of corporate events experience. What You’ll Do:<ul><li>Manage several projects simultaneously and adapt to shifting priorities in a fast-paced setting</li><li>Partner with Marketing and Sales teams to define event goals and target audiences, ensuring alignment and consistency across all event activities</li><li>Support all aspects of event planning, from research and logistics to booking travel and accommodations for offsite participants</li><li>Assist in developing event agendas, schedules, and coordinating promotional materials such as email invitations and branded content</li><li>Oversee event registration and communication to guarantee a smooth and welcoming experience for attendees</li><li>Keep well-organized records and maintain resources related to event planning and execution</li><li>Build strong relationships with colleagues and external vendors to ensure event success</li></ul>
2026-03-17T00:00:00Z

HR Coordinator

Boston, MA
onsite
Temporary
19.7885 - 22.913 USD / Hourly
We are looking for an experienced HR Coordinator to join our team in Boston, Massachusetts. In this contract position, you will play a key role in supporting the human resources department by overseeing onboarding processes, ensuring compliance, and managing administrative responsibilities. This role is ideal for someone who is detail-oriented and passionate about fostering a productive workplace environment. Responsibilities: • Coordinate onboarding activities, including orientation for new employees and documentation. • Conduct background checks to ensure compliance with organizational standards. • Manage and maintain HR information systems (HRIS) for accurate employee data tracking. • Ensure compliance with HR policies and regulations within the organization. • Provide administrative support to the human resources department, including document preparation and record maintenance. • Collaborate with team members to improve HR processes and enhance efficiency. • Serve as a point of contact for employee inquiries and resolve HR-related issues. • Assist in maintaining a positive and inclusive workplace culture. • Prepare reports and analyze data to support HR decision-making. • Support the implementation of new HR initiatives and programs.
2026-04-08T00:00:00Z