Add your latest resume to match with open positions.

2 results for Entry Level Administrative Assistant in Madison, WI

Madison, WI
onsite
Permanent / Full Time
50000 - 60000 USD / Yearly
Organized and proactive administrative professionals are encouraged to apply to a new Administrative Assistant opportunity with a growing client of Robert Half's. This role will help support member services, office operations, and executive-level administrative needs. This role is ideal for someone who thrives in a service-oriented environment, communicates professionally, and can effectively balance administrative responsibilities with member-facing support. For consideration, please apply with your most up to date resume! Interviews will be held the week of 7/6. Key Responsibilities:<ul><li>Deliver exceptional customer service by phone, email, and in person.</li><li>Respond to inquiries related to membership, educational offerings, events, products, and website access. </li><li>Provide direct administrative support to senior leadership. </li><li>Coordinate calendars, meeting schedules, room reservations, and internal office communications. </li><li>Act as the main point of contact for office vendors and service providers. </li><li>Coordinate office supplies, building maintenance requests, and meeting space readiness. </li><li>Help ensure efficient day-to-day office operations and a professional, well-organized work environment.</li></ul>
2026-06-24T00:00:00Z

Middleton, WI
onsite
Temporary / Contract
0 - 0 USD / Yearly
We are looking for an Accounting Assistant to support accounts payable operations for an engineering organization in Madison, Wisconsin. This Long-term Contract position is ideal for someone who is highly organized, accurate with financial details, and comfortable managing invoice and payment activity in a fast-paced environment. The role will focus on maintaining timely transaction processing, supporting expense and disbursement workflows, and helping keep accounting records current and reliable. **ON SITE ONLY** Responsibilities:• Review and process vendor invoices with careful attention to accuracy, approvals, and proper account assignment.• Apply correct general ledger coding to payable transactions and verify supporting documentation before entry.• Coordinate payment activities, including ACH transactions and scheduled check runs, to ensure obligations are paid on time.• Examine employee expense submissions for completeness, policy alignment, and accurate reimbursement processing.• Maintain organized accounts payable records and help resolve invoice, payment, or coding discrepancies with internal teams and vendors.• Use Microsoft Excel to track payment details, reconcile information, and support routine reporting needs.• Assist with day-to-day accounting administration to help ensure smooth and consistent payable operations.
2026-06-23T00:00:00Z