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6 results for Senior Executive Assistant in Lynnwood, WA

Executive Assistant

Seattle, WA
onsite
Permanent / Full Time
100000 - 130000 USD / Yearly
We are looking for an Executive Assistant to provide high-level support to senior leaders within a fast-paced financial services environment. This role blends executive coordination, communication support, and office administration, requiring someone who can stay ahead of priorities and keep operations running smoothly. The ideal candidate is organized, experienced, and confident managing shifting demands while maintaining strong relationships with investors and external business partners. Responsibilities:• Manage dynamic schedules for multiple executives, balancing competing priorities, safeguarding focused work time, and anticipating upcoming support needs.• Prepare leaders for meetings by gathering relevant materials, organizing background information, and ensuring they are equipped well before each engagement.• Support investor relationship activities by monitoring interaction timelines, identifying accounts that need renewed attention, and creating concise briefing materials for calls and meetings.• Arrange business travel, including air transportation, lodging, local transit, and detailed itineraries, while adapting plans as schedules change.• Draft and refine clear correspondence, presentations, and other communications on behalf of senior leadership.• Process expense submissions, coordinate vendor invoice handling, and provide day-to-day administrative support for office operations.• Serve as a point of contact for external stakeholders such as auditors, legal advisors, custodians, and fund administrators, driving follow-up actions through completion. The salary range for this position is $100,000 to $130.000. Benefits:M/D/V - 100% paid for employees401k with match15 days PTO7 holidays + 3 cultural days
2026-06-12T00:00:00Z

Administrative Assistant

Snoqualmie, WA
onsite
Temporary / Contract
23 - 28 USD / Hourly
We are looking for an organized Administrative Assistant to support commercial property management operations across a portfolio of retail, office, and industrial properties in Snoqualmie, Washington. This Long-term Contract position plays a key role in keeping lease records accurate, coordinating communication with tenants and vendors, and helping property managers maintain efficient day-to-day operations. The ideal candidate brings strong administrative skills, attention to detail, and experience working with property management systems such as Yardi in a fast-paced environment. Responsibilities: • Maintain and update lease information in Yardi and digital filing systems, ensuring details such as renewals, amendments, rent adjustments, reporting deadlines, and key dates remain accurate and current. • Draft and organize lease-related documents, including notices, lender paperwork, correspondence, and supporting materials for tenant files. • Coordinate service requests and vendor activity by issuing work orders, monitoring progress, and following up to help resolve property-related issues promptly. • Support leasing activity by assisting with space availability materials, renewal processing, and onboarding documentation for incoming tenants. • Help property managers oversee daily operations for multiple commercial sites, including participating in occasional property visits and inspections as needed. • Organize due diligence records for property acquisitions or dispositions and ensure documents are transferred, stored, and maintained in a complete and orderly manner. • Track insurance documentation for properties, assist with renewal preparation, and provide administrative support during claims processing. • Prepare reports, monitor expenses, assist with budget-related tracking, and provide general administrative support through scheduling, document formatting, proofreading, and data entry.
2026-07-07T00:00:00Z

Office Assistant

Bellevue, WA
onsite
Temporary to Hire
25 - 33 USD / Hourly
We are seeking a highly organized and proactive Senior Office Coordinator to oversee daily office operations, ensure an exceptional workplace experience, and support administrative, facilities, and event functions in a Startup company. This individual will serve as a key point of contact for employees, visitors, vendors, and cross-functional teams while maintaining a detail oriented and welcoming office environment. Key Responsibilities Front Office & Visitor Experience Serve as the primary point of contact for visitors and guests, providing a detail oriented and welcoming experience. Coordinate visitor schedules, meeting space reservations, and badge/access distribution. Manage guest check-in procedures and ensure meeting spaces are prepared in advance. Maintain awareness of office schedules, space utilization, and workplace procedures. Partner with front desk staff to ensure seamless office coverage and visitor support. Office Operations & Facilities Oversee the appearance and functionality of conference rooms, kitchens, common areas, and shared workspaces. Coordinate with vendors, building management, and service providers. Submit and monitor facilities requests related to maintenance, repairs, cleaning, furniture, lighting, and office equipment. Manage shipping, receiving, mail distribution, and office deliveries. Maintain office inventories, supplies, snacks, beverages, and storage areas. Support workplace safety initiatives and emergency preparedness programs. Identify opportunities to improve office processes, systems, and operational efficiencies. Financial & Administrative Support Monitor office expenditures and assist with budget tracking. Coordinate recurring purchases for office supplies, food service, and vendor-supported programs. Support responsible spending and operational planning initiatives. Meetings, Events & Culture Coordinate meeting logistics, catering, room setup, and event support. Manage conference room scheduling and calendars. Provide basic audiovisual support for meetings and virtual conferences. Coordinate employee engagement activities, office celebrations, and culture-building events. Support internal meetings, leadership visits, and external client events. Cross-Functional Support Assist with employee onboarding by coordinating workspace setup, access, and first-day readiness. Support offboarding activities, including access removal and equipment collection. Partner with Human Resources on recruiting support, employee communications, and workplace initiatives. Coordinate with IT for technology support and troubleshooting. Assist with administrative projects, presentations, and business support activities as needed. General Duties Manage incoming and outgoing mail, shipping, and receiving activities. Respond to employee and client requests professionally and efficiently. Perform additional administrative and operational duties as assigned.
2026-07-13T00:00:00Z

Senior Corporate Paralegal

Seattle, WA
onsite
Permanent / Full Time
110000 - 130000 USD / Yearly
We are looking for an experienced Paralegal to support Corporate Governance activities for a diverse portfolio of entities based in Seattle. This role partners closely with legal and finance stakeholders to keep governance records accurate, maintain compliance obligations, and prepare materials for leadership and shareholder-related matters. The position offers meaningful exposure to senior executives while contributing to process improvements and consistent governance practices across the organization. Responsibilities:• Manage recurring governance and compliance activities for assigned entities, ensuring deadlines, filings, and internal approvals are completed accurately and on time.• Prepare and revise a range of corporate documentation, including resolutions, consents, meeting minutes, powers of attorney, formation records, organizational charts, and intercompany agreements.• Coordinate annual meetings and board sessions by assembling notices, agendas, supporting materials, and follow-up documentation.• Review legal entity records and organizational documents, and draft certificates or summaries that confirm corporate information for internal and external use.• Address requests from regulators, auditors, vendors, and other third parties by gathering records and providing accurate governance-related information.• Maintain minute books, compliance trackers, and related databases while identifying gaps, reducing risk, and improving record accuracy.• Support the rollout and ongoing administration of an entity management platform, including record audits, data organization, and annual maintenance activities.• Partner with internal teams such as Tax, Treasury, and International Finance to collect information, align on requirements, and keep governance projects moving forward.• Monitor legal and regulatory developments affecting entity governance and help communicate practical implications and best practices to relevant stakeholders.• Contribute to operational improvements through better workflows, standardized documentation, records retention support, and governance-related project work as needed. Company offers full benefits including 4 weeks PTO, 8 paid holidays, healthcare plans, 401K with matching, year end bonus, and hybrid work options. To apply confidentially please send a resume to Sam(dot)Sheehan(at)RobertHalf(dot)(com)
2026-07-10T00:00:00Z

Legal Assistant

Seattle, WA
onsite
Temporary / Contract
28 - 32 USD / Hourly
Robert Half is partnering with a busy litigation law firm based in Seattle, WA looking for a Legal Assistant to join a collaborative team. This role involves coordinating case activity, managing court filings across Washington jurisdictions, and partnering closely with attorneys to keep discovery, depositions, and trial-related work. Responsibilities:<ul><li>Prepare, file, and track legal documents through Washington state e-filing systems across multiple counties, ensuring deadlines and court requirements are met.</li><li>Coordinate depositions, attorney preparation sessions, and case-related meetings while maintaining organized calendars for litigation matters.</li><li>Work closely with attorneys to monitor discovery schedules and help ensure responses, requests, and related case materials are completed on time.</li><li>Use ProLaw for case management, document organization, calendaring, and time or billing-related administrative tasks.</li><li>Assist with trial preparation by organizing exhibits, maintaining case files, and supporting attorneys with logistics and documentation.</li><li>Manage competing priorities with professionalism and adaptability while maintaining accuracy in a fast-paced environment.</li></ul>
2026-07-08T00:00:00Z

Accounting Assistant

Bellevue, WA
onsite
Temporary to Hire
27 - 30 USD / Hourly
We are looking for an Accounting Assistant to support project-based accounting and administrative operations for a construction environment in Bellevue, Washington. This contract opportunity with permanent potential is ideal for someone who can balance payroll support, accounts payable processing, vendor coordination, and office administration while keeping records accurate and organized. The role requires strong attention to detail, comfort working with union and prevailing wage requirements, and the ability to manage multiple priorities in a fast-paced project office. Responsibilities:• Coordinate weekly payroll inputs and timekeeping records for more than 60 union craft employees, ensuring pay is administered in compliance with prevailing wage and collective bargaining requirements.• Handle project-related accounts payable activities, including reviewing invoices, coding expenses, and preparing payments for materials and operational costs.• Support purchasing functions by submitting orders, confirming receipts electronically, onboarding vendors, and serving as a point of contact for supplier communication.• Maintain organized project documentation and ensure records are complete, current, and easily accessible for internal use.• Facilitate onboarding activities for new employees by assisting with union dispatch steps, employment paperwork, orientation logistics, and initial equipment setup.• Oversee day-to-day project office support, including supply inventory, office equipment coordination, breakroom upkeep, and assistance with meetings or team events.• Administer subcontractor-related documentation and help prepare monthly pay applications and required project reporting.• Assist with accounting support tasks such as bank reconciliations, accounts receivable coordination, and invoice tracking as needed.• Use Microsoft Office and related project or procurement systems to maintain accurate financial and administrative records.• Contribute to smooth project operations by responding to ad hoc administrative and accounting needs across the office.
2026-07-10T00:00:00Z