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12 results for Admin in Louisville, KY

Administrative Assistant

Louisville, KY
onsite
Temporary to Hire
17.10 - 19.80 USD / Hourly
We are seeking a detail-oriented Administrative Assistant to support daily office operations. This contract opportunity is ideal for someone who excels in managing administrative processes, maintaining accurate records, and supporting program-related documentation in a structured environment. This is a contract to hire position and is fully onsite with hours of Monday-Friday 8-4:30. Responsibilities:<ul><li>Perform accurate data entry and maintain organized, up-to-date administrative and program records.</li><li>Assist with income recertification processes for financial assistance programs by collecting, reviewing, and verifying required documentation in compliance with program guidelines.</li><li>Support compliance efforts by ensuring files are complete, audit-ready, and aligned with regulatory requirements.</li><li>Coordinate and track documentation related to eligibility, renewals, and participant records.</li><li>Provide general administrative support, including filing, scanning, correspondence, and document management.</li><li>Collaborate with internal teams to ensure timely processing of forms, updates, and program-related requests.</li><li>Help streamline administrative workflows to improve efficiency and accuracy across office operations.</li><li>Participate in initial training during the first month to learn workflows, expectations, and office procedures.</li></ul>
2026-05-11T16:44:10Z

Administrative Assistant

Louisville, KY
onsite
Temporary / Contract
22.00 - 24.00 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support account managers and help streamline daily administrative operations in Louisville, Kentucky. This contract position is ideal for someone who is highly organized, confident working with data, and comfortable managing multiple priorities in a fast-paced environment. The role includes a mix of administrative coordination, spreadsheet management, and data entry, with a Monday through Friday schedule. Responsibilities:• Provide day-to-day administrative support to account managers to help maintain efficient workflow and timely follow-up.• Enter and update order information accurately while ensuring records remain organized and current.• Build, maintain, and format Excel spreadsheets, including charts and pivot tables, to track and present key information.• Perform high-volume data entry with strong attention to accuracy and completeness.• Assist with customer service-related tasks by responding to routine inquiries and helping resolve basic issues.• Organize documentation, reports, and internal records to support smooth office operations.• Monitor details across multiple assignments and prioritize tasks to help the team address backlog efficiently.
2026-04-24T14:54:05Z

Administrative Assistant

Louisville, KY
onsite
Temporary / Contract
20.00 - 25.00 USD / Hourly
We are looking for a bilingual (English & Spanish) Administrative Assistant to support daily office operations for a Contract position based in Louisville, Kentucky. This role combines front-office coordination with administrative support, including scheduling, document handling, and translation assistance for onboarding and day-to-day communication. The ideal candidate is organized, detail-oriented, and comfortable managing records, responding to incoming inquiries, and assisting employees across a fast-paced work environment. Responsibilities:• Coordinate calendars, meetings, and day-to-day scheduling to keep administrative activities running smoothly.• Provide bilingual translation support during onboarding activities and assist with communication between employees and office staff.• Maintain accurate files, records, and documentation while ensuring information is updated and easy to retrieve.• Enter and verify data in internal systems with a strong focus on accuracy and completeness.• Answer inbound calls, greet visitors, and handle general receptionist duties with strong attention to detail.• Assist team members on the floor by translating conversations and clarifying information as needed.• Prepare, organize, and distribute paperwork and administrative materials for office operations.• Support document tracking and recordkeeping processes to help maintain compliance and organizational standards.
2026-05-13T14:28:50Z

Payroll Administrator

Louisville, KY
onsite
Permanent / Full Time
55000.00 - 62000.00 USD / Yearly
We are looking for a skilled Payroll Administrator to join our team in Louisville, Kentucky. This role involves managing payroll operations, ensuring compliance with policies, and supporting administrative functions. The ideal candidate will have expertise in payroll systems and a strong understanding of employee benefits and labor regulations. Responsibilities: • Process weekly payroll for hourly employees using the designated payroll system. • Maintain and oversee the electronic timekeeping system to ensure accuracy and compliance. • Update and monitor attendance records, generating reports as needed. • Reconcile payroll deductions and issue manual checks when required. • Ensure compliance with attendance policies, disability plans, and Family Medical Leave regulations. • Track vacation time and monitor employee absences. • Handle job verifications and complete payroll-related documentation. • Maintain payroll, personnel, and attendance files in an organized manner. • Coordinate benefits administration and assist employees with payroll-related inquiries. • Support managers by providing reports and assisting with administrative tasks.
2026-04-14T14:18:44Z

Data Entry Clerk

Louisville, KY
remote
Temporary / Contract
16.00 - 20.00 USD / Hourly
We are seeking a detail-oriented Data Entry Clerk for a contract opportunity. This role is ideal for someone who thrives in a structured environment, enjoys working with data, and can maintain a high level of accuracy while meeting deadlines. The position supports day-to-day administrative functions by ensuring information is entered, updated, and maintained efficiently. Responsibilities:<ul><li>Enter, update, and maintain data in internal systems with a high level of accuracy</li><li>Review documents for completeness and verify information before inputting data</li><li>Perform routine audits to ensure data quality and consistency across records</li><li>Organize and manage electronic and/or paper files for easy retrieval</li><li>Assist with processing forms, applications, or records in a timely manner</li><li>Identify and correct data discrepancies or errors</li><li>Support general administrative tasks such as scanning, filing, and document tracking</li><li>Collaborate with team members to meet productivity and accuracy goals</li></ul>
2026-05-11T16:53:43Z

Front Desk Coordinator

Louisville, KY
remote
Temporary / Contract
16.00 - 20.00 USD / Hourly
We are seeking a professional and organized Front Desk Coordinator for a contract opportunity. This role is ideal for someone who enjoys being the first point of contact, managing a busy front office, and providing strong administrative support in a fast-paced environment. The ideal candidate is friendly, detail-oriented, and able to multitask effectively while maintaining a positive and welcoming atmosphere. Responsibilities:<ul><li>Greet and assist visitors, clients, and employees in a professional and courteous manner</li><li>Manage incoming phone calls, route inquiries, and provide accurate information</li><li>Coordinate front desk operations, ensuring the reception area remains organized and presentable</li><li>Schedule appointments, meetings, and maintain calendars as needed</li><li>Handle incoming and outgoing mail, packages, and deliveries</li><li>Perform data entry and maintain accurate records in internal systems</li><li>Support administrative tasks such as filing, scanning, and document management</li><li>Assist with office coordination, including supply management and basic operational support</li><li>Communicate effectively with internal teams to ensure smooth day-to-day operations</li></ul>
2026-05-11T16:53:43Z

Human Resources (HR) Manager

Madison, IN
onsite
Permanent / Full Time
80000.00 - 100000.00 USD / Yearly
We are looking for an experienced Executive Assistant, serving as a trusted partner in a highly visible executive support capacity. This position works closely with the Chief Executive Officer and other senior leaders to coordinate priorities, manage critical business activities, and keep daily operations running smoothly. The role calls for sound judgment, discretion, and the ability to balance administrative, operational, and strategic responsibilities in a fast-paced environment. Responsibilities:• Manage complex executive calendars, resolve scheduling conflicts, and ensure leaders are prepared for key meetings and commitments.• Coordinate domestic and international travel plans, including itineraries, reservations, and related logistics for senior leadership.• Prepare meeting materials, capture accurate notes, and track follow-up actions to support timely execution of priorities.• Support business operations by organizing executive workflows, maintaining important documentation, and assisting with cross-functional coordination.• Contribute to financial and budget-related activities by monitoring expenses, compiling information, and helping leadership stay organized around fiscal priorities.• Develop high-quality presentations, board materials, and other executive-level documents for internal and external audiences.• Assist with governance-related activities by scheduling meetings, organizing agendas, and ensuring supporting materials are prepared in advance.• Plan and coordinate events for executives and stakeholders, managing logistics to deliver well-executed and seamless experiences.
2026-04-29T14:53:44Z

Customer Service Representative

Louisville, KY
remote
Temporary / Contract
18.00 - 22.00 USD / Hourly
We are seeking a reliable and customer-focused Customer Service Representative for a contract opportunity. This role is ideal for someone who enjoys assisting customers, resolving issues, and providing a positive experience in a fast-paced environment. The position requires strong communication skills, attention to detail, and the ability to manage a high volume of inquiries. Responsibilities:<ul><li>Handle inbound and/or outbound customer interactions via phone, email, or chat in a professional and timely manner</li><li>Address customer inquiries, resolve issues, and provide accurate information regarding products, services, or accounts</li><li>Document customer interactions and maintain detailed, accurate records in internal systems</li><li>Process requests such as orders, account updates, and service inquiries</li><li>Escalate complex issues to appropriate departments while ensuring follow-through and resolution</li><li>Maintain a high level of customer satisfaction by delivering courteous, efficient service</li><li>Meet performance metrics related to response time, quality, and productivity</li><li>Support administrative tasks related to customer service operations as needed</li></ul>
2026-05-11T16:48:43Z

Patient Access Specialist

North Vernon, IN
remote
Temporary / Contract
17.00 - 18.50 USD / Hourly
We are seeking a detail-oriented and customer-focused Patient Access Specialist to join our healthcare client’s team. In this role, you will serve as a key point of contact for patients, helping ensure a smooth and efficient registration and intake process while delivering a high level of service. Hours: Monday - Friday 9am - 5:30pm + Rotating weekends and holidays Responsibilities for the position:<ul><li>Greet patients and visitors in a professional and courteous manner.</li><li>Perform patient registration, intake, and demographic verification.</li><li>Verify insurance eligibility, benefits, and authorization requirements.</li><li>Collect and update patient information accurately in electronic health record systems.</li><li>Schedule appointments and coordinate patient flow as needed.</li><li>Explain forms, policies, and financial responsibilities to patients.</li><li>Maintain accurate records and ensure compliance with privacy regulations and organizational procedures.</li><li>Collaborate with clinical and administrative staff to support efficient operations and a positive patient experience.</li></ul>
2026-05-06T16:14:04Z

VP/Director of Finance

Louisville, KY
onsite
Permanent / Full Time
170000.00 - 180000.00 USD / Yearly
We are looking for an accomplished finance leader to guide accounting and financial strategy for a regional operation in Louisville, Kentucky. This role works closely with senior leadership to strengthen financial performance, support operational decision-making, and maintain a high standard of compliance and reporting accuracy. The ideal candidate brings deep experience across budgeting, forecasting, financial analysis, and team leadership within a complex business environment. Responsibilities: • Direct regional finance and accounting activities to align financial performance with business goals and operational priorities. • Collaborate with executive stakeholders to shape financial plans, evaluate results, and support long-term growth strategies. • Lead the preparation of budgets, forecasts, profit plans, and cash flow projections while monitoring spending and resource allocation. • Manage core accounting processes, including general ledger activity, journal entries, account reconciliations, and period-end close procedures. • Oversee financial analysis, modeling, and reporting to identify trends, highlight risks, and recommend actions that improve margins. • Supervise key transactional and administrative functions such as accounts payable, accounts receivable, billing, order support, and sales administration. • Maintain strong internal controls and ensure adherence to accounting standards, revenue recognition requirements, and audit expectations. • Coordinate annual audit activities and serve as a primary finance contact for external auditors and compliance-related reviews. • Enhance financial systems, reporting tools, and operational processes to improve efficiency, accuracy, and business insight.
2026-04-21T17:08:43Z

Accounts Payable Clerk

Louisville, KY
onsite
Permanent / Full Time
45000.00 - 50000.00 USD / Yearly
We are looking for an Accounts Payable Clerk to support day-to-day payment operations in Louisville, Kentucky. This position is ideal for a new graduate or someone wanting to get their foot in the door at a great company that provides growth for an accounting professional. Would love someone who is organized, detail-focused, and comfortable handling invoice-related tasks with accuracy and efficiency. You will help maintain timely vendor payments, review financial documents, and contribute to a smooth accounts payable process. Responsibilities:• Review incoming invoices for completeness, accuracy, and proper supporting documentation before processing.• Assign correct expense or accounting codes to invoices and enter payment details into the appropriate system.• Prepare and assist with routine check runs to ensure vendors are paid on schedule.• Monitor invoice status, resolve discrepancies, and follow up on missing or unclear information when needed.• Maintain organized records of payable documents to support auditing and reporting needs.• Communicate with internal teams and vendors regarding payment questions, invoice issues, and processing timelines.
2026-04-23T14:13:46Z

Legal Assistant

Lexington-fayette, KY
onsite
Permanent / Full Time
60000.00 - 70000.00 USD / Yearly
We are looking for a detail-oriented Legal Assistant to support litigation matters in Lexington-Fayette, Kentucky. This role works closely with attorneys to keep case activity organized, manage filings, and maintain accurate schedules and documentation. The ideal candidate is comfortable using Microsoft Office tools, handles deadlines with care, and brings prior experience in a civil litigation environment. Responsibilities: • Provide day-to-day administrative and case support to attorneys handling litigation matters. • Prepare, format, review, and submit court documents through electronic filing systems while ensuring compliance with filing requirements. • Maintain attorney calendars by tracking hearings, deadlines, meetings, and other time-sensitive case events. • Organize case files, correspondence, pleadings, and supporting materials to keep records current and accessible. • Draft routine legal documents, notices, and communications based on attorney direction and case needs. • Monitor court activity and follow up on filings, scheduled appearances, and outstanding documentation. • Use Microsoft Office applications, including Excel, to manage information, produce documents, and track case details.
2026-04-23T15:08:44Z