12 results for Part Time Remote Executive Assistant in Los Angeles, CA

Executive Assistant

Grand Canyon, AZ
remote
Contract / Temporary to Hire
36 - 38 USD / Hourly
We are looking for a skilled Executive Assistant to provide high-level administrative support in Grand Canyon, Arizona. This Contract to permanent position involves managing critical organizational tasks, supporting executive operations, and ensuring seamless coordination across various activities. The ideal candidate will excel in handling schedules, preparing materials, and facilitating communication with internal and external stakeholders. Responsibilities: • Manage executive calendars by scheduling meetings, appointments, and events to ensure optimal time management. • Coordinate travel arrangements, including booking flights, accommodations, and transportation for executives. • Prepare and organize meeting materials such as agendas, briefing notes, and research documents for staff, Board members, and donors. • Draft and oversee executive correspondence, acting as a liaison between internal departments and external partners. • Assist in planning and executing virtual and in-person events, including fundraising and donor engagement activities. • Organize and manage quarterly and special Board and Committee meetings, including agenda creation, material preparation, and minute-taking. • Attend all Board and committee meetings to record and distribute accurate minutes. • Maintain historical records of Board and Committee proceedings using tools like Board Effect. • Support governance processes by tracking member terms, collecting annual forms, and managing charters, policies, and orientation materials. • Collaborate with leadership to facilitate Board recruitment, onboarding, and engagement efforts.
2026-03-05T00:00:00Z

Executive Assistant

Baltimore, MD
remote
Permanent
90000 - 150000 USD / Yearly
Robert Half is seeking an exceptional Executive Assistant to serve as a strategic partner to a Baltimore, MD based CEO. This is not a traditional executive support role — it is a high-impact position at the center of the organization, designed for someone who thrives in fast-paced, high-performance environments and operates with sound judgment, discretion, and precision. The ideal candidate brings experience from consulting, private equity, investment banking, or a similarly rigorous financial services environment. You understand executive-level expectations, anticipate needs before they arise, and are comfortable operating with urgency, complexity, and absolute confidentiality. Frequent travel with the CEO will be required. What You’ll Do<ul><li>Act as a true right hand to the CEO, managing priorities, time, and focus with strategic awareness</li><li>Coordinate complex domestic and international travel, frequently accompanying the CEO to meetings, conferences, and investor engagements</li><li>Prepare detailed briefing materials, itineraries, and background research in advance of meetings</li><li>Manage a dynamic calendar across multiple time zones, balancing internal priorities, board obligations, and external stakeholders</li><li>Serve as a gatekeeper and liaison to senior executives, board members, investors, and external partners</li><li>Draft and edit high-level correspondence, presentations, and internal communications</li><li>Track key action items and ensure follow-through across leadership teams</li><li>Assist with board meeting preparation, materials compilation, and logistics</li><li>Support special projects and strategic initiatives as needed</li></ul>
2026-02-17T00:00:00Z

Executive Assistant

Winter Park, FL
remote
Permanent
90000 - 95000 USD / Yearly
Executive Leadership Support • Provide high-level, comprehensive administrative support to the CEO and three Regional Presidents • Act as a trusted partner to executive leadership, anticipating needs and resolving issues proactively • Handle sensitive and confidential matters with the utmost discretion and sound judgment Calendar & Priority Management • Manage extremely complex and dynamic calendars across multiple executives and time zones • Strategically prioritize meetings, travel, and commitments to align with business objectives • Prepare executives with agendas, materials, and relevant background information in advance Travel Coordination • Independently arrange and manage complex domestic and international travel • Create detailed travel itineraries including flights, accommodations, transportation, and schedules • Serve as the primary contact for travel changes or issues before and during trips Event Planning & Coordination • Lead coordination of executive-level meetings, board meetings, leadership retreats, regional events, and company-wide functions • Oversee event logistics including venue selection, catering, audiovisual needs, materials preparation, and post-event follow-up • Collaborate with internal teams and external vendors to ensure seamless execution Email & Executive Communications • Manage and prioritize executive inboxes using independent judgment • Draft, edit, and respond to high-level correspondence on behalf of executives • Serve as a liaison between executives and internal and external stakeholders Administrative & Strategic Support • Track action items, projects, and deliverables on behalf of executive leadership • Prepare reports, presentations, and briefing materials as requested • Process expenses, assist with budget tracking, and maintain organized records • Support special initiatives and cross-functional projects as assigned Qualifications Required • 10–15+ years of experience providing executive-level administrative support, ideally to a CEO and senior leadership team • Demonstrated experience supporting multiple executives simultaneously • Proven expertise in calendar management, travel coordination, and executive event planning • Exceptional organizational, communication, and time-management skills • High level of professionalism, discretion, emotional intelligence, and sound judgment • Advanced proficiency in Microsoft 365 (Outlook, Teams, Word, Excel, PowerPoint) Preferred • Experience in a multi-regional or matrixed organization • Experience supporting board meetings and executive leadership events • Familiarity with expense management, CRM, and travel booking platforms • Ability to work flexible hours to support executive schedules Core Competencies • Executive presence and strategic thinking • Anticipation of needs and proactive problem-solving • Attention to detail with the ability to operate independently • Stakeholder and relationship management • Adaptability in a high-growth or fast-paced environment
2026-02-20T00:00:00Z

Part-Time Bookkeeper

Seattle, WA
remote
Temporary
26 - 30 USD / Hourly
We are looking for a part-time Bookkeeper to assist our fast‑growing start up client. If you love bringing structure to companies, enjoy owning your work and thrive in a lean, entrepreneurial environment, this role is the perfect fit. A small but rapidly emerging consumer product start up in the wellness space is looking for a Part‑Time Bookkeeper to support their day‑to‑day accounting operations. The company has their chart of accounts established and their systems in place. They now need someone who can step in, bring clarity and keep things running smoothly as they grow. This is a great opportunity for someone who enjoys autonomy, loves working with founders and wants flexible, meaningful work with a company building something fun and impactful. You’ll be the go‑to accounting support for a two‑person founding team. Initial responsibilities include roughly 10 hours per week with the expectation that long term needs will drop to just a few hours per month after the operational foundation is tightened and processes are streamlined. Key responsibilities include:<ul><li>Managing AP/AR and monitoring cash flow</li><li>Ensuring the founders are paid accurately and compliantly</li><li>Tracking and categorizing expenses</li><li>Performing monthly reconciliations</li><li>Preparing documentation and supporting information for annual tax filings with their CPA</li><li>Reviewing inventory and sales entries to ensure accurate accounting</li><li>Identifying inconsistencies or optimization opportunities and recommending improvements</li></ul>What Makes This Role Exciting:<ul><li>Flexibility – fully remote, low weekly hours and autonomy to manage your own schedule</li><li>Direct impact – you’ll help build the financial foundation of a growing brand</li><li>Founder exposure – work side‑by‑side with passionate entrepreneurs</li><li>Long‑term potential – while this starts as a contract, there is potential to join them permanently</li></ul>
2026-02-28T00:00:00Z

Administrative Assistant

Raleigh, NC
remote
Temporary
23.75 - 27.5 USD / Hourly
We are looking for a detail-oriented Grants Administration role in Raleigh, NC. In this long-term contract position, you will play a key role in supporting grants administration, ensuring smooth processes, and maintaining accurate documentation. This opportunity offers the potential for conversion to a permanent role after the initial evaluation period. Responsibilities:• Coordinate the collection, organization, and validation of subaward materials while maintaining comprehensive award files.• Facilitate the preparation and submission of Agreement and Contract Requests (ACRs), monitor progress, and address routine issues in collaboration with stakeholders.• Assist with the setup of new grants and activities by gathering required documentation and ensuring readiness for activation.• Track awards, agreements, subawards, and project milestones using internal systems to ensure transparency and accuracy.• Provide administrative support such as scheduling meetings, preparing reports, drafting communications, and assisting with departmental initiatives.• Review and process invoices related to subawards, ensuring accuracy and compliance.• Maintain effective communication with team members and external partners to support efficient workflow.• Support process improvements and ensure adherence to organizational policies and procedures.• Prepare documentation and reports to aid in decision-making and project updates.• Ensure confidentiality and discretion in handling sensitive information.
2026-03-05T00:00:00Z

Administrative Assistant

Sewickley, PA
remote
Contract / Temporary to Hire
23 - 25 USD / Hourly
Our client is seeking a proactive and detail-oriented Administrative Assistant to join their team. This role is ideal for a self-starter who can establish and optimize policies and procedures to enhance customer satisfaction and streamline sales order processes. You will collaborate closely with our sales team and customers to ensure smooth and efficient order management. This is contract to permanent, fully remote (candidate has to be local to Pittsburgh as hiring manager resides in Pittsburgh.) Pay is $23-$25, depending on experience. Key Responsibilities: • Develop and Implement Policies & Procedures – Establish clear guidelines for customer service operations, ensuring consistency and efficiency in handling inquiries, orders, and issues. • Optimize the Sales Order Process – Evaluate and improve the current sales order workflow to increase efficiency, accuracy, and customer satisfaction. • Collaborate with Sales Team & Customers – Act as a liaison between the sales team and customers to ensure seamless order processing and address any issues that arise. • Ensure Customer Satisfaction – Proactively address customer concerns, resolve order discrepancies, and provide excellent service to maintain strong client relationships. • Monitor & Report on Performance – Track key performance indicators (KPIs) and suggest improvements based on data-driven insights. Company Offers: • Fully remote work flexibility (based in locally in the Pittsburgh area) • Competitive salary and benefits package • Opportunities for detail oriented growth and development with a growing organization
2026-03-06T00:00:00Z

Administrative Assistant

Chicago, IL
remote
Temporary
20 - 24 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis. This role is fully remote and part time. In this role, you will play a pivotal part in maintaining financial accuracy, overseeing documentation, and supporting operational activities. If you thrive in a dynamic environment and have experience in administrative functions and financial tracking, this opportunity is ideal for you. Responsibilities:• Manage company bookkeeping processes and ensure the accuracy of financial records.• Oversee client billing cycles, track payments, and follow up on outstanding invoices.• Draft contracts and maintain agreements with vendors and external contractors.• Organize and manage documentation for onboarding new contractors.• Coordinate with contractors to ensure timely invoicing and payment processing.• Monitor outbound client billing for precision and efficiency.• Update company financial projections weekly to track cash flow.• Provide operational support to executives and assist with daily administrative tasks.• Track and recover estate-related reimbursements and outstanding payments.• Maintain communication with attorneys, vendors, and stakeholders to ensure compliance with estate recovery processes. The salary range for this position is $20 to $24. Benefits available to contract professionals, include medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
2026-03-03T00:00:00Z

Administrative Assistant

Chicago, IL
remote
Contract / Temporary to Hire
23.75 - 27.5 USD / Hourly
We are looking for a dedicated Remote Administrative Assistant to provide high-level administrative and operational support to executives and client teams within a dynamic organization. This position requires someone who is highly organized, detail-oriented, and capable of managing multiple priorities effectively. As this is a contract-to-permanent role based in Chicago, Illinois, you will play a vital role in ensuring seamless coordination of schedules, communication, and project execution while working collaboratively with stakeholders across different time zones. Responsibilities:• Manage executive calendars, schedule meetings, and coordinate logistics to ensure efficient time management.• Organize and oversee travel arrangements, including booking flights, accommodations, and transportation.• Facilitate the preparation of client-facing materials, such as meeting agendas, minutes, and follow-up reports.• Track key deliverables, action items, and compliance documentation to maintain project accuracy and accountability.• Collaborate on event planning and invitations, ensuring timely execution and attention to detail.• Ensure consistent communication with clients and stakeholders, addressing inquiries and prioritizing tasks effectively.• Support routine billing and administrative processes, including conflict-check procedures under guidance.• Maintain and update process documentation, providing basic reporting as required.• Coordinate with team members across multiple locations to ensure smooth operations and alignment.• Assist executives with ad-hoc projects and requests, demonstrating flexibility and proactive problem-solving. Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster.
2026-03-03T00:00:00Z

Administrative Assistant

Morristown, NJ
remote
Temporary
27.7115 - 32.087 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Morristown, New Jersey. This role involves providing comprehensive administrative support, ensuring smooth coordination between team members, and maintaining effective communication. The ideal candidate will be highly organized and possess excellent interpersonal skills. Responsibilities:• Schedule and organize meetings to facilitate project launches.• Send timely follow-up communications to maintain progress and ensure deadlines are met.• Coordinate responses and gather input from subject matter experts• Manage inbound calls, addressing inquiries and directing them appropriately.• Perform general administrative office tasks to support daily operations.• Accurately handle data entry to maintain and update records.• Collaborate with team members to ensure effective workflow and communication.• Handle multiple tasks simultaneously while maintaining attention to detail.
2026-03-06T00:00:00Z

Legal Assistant

Tucson, AZ
remote
Contract / Temporary to Hire
20 - 25 USD / Hourly
We are looking for a fully remote Legal Assistant to join our team on a contract basis with the potential to convert full-time. This position requires someone detail oriented, with expertise in managing high-volume legal files and familiarity with California court practices. You will play a key role in supporting attorneys, handling case management, and ensuring smooth legal operations. Responsibilities:• Manage multiple legal cases across various states, with an emphasis on California court procedures.• Draft and file legal documents efficiently, ensuring compliance with deadlines.• Oversee case management activities, including calendaring and maintaining accurate records.• Coordinate discovery and disclosure tasks, offering support to attorneys when needed.• Utilize case management software to streamline workflows and maintain organized files.• Handle high-volume legal files while maintaining attention to detail and organization.
2026-02-17T00:00:00Z

Legal Assistant

Emeryville, CA
remote
Permanent
31200 - 52000 USD / Yearly
Congenial law firm is seeking a REMOTE part-time Legal Assistant to join their Bay Area team. This role requires someone who is detail-oriented, with extensive experience in litigation support and a strong understanding of legal procedures. The ideal candidate will be detail-oriented, organized, and capable of managing critical tasks efficiently. This role will ideally be 20-25 hours/week. The hourly range for this remote position would be $30-45/hr. Responsibilities:• Prepare and assemble motions, tables of contents, and tables of authorities with precision and accuracy.• Handle electronic court filings across various platforms while ensuring compliance with legal requirements.• Manage litigation calendars to track important deadlines and court dates effectively.• Coordinate and organize court filings to support attorneys in ongoing cases.• Maintain detailed documentation and records related to litigation processes.• Collaborate with attorneys and other legal staff to ensure seamless workflow and task completion.• Provide administrative support in civil litigation matters, including document formatting and proofreading.• Monitor and prioritize tasks to meet strict deadlines and deliver high-quality work.• Adapt to changing workloads and take on additional hours when necessary.
2026-02-24T00:00:00Z

Human Resources (HR) Assistant

Hartford, CT
remote
Temporary
19 - 22 USD / Hourly
We are looking for a detail-oriented and proactive Human Resources (HR) Assistant to join our team on a contract basis. In this role, you will play a key part in supporting daily HR operations, ensuring efficient processes, and providing excellent service to employees. This position is ideal for someone who is passionate about HR practices and thrives in an organized, fast-paced environment. Responsibilities:• Coordinate onboarding activities, including scheduling orientations and ensuring all necessary documentation is completed.• Maintain and update employee information within HRIS systems, ensuring data accuracy and compliance.• Provide support in employee relations tasks, addressing inquiries and escalating issues when necessary.• Prepare and maintain HR records, reports, and documentation in accordance with company policies.• Collaborate with team members to enhance HR workflows and processes.• Support administrative functions such as scheduling meetings and managing correspondence.• Ensure adherence to HR compliance standards and company policies.• Assist in tracking and reporting HR metrics to support data-driven decision-making.• Partner with other departments to ensure seamless communication and coordination.
2026-02-27T00:00:00Z