<p>We currently have an opening for an articulate, skilled Receptionist. In this role, you will greet visitors, handle incoming calls and perform general administrative duties. Proficient Receptionists will also assist other administrative staff with overflow work, including word processing, data entry and Internet research tasks. For immediate consideration apply today. </p><p><br></p><p>· Answer and direct phone calls in a polite and friendly manner</p><p>· Welcome visitors in a warm and friendly manner, and answer any questions visitors have</p><p>· Maintain reception area and all common areas in a clean and tidy manner at all times</p><p>· Operate standard office equipment on a regular basis, including a fax machine, a copy machine, and a computer</p><p>· Keep detailed and accurate records of visitor requests and of calls received</p><p>· Receive deliveries; sort and distribute incoming mail</p><p>· Take inventory of supplies and restock as needed</p><p>· Maintain the general office filing system</p>
We are looking for a dependable Receptionist to support daily front office operations in Pasadena, California. This contract-to-permanent opportunity is ideal for someone who enjoys creating a positive first impression, staying organized, and helping an office run smoothly. The person in this role will welcome guests, coordinate administrative activities, and provide dependable support across scheduling, facilities, and general office functions.<br><br>Responsibilities:<br>• Welcome visitors and employees at the front desk, offering attentive assistance and directing them appropriately.<br>• Oversee guest sign-in activity and maintain appointment calendars while following established office security practices.<br>• Receive, sort, and distribute mail and deliveries, and prepare outbound shipments with accurate documentation and labels.<br>• Serve as a point of contact for building-related needs by coordinating with vendors and property management representatives.<br>• Maintain neat, presentation-ready reception and meeting spaces before and after internal and external meetings.<br>• Support Human Resources with onboarding and offboarding tasks, including coordinating logistics for incoming and departing employees.<br>• Arrange food orders and assist with setup and coordination for meetings, events, and other office gatherings.<br>• Manage internal scheduling needs by organizing calendars and helping coordinate meeting times and room availability.<br>• Provide additional clerical and administrative support to the team as needed to keep office operations efficient.
<p>We currently have an opening for an articulate, skilled Receptionist. In this role, you will greet visitors, handle incoming calls and perform general administrative duties. Proficient Receptionists will also assist other administrative staff with overflow work, including word processing, data entry and Internet research tasks. For immediate consideration please apply today. </p><p><br></p><p>· Answer and direct phone calls in a polite and friendly manner</p><p>· Welcome visitors in a warm and friendly manner, and answer any questions visitors have</p><p>· Maintain reception area and all common areas in a clean and tidy manner at all times</p><p>· Operate standard office equipment on a regular basis, including a fax machine, a copy machine, and a computer</p><p>· Keep detailed and accurate records of visitor requests and of calls received</p><p>· Receive deliveries; sort and distribute incoming mail</p><p>· Take inventory of supplies and restock as needed</p><p>· Maintain the general office filing system</p>
<p>We are looking for a detail-oriented Receptionist to join our team on short term contract. The ideal candidate will serve as the first point of contact for visitors and callers, ensuring a positive and welcoming experience. This position requires excellent communication skills and the ability to multitask effectively in a fast-paced retail environment. The assignment will be the following dates 5/1, 5/8, 5/15, 5/22, 5/29, 6/5, 6/12.</p><p><br></p><p><strong><u>Responsibilities:</u></strong></p><p>• Greet and assist visitors in a courteous and attentive manner.</p><p>• Answer and manage a multi-line phone system, ensuring calls are directed appropriately.</p><p>• Handle inbound calls and provide accurate information or transfer to the correct department.</p><p>• Maintain a clean and organized reception area to uphold a positive image.</p><p>• Coordinate with internal staff to ensure seamless communication and scheduling.</p><p>• Manage and distribute incoming mail and packages as needed.</p><p>• Provide general administrative support, such as data entry and scheduling.</p><p>• Monitor and address inquiries received through phone or in-person promptly.</p>
Mid-sized Law Firm in Orange County seeks a part-time Receptionist to answer and direct incoming calls, provide administrative support work, process and distribute incoming mail and process outgoing mail.<br> <br>Qualifications/Job Requirements:<br>• Proficiency with computers and ability to learn new systems and programs quickly.<br>• Ability to multi-task and meet deadlines while working in a fast paced and frequently changing environment<br>• Professional demeanor, proper phone etiquette, a customer service focus, and attention to detail are a must<br>• 2- 5 years of professional reception and/or administrative support work required. Both would be a plus.<br>• Law office experience a plus.<br>• Reliable and dependable<br>• Excellent verbal and written communication skills<br>• Familiarity with Microsoft Office, Outlook, Excel and Word<br>• Legal calendaring or Notary experience is a plus<br>• Answer and direct incoming calls<br>• Greet visitors in a courteous and professional manner<br>• Sort, process, and distribute heavy daily mail<br>• Prepare outgoing and certified mail<br>• Perform light clerical duties (scanning, filing, copying)<br> <br>This is a part-time role, in office. 20-30 hours per week. More hours may be available based on firm needs.<br> <br>Some college or certificate preferred but not required. Great company culture. Ongoing training and development will be provided. Pay will be based on experience.
<p>We are looking for an early career Receptionist to support daily front desk operations for a Private Equity firm located in Santa Monica. This permanent, in-office opportunity is ideal for someone who creates a welcoming first impression while keeping administrative activities organized and running smoothly. The role will work closely with Human Resources and internal staff to coordinate visitors, office services, and routine operational support in a detail-oriented environment. This is perfect for a recent grad who is entering the workforce. Bachelor's Degree is required. </p><p><br></p><p><strong><u>Responsibilities:</u></strong></p><p>• Welcome clients, guests, and other visitors with a detail-oriented and service-oriented approach from the moment they arrive.</p><p>• Oversee front entrance activity by managing visitor access, sign-in procedures, and badge distribution in accordance with office protocols.</p><p>• Communicate guest arrivals promptly to the appropriate employees so meetings and appointments stay on schedule.</p><p>• Keep the reception space orderly, well-maintained, and ready to receive visitors throughout the business day.</p><p>• Provide day-to-day administrative support such as maintaining office supplies, arranging deliveries, and coordinating with building personnel when needed.</p><p>• Organize meeting spaces by handling room scheduling and preparing conference areas for internal discussions and client-facing gatherings.</p><p>• Process incoming mail, outgoing shipments, and courier packages with accuracy and timeliness.</p><p>• Contribute to additional office and operational assignments, including special projects, as business needs arise.</p>
We are looking for a detail-oriented Receptionist to support front-desk operations for a contract position based in California. This role serves as the first point of contact for visitors and callers, helping create an organized and welcoming office environment. The ideal candidate is comfortable managing a busy phone system, handling inbound calls efficiently, and providing dependable administrative support in a part-time setting.<br><br>Responsibilities:<br>• Welcome guests and direct them appropriately while maintaining a courteous front-desk presence.<br>• Manage a multi-line telephone system, answer incoming calls promptly, and route messages to the correct team members.<br>• Handle switchboard activity efficiently to ensure smooth communication across lines and departments.<br>• Provide general reception support such as monitoring the front office area and assisting with basic administrative tasks.<br>• Respond to routine inquiries from callers and visitors with accuracy.<br>• Keep the reception area organized and presentable to support a positive experience for employees and guests.
We are looking for a detail-oriented and personable Receptionist to join our team in Anaheim, California. This is a Contract to permanent position where you will play a key role in maintaining smooth front-office operations and delivering excellent customer service. The ideal candidate has a strong background in administrative support and thrives in a fast-paced environment.<br><br>Responsibilities:<br>• Manage front desk operations, including greeting visitors and answering multi-line phone systems.<br>• Handle inbound calls in a courteous manner and direct them to the appropriate departments.<br>• Operate and maintain a switchboard system with up to 10 lines.<br>• Perform filing and organizational tasks to ensure office records are well-maintained.<br>• Assist with administrative duties such as scheduling meetings and handling correspondence.<br>• Ensure the reception area is tidy, organized, and welcoming for guests.<br>• Provide accurate information to callers and visitors regarding company services and procedures.<br>• Coordinate parking arrangements in the open lot for employees and visitors.<br>• Support various office functions across three connected buildings as needed.<br>• Uphold a business casual dress code while representing the company in a courteous manner.
<p>We are looking for an experienced and dependable Receptionist to support front desk operations at a fantastic CPA firm in Encino. This contract opportunity with potential for a permanent role is ideal for someone who enjoys creating a welcoming environment, managing incoming communications, and keeping administrative tasks organized. The right candidate will bring prior reception experience, strong phone etiquette, and the ability to handle a steady flow of calls and documentation with accuracy.</p><p><br></p><p>Responsibilities:</p><p>• Welcome visitors professionally and serve as the first point of contact for the office.</p><p>• Manage a multi-line phone system, direct calls efficiently, and respond to inbound inquiries with courtesy and accuracy.</p><p>• Coordinate front desk activities to ensure daily office operations run smoothly during assigned part-time hours.</p><p>• Maintain organized electronic records and perform e-filing tasks with attention to detail.</p><p>• Assist with administrative support related to tax return documentation and general office paperwork.</p><p>• Monitor messages, route communications to the appropriate staff members, and follow up when needed.</p><p>• Keep the reception area orderly and presentable while supporting a positive client experience.</p>
We are looking for an experienced Receptionist to support a detail-oriented office environment in California. This is a Contract position suited for someone who thrives in a fast-paced front desk setting, can manage frequent visitors with composure, and communicates confidently with a wide range of stakeholders. The ideal candidate brings strong office support experience, sound judgment when handling confidential information, and the ability to represent the organization effectively each day.<br><br>Responsibilities:<br>• Welcome visitors and manage front desk activity in a busy office, ensuring a detail-oriented and organized experience for guests, clients, and internal teams.<br>• Operate a multi-line phone system, direct calls accurately, and respond to routine inquiries with courtesy and efficiency.<br>• Coordinate the use of conference rooms and support a high volume of daily traffic while keeping shared spaces running smoothly.<br>• Receive, sort, and distribute incoming mail, packages, and deliveries in a timely and accurate manner.<br>• Prepare, handle, and safeguard sensitive documents and information with a high level of discretion.<br>• Communicate proactively with leadership and client contacts regarding scheduling conflicts, service needs, or deadline-related concerns.<br>• Provide general administrative and office support, including assistance with ad hoc assignments as business needs arise.
We are looking for an Office & Accounting Administrator to support daily operations in El Segundo, California. This contract-to-permanent opportunity blends front office coordination with accounting and administrative support, making it ideal for someone who enjoys a varied, hands-on role. The position works closely with office staff and property operations teams to keep records accurate, visitors assisted, and day-to-day workflows running smoothly.<br><br>Responsibilities:<br>• Welcome visitors, tenants, and service providers while maintaining a detail-oriented and organized front desk presence.<br>• Answer incoming calls, route inquiries appropriately, and provide timely assistance to internal and external contacts.<br>• Sort, distribute, and prepare incoming and outgoing mail, packages, and courier shipments.<br>• Handle routine administrative errands, including trips to shipping or postal drop-off locations when needed.<br>• Review, organize, and enter vendor invoices, rent payments, and related financial documents with accuracy.<br>• Maintain filing systems and records that support accounting activities across multiple properties.<br>• Assist with recurring mailings, document preparation, and general clerical tasks for the property management team.<br>• Help coordinate office upkeep by monitoring supplies and supporting the overall functionality of the workplace.
<p>We are looking for a Medical Receptionist to support patient-facing operations for a healthcare organization in Los Angeles, California. This Medical Receptionist position is ideal for someone who brings strong customer service skills, accuracy in handling patient information, and confidence assisting callers in both English and Spanish. The person in this role will help create a welcoming experience while ensuring communication and documentation are handled efficiently and effectively.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><p>• Greet patients and visitors in a courteous, attentive manner and provide clear assistance with front-line inquiries.</p><p>• Receive and manage inbound calls, directing questions and concerns to the appropriate department or staff member.</p><p>• Gather patient demographic details and review documentation for completeness and accuracy during intake interactions.</p><p>• Confirm Medi-Cal insurance information and other required records to support timely patient processing.</p><p>• Serve as a communication bridge between care teams and Spanish-speaking patients to help ensure understanding.</p><p>• Maintain accurate records using customer service and office systems while following established procedures.</p><p>• Respond to service-related concerns with patience, care, and a solutions-focused approach.</p><p><br></p><p><strong>Benefits: </strong>Medical, Dental and Vision Insurance. 401K Retirement, Sick Time Off and Tuition Reimbursement.</p>
<p>We are looking for a detail-oriented Part Time Accounts Payable Clerk to support a busy organization in Mission Viejo, California. This Contract position offers a consistent part-time schedule of approximately 30 hours per week and is ideal for someone who can manage a steady flow of payables with accuracy and efficiency. The person in this role will work closely with a small accounting team and help keep vendor payments, records, and documentation current and organized.</p><p><br></p><p>Responsibilities:</p><p>• Process a high volume of vendor invoices each month with careful attention to accuracy, coding, and timely entry into the ERP system.</p><p>• Review and record credit memos and debit memos to ensure account balances and supporting documentation remain accurate.</p><p>• Prepare and complete check runs while verifying payment details and maintaining proper approval records.</p><p>• Set up ACH payment information and help maintain secure, up-to-date electronic payment records for vendors.</p><p>• Create and maintain vendor profiles, including registering new suppliers and confirming required documentation is complete.</p><p>• Enter and track 1099-related information to support year-end reporting requirements and compliance.</p><p>• Partner with the accounting team to resolve invoice discrepancies, payment questions, and vendor account issues.</p><p>• Help organize accounts payable files and maintain clear records within the Great Plains system and related documentation processes.</p>
<p>This role is ideal for someone who is comfortable working independently, can manage multiple responsibilities with minimal supervision, and maintains a professional and welcoming presence.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Serve as the first point of contact for all visitors, ensuring a professional and secure check-in experience</li><li>Manage visitor check-in process via iPad, including NDA completion and security protocols</li><li>Monitor and control front desk access, ensuring all guests follow company procedures</li><li>Coordinate daily lunch orders and assist with snack pickups for staff</li><li>Receive and manage deliveries, vendors, and service providers throughout the day</li><li>Provide general administrative support as needed</li><li>Maintain a clean, organized, and professional front desk environment</li></ul><p><b> </b></p><p><b> </b></p><p><br></p>
<p>We are looking for a Part Time Collections Specialist to join a well-established organization on a Contract basis in California. This part-time opportunity is ideal for a detail-focused individual who can manage collection activities with consistency, sound judgment, and a customer-focused approach. The role centers on supporting accounts receivable performance through proactive follow-up, issue resolution, and accurate recordkeeping while maintaining constructive relationships with customers. For immediate consideration apply today!</p><p><br></p><p>Responsibilities:</p><p>• Review outstanding receivables regularly and focus collection efforts on overdue balances based on urgency and account status.</p><p>• Contact customers by phone, email, or other appropriate channels to secure payment while preserving positive business relationships.</p><p>• Investigate invoice questions, payment disputes, and account concerns to help remove barriers to timely collection.</p><p>• Record all collection activity, customer communication, and account updates with a high degree of accuracy and completeness.</p><p>• Partner with accounting and other internal stakeholders to resolve billing-related issues and support account follow-up.</p><p>• Assist with period-end activities by preparing collection updates, reconciling account information, and contributing to reporting needs.</p><p>• Manage daily collection tasks independently in a high-volume environment while meeting deadlines and follow-through expectations.</p>
<p>A Healthcare Company is seeking a Part-Time Bilingual Spanish Insurance Enrollment Specialist to support patients with health coverage enrollment and eligibility needs. This Enrollment Specialist role will assist patients through the Covered California and Medi-Cal enrollment process, provide education on available insurance options, and ensure all applications and supporting documentation are accurate and complete. The ideal candidate has strong customer service skills, healthcare experience, and the ability to communicate effectively in both English and Spanish.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Guide patients through Covered California and Medi-Cal enrollment processes</li><li>Assist patients with applications, eligibility verification, and plan selection</li><li>Educate patients on insurance options, benefits, and coverage details in a clear and supportive manner</li><li>Verify documentation and ensure accuracy and completeness of all enrollment records</li><li>Provide in-person and phone support to patients with questions related to enrollment and coverage</li><li>Track enrollment activity and maintain accurate records in internal systems</li><li>Conduct follow-up with patients regarding renewals, missing documents, and incomplete applications</li><li>Support outreach efforts and community enrollment initiatives as needed</li><li>Collaborate with internal staff to help resolve enrollment issues and ensure a positive patient experience</li></ul><p><strong>Benefits: </strong>Medical, Dental and Vision Insurance. 401K Retirement, Sick Time Off and Tuition Reimbursement.</p><p><br></p>
<p>We are looking for a Front Desk Coordinator to support daily front office operations in Redondo Beach. This Long-term Contract opportunity is ideal for someone with at least 2 years of experience creating a welcoming environment while managing high-volume visitor interactions. The person in this role will serve as the first point of contact for guests, helping maintain an organized and well-kept reception area.</p><p><br></p><p>Responsibilities:</p><p>• Welcome visitors, provide a positive first impression, and direct guests to the appropriate person or department.</p><p>• Manage a multi-line phone system by answering incoming calls promptly, transferring calls accurately, and taking detailed messages when needed.</p><p>• Coordinate front desk activities to ensure smooth day-to-day reception coverage and efficient visitor flow.</p><p>• Provide concierge-style assistance by responding to general inquiries and helping guests navigate office procedures.</p><p>• Maintain a neat and well-kept reception area while supporting administrative tasks related to front office operations.</p><p>• Monitor incoming communications and escalate urgent matters to the appropriate internal contacts.</p><p>• Support scheduling and coordination needs that help keep the front office organized and responsive.</p>
We are looking for an experienced and dependable Front Desk Coordinator to support daily office operations in California. This Contract position is ideal for someone who enjoys creating a welcoming environment, managing front-office activity, and providing responsive administrative support. The successful candidate will serve as a key point of contact for visitors, callers, and internal team members while keeping information organized and workflows running smoothly.<br><br>Responsibilities:<br>• Welcome guests and employees in a detail-oriented manner, manage the reception area, and ensure a positive first impression for everyone entering the office.<br>• Operate a multi-line phone system, direct incoming calls efficiently, and relay messages accurately to the appropriate contacts.<br>• Coordinate front-desk coverage and assist with concierge-style support, including answering questions and helping visitors navigate the office.<br>• Perform data entry tasks with accuracy and maintain organized digital and physical filing systems for easy document retrieval.<br>• Support administrative activities such as scheduling, preparing routine correspondence, and assisting with general office coordination.<br>• Use Microsoft Outlook to manage calendars, email communication, and meeting logistics for the team as needed.<br>• Prepare and update spreadsheets, documents, and reports using Microsoft Excel and Microsoft Word.<br>• Monitor office flow throughout the day and communicate effectively with internal departments to address front-office needs promptly.
We are looking for a dedicated Front Desk Receptionist to join our hospitality team in Commerce, California. This long-term contract position requires someone who is detail oriented, thrives in a fast-paced environment, and excels at delivering exceptional guest experiences. The role involves working night and graveyard shifts, ensuring smooth operations for a casino property with 24-hour services.<br><br>Responsibilities:<br>• Provide front desk support, including performing night audits and managing check-ins and check-outs.<br>• Handle high-volume reservation lines and create reservations directly at the front desk.<br>• Deliver exceptional guest service with a hospitality-focused approach, ensuring a positive experience for all visitors.<br>• Assist guests with luggage and coordinate lobby activities, including collaborating with valet services.<br>• Manage cash transactions efficiently and accurately, maintaining proper records.<br>• Utilize multiple reservation and operational systems such as Opera Cloud, TravelClick, Canary, and Revolution.<br>• Address guest inquiries and resolve issues promptly, maintaining composure under pressure.<br>• Ensure safety for both employees and guests, while adhering to property protocols.<br>• Interact confidently with a diverse clientele, including casino players and guests who may be under the influence.<br>• Maintain a strong presence and positive attitude in a dynamic, high-pressure environment.
<p>We are looking for an organized and customer-focused Front Desk Coordinator to join our team in Beverly Hills, California. This Front Desk Coordinator position offers the opportunity to contribute to a dynamic office environment while enhancing patient experiences. The ideal candidate will excel in administrative tasks, patient interactions, and maintaining operational efficiency.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><p>• Welcome and check in patients with a friendly and detail oriented demeanor.</p><p>• Verify vision and medical insurance coverage, ensuring accuracy and compliance.</p><p>• Collect and process payments, including co-pays and outstanding balances.</p><p>• Schedule, confirm, and manage appointments for exams, follow-ups, and procedures.</p><p>• Maintain and update patient records accurately using internal systems.</p><p>• Collaborate with clinical staff and providers to ensure seamless patient flow.</p><p>• Perform general administrative duties such as scanning, faxing, and filing.</p><p>• Uphold compliance standards and ensure patient confidentiality at all times.</p><p><br></p><p><strong>Benefits: </strong>Medical, Dental and Vision Insurance. 401K Retirement, Sick Time Off and Tuition Reimbursement.</p>
<p>We're working with a Westwood, CA based client who are looking for an Entry Level Office Assistant to join their team. You'll be responsible for assisting with data entry, ordering and restocking office supplies, mailroom support and assisting with special projects as needed. </p>
We are looking for a detail-oriented Data Entry Clerk to join our team on a contract basis in Los Angeles, California. In this role, you will handle large datasets and ensure accurate input of information related to maintenance records for elevators and escalators. This position requires strong organizational skills and proficiency in data entry tools, including Microsoft Excel.<br><br>Responsibilities:<br>• Enter and organize large volumes of data related to elevator and escalator maintenance into designated systems.<br>• Process invoices from contractors and repair companies with precision and timeliness.<br>• Verify the accuracy of information to ensure data integrity across all records.<br>• Utilize Microsoft Excel to create formulas and streamline data entry tasks.<br>• Maintain confidentiality and security of sensitive information.<br>• Collaborate with team members to address discrepancies or incomplete data.<br>• Generate reports and summaries based on entered data as needed.<br>• Follow established protocols and workflows to ensure consistency.<br>• Troubleshoot basic data entry issues and communicate any system challenges to relevant stakeholders.
<p>We are currently seeking candidates with strong data entry skills for upcoming projects. An ideal candidate will have strong data entry skills, alpha-numeric and/or 10 key by touch, as well as experience and proficiency in various software programs such as Microsoft Excel, Blackbaud Raiser's Edge, Donor Perfect, etc. Advanced functions in Excel, such as V-Lookups, Pivot Tables, and Macros are a plus! If you have strong data entry skills, apply today!</p><p>· Maintains database by entering new and updated customer and account information.</p><p>· Prepares source data for computer entry by compiling and sorting information.</p><p>· Establishes entry priorities.</p><p>· Processes customer and account source documents by reviewing data for deficiencies.</p><p>· Resolves deficiencies by using standard procedures or returning incomplete documents to the team leader for resolution.</p><p>· Enters customer and account data by inputting alphabetic and numeric information on keyboard or optical scanner according to screen format.</p>
<p>We are currently seeking candidates with strong data entry skills for upcoming projects. An ideal candidate will have strong data entry skills, alpha-numeric and/or 10 key by touch, as well as experience and proficiency in various software programs such as Microsoft Excel, Blackbaud Raiser's Edge, Donor Perfect, etc. Advanced functions in Excel, such as V-Lookups, Pivot Tables, and Macros are a plus! If you have strong data entry skills, apply today!</p><p>· Maintains database by entering new and updated customer and account information.</p><p>· Prepares source data for computer entry by compiling and sorting information.</p><p>· Establishes entry priorities.</p><p>· Processes customer and account source documents by reviewing data for deficiencies.</p><p>· Resolves deficiencies by using standard procedures or returning incomplete documents to the team leader for resolution.</p><p>· Enters customer and account data by inputting alphabetic and numeric information on keyboard or optical scanner according to screen format.</p><p><br></p>
<p>We're working with an entertainment company in Culver City who are looking for a Data Entry Clerk. You'll be responsible for high-volume data entry, reporting in MS Excel and purging physical files. This is a long-term, on-site contract role. </p>