<p>We are looking for a diligent General Office Clerk to join our team on a contract basis in Bronx, New York. This position requires a reliable individual with strong organizational skills who can assist with administrative and clerical tasks to ensure smooth daily operations. </p><p>Responsibilities:</p><p>· Completes data entry for all work orders</p><p>· Create and close out work orders in system.</p><p>· Creates and maintains files.</p><p>· Additional clerical duties and responsibilities as assigned.</p>
<p>Robert Half is looking for an organized and dependable Office Clerk to join a local and growing organization. In this role, you will handle administrative tasks that are vital to the success of construction projects. The ideal candidate is proactive, skilled in multitasking, and thrives in a fast-paced environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Maintain and organize office records, files, and documentation related to ongoing and completed projects.</li><li>Process incoming and outgoing correspondence, including emails, letters, and invoices.</li><li>Input and update project data into company systems and ensure accuracy.</li><li>Assist with scheduling and calendaring meetings, appointments, and project timelines.</li><li>Support the construction management team with administrative needs, including preparing reports and presentations.</li><li>Liaise with vendors and subcontractors to ensure timely delivery of requested materials and services.</li><li>Manage office supplies and coordinate reordering as needed.</li><li>Answer phone calls, respond to inquiries, and provide excellent customer service to internal and external stakeholders.</li></ul><p><br></p>
We are looking for a detail-oriented Office Assistant to join our team in Ridgefield Park, New Jersey. This is a Contract position ideal for someone with strong organizational skills and a proactive attitude. In this role, you will perform a variety of administrative tasks to ensure smooth office operations.<br><br>Responsibilities:<br>• Greet visitors and provide receptionist support, ensuring a welcoming environment.<br>• Handle incoming phone calls professionally and direct them to the appropriate departments.<br>• Organize and scan documents for easy access and record-keeping.<br>• Perform general clerical duties such as filing, data entry, and maintaining office supplies.<br>• Assist in managing schedules and appointments as needed.<br>• Support team members with administrative tasks to enhance workflow efficiency.<br>• Maintain accurate records and ensure compliance with office procedures.<br>• Coordinate communication between departments to facilitate seamless operations.
<p>Are you looking to grow your career in a fast-paced, professional setting? Our client is seeking a highly organized and motivated <strong>Office Assistant</strong> to support daily administrative operations and keep their office running smoothly. If you excel at multitasking, problem-solving, and attention to detail, we want to hear from you!</p><p><br></p><p><strong>Key Responsibilities</strong></p><p>As an Office Assistant, your duties may include:</p><ul><li><strong>Administrative Support:</strong> Perform clerical tasks such as answering phones, managing schedules, and maintaining office supplies inventory.</li><li><strong>Document Management:</strong> Prepare, file, and distribute documents while ensuring accuracy and confidentiality.</li><li><strong>Data Entry:</strong> Accurately enter and update information in company databases and spreadsheets.</li><li><strong>Communication Support:</strong> Route correspondence, create reports, and assist in drafting professional emails or letters.</li><li><strong>Customer Interaction:</strong> Greet visitors and provide exceptional customer service, whether in-person, over the phone, or via email.</li><li><strong>Meeting Organization:</strong> Coordinate meetings, conferences, and team events, including preparing agendas and taking meeting minutes.</li><li><strong>General Office Duties:</strong> Maintain a clean and organized workspace and take on various ad hoc tasks as needed. </li></ul><p><br></p>
We are looking for a dedicated Administrative Assistant to join our team in Edison, New Jersey. As the primary face of the office, this position requires an attentive and welcoming demeanor to manage reception and administrative tasks effectively. This is a long-term contract opportunity offering a dynamic and collaborative work environment.<br><br>Responsibilities:<br>• Greet visitors and clients at the front desk, ensuring an attentive and welcoming experience.<br>• Oversee day-to-day reception and front office management, including conference room scheduling and readiness.<br>• Conduct daily walkthroughs of the facility to ensure cleanliness and adequate office supplies.<br>• Manage mailroom operations, including shipping tasks through FedEx and other carriers.<br>• Order and maintain supplies for the pantry, copiers, and general office needs.<br>• Coordinate with building management to address equipment maintenance and cleanliness.<br>• Assist with preparing for client visits and special events as needed.<br>• Ensure adherence to security protocols, including ID badge management.<br>• Provide support for printing requests and other administrative functions.<br>• Collaborate with team members to handle additional tasks assigned by the supervisor.
<p><strong>Legal Administrative Assistant</strong></p><p><strong>Location:</strong> On-site – Midtown Manhattan</p><p><strong>Employment Type:</strong> Contract </p><p><strong>Schedule:</strong> Monday–Friday, 35 hours per week</p><p><strong>Pay Rate:</strong> $30+ per hour</p><p><strong>Industry:</strong> Legal Services</p><p><br></p><p><strong>Client:</strong> A Leading National Law Firm</p><p>Our client, a prestigious law firm with offices across the country, is seeking an experienced <strong>Legal Administrative Assistant</strong> to join their dynamic team. This role offers the opportunity to support a group of 7–10 attorneys, primarily partners, in a fast-paced and professional environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><p><strong>Administrative Support:</strong></p><ul><li>Provide comprehensive administrative assistance to attorneys</li><li>Manage calendars, contacts, and meeting schedules</li><li>Coordinate room reservations for individual and group meetings</li><li>Greet clients and arrange meetings, including catering and AV setup</li><li>Track monthly expenses, prepare reports, and manage corporate card accounts</li><li>Make domestic and international travel arrangements</li><li>Respond promptly to email requests and other communications</li></ul><p><strong>Document Management:</strong></p><ul><li>Proofread legal documents upon attorney request</li><li>Perform photocopying, scanning, faxing, binding, and filing</li><li>Create tables of contents (TOCs) and tables of authorities (TOAs)</li><li>Draft legal correspondence and prepare electronic filings</li><li>Create and maintain client files and binders</li><li>Prepare new client/matter forms and engagement letters</li></ul><p><strong>Attorney Support:</strong></p><ul><li>Track attorney bar admissions, court registrations, and CLE requirements</li><li>Conduct minor non-billable research (e.g., court filings, case law, patents)</li><li>Enter attorney hours into time management systems</li><li>Manage contract attorney time entries as needed</li><li>Review and edit monthly prebills; draft cover letters</li><li>Handle occasional personal tasks for a partner</li></ul><p><strong>Team Collaboration:</strong></p><ul><li>Provide backup support to other administrative staff and office personnel</li><li>Assist with special projects and other duties as assigned</li></ul>
<p>We are looking for a detail-oriented Accounts Payable Clerk to join our team in Tarrytown, New York for a part- time contract opportunity. This is a long-term contract position designed for professionals with a strong aptitude for managing financial transactions and supporting office operations. </p><p><br></p><p>Responsibilities:</p><p>• Accurately input and maintain accounts payable data to ensure timely processing of invoices.</p><p>• Review and code invoices in compliance with internal guidelines and financial standards.</p><p>• Manage the ordering of office supplies to support day-to-day operations.</p><p>• Provide general administrative support to ensure smooth office functionality.</p><p>• Collaborate with team members to address discrepancies and resolve payment issues effectively.</p><p>• Maintain organized records and documentation for auditing and reporting purposes.</p><p>• Communicate with vendors to handle inquiries and ensure accurate payments.</p><p>• Assist in improving processes related to accounts payable and office support tasks. </p>
<p>We are looking for a professional and organized Receptionist to join our team on a contract basis in Bridgewater, New Jersey. In this role, you will be the first point of contact for visitors and callers, ensuring smooth communication and efficient administrative support. If you have a passion for delivering excellent service and thrive in a dynamic environment, we encourage you to apply.</p><p><br></p><p>Responsibilities:</p><p>• Greet and assist visitors in a friendly and professional manner, ensuring a welcoming atmosphere.</p><p>• Manage incoming calls by answering, directing, or providing information as needed.</p><p>• Distribute incoming mail and packages efficiently, maintaining accurate records.</p><p>• Provide general clerical support, including filing, data entry, and document preparation.</p><p>• Maintain a clean and organized reception area to uphold a professional image.</p><p>• Coordinate with different departments to ensure seamless communication and workflow.</p><p>• Handle scheduling requests and appointment bookings as required.</p><p>• Assist with basic administrative tasks to support office operations.</p>
We are looking for a detail-oriented Mailroom Assistant to join our team in Blue Bell, Pennsylvania. This is a long-term contract position that offers an excellent opportunity to support daily office operations and ensure seamless mailroom activities. The role requires a proactive individual who thrives in a fast-paced environment and is eager to contribute to the efficiency of the organization.<br><br>Responsibilities:<br>• Process incoming and outgoing mail accurately and efficiently, ensuring all deliveries are handled in a timely manner.<br>• Utilize mailing equipment such as inkjet printers and Konica Minolta machines for various mailroom operations.<br>• Coordinate courier services to facilitate secure and prompt delivery of packages.<br>• Maintain accurate records of mail transactions and deliveries using data entry systems.<br>• Assist with office tasks such as filing, document organization, and general administrative duties.<br>• Operate ERP systems to manage inventory and ensure the availability of necessary mailing supplies.<br>• Provide excellent customer service when interacting with internal staff and external vendors.<br>• Use Microsoft Outlook and Teams to communicate effectively and manage schedules.<br>• Monitor and handle timekeeping systems such as Kronos to support staff attendance tracking.<br>• Ensure the mailroom is organized, stocked, and complies with safety standards.
We are looking for a detail-oriented Administrative Assistant to join our team in Brooklyn, New York. This is a contract position that offers an opportunity to provide essential administrative support and maintain smooth office operations. The ideal candidate will possess strong organizational skills and a proactive approach to managing daily tasks.<br><br>Responsibilities:<br>• Handle incoming phone calls, ensuring prompt and effective communication.<br>• Perform accurate data entry to maintain records and databases.<br>• Assist with general administrative duties to support office functionality.<br>• Manage receptionist responsibilities, including greeting visitors and directing them appropriately.<br>• Organize and maintain office files and documentation for easy access.<br>• Coordinate schedules and appointments to optimize team efficiency.<br>• Prepare reports and correspondence as needed.<br>• Ensure office supplies are adequately stocked by monitoring inventory and placing orders.<br>• Support team members with ad-hoc tasks and special projects.
<p>We are seeking a highly organized and proactive <strong>Executive Assistant</strong> to support multiple senior leaders. This long-term contract role requires excellent organizational skills, the ability to manage multiple priorities, and a high level of professionalism. The ideal candidate will thrive in a fast-paced environment and play a key role in ensuring smooth day-to-day operations.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Manage complex calendars and coordinate meetings across multiple time zones.</li><li>Prepare and submit accurate expense reports in compliance with company policies (experience with tools such as Concur is a plus).</li><li>Arrange domestic and international travel, including flights, accommodations, itineraries, and ground transportation.</li><li>Support onboarding by coordinating workspace setup, account access, and orientation schedules for new team members.</li><li>Oversee general office operations, including supplies, mail distribution, and administrative support needs.</li><li>Prepare and format presentations, reports, and meeting materials for executives and stakeholders.</li><li>Serve as a primary point of contact, ensuring clear, professional communication between executives and internal/external partners.</li><li>Provide high-level administrative support while maintaining confidentiality of sensitive information.</li><li>Anticipate executive needs and proactively address scheduling and administrative challenges.</li></ul>
<p>Do you thrive in customer-facing roles and enjoy being the first point of contact for visitors and clients? Our client is seeking a friendly and organized <strong>Part-Time Receptionist</strong> to provide front desk support and help maintain a welcoming office environment. If you have great communication skills and enjoy working in a professional setting, we encourage you to apply!</p><p><br></p><p><strong>Key Responsibilities</strong></p><p>As a Part-Time Receptionist, your duties will include:</p><ul><li><strong>Front Desk Operations:</strong> Greet visitors warmly, answer incoming calls, and direct inquiries to the appropriate person or department.</li><li><strong>Administrative Tasks:</strong> Assist with tasks such as filing, data entry, and distribution of mail and packages.</li><li><strong>Scheduling Support:</strong> Manage meeting room bookings and coordinate calendars for staff as required.</li><li><strong>Customer Service:</strong> Respond to inquiries both in person and over the phone in a professional and courteous manner.</li><li><strong>Office Organization:</strong> Maintain the front desk area and ensure it is clean and organized.</li><li><strong>Miscellaneous Duties:</strong> Provide support for additional tasks and projects assigned by management.</li></ul><p><br></p>
<p>Salary is 55,000 - 60,000. </p><p><br></p><p>We are looking for a detail-oriented Administrative Assistant to support our operations in the Metuchen, New Jersey area. This role focuses on benefits administration and requires strong organizational and communication skills to ensure smooth coordination and effective task management.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate and manage employee benefits programs, ensuring accuracy and compliance with company policies.</p><p>• Maintain and organize records, documents, and files related to benefits administration.</p><p>• Utilize Microsoft Excel and other Microsoft 365 tools to analyze data and create reports.</p><p>• Communicate effectively with employees to address inquiries and provide accurate information.</p><p>• Collaborate with internal teams to streamline processes and maintain efficiency.</p><p>• Schedule meetings, appointments, and maintain calendars for the department.</p><p>• Prepare and distribute correspondence, reports, and presentations as needed.</p><p>• Monitor and track deadlines to ensure timely completion of tasks and projects.</p><p>• Assist in the implementation of new administrative procedures to improve workflow.</p>
<p>Robert Half is seeking a highly-skilled, detail-oriented <b>Administrative Assistant </b>to support a <strong>daily operations, staff, and the C-Level Executive as needed</strong>. This is an opportunity for someone who works well with a small team. </p><p><br></p><p>In this Administrative Assistant role, this person will work alongside three other Administrative and Executive Assistants, delegating and prioritizing work within the team so someone who is comfortable partnering and collaborating in order to work efficiently is ideal. In this role, you will be responsible for answering phones, monitoring the inbox, putting together reports, taking on ad hoc projects and supporting the owner as needed. This person should be personable, organized, and detail oriented.</p>
<p>We are seeking an experienced administrative professional to support our Construction and Property Management team. This role will provide direct support to a three-person leadership group. </p><p><br></p><p>Responsibilities:</p><ul><li>Perform daily administrative tasks for the construction and property management department</li><li>Manage purchase orders and vendor documentation</li><li>Organize and maintain construction documents</li><li>Assist with change orders and RFIs</li><li>Track and save project-related documentation</li><li>Coordinate with internal and external stakeholders as needed</li></ul><p><br></p>
We are looking for a detail-oriented Administrative Assistant to join our team in Long Island City, New York. This is a long-term contract position ideal for someone with strong organizational skills and a proactive approach to handling administrative tasks. The role involves supporting daily operations, managing communications, and ensuring the smooth coordination of schedules and logistics.<br><br>Responsibilities:<br>• Respond promptly to inbound calls and provide accurate information to callers.<br>• Deliver excellent customer service by addressing inquiries and resolving issues effectively.<br>• Perform data entry tasks with precision and maintain organized records.<br>• Manage email correspondence professionally, ensuring timely responses.<br>• Handle both inbound and outbound calls as part of regular communication duties.<br>• Utilize Microsoft Office tools, including Word, Excel, PowerPoint, and Outlook, to prepare documents, presentations, and reports.<br>• Schedule appointments and maintain an up-to-date calendar for meetings and events.<br>• Coordinate logistics and distribution activities to ensure seamless operations.<br>• Support logistical processes by tracking shipments and maintaining inventory records.<br>• Collaborate with team members to streamline administrative workflows.
<p>We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Bridgewater, New Jersey. In this role, you will provide essential clerical support to a fast-paced department, ensuring efficient operations and seamless coordination. If you thrive in a dynamic environment and have strong organizational skills, we encourage you to apply.</p><p><br></p><p>Responsibilities:</p><p>• Perform general administrative tasks such as preparing agendas, handling correspondence, and managing documentation.</p><p>• Answer and direct incoming calls professionally, providing a positive experience for callers.</p><p>• Schedule and coordinate meetings, appointments, and events using calendar management tools.</p><p>• Utilize Microsoft Word, Excel, and Outlook to create, edit, and organize documents and communications.</p><p>• Assist in the preparation of reports and presentations as needed.</p><p>• Handle data entry tasks with precision and attention to detail.</p><p>• Support special projects and ad hoc tasks as assigned to meet departmental goals.</p><p>• Maintain organized records and ensure timely retrieval of information.</p><p>• Collaborate with team members to streamline workflows and improve efficiency.</p><p>• Provide exceptional support to ensure departmental operations run smoothly.</p>
<p>We are looking for a detail-oriented Accounting Clerk to join our team in the Middlesex County, NJ area. As an Accounting Clerk, you will be tasked with a variety of responsibilities including accounts receivables, collections, and data entry. If you have 1+ years of accounting experience and are looking to grow your career, this might be the opportunity for you!</p><p><br></p><p>Responsibilities:</p><p>• Manage accounts receivable tasks, including collections and payment tracking.</p><p>• Communicate directly with customers to facilitate booking orders.</p><p>• Assist in maintaining organized and up-to-date financial records.</p><p>• Perform accounts payable duties, including invoice processing and vendor payments.</p><p>• Ensure timely and accurate entry of financial data.</p><p>• Collaborate with team members to streamline financial operations and resolve discrepancies.</p>
<p>Our client seeks a temporary <strong>Accounts Payable (A/P) Clerk</strong> to become an integral part of its rapidly growing team in Somerset, NJ. As the Accounts Payable Clerk, you will match and batch code, resolve A/P issues, process expense reports, update and reconcile sub-ledger to G/L, and process checks. You will report to the Accounting Manager and have opportunity for career growth and quick advancement within this dynamic department.</p><p><br></p><p><strong>A/P Responsibilities</strong></p><ul><li>Primary responsibility is to handle the administrative and clerical needs of the AP/Finance Department</li><li>Execute daily processes and controls accurately and in a timely manner; provide compliance with Company policies</li><li>Providing customer service to internal business partners</li><li>Providing internal and external audit assistance as required</li><li>Sort, log, photocopy, and file invoices, checks, and other documents</li><li>Verify, log and mail checks, including expediting special handling</li><li>Perform special projects as assigned</li></ul><p><br></p>
<p>As an Administrative Assistant, you will provide vital administrative support to the organization, assisting with a wide range of tasks to enhance operational efficiency. Your excellent communication and organizational skills will contribute to the smooth functioning of the team and ensure professional interactions with clients, stakeholders, and colleagues.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Perform general administrative duties, including answering phones, managing emails, and scheduling appointments.</li><li>Prepare, edit, and format documents, reports, and presentations as needed.</li><li>Coordinate and schedule meetings while managing calendars for team members to avoid conflicts.</li><li>Maintain and organize both digital and physical filing systems.</li><li>Assist with office supply ordering and vendor management to ensure team needs are met.</li><li>Provide stellar customer service by handling queries efficiently and professionally.</li><li>Support special projects or events as needed.</li><li>Collaborate with other team members to troubleshoot administrative challenges and improve workflow processes.</li></ul><p><br></p>
We are looking for a detail-oriented Administrative Assistant to join our team in Newark, New Jersey. In this role, you will play a pivotal part in planning and executing meetings and events at our corporate conference center, ensuring smooth operations and exceptional client satisfaction. This is a long-term contract position, ideal for someone with strong organizational skills and a passion for delivering high-quality service.<br><br>Responsibilities:<br>• Coordinate with clients to plan and organize meetings and events, ensuring their goals are achieved while adhering to company standards.<br>• Provide on-site support during events, including setting up audio/visual equipment, arranging rooms, managing catering, and addressing any logistical issues.<br>• Collaborate with internal and external vendors to secure necessary resources, negotiate agreements, and ensure seamless event delivery.<br>• Build and maintain strong relationships with partners and vendors, leveraging effective communication and negotiation skills.<br>• Handle multiple tasks and deadlines efficiently, adapting to shifting priorities while maintaining high standards of professionalism.<br>• Conduct regular inspections of the conference center to ensure facilities are in excellent condition, addressing maintenance needs promptly.<br>• Maintain and update weekly and monthly schedules for meetings and events, providing clear communication to all stakeholders.<br>• Manage inventory for conference center supplies and promotional items, ensuring availability within budget constraints.<br>• Perform various administrative duties to support departmental operations and enhance overall efficiency.
We are looking for a highly organized and proactive Administrative Assistant to join our team in Chester, New Jersey. This Contract-to-permanent position offers an opportunity to contribute to essential office operations while supporting a fast-paced environment in the mortgage industry. The ideal candidate will possess strong communication skills, attention to detail, and a willingness to grow within the company.<br><br>Responsibilities:<br>• Serve as the primary point of contact at the front desk, welcoming visitors and directing them to the appropriate areas.<br>• Manage daily office tasks such as printing, copying, scanning, and handling mail distribution.<br>• Coordinate and prepare documentation for real estate closings, ensuring all materials are organized and delivered on time.<br>• Maintain office supplies, restock snacks, and oversee kitchen organization to meet team needs.<br>• Handle travel arrangements and assist in planning for employees' in-office schedules.<br>• Deliver packages and mail to designated recipients promptly and accurately.<br>• Support social media efforts by creating posts related to real estate closings and other company events.<br>• Take initiative to learn and take on new responsibilities as they arise.<br>• Adapt quickly to new software systems with provided training, ensuring efficient workflow.<br>• Uphold professionalism and confidentiality when handling sensitive financial and legal information.
We are looking for a detail-oriented Administrative Assistant to join our team in Brooklyn, New York. This is a long-term contract position within the non-profit sector, offering an opportunity to contribute to meaningful work while supporting daily operations. The ideal candidate will bring strong organizational skills and a commitment to delivering excellent administrative support.<br><br>Responsibilities:<br>• Handle inbound and outbound calls professionally, ensuring clear communication and prompt responses.<br>• Provide exceptional customer service by addressing inquiries and resolving issues effectively.<br>• Perform accurate data entry to maintain and update records and databases.<br>• Manage email correspondence, including drafting, responding, and organizing communications.<br>• Schedule and coordinate appointments, meetings, and events to optimize workflow.<br>• Utilize Microsoft Office tools such as Excel, Word, Outlook, and PowerPoint to create and manage documents, spreadsheets, and presentations.<br>• Maintain organized filing systems to ensure easy access to important information.<br>• Assist with general administrative tasks to support team operations and objectives.<br>• Collaborate with team members to ensure smooth execution of projects and tasks.
<p>Robert Half is looking for a detail-oriented Data Entry Clerk to help with a long- term contract need in White Plains, New York. As part of a long-term contract position, you will play a pivotal role in managing high-volume data entry tasks with precision and efficiency. This role is ideal for someone who thrives in a fast-paced environment and is adept at working with invoices and utility bills.</p><p><br></p><p>Responsibilities:</p><p>• Accurately input data related to utility bills and invoices into designated systems.</p><p>• Handle high-volume data entry tasks while maintaining attention to detail and accuracy.</p><p>• Follow up with vendors to resolve discrepancies or obtain missing information.</p><p>• Utilize Microsoft Great Plains Dynamics software to manage and organize data.</p><p>• Ensure all data entries are completed within required deadlines.</p><p>• Perform regular quality checks to verify data integrity.</p><p>• Collaborate with team members to streamline data entry processes.</p><p>• Maintain organized records and reports for easy access and reference.</p><p>• Adhere to company standards and protocols for data management.</p><p>• Support additional administrative tasks as needed.</p>
We are looking for a detail-oriented Data Entry Clerk to join our team in Newark, New Jersey. In this long-term contract position, you will play a key role in maintaining accurate records and supporting the Accounts Payable department with essential administrative tasks. This role requires a focus on precision and efficiency, making it ideal for candidates who excel at organization and data management.<br><br>Responsibilities:<br>• Accurately input data into company systems to ensure records are up-to-date and complete.<br>• Match invoices and verify information to maintain consistency and accuracy in the Accounts Payable department.<br>• Organize and file hard copies of documents for easy retrieval and secure storage.<br>• Perform numeric and alphanumeric data entry tasks with speed and accuracy.<br>• Collaborate with team members to address discrepancies and resolve data-related issues.<br>• Maintain confidentiality and handle sensitive information with professionalism.<br>• Ensure data entry tasks are completed within established deadlines.<br>• Utilize computer systems and software tools to streamline data entry processes.
