Add your latest resume to match with open positions.

18 results for Aroffice Specialist in Leominster, MA

Accounts Payable Specialist

Brighton, MA
onsite
Contract / Temporary to Hire
27.00 - 32.00 USD / Hourly
We are looking for a highly organized and detail-oriented Accounts Payable Specialist to join our team in Brighton, Massachusetts. This is a contract position with the potential for permanent employment within the health, pharmaceutical, and biotech industry, offering an exciting opportunity to contribute to a rapidly growing company. The ideal candidate will play a pivotal role in managing accounts payable functions, ensuring accuracy, and maintaining strong vendor relationships. Responsibilities: • Manage the accounts payable inbox, ensuring prompt responses and efficient handling of vendor inquiries. • Perform data entry and maintain accurate records in the company's financial software, Business Central. • Reconcile credit card and expense reports, following up on any missing receipts or documentation. • Oversee purchase order processing and vendor information management to ensure timeliness and accuracy. • Ensure all invoices are properly coded, approved, and processed within designated timeframes. • Conduct regular reviews of vendor accounts to identify and resolve discrepancies. • Assist in preparing reports and documentation for internal and external audits as needed. • Collaborate with team members and leadership to improve accounts payable processes and workflows. • Provide support for lab supply ordering and other biotech-specific purchasing needs, if applicable. • Maintain compliance with company policies and financial regulations in all accounts payable activities.
2026-04-06T19:53:42Z

Payroll Specialist - TAX

Westborough, MA
onsite
Permanent
65000.00 - 75000.00 USD / Yearly
We are seeking a Payroll Tax Specialist to support payroll tax compliance and reporting in a fast-paced, team-oriented environment. This role is responsible for preparing, reconciling, and filing federal, state, and local payroll tax returns for multiple clients across various jurisdictions, with a strong focus on accuracy and regulatory compliance. The Payroll Tax Specialist will assist with quarter-end and year-end processes, including payroll tax reconciliations and year-end forms, maintain and reconcile unemployment tax rates, and research and resolve payroll tax notices and discrepancies. This position works closely with internal teams, clients, and taxing authorities to address payroll tax inquiries, submit required authorizations and agency documentation, and ensure timely filings. The ideal candidate brings hands-on payroll tax experience, strong analytical and organizational skills, proficiency with Excel and Word, and the ability to manage competing deadlines in a multi-state environment. Professional payroll certifications and experience with payroll tax systems are a plus, along with flexibility during peak filing periods.
2026-04-08T15:08:50Z

Billing Specialist

Somerville, MA
onsite
Temporary
27.00 - 30.00 USD / Hourly
We are looking for a detail-oriented Billing Specialist to join a team in Somerville, Massachusetts on a Contract basis. In this role, you will support high-volume invoicing activities, ensure billing accuracy, and work closely with internal teams to address discrepancies efficiently. This opportunity is well suited for someone with hands-on service billing experience who can manage deadlines in a fast-paced, fully onsite environment. Responsibilities: • Create and finalize daily service invoices in BuildOps with a strong focus on accuracy and turnaround time. • Review customer account information and supporting records to confirm billing details before invoices are issued. • Partner with coordinators, project managers, and field personnel to investigate and resolve billing-related questions. • Examine work orders for missing backup, incomplete entries, or pricing concerns and correct issues prior to billing. • Maintain organized and up-to-date customer billing records to support accurate invoicing and reporting. • Contribute to stronger billing workflows by documenting issues, sharing feedback, and supporting process improvements. • Apply labor, material, and markup calculations correctly when preparing service-related invoices.
2026-04-20T18:08:43Z

Occupancy Specialist

Chelsea, MA
onsite
Temporary
23.75 - 27.50 USD / Hourly
We are looking for an Occupancy Specialist to join our team in Chelsea, Massachusetts. This contract position involves ensuring compliance with housing regulations while assisting tenants and applicants with rent calculations, eligibility assessments, and other administrative duties. The role requires strong organizational skills and the ability to maintain confidentiality while delivering exceptional service. Responsibilities: • Calculate rent based on applicants' income and ensure accuracy in assessments. • Evaluate housing eligibility by reviewing applications and supporting documentation. • Prepare and issue notices regarding rent adjustments and other tenant updates. • Conduct interviews with applicants and current tenants, scheduling re-examination appointments as needed. • Maintain detailed and accurate records of tenant information and related documentation. • Schedule and coordinate appointments for interviews, orientations, and re-examination sessions. • Draft thorough and precise correspondence, including letters, memos, and other communications. • Assist in developing marketing strategies to minimize vacancy losses and improve occupancy rates. • Interpret and enforce housing regulations to ensure compliance with eligibility rules. • Protect sensitive tenant information by adhering to confidentiality protocols.
2026-04-07T14:24:36Z

Payroll Specialist

Charlestown, MA
onsite
Contract / Temporary to Hire
29.00 - 34.00 USD / Hourly
We are looking for a detail-oriented Payroll Specialist to join our team in Charlestown, Massachusetts. This position offers an excellent opportunity to contribute to payroll operations in a fast-paced and dynamic environment within the real estate and property industry. The role involves managing complex payroll processes, ensuring compliance, and supporting key payroll functions onsite. Responsibilities:• Process both union and non-union payrolls with accuracy and efficiency.• Manage accounting coding for benefits such as Blue Cross Blue Shield.• Handle unemployment claims and family leave processing.• Administer payroll functions to support the team, including resolving exceptions as needed.• Utilize ADP Workforce Now for payroll management and reporting.• Ensure compliance with multi-state payroll regulations and company policies.• Collaborate with internal teams to provide payroll-related insights and solutions.• Maintain accurate records and documentation for over 500 employees.• Address payroll discrepancies and resolve issues proactively.• Support benefit administration and related payroll activities.
2026-04-06T19:58:45Z

Accounts Payable Specialist

Framingham, MA
onsite
Permanent
65000.00 - 75000.00 USD / Yearly
We are looking for a detail-oriented Accounts Payable Specialist to join our team in the Framingham, Massachusetts area. In this role, you will be responsible for managing vendor invoices and payments, ensuring accuracy and compliance with established financial policies. You will collaborate with various departments to reconcile accounts, resolve discrepancies, and maintain organized financial records. Responsibilities:• Process and verify vendor invoices related to machine tool parts, equipment purchases, service providers, and operational expenses.• Match invoices with purchase orders and receiving documents to ensure proper alignment and accuracy.• Assign invoices to the correct general ledger accounts and cost centers for accurate financial reporting.• Prepare and issue vendor payments, including checks, ACH transfers, and wire transactions, adhering to company schedules.• Reconcile vendor statements and investigate discrepancies in pricing, quantities, or receipts.• Maintain and update vendor records, ensuring compliance with documentation requirements such as W-9 forms and 1099 reporting.• Respond to vendor inquiries and collaborate with purchasing and service teams to address payment concerns.• Support month-end closing activities by generating accounts payable reports and performing reconciliations.• Organize and preserve documentation for invoices, approvals, and payment records to ensure easy access during audits.• Assist in internal and external audits by providing necessary accounts payable documentation and reports. **For immediate consideration please call me directly, and be prepared to share your updated resume for review. Eric Lebow 508-205-2127**
2026-04-02T11:05:08Z

Accounts Payable Specialist

Lincoln, RI
onsite
Permanent
53000.00 - 55000.00 USD / Yearly
Our client, based in Smithfield Rhode Island is actively interviewing for an accounts payable specialist. In this role, you will oversee essential financial processes, ensuring accuracy and efficiency in all accounts payable functions. This position requires strong organizational skills and a commitment to maintaining accurate financial records. Responsibilities:• Process and verify invoices for accuracy, ensuring proper coding and timely payment.• Conduct bank reconciliations to ensure alignment of financial records with bank statements.• Perform data entry tasks with precision, maintaining up-to-date records in financial systems.• Manage accounts payable functions, including check runs and posting cash transactions.• Collaborate with internal teams to resolve discrepancies and ensure compliance with company policies.• Utilize software tools such as Microsoft Excel, Oracle, and SAP to manage financial data effectively.• Reconcile vendor statements and address any outstanding balances or issues.• Assist in preparing reports related to accounts payable activities for management review
2026-04-15T17:58:48Z

Accounts Payable Specialist

Lincoln, RI
onsite
Temporary
21.85 - 25.30 USD / Hourly
We are looking for a dedicated Accounts Payable Specialist to join our team in Lincoln, Rhode Island. This is a long-term contract position offering an excellent opportunity to contribute your expertise in managing financial transactions and maintaining vendor relationships. The ideal candidate will have a strong attention to detail and the ability to work effectively in a fast-paced environment. Responsibilities: • Process and accurately enter vendor invoices into the accounting system. • Manage the accounts payable inbox, ensuring timely responses and resolution of inquiries. • Conduct outstanding check reviews and ensure proper reconciliation. • Communicate effectively with vendors and suppliers to address payment issues and inquiries. • Assist with month-end closing activities, including reviewing and coding invoices. • Perform account coding for various transactions to maintain accurate financial records. • Handle check runs and Automated Clearing House (ACH) payments to ensure timely disbursements. • Maintain organized records of all accounts payable activities and documentation.
2026-04-15T17:38:46Z

Accounts Receivable Specialist

West Springfield, MA
onsite
Temporary
22.80 - 26.40 USD / Hourly
Our client in West Springfield, MA is seeking a skilled Accounts Receivable Specialist for a contract assignment. This is an excellent opportunity to leverage your accounting expertise in a dynamic environment that values accuracy, organization, and efficiency.Responsibilities:<ul><li>Process accounts receivable transactions accurately and in a timely manner, including invoicing, posting payments, and resolving discrepancies.</li><li>Monitor aging reports and follow up with customers to ensure timely collection of outstanding balances.</li><li>Maintain records and documentation for all receivable activity, ensuring compliance with company policies and accounting standards.</li><li>Collaborate with internal departments and customers to resolve payment issues and answer inquiries.</li><li>Assist with month-end closing processes and provide support during audits.</li><li>Utilize accounting software and tools to track and report accounts receivable information.</li></ul>
2026-04-17T16:14:09Z

Legal Billing Specialist

Manchester, NH
onsite
Permanent
50000.00 - 85000.00 USD / Yearly
We are looking for a detail-oriented Legal Billing Specialist to join our team in Manchester, New Hampshire. This role involves managing the preparation, review, and submission of client invoices while ensuring accuracy, compliance with billing guidelines, and adherence to firm policies. The ideal candidate will collaborate with attorneys, legal assistants, and finance personnel to support efficient billing operations and maintain confidentiality. Responsibilities: • Prepare, review, and process client invoices on a monthly and ad hoc basis for assigned attorneys and practice groups. • Ensure all invoices meet client-specific billing guidelines, engagement terms, and firm policies. • Collaborate with attorneys and legal staff to edit and finalize pre-bills. • Submit invoices using electronic billing platforms such as Legal Tracker, CounselLink, and TyMetrix. • Monitor invoice statuses, addressing rejections, reductions, and appeals as needed. • Investigate and resolve billing discrepancies, including write-offs and adjustments. • Handle special billing requests, alternative fee arrangements, and customized client formats. • Assist with month-end and year-end billing processes, including related reporting. • Maintain confidentiality of both client and firm financial data. • Support additional accounting tasks and initiatives as required.
2026-04-14T12:43:45Z

Medical Billing Specialist

Holyoke, MA
onsite
Temporary
22.33 - 25.85 USD / Hourly
Are you an experienced medical billing professional ready to make an impact? Robert Half is hiring a Medical Billing Specialist for a contract role supporting our client in Holyoke, MA. This is an excellent opportunity to apply your billing and reimbursement expertise with a respected organization.Key Responsibilities:<ul><li>Process and submit medical claims accurately and promptly</li><li>Review patient information and insurance details for validity and completeness</li><li>Resolve claim discrepancies and follow up on outstanding accounts</li><li>Collaborate with healthcare providers, insurers, and patients to secure accurate payments</li><li>Ensure compliance with HIPAA and industry billing standards</li><li>Manage billing software and maintain up-to-date records in the electronic health record system</li></ul>
2026-03-31T20:48:47Z

Billing Specialist

Boston, MA
onsite
Permanent
60000.00 - 70000.00 USD / Yearly
We are looking for a detail-oriented Billing Specialist to manage and optimize client invoicing processes in a dynamic and fast-paced environment. This role will work closely with account teams and finance leaders to ensure accurate billing, resolve client issues, and contribute to overall revenue operations. If you are organized, proactive, and thrive in collaborative settings, we encourage you to apply. Responsibilities: • Prepare, review, and issue accurate client invoices while ensuring alignment with contractual agreements. • Collaborate with account managers to verify proper coding and billing structures, including retainer, project-based, and hourly billing. • Monitor unbilled revenue and address outstanding billing matters with account teams. • Assist in accounts receivable processes by resolving client billing issues and ensuring timely collections. • Support revenue reporting and contribute to month-end and period-end financial activities. • Analyze contracts to confirm billing accuracy and compliance with agreed terms. • Recommend and implement improvements to billing practices for greater efficiency. • Manage billing system updates and ensure the integrity of computerized billing processes. • Track billable activities and maintain clear documentation for audit readiness.
2026-04-17T12:38:43Z

Human Resources and Payroll Specialist

Norton, MA
onsite
Permanent
75000.00 - 80000.00 USD / Yearly
We are looking for a detail-oriented Human Resources and Payroll Specialist to join our client in Norton Massachusetts. This role requires someone who excels in managing payroll processes, HR data analysis, and compliance with labor regulations. You will play a key role in ensuring accurate payroll, maintaining HR systems, and contributing to compensation strategies. Responsibilities:• Collect, verify, and maintain accurate timekeeping records for employees to ensure precise payroll processing.• Process bi-weekly and semi-monthly payroll cycles, calculating wages, overtime, bonuses, taxes, and deductions.• Address and resolve payroll-related inquiries from employees and management in a timely manner.• Compile and analyze HR metrics and data from various sources, including HR systems, payroll outputs, and labor statistics.• Conduct market research to benchmark compensation ranges and ensure competitive pay structures for different roles.• Perform classification audits to verify proper exemption status for job positions.• Ensure compliance with federal, state, and local payroll regulations, including wage and hour laws.• Conduct annual pay equity audits and provide actionable recommendations based on findings.• Maintain and update HR databases, ensuring data integrity and alignment with finance systems.• Collaborate with Operations to analyze labor and machine hour variances, driving continuous improvement efforts.
2026-04-17T13:53:47Z

Billing and Payroll Specialist

Fitchburg, MA
onsite
Permanent
55000.00 - 62000.00 USD / Yearly
Job Description: Under the general direction of the Controller, monitors and contacts families regarding compliance with payment options and takes action to encourage timely payments. Resolves all billing and customer issues. Works with 3rd-party vendors that the Academy uses to facilitate the tuition management program. Responsible for all payroll activities and functions to ensure accurate and timely payroll processing. This includes, but is not limited to, administrative duties involving the maintenance of payroll systems, internal controls and records, and day-to-day payroll processing operations and related accounting entries, using a payroll processing company and accounting software.Accounts Receivable/Student Billing This is a more important than the payroll• Responsible for maintaining all student billing files, both electronic and traditional.• Inputting charges from various sources.• Inputting payments from various sources, including preparing deposits when necessary.• Prepare and send all statements on established schedules.• Liaison with various 3rd party vendors that the Academy utilizes to facilitate the tuition management program, i.e., Tuition Management, Credit Card Processors, Student POS Systems (Odin), and FlyWire.• Monitors and contacts families regarding compliance with selected payment options on a minimum monthly basis and/or more frequently for delinquent accounts.• Contact families when delinquent on payment plans.• Consult with the CFOO regarding any problem payment issues and implement recommendations.• Manages Tuition Insurance program, calculating credits, with approval of CFOO, and completes student insurance registration form, etc.• Initiate all tuition refunds with the approval of the Controller and/or CFOO.• Coordinate accounts in collection with the respective collection agency/law firm.• Manages and supports families on the Academy’s internal debit card system.• Cross-trained on other Business Office Systems to assist when necessary.• Other duties as assignedPayroll• Coordinates the day-to-day functions of the payroll and benefits functions, assuring that timely and accurate payroll policies and procedures are followed according to business office procedures.• Preparation of Payroll Journal entry.• Serves as a source of information to faculty, staff, and external contacts on established payroll policies and procedures.• Supervises payroll for all W-2 employees and makes all associated entries and adjustments.• Keeps informed of changes that impact the payroll operation.• Maintains employee benefits, including group medical/dental/vision insurance, retirement plan, etc., and manages time and attendance records in the payroll system.• Processes all court-ordered or tax-levied wage garnishments and ensures their timely payment.• Assists the Controller in carrying out the goals and objectives of the Business Office.• Performs other duties as required to ensure the smooth operation of the payroll and benefits process.• Preparation of Payroll Journal entry.• Provides backup administrative support to the Human Resources department, i.e., background checks, onboarding, workers’ compensation, etc.
2026-03-25T18:28:43Z

Payroll Administrator

Fitchburg, MA
onsite
Permanent
60000.00 - 65000.00 USD / Yearly
We are seeking a detail-oriented Payroll Specialist to manage accurate and timely payroll processing for multiple employee groups. This role plays a key part in ensuring compliance with local, state, and federal regulations while maintaining precise payroll, benefits, and leave records. The Payroll Specialist will be responsible for administering deductions such as taxes, insurance premiums, and retirement contributions; generating and submitting required payroll reports; and tracking employee leave accruals and usage. This position also supports benefits administration including enrollments, updates, and terminations, and partners closely with Human Resources, Finance, and other internal teams to ensure seamless payroll and benefits operations. The ideal candidate is comfortable working with payroll systems, adapting to new technologies, applying pay agreements and differentials accurately, and assisting with multi-state payroll processing when needed.
2026-04-08T15:08:50Z

Office Services Associate 2 (2-4 years)

Somerville, MA
remote
Temporary
20.00 - 22.00 USD / Hourly
We are looking for a detail-oriented and reliable Office Services Associate to join our team in Somerville, Massachusetts. In this long-term contract role, you will play a key part in supporting day-to-day office operations and ensuring smooth administrative processes. This position requires strong organizational skills, excellent communication abilities, and a commitment to delivering high-quality service. Responsibilities: • Provide exceptional customer service by addressing inquiries and assisting with office-related needs. • Manage incoming and outgoing calls, directing them to the appropriate departments or individuals. • Process checks, payroll functions, and other financial transactions with accuracy. • Organize and maintain filing systems, ensuring records are updated and easily accessible. • Distribute incoming mail and packages promptly to the correct recipients. • Utilize computer programs such as Microsoft Word and Excel to create and edit documents. • Proofread and edit written materials to ensure accuracy and clarity. • Maintain databases by entering and updating information as required. • Support the preparation and execution of business transactions and related tasks. • Collaborate with team members to enhance overall office efficiency.
2026-04-17T12:38:43Z

Office Service Associate

Canton, MA
onsite
Temporary
20.00 - 21.00 USD / Hourly
We are looking for a Mailroom Clerk to join this office in Canton, MA. This coverage will be on call/as needed. Responsibilities:• Handle incoming and outgoing mail, ensuring timely and accurate delivery.• Maintain organization and efficiency in the mailroom.• Coordinate with team members to manage mail distribution schedules.• Track and record mail-related activities as required.• Communicate effectively with clients or team members regarding mail inquiries.• Ensure compliance with company policies and procedures in mail services.• Provide support during peak times or special projects related to mail services.
2026-03-19T20:24:09Z

Office Admin/Project Clerk

Whitinsville, MA
onsite
Permanent
42000.00 - 58000.00 USD / Yearly
We are looking for a highly organized and detail-oriented Office Admin/Project Clerk to join our team in Whitinsville, Massachusetts. In this role, you will support daily office operations and assist with administrative tasks to ensure smooth project workflows. This position offers an opportunity to contribute to both project coordination and financial processes in a dynamic environment with good potential for growth in the company. Responsibilities:• Manage daily office tasks and maintain an efficient workflow for administrative duties.• Obtain and review permits, addressing any issues and coordinating with relevant parties as needed.• Assist with purchasing and leasing activities to support project requirements.• Organize and manage quotes, providing timely updates to the manager.• Streamline processes to enhance efficiency for the lead estimator and stay on top of project timelines.• Monitor and track the progress of bids, ensuring all deadlines are met.
2026-04-16T17:38:45Z