<p>We are looking for an experienced Bookkeeper to manage financial operations and ensure accurate record-keeping for multiple entities. This role requires someone with a strong understanding of accounting principles, excellent organizational skills, and the ability to handle financial processes with precision. 5 days in office we prefer someone that is flexible with locations as we have locations in Saratoga, Clifton Park, Latham and Niskayuna. The main location is Niskayuna or Latham. This position is ideal for a detail-oriented individual who thrives in a dynamic environment.</p><p><br></p><p>Responsibilities:</p><p>• Maintain financial records and general ledger entries for multiple entities, ensuring all transactions are accurately recorded and posted.</p><p>• Prepare and file monthly and quarterly sales tax returns in compliance with regulatory requirements.</p><p>• Reconcile bank accounts, credit cards, and other financial statements, addressing discrepancies and ensuring accuracy.</p><p>• Handle intercompany transactions, including billing, reconciliations, and journal entries.</p><p>• Manage accounts payable and receivable processes, including invoice compilation, collections, bill payments, and cash flow analysis.</p><p>• Process credit card payments for accounts receivable and ensure timely updates to financial records.</p><p>• Prepare year-end financial information for tax purposes and assist in bringing books to trial balance for annual tax return preparation.</p><p>• Oversee payroll functions, including employee onboarding documentation, tracking leave balances, and ensuring biweekly payroll compliance.</p><p>• Supervise and train entry-level bookkeeping staff, providing guidance and support as needed.</p>
<p>We are looking for a detail-oriented Senior Accounting Coordinator to join our team in Albany, New York. In this role, you will manage all aspects of financial record-keeping, payroll, and compliance while ensuring the accuracy and timeliness of critical accounting processes. The ideal candidate will have strong organizational skills and extensive experience with working in a construction or similar environment.</p><p><br></p><p>Responsibilities:</p><p>• Handle accounts receivable, payroll, and job costing processes using Sage 100 Contractor.</p><p>• Prepare weekly client invoices and monthly requisitions with accuracy and efficiency.</p><p>• Process payroll for both union and nonunion employees, ensuring compliance with prevailing wage requirements.</p><p>• Maintain detailed employee records and manage quarterly and annual payroll tax filings.</p><p>• Compile data for audits related to workers' compensation, disability, paid family leave, and general liability insurance.</p><p>• Manage subcontractor contracts and oversee payment applications.</p><p>• Process vendor invoices, payments, and resolve discrepancies as needed.</p><p>• Ensure compliance with sales and use tax regulations, including maintaining exemption certificates and filing monthly returns.</p><p>• Conduct job cost reporting and analysis, including the input of adjusting journal entries.</p><p>• Reconcile multiple bank accounts monthly and collaborate with accountants for annual audits and corporate tax filings</p>
<p>Robert Half has partnered with a local not-for-profit to bring an experienced Bookkeeper onto their rapidly-growing team. This position requires a strong command of social skills and a readiness to collaborate with others. Think you'd be a good fit? Feel free to contact us. Offered as a a long-term contract / contract to permanent opportunity, this Bookkeeper position will be based in the Albany, New York area. </p><p><br></p><p> <strong>Your responsibilities in this role:</strong></p><p> - Manage and review general ledger </p><p> - Outline Accounts Receivable invoices, reviewing payments received, and record deposits </p><p> - Be responsible for accounts by verifying, allocating, and posting transactions </p><p> - Supervise bookkeeping policies and procedures, along with developing a framework to track financial transactions with an established chart of accounts </p><p> - Uphold quality historical records by filing documents </p><p> - Arrange financial reports by collecting, analyzing, and summarizing account information </p><p> - Monitor accounts by balancing entries </p><p><br></p><p> If you are interested in this opportunity, please contact Mary Christman or Gabrielle Maisonet of Robert Half Contract Talent at 518-462-1430. We look forward to hearing from you!</p>
<p>We are looking for a dedicated Accountant/Bookkeeper to join our team in Latham, New York. This position is ideal for someone with a strong background in accounting who is eager to grow their career within the construction and real estate industry. The role offers an opportunity to work with a collaborative team while managing essential financial operations.</p><p><br></p><p>Responsibilities:</p><p>• Oversee the complete accounts payable cycle, ensuring timely and accurate processing of transactions.</p><p>• Perform account reconciliations and monitor financial activities to maintain accuracy.</p><p>• Maintain and update the general ledger, job costing records, and intercompany accounting processes.</p><p>• Assist in month-end and year-end closing procedures, ensuring compliance and precision.</p><p>• Prepare financial reports and contribute to budgeting efforts to support business goals.</p><p>• Collaborate with other departments to ensure financial data aligns with organizational objectives.</p><p>• Utilize accounting software to streamline processes and improve efficiency.</p><p>• Ensure compliance with company policies and industry standards in all financial operations.</p><p>• Provide support in transitioning to advanced roles, such as Staff Accountant, as opportunities arise.</p>
<p><strong>Summary</strong></p><p>Our client is seeking a Finance Administrative Assistant to support their Child Care Scholarship Programs on a temp-to-hire basis. Reporting to the Director of Finance, this is a client-facing, administrative role that works closely with the Accounts Payable Coordinator and Child Care Scholarship Counselors to ensure accurate, timely processing of provider payments and related documentation. This role is ideal for someone who is detail-oriented, organized, and comfortable working with financial data while communicating regularly with families and providers.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Support the Accounts Payable Coordinator with all finance-related duties for Child Care Scholarship Programs</li><li>Maintain agreements and documentation for Child Care Providers</li><li>Enter, review, and verify invoices for accuracy, approvals, and required signatures</li><li>Collect and manage W-9s; set up and maintain vendor records</li><li>Print checks, schedule check signings, and coordinate mailing</li><li>Communicate with Child Care staff, families, and providers via phone and email to gather required documentation</li><li>Manage the Child Care Scholarship finance inbox, responding to inquiries and routing information as needed</li><li>Perform invoice and general ledger entries in MIP Fund Accounting</li><li>Track and process scholarship payment invoices</li><li>Resolve invoice discrepancies and payment disputes with providers and vendors</li><li>Update and maintain Family, Child, and Provider records across paper files, systems, and spreadsheets</li><li>Prepare documentation for monthly state reimbursement claims</li><li>Create and maintain spreadsheets and financial reports; proofread for accuracy</li><li>Assist with annual audits by providing requested financial documentation</li><li>Maintain organized and accurate accounting files</li><li>Attend Child Care staff meetings</li><li>Assist with ordering and managing finance-related supplies</li><li>Perform other related duties as assigned</li></ul>
<p>We are looking for an organized and dependable Accounts Payable Clerk to join our team on a part-time basis in Altamont, New York. In this role, you will handle essential financial tasks, ensuring the accuracy and efficiency of accounts payable processes. As part of a mission-driven organization, your work will contribute to maintaining smooth financial operations while supporting the broader goals of the organization.</p><p><br></p><p>Responsibilities:</p><p>• Review and validate vendor invoices and employee reimbursement requests for accuracy.</p><p>• Match invoices with purchase orders and address any discrepancies promptly.</p><p>• Accurately assign expenses to the correct funds, grants, and departments.</p><p>• Prepare and execute weekly payment processes, including checks and electronic transactions.</p><p>• Organize and maintain vendor records, ensuring compliance with documentation requirements.</p><p>• Reconcile vendor statements and resolve outstanding credits or issues.</p><p>• Assist with month-end closing activities, including accounts payable accruals and report generation.</p><p>• Provide necessary accounts payable documentation for annual audit preparation.</p><p>• Collaborate with staff and vendors to resolve inquiries related to payments and invoices.</p>
<p><strong>About the Role:</strong></p><p>Our client is seeking a proactive and detail-oriented Accounts Payable Specialist to join their growing finance team. This is a newly created position due to company growth and will play a key role in vendor management, invoice processing, and system transitions. The ideal candidate is a self-starter who can take ownership of their responsibilities and thrive in a collaborative, fast-paced environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage vendor setup and maintenance, including W-9 collection and 1099 processing for U.S. and international vendors.</li><li>Process and route invoices through the approval workflow in Bill.com, ensuring accuracy and adherence to approval parameters.</li><li>Communicate internally with department leads regarding invoice status, payment timing, and approvals.</li><li>Support the upcoming transition in softwares and assist with ensuring vendor and invoice data accuracy during migration.</li><li>Maintain vendor records across multiple entities and subsidiaries within the organization.</li><li>Review vendor payments for accuracy and compliance before final approval.</li><li>Monitor shared AP email inbox to sort, forward, and organize invoices and vendor communications.</li><li>Provide general office and accounting support as needed.</li></ul>
<p><strong>Position Purpose</strong></p><p>We are looking for a proactive and personable Accounts Receivable Specialist to join our clients team for a temporary role. In this role you would be supporting student billing, collections, and auxiliary revenue processing while providing responsive customer service to students, families, and campus partners. </p><p><br></p><p><strong>Key Responsibilities</strong></p><p><br></p><p><strong>Student Billing & Collections</strong></p><ul><li>Assist with initial student billing, including housing and dining, in coordination with campus departments.</li><li>Support students with payment plans, financing options, refunds, and account adjustments.</li><li>Monitor student accounts for past-due balances, process late fees and holds, and follow up with students and families as needed.</li><li>Respond to billing questions via phone, email, mail, or in person; escalate issues when appropriate.</li><li>Process health insurance billing and waivers.</li><li>Record payments from federal, state, and private loans, scholarships, and ROTC programs.</li><li>Prepare weekly revenue reports for the Controller’s Office.</li><li>Follow established policies and assist with process improvements.</li><li>Work with the Bookstore and campus departments to ensure payments are accurately recorded.</li><li>Process credit card, cash, and other receipts in the accounting system.</li><li>Collect and record rent revenue.</li></ul>
