We are looking for a detail-oriented and organized Front Desk Coordinator to join our team on a contract basis in Las Vegas, Nevada. In this role, you will be the first point of contact for clients and visitors, ensuring a welcoming and efficient front office experience. This position requires excellent communication skills, a customer-focused attitude, and the ability to manage multiple tasks in a fast-paced environment.<br><br>Responsibilities:<br>• Open and set up the front office each morning to ensure operational readiness.<br>• Welcome clients, visitors, and staff with a detail-oriented and friendly demeanor.<br>• Maintain a clean, organized, and inviting reception area at all times.<br>• Handle incoming mail distribution and coordinate outgoing shipments, including FedEx packages.<br>• Schedule and prepare conference rooms, ensuring they are clean and equipped for meetings.<br>• Monitor and restock supplies for the kitchen, coffee bar, and office equipment daily.<br>• Ensure copiers and other office machines are stocked with paper and necessary supplies.<br>• Perform end-of-day duties, such as tidying up common areas and restocking supplies for the next business day.<br>• Assist with general administrative tasks to support office operations as needed.
<p>We are looking for an Office Manager to oversee a small office located in central Las Vegas. In this Contract-to-permanent role, the Office Manager will be instrumental in ensuring the smooth operation of daily office activities, including scheduling, dispatching, billing, Accounts Payable functions and coordinating responsibilities. This position offers an excellent opportunity for a motivated individual to contribute to a dynamic and collaborative work environment. The office manager would be required to work in office at least 4 days a week, moving to 3 as they are fully trained and functional. </p><p><br></p><p>Office Managers responsibilities: </p><p>• Manage daily scheduling and dispatching of field staff to ensure efficient workflow and timely job assignments.</p><p>• Organize and oversee billing processes, including accounts receivable and accounts payable.</p><p>• Handle financial transactions such as check deposits and credit card reconciliations.</p><p>• Maintain office supplies and coordinate the ordering process to ensure all materials are available.</p><p>• Utilize QuickBooks Online for accurate financial tracking and reporting.</p><p>• Support the team with administrative duties, including receptionist tasks and general office organization.</p><p>• Coordinate construction schedules and maintain effective communication with field staff.</p><p>• Ensure timely collection of payments and follow up on billing inquiries.</p><p>• Monitor and streamline administrative processes to improve operational efficiency.</p><p>• Foster a positive and supportive office environment while maintaining high standards of organization.</p>
