We are looking for a detail-oriented Administrative Assistant to support the advancement department in Grand Rapids, Michigan. This role involves a variety of administrative tasks, including database management, reporting, and donor communication, all aimed at enhancing departmental operations. As a Long-term Contract position, this opportunity offers stability and the chance to contribute meaningfully to organizational goals.<br><br>Responsibilities:<br>• Maintain and improve database systems to ensure accurate and up-to-date records of donors and constituents.<br>• Perform routine data hygiene tasks to enhance database integrity and reliability.<br>• Develop processes for tracking scholarships and create stewardship reports for scholarship representatives.<br>• Generate and distribute regular reports on donor contributions and benchmarking metrics.<br>• Support executive-level reporting needs, including preparing materials for leadership teams and institutional reviews.<br>• Conduct donor research using specialized tools and provide detailed reports as needed.<br>• Manage departmental administrative tasks such as correspondence, file organization, and invoice processing.<br>• Collaborate with the business office on budget reconciliation and tracking financial records.<br>• Ensure timely communication with donors through event invitations, newsletters, and acknowledgment letters.<br>• Record and process donor gifts promptly, ensuring receipts are issued within 24-48 hours.
