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12 results for Office Specialist in Lansing, MI

AP/AR Specialist

Lansing, MI
onsite
Permanent / Full Time
25.00 - 30.00 USD / Hourly
Location: Lansing, On-SiteStarting Pay: $25-30 hour Our client is looking for a full-time, direct hire, AP/AR Specialist to support day-to-day accounting operations in Lansing, Michigan. This position is ideal for someone who is organized, dependable, and comfortable managing both payables and receivables with accuracy. The right candidate will help maintain clean financial records, process transactions efficiently, and provide administrative support that keeps billing and payment activity on track. Responsibilities:• Process incoming and outgoing transactions by recording vendor invoices, applying customer payments, and keeping account activity current.• Maintain accurate financial documentation by updating ledgers, organizing payment records, and verifying supporting details for each entry.• Reconcile credit card activity and other account balances to identify discrepancies and ensure records match source documents.• Monitor accounts receivable status, follow up on outstanding balances, and post payments promptly to the appropriate accounts.• Support accounts payable functions by reviewing invoices, preparing payments, and confirming that expenditures are recorded correctly.• Handle cash-related tasks with care, including documenting receipts and maintaining accountability for funds processed.• Provide general administrative support to the accounting function, including filing, data entry, and responding to routine payment inquiries.
2026-06-15T16:58:46Z

Freight AR Specialist

Grand Rapids, MI
onsite
Permanent / Full Time
70000.00 - 100000.00 USD / Yearly
We are looking for a detail-oriented Freight AR Specialist to support accounts receivable, billing accuracy, and collections activities for a logistics operation in Grand Rapids, Michigan. This position plays an important role in maintaining healthy customer accounts, improving cash flow, and partnering with internal teams to address payment concerns. The ideal candidate brings strong billing and credit knowledge, sound judgment, and the ability to manage account issues with professionalism and urgency. Responsibilities: • Oversee a portfolio of customer accounts by tracking aging activity, reviewing payment behavior, and addressing overdue balances in a timely manner. • Prepare, validate, and submit invoices through customer and third-party billing systems to promote accurate and prompt payment. • Investigate account discrepancies such as disputes, deductions, and partial payments, then coordinate resolution with the appropriate stakeholders. • Evaluate credit-related requests, support decisions on account terms and exposure, and assist with establishing new customer profiles. • Partner with Sales to assess receivable trends, discuss collection strategies, and prioritize follow-up efforts across assigned accounts. • Serve as a financial point of contact for Sales and Operations by providing insight into payment history, account standing, and potential credit concerns. • Post incoming payments accurately and maintain complete, up-to-date records within the accounts receivable process. • Develop recovery plans for delinquent or high-risk accounts in collaboration with Sales, Operations, and leadership teams. • Contribute to month-end close activities by assisting with reconciliations, reporting, and other accounts receivable support tasks. • Recommend process enhancements that strengthen billing, credit, and collection performance while supporting overall cash flow objectives.
2026-07-02T17:30:09Z

Compensation & Benefits Specialist

Greenville, MI
onsite
Permanent / Full Time
60000.00 - 75000.00 USD / Yearly
We are looking for a Compensation & Benefits Specialist to support and strengthen employee rewards programs in Greenville, Michigan. This role focuses on benefits administration, regulatory compliance, and vendor collaboration to help deliver a competitive and well-managed total rewards offering. The ideal candidate brings practical experience with leave programs, retirement plans, and employee benefit analysis, along with the ability to communicate programs clearly and support employee well-being. Responsibilities: • Oversee day-to-day administration of employee benefit programs and ensure plans are managed accurately and efficiently. • Interpret and apply federal, state, and local regulations related to benefits, leave administration, and retirement offerings to support ongoing compliance. • Work closely with external brokers, carriers, and vendors to review plan performance, compare market offerings, and support benefit strategy decisions. • Coordinate annual open enrollment activities, including planning timelines, employee communications, and issue resolution during the enrollment period. • Analyze benefit offerings and costs to help balance workforce needs with organizational financial objectives. • Develop and support wellness initiatives and benefit education efforts that encourage participation, understanding, and employee engagement. • Respond to employee questions regarding benefit programs, eligibility, leave policies, and coverage options with clear and timely guidance. • Maintain benefits records, reporting, and documentation to support audits, compliance reviews, and internal decision-making.
2026-06-10T20:38:37Z

Accounts Receivable Specialist

Grand Rapids, MI
onsite
Temporary / Contract
23.00 - 30.00 USD / Hourly
We are looking for an Accounts Receivable Specialist to join a team in Grand Rapids, Michigan on a Contract basis. This position focuses on managing a portfolio of customer accounts, driving timely payment activity, and addressing billing concerns with accuracy and professionalism. The ideal candidate will support healthy cash flow by following up on outstanding balances, investigating payment issues, and maintaining strong working relationships with customers and internal partners. Responsibilities: • Manage a designated group of customer accounts and follow up on open balances to encourage prompt payment. • Research billing questions, payment variances, and account discrepancies to reach accurate resolutions. • Monitor past-due receivables and take appropriate collection steps to reduce aging balances. • Record and process incoming payments while keeping account details current and well documented. • Work closely with internal teams and external customers to resolve account issues and improve collection outcomes. • Use established collection methods and account review practices to support consistent cash flow performance. • Prepare and maintain reports on receivable status, delinquency trends, and collection activity. • Utilize tools such as Microsoft Excel and Great Plains Dynamics to track transactions and manage account records.
2026-06-16T17:23:46Z

Property Front Office

Grand Rapids, MI
onsite
Temporary to Hire
13.30 - 15.40 USD / Hourly
We are looking for a welcoming and dependable front desk team member to support a non-profit housing community in Grand Rapids, Michigan. This Contract to permanent position plays an important role in creating a respectful, secure, and supportive environment for residents and visitors while serving as a central point of contact for daily front desk operations. The ideal candidate is comfortable balancing hospitality, resident support, and building oversight in a community-focused setting. This opportunity is well suited for someone who communicates with empathy, stays organized, and remains calm in dynamic situations. Responsibilities: • Welcome residents, guests, and service providers at the front desk while offering clear directions, assistance, and courteous support. • Manage incoming phone calls through a multi-line system, respond to routine questions, and route inquiries to the appropriate team members. • Support residents with everyday needs such as package handling, transportation coordination, and guidance on shared community spaces. • Build positive relationships with residents through regular interaction, attentive listening, and timely communication of support needs to staff. • Encourage involvement in onsite programs and community activities that strengthen engagement and foster a sense of belonging. • Help maintain orderly and inviting common areas, assist with food distribution support, and prepare spaces for resident use. • Monitor entry points and visitor access to help maintain a safe building environment while treating all individuals with respect. • Respond appropriately to incidents, assist with de-escalation when needed, and document or escalate concerns to management. • Inspect shared indoor and outdoor areas, prepare rooms for incoming residents, and report maintenance or safety issues for prompt follow-up.
2026-06-03T12:48:47Z

Administrative Assistant

Ypsilanti, MI
onsite
Temporary / Contract
17.10 - 19.80 USD / Hourly
We are looking for an Administrative Assistant to support food service administration and program compliance for an education environment in Ypsilanti, Michigan. This Long-term Contract position works closely with finance and school-based teams to keep records accurate, coordinate required documentation, and help maintain smooth daily operations. The ideal candidate is comfortable working on-site, managing multiple priorities, and communicating effectively with staff, families, vendors, and public agencies. Responsibilities: • Coordinate administrative support for food service operations by organizing records, maintaining documentation, and assisting with day-to-day program needs. • Review and collect materials such as menus, production records, training logs, inspection reports, and meal service forms to help ensure program accuracy and compliance. • Support monitoring activities by arranging site visits, preparing files for audits or inspections, and assisting with follow-up actions when needed. • Maintain district food service files, including meal counts, application records, verification paperwork, and related reporting documents. • Help prepare and submit required state and federal child nutrition reports in a timely and accurate manner. • Track invoices, compare billing details with district records, and communicate discrepancies to the appropriate internal teams. • Respond to questions from families, students, staff, and vendors regarding meal services, balances, eligibility, and program procedures. • Assist with procurement-related clerical work, contract documentation, renewals, and audit preparation while supporting communication across school sites and district leadership. • Travel to school locations throughout the district to monitor meal service activities, gather required forms, and support after-school or summer meal programs as scheduled. • Participate in department and state-sponsored trainings or seminars and complete other assigned tasks that contribute to effective food service administration.
2026-06-08T18:38:39Z

Sr. Accountant

Ann Arbor, MI
onsite
Permanent / Full Time
80000.00 - 95000.00 USD / Yearly
We are looking for an experienced accounting specialist to join an investment management organization in Michigan. This role is ideal for someone who brings strong technical accounting knowledge, works independently with confidence, and contributes effectively in a collaborative environment. The position will support core accounting operations, reporting activities, and close processes while helping maintain accurate and timely financial information. Responsibilities: • Oversee key accounting activities to ensure financial records are accurate, complete, and aligned with reporting requirements. • Prepare and review financial reports that support internal decision-making and external business needs. • Manage month-end close responsibilities, including reconciliations, journal entries, and coordination of closing timelines. • Maintain the general ledger by analyzing account activity, resolving discrepancies, and supporting overall data integrity. • Track and account for fixed assets, including additions, depreciation, and related record maintenance. • Partner with cross-functional colleagues to gather financial information, answer accounting questions, and improve workflow efficiency. • Contribute to process improvements and support accounting system-related tasks, including work involving accounting software when applicable.
2026-05-29T12:18:48Z

Accounts Receivable Analyst

Byron Center, MI
onsite
Temporary / Contract
25.00 - 30.00 USD / Hourly
We are looking for an Accounts Receivable Analyst to join a long-term contract assignment in Byron Center, Michigan. This role is suited for a hands-on, detail-oriented individual who can investigate payment issues, reconcile customer accounts, and help improve the accuracy of receivables records in a high-volume environment. The person in this position will work closely with internal teams and customers to clear outstanding items, resolve discrepancies, and support stronger cash application and collections performance. Responsibilities: • Investigate unapplied cash, unidentified remittances, and payment variances to determine proper resolution. • Apply customer payments to open invoices with a high degree of accuracy and reconcile differences as they arise. • Examine aging activity and follow up on overdue balances to support collections efforts and account cleanup goals. • Work with accounts receivable teams, sales partners, customer service, and customers to address billing and payment issues. • Perform detailed account reviews to identify errors, short payments, and other exceptions affecting account balances. • Use Microsoft Excel to organize, analyze, and interpret large volumes of receivables data and transaction history. • Maintain thorough documentation of research, updates, and actions taken to support account resolution progress. • Contribute to efforts that improve account accuracy, reduce aged balances, and strengthen receivables processes.
2026-06-25T14:03:55Z

Receptionist

Grand Rapids Nt, MI
onsite
Temporary / Contract
17.10 - 19.80 USD / Hourly
We are looking for a Receptionist to support daily front-desk operations for a Contract position based in Grand Rapids, Michigan. This role serves as a key point of contact for visitors, callers, and internal teams while helping keep administrative workflows organized and responsive. The ideal candidate brings strong communication skills, strong attention to detail, and the ability to manage phone, mail, and invoice-related tasks efficiently in a busy office setting. Responsibilities: • Welcome guests, manage the reception area, and create a positive first impression for everyone entering or contacting the office. • Handle a multi-line phone system, route incoming calls appropriately, and respond to general questions with courtesy and accuracy. • Receive, sort, and distribute incoming mail and packages, including daily postal items, certified mail, and shipments from carriers such as FedEx and UPS. • Prepare outgoing mail and coordinate deliveries to ensure documents and packages are sent on time. • Support email communication by responding to routine administrative inquiries and directing messages to the appropriate departments. • Maintain office supply levels, place replenishment orders as needed, and help keep shared administrative resources organized. • Enter invoice information, apply proper coding, and assist with routing items through the approval process. • Review invoice details for accuracy, escalate discrepancies or payment issues, and help track customer and vendor invoice records. • Assist with document handling and file organization using tools such as Google Docs and Google Drive.
2026-06-23T13:58:42Z

Billing Clerk

Grand Rapids, MI
onsite
Permanent / Full Time
50000.00 - 60000.00 USD / Yearly
We are looking for a detail-oriented Billing Clerk to support financial operations for a varied group of owner-led organizations and nonprofit clients in Grand Rapids, Michigan. This position focuses on accurate billing support, transaction verification, account balancing, and preparation of clear financial information for client use. The ideal candidate brings strong organizational skills, comfort with computerized billing tools, and at least 1 year of relevant experience in administrative or accounting support. Responsibilities: • Manage routine billing activities for multiple client accounts, ensuring invoices and related records are processed accurately and on time. • Review financial transactions for completeness and consistency, identifying discrepancies and escalating issues when needed. • Perform account reconciliations and maintain organized documentation to support day-to-day bookkeeping activities. • Assist with billing collections by tracking outstanding balances and following established procedures for account follow-up. • Prepare billing statements and support materials that help present financial information clearly to clients and internal team members. • Enter and update data within computerized billing systems to maintain reliable account information and reporting accuracy. • Contribute to basic financial reporting by compiling figures, organizing records, and supporting the creation of summary documents under team direction.
2026-06-23T20:58:52Z

Bookkeeper

Richland, MI
onsite
Permanent / Full Time
50000.00 - 62000.00 USD / Yearly
We are looking for a detail-oriented Bookkeeper to support day-to-day financial operations for a utilities and infrastructure organization in Richland, Michigan. This position is ideal for someone who enjoys maintaining accurate records, managing transactional accounting tasks, and providing dependable administrative support. The successful candidate will help keep financial information organized, up to date, and aligned with business needs while contributing to smooth communication with customers and internal teams. Responsibilities: • Record financial transactions accurately and maintain organized bookkeeping records for routine business activity. • Process vendor invoices, verify payment details, and manage accounts payable in a timely manner. • Prepare customer invoices, track incoming payments, and follow up on outstanding balances to support accounts receivable activities. • Reconcile bank statements and internal financial records to identify discrepancies and ensure accuracy. • Use QuickBooks and Excel to update ledgers, prepare reports, and monitor daily accounting activity. • Respond professionally to customer and vendor inquiries by phone and email regarding billing and account information. • Assist with billing administration, documentation review, and other accounting support tasks as needed. • Support financial data cleanup or accounting process updates when required as part of ongoing operational needs.
2026-06-18T16:04:43Z

Data Entry Clerk

Clarkston, MI
onsite
Temporary / Contract
19.00 - 22.00 USD / Hourly
We are looking for a detail-oriented Data Entry Clerk to support a nonprofit organization in Clarkston, Michigan. This Contract position focuses on maintaining accurate case information, organizing digital records, and ensuring key data points are entered consistently across a high volume of files. The ideal candidate brings strong typing skills, precision, and the ability to manage routine updates efficiently while working with sensitive information. Responsibilities: • Review and update client demographic details to keep records accurate and current. • Maintain guardianship information by entering revisions and confirming changes when needed. • Upload assessment-related files into the appropriate record system with careful attention to document accuracy. • Enter important document dates directly into case records to support complete file maintenance. • Record designated scoring information accurately within the database. • Perform comprehensive updates across a large set of existing records while meeting quality expectations. • Manage ongoing changes to active cases and apply intermittent updates as information is revised. • Verify entered information for completeness and consistency to reduce errors and maintain reliable data integrity.
2026-06-25T14:53:42Z