<p>The Executive and Administrative Support Specialist provides critical administrative assistance to the Associate Vice President (AVP), managing routine operations and special projects. The role requires exceptional organizational skills, the ability to handle competing priorities, and a commitment to confidentiality and professionalism. This position is responsible for creating an efficient, thoughtful, and responsive administrative environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Supervise and delegate tasks to student employees.</li><li>Oversee the physical divisional office space, maintain inventory of supplies, coordinate daily custodial and facility services, and uphold a clean, professional office environment.</li><li>Schedule, manage, and prioritize the AVP’s calendar, including meetings, appointments, and deadlines.</li><li>Read, analyze, and route incoming memos, reports, and submissions to prioritize the AVP’s workflow.</li><li>Screen and route telephone calls and correspondence, provide information, and direct inquiries to appropriate parties with discretion.</li><li>Draft, edit, and finalize documents, correspondence, email communications, and spreadsheets using MS Office applications.</li><li>Conduct research and compile data to create reports, presentations, and proposals for the AVP or other leaders.</li><li>Collaborate with Conference Services and additional staff to coordinate and support divisional events and activities throughout the year.</li><li>Support various event logistics, administrative tasks, and data entry as assigned.</li><li>Maintain highest levels of confidentiality while managing sensitive information.</li></ul><p><br></p>
We are looking for a detail-oriented Administrative Assistant to support the advancement department in Grand Rapids, Michigan. This role involves a variety of administrative tasks, including database management, reporting, and donor communication, all aimed at enhancing departmental operations. As a Long-term Contract position, this opportunity offers stability and the chance to contribute meaningfully to organizational goals.<br><br>Responsibilities:<br>• Maintain and improve database systems to ensure accurate and up-to-date records of donors and constituents.<br>• Perform routine data hygiene tasks to enhance database integrity and reliability.<br>• Develop processes for tracking scholarships and create stewardship reports for scholarship representatives.<br>• Generate and distribute regular reports on donor contributions and benchmarking metrics.<br>• Support executive-level reporting needs, including preparing materials for leadership teams and institutional reviews.<br>• Conduct donor research using specialized tools and provide detailed reports as needed.<br>• Manage departmental administrative tasks such as correspondence, file organization, and invoice processing.<br>• Collaborate with the business office on budget reconciliation and tracking financial records.<br>• Ensure timely communication with donors through event invitations, newsletters, and acknowledgment letters.<br>• Record and process donor gifts promptly, ensuring receipts are issued within 24-48 hours.
We are looking for a dedicated Administrative Assistant to join our team in Grand Rapids, Michigan. This role offers the opportunity to contribute to meaningful work within the non-profit sector, supporting individuals at risk of homelessness. As a Contract to permanent position, this role provides a pathway to long-term employment for the right candidate.<br><br>Responsibilities:<br>• Support program operations by providing administrative assistance, including managing schedules, correspondence, and documentation.<br>• Answer incoming calls professionally and assist callers with inquiries or direct them to the appropriate department.<br>• Perform accurate data entry tasks to maintain organized and up-to-date records.<br>• Serve as the first point of contact by handling receptionist duties, welcoming visitors, and ensuring a positive experience.<br>• Assist with compliance by maintaining client files and ensuring adherence to program guidelines and regulations.<br>• Coordinate meetings and workshops, including scheduling, preparing materials, and providing logistical support.<br>• Facilitate communication between team members, participants, and external stakeholders to ensure smooth service delivery.<br>• Monitor and report on progress, preparing monthly, quarterly, and annual updates as required.<br>• Collaborate with property managers, participants, and community partners to address housing-related issues.<br>• Support team efforts in achieving service delivery goals and outcomes by actively contributing to project implementation.
<p>We are seeking a highly organized and detail-oriented <strong>Legal Secretary</strong> for a prominent law firm in the Lansing area. This position provides comprehensive administrative and legal support to a team of attorneys specializing in <strong>corporate law and litigation</strong>. The ideal candidate will have a strong understanding of legal procedures, excellent communication skills, and the ability to manage multiple priorities in a fast-paced environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><p><strong>Administrative Support</strong></p><ul><li>Prepare, revise, and format legal documents including correspondence, contracts, pleadings, discovery, and corporate filings.</li><li>Maintain attorneys’ calendars, schedule appointments, court dates, and meetings.</li><li>Coordinate travel arrangements and prepare expense reports.</li><li>Screen and direct incoming calls, emails, and other communications.</li><li>Open and maintain client files both electronically and in hard copy.</li><li>Perform data entry, filing, scanning, and general office tasks.</li><li>File legal documents with courts via electronic filing systems (e-filing) in compliance with state and federal court rules.</li><li>Track litigation deadlines including hearings, discovery, and filing dates.</li><li>Prepare and organize exhibits, trial binders, and other court documents.</li><li>Coordinate with court personnel, opposing counsel, and clients regarding litigation matters.</li><li>Assist with the preparation and filing of corporate documents such as articles of incorporation, bylaws, board minutes, and resolutions.</li><li>Maintain corporate records and track key compliance dates.</li><li>Support transactional work such as due diligence and document organization for mergers, acquisitions, and other corporate transactions.</li></ul><p><br></p>
