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35 results for Receptionist in Laguna Niguel, CA

Receptionist

Arcadia, CA
onsite
Temporary / Contract
20 - 22 USD / Hourly
We currently have an opening for an articulate, skilled Receptionist. In this role, you will greet visitors, handle incoming calls and perform general administrative duties. Proficient Receptionists will also assist other administrative staff with overflow work, including word processing, data entry and Internet research tasks. For immediate consideration apply today. · Answer and direct phone calls in a polite and friendly manner· Welcome visitors in a warm and friendly manner, and answer any questions visitors have· Maintain reception area and all common areas in a clean and tidy manner at all times· Operate standard office equipment on a regular basis, including a fax machine, a copy machine, and a computer· Keep detailed and accurate records of visitor requests and of calls received· Receive deliveries; sort and distribute incoming mail· Take inventory of supplies and restock as needed· Maintain the general office filing system
2026-06-04T00:00:00Z

Receptionist

Escondido, CA
onsite
Temporary / Contract
21.5 - 23.5 USD / Hourly
A busy medical specialty practice is seeking a Receptionist to serve as the first point of contact for patients and visitors. This role requires excellent customer service skills, professionalism, and the ability to manage a high-volume front desk environment. The ideal candidate enjoys interacting with people and thrives in a fast-paced healthcare setting.ResponsibilitiesFront Desk Operations<ul><li>Welcome patients and visitors in a professional manner</li><li>Answer incoming phone calls and route messages appropriately</li><li>Schedule, confirm, and reschedule patient appointments</li><li>Verify patient demographics and insurance information</li><li>Collect copayments and process patient payments</li><li>Maintain accurate patient records and documentation</li></ul>Administrative Support<ul><li>Scan, file, and organize office documentation</li><li>Coordinate appointment reminders and follow-up calls</li><li>Assist with medical records requests</li><li>Support office staff with administrative projects as needed</li></ul>
2026-06-15T00:00:00Z

Receptionist

Pasadena, CA
onsite
Temporary / Contract
20 - 22 USD / Hourly
We currently have an opening for an articulate, skilled Receptionist. In this role, you will greet visitors, handle incoming calls and perform general administrative duties. Proficient Receptionists will also assist other administrative staff with overflow work, including word processing, data entry and Internet research tasks. For immediate consideration please apply today. · Answer and direct phone calls in a polite and friendly manner· Welcome visitors in a warm and friendly manner, and answer any questions visitors have· Maintain reception area and all common areas in a clean and tidy manner at all times· Operate standard office equipment on a regular basis, including a fax machine, a copy machine, and a computer· Keep detailed and accurate records of visitor requests and of calls received· Receive deliveries; sort and distribute incoming mail· Take inventory of supplies and restock as needed· Maintain the general office filing system
2026-06-04T00:00:00Z

Receptionist

Encinitas, CA
onsite
Temporary / Contract
24 - 26 USD / Hourly
A premier hospitality and event venue is seeking a Receptionist to create a welcoming experience for guests, clients, and vendors. This role serves as the face of the organization and plays a key role in ensuring smooth daily operations. The ideal candidate is polished, customer-focused, and enjoys working in a dynamic environment where no two days are exactly alike. ResponsibilitiesGuest & Visitor Services<ul><li>Greet guests, clients, and vendors upon arrival</li><li>Manage incoming calls and general inquiries</li><li>Coordinate meeting room reservations and visitor schedules</li><li>Assist with event preparation and guest logistics</li><li>Maintain reception and common areas</li></ul>Administrative Support<ul><li>Manage incoming and outgoing mail and deliveries</li><li>Assist with scheduling and calendar coordination</li><li>Maintain office records and filing systems</li><li>Order office supplies and coordinate vendor services</li><li>Support leadership and operations teams with administrative requests</li></ul>
2026-06-15T00:00:00Z

Receptionist

Irvine, CA
onsite
Temporary / Contract
25 - 28 USD / Hourly
We are looking for a dependable Receptionist to support daily front-desk and administrative operations in Irvine, California. This Contract position is ideal for someone who can create a positive first impression while balancing multiple office support tasks in a fast-paced environment. The role will assist with visitor coordination, onboarding preparation, scheduling, documentation, and general office organization while helping maintain an efficient workplace. Responsibilities: • Provide front-desk coverage as needed, greeting visitors and employees courteously and ensuring smooth day-to-day reception operations. • Maintain a neat, organized entrance area and help create a welcoming office environment for guests and staff. • Handle administrative support requests such as printing, assembling materials, packaging, and outgoing mail for various departments. • Coordinate Safety Committee activities by arranging meetings, monitoring follow-up items, and helping keep action plans on track. • Assist with office administration, including calendar support, meeting notes, document updates, and other hands-on tasks as assigned. • Update and maintain internal reference materials such as employee directories, organizational charts, and tracking spreadsheets. • Manage team scheduling by sending reminders, collecting confirmations, and helping ensure accurate coverage records. • Support onboarding logistics by preparing welcome materials, organizing name tags, setting up workstations, and coordinating introductory meetings and benefits sessions. • Provide additional administrative assistance with scheduling, expense-related tasks, conference room coordination, and other operational needs as required.
2026-06-17T00:00:00Z

Receptionist

Anaheim, CA
onsite
Temporary / Contract
21.85 - 25.3 USD / Hourly
We are looking for an experienced and dependable Receptionist to serve as the first point of contact for our office. This Long-term Contract position is ideal for someone who enjoys creating a welcoming environment while keeping daily front office operations running smoothly. The role combines visitor support, phone coverage, scheduling coordination, and administrative assistance in a detail-oriented office setting. Responsibilities: • Welcome guests, employees, and vendors with a courteous and attentive approach while ensuring a positive front office experience. • Oversee daily reception area operations by keeping the front desk neat, organized, and ready to support incoming visitors and calls. • Answer and route incoming calls through a multi-line phone system, taking accurate messages and directing inquiries to the appropriate contacts. • Receive incoming mail, packages, and deliveries, then sort and distribute items promptly to the correct departments or individuals. • Coordinate meeting logistics by scheduling appointments and helping manage conference room availability and readiness. • Provide general administrative support through tasks such as data entry, document filing, scanning, copying, and record organization. • Monitor office supply inventory and arrange replenishment orders to help maintain uninterrupted daily operations. • Respond to questions from clients, staff, and external partners in a timely manner while following established visitor and office security procedures.
2026-06-17T00:00:00Z

Receptionist

Los Angeles, CA
onsite
Temporary / Contract
22.8 - 26.4 USD / Hourly
We are looking for a bilingual Receptionist to support front office operations and provide a welcoming first point of contact for visitors and callers in Commerce, California. This Long-term Contract position is well suited for someone who communicates clearly in both languages, stays organized in a busy environment, and can manage intake tasks with accuracy and discretion. The role combines traditional reception support with legal intake coordination, helping ensure calls, visitors, and administrative requests are handled efficiently throughout the day. Responsibilities: • Welcome visitors, maintain a strong front desk presence, and direct guests to the appropriate staff or department. • Manage a multi-line phone system by answering incoming calls promptly, screening inquiries, and transferring calls accurately. • Gather and document intake information with attention to detail, ensuring records are complete and organized. • Provide bilingual communication support for callers and visitors, helping facilitate clear and effective interactions. • Monitor the reception area, coordinate basic front office activities, and assist with daily administrative tasks as needed. • Respond to routine questions, relay messages to internal team members, and follow up on front desk requests in a timely manner. • Maintain confidentiality when handling sensitive client or case-related information. • Support office workflow by tracking appointments, updating logs, and assisting with clerical duties tied to front desk operations.
2026-05-27T00:00:00Z

Front Desk Coordinator

Costa Mesa, CA
onsite
Temporary to Hire
26.6 - 30.8 USD / Hourly
We are looking for a Front Desk Coordinator to join a mission-driven non-profit organization in Costa Mesa, California on a contract basis with the potential for a permanent position. This position serves as a central point of support for daily office activity, visitor and phone communication, and a wide range of administrative and coordination tasks. The role also contributes to accurate record maintenance, donation and membership processing, and event support while partnering closely with internal teams to help advance the organization’s programs and community impact. Responsibilities: • Oversee daily front desk activity by greeting visitors, directing inquiries, and managing incoming calls with professionalism and efficiency. • Handle incoming and outgoing mail, including donations and general correspondence, while ensuring materials are sorted, logged, and routed accurately. • Monitor inventory for office supplies and coordinate equipment service, facility requests, and vendor follow-up to keep the workplace running smoothly. • Organize meetings by coordinating calendars, preparing agendas, reserving conference space, and documenting key discussion points when needed. • Enter, update, and maintain donor, member, scholarship, and event records in Raiser’s Edge and related systems with a high level of accuracy. • Review and process membership applications, charitable contributions, and related communications, including select acknowledgment materials. • Provide administrative and operational assistance for programs and events, including tracking auction items, coordinating awards or materials, and supporting event logistics. • Maintain spreadsheets and reports related to campaigns, appeals, raffles, and other office or development activities. • Work collaboratively with staff across departments, provide backup support where needed, and assist with additional assignments that support organizational priorities.
2026-06-16T00:00:00Z

Bilingual Front Desk Coordinator

Escondido, CA
onsite
Temporary / Contract
22 - 28 USD / Hourly
A busy and well-established dental practice in Escondido is seeking a Bilingual Front Desk Coordinator to serve as the first point of contact for patients and families. This role is ideal for someone who enjoys creating a welcoming environment, managing a high-volume front desk, and providing exceptional customer service in both English and Spanish.The ideal candidate is organized, professional, and comfortable balancing patient scheduling, insurance verification, and administrative support duties in a fast-paced dental office.Key ResponsibilitiesPatient & Front Office Support<ul><li>Greet patients and visitors while creating a positive patient experience</li><li>Schedule, confirm, and reschedule patient appointments</li><li>Answer incoming calls and direct inquiries appropriately</li><li>Verify insurance eligibility and obtain necessary patient information</li><li>Assist patients with forms, documentation, and appointment preparation</li><li>Maintain accurate patient records and demographic information</li></ul>Administrative Duties<ul><li>Collect copayments and process patient payments</li><li>Coordinate treatment scheduling and follow-up appointments</li><li>Assist with patient communication regarding appointments and reminders</li><li>Maintain organized front office records and documentation</li><li>Support office operations and administrative projects as needed</li></ul>
2026-06-08T00:00:00Z

General Office Clerk

Long Beach, CA
onsite
Temporary / Contract
18 - 19 USD / Hourly
We are looking for a detail-oriented General Office Clerk to support administrative and human resources-related office operations in Long Beach, California. This Contract position is ideal for someone who enjoys keeping records accurate, materials organized, and day-to-day clerical tasks moving efficiently. The role offers an opportunity to contribute to a local government environment by providing dependable back-office support and handling a variety of document-based assignments. Responsibilities: • Maintain paper and electronic records by filing, sorting, labeling, and retrieving documents as needed • Prepare informational pamphlets and other basic office materials for internal or public use • Provide clerical assistance to human resources staff with routine administrative tasks and document handling • Scan hard-copy files and ensure digital records are stored accurately and in an organized manner • Enter and update information in office records and tracking systems with a high level of accuracy • Support general back-office operations by organizing files, managing paperwork, and assisting with daily office needs
2026-06-17T00:00:00Z

Office Assistant

Monrovia, CA
onsite
Temporary / Contract
19 - 20 USD / Hourly
We have local ongoing opportunities for Office Assistants / Administrative Assistants. Are you a self-starter who loves handling multiple projects at once with a positive outlook? Then we have a position for you. Please apply today for immediate consideration. How you will make an impact· Filing, copying and faxing for multiple departments· Maintain office facility· Route calls appropriately· Data entry If you have a winning team attitude approach and you are eager to grow your career to the next level, we want to hear from you! This position is perfect for you if you love thriving in a dynamic environment. Contact us now!
2026-06-04T00:00:00Z

Office Assistant

Laguna Beach, CA
onsite
Temporary / Contract
20.9 - 24.2 USD / Hourly
We are looking for an Office Assistant to support daily operations for a busy team in California. This Long-term Contract position is ideal for someone who is highly organized, confident with office technology, and comfortable handling frequent communication with customers and industry contacts. The right candidate will bring strong attention to detail, a detail-oriented attitude, and the ability to manage multiple priorities in a fast-paced administrative environment. Responsibilities: • Coordinate incoming and outgoing text-based communication with accuracy and care. • Connect with real estate contacts to discuss training workshop opportunities and promote participation. • Maintain organized, up-to-date records by entering communication details and activity updates into internal systems. • Provide day-to-day administrative assistance, including clerical support, document handling, and general office coordination. • Respond to inbound calls and inquiries in a courteous manner while directing information to the appropriate team members. • Assist with scanning, filing, and organizing documents to support efficient office operations. • Help balance competing assignments by prioritizing tasks and meeting deadlines in a timely manner.
2026-06-17T00:00:00Z

Administrative Assistant

Irvine, CA
onsite
Temporary / Contract
22.8 - 26.4 USD / Hourly
We are looking for a dependable Administrative Assistant to support property management operations for a contract assignment based onsite in Irvine, California. This position will provide day-to-day office coverage, serve as a central point of contact for visitors and incoming calls, and help keep administrative activities organized and on schedule. The ideal candidate brings prior office support experience, strong attention to detail, and confidence using Microsoft Office in a business setting. Responsibilities: • Provide onsite administrative support for the property management team and ensure smooth daily office operations during the assignment. • Welcome visitors, handle front-desk activities, and respond to inbound phone calls and general inquiries in a courteous manner. • Prepare, organize, and maintain records, documents, and office materials to support efficient workflow. • Enter and update information accurately in internal files, spreadsheets, and administrative tracking tools. • Coordinate routine office tasks, assist with scheduling needs, and help prioritize time-sensitive requests from leadership. • Support coverage for office management functions by following established procedures and reference materials provided by the team. • Use Microsoft Office applications to create correspondence, manage documents, and assist with reporting or other administrative tasks.
2026-06-17T00:00:00Z

Administrative Assistant

Los Angeles, CA
onsite
Temporary to Hire
19 - 22 USD / Hourly
We are looking for a Administrative Assistant to support clients through personalized, community-based services in Los Angeles, California. This contract opportunity with potential for a permanent position is ideal for someone who values client dignity, and can balance direct support with accurate administrative follow-through. The role combines hands-on assistance, transportation coordination, and documentation to help individuals move toward greater independence and personal goals. Responsibilities:• Deliver one-on-one support based on each client’s service objectives, adjusting assistance to match individual strengths, priorities, and daily needs.• Help clients build practical skills related to work readiness, household management, communication, and money-handling to encourage greater self-sufficiency.• Provide dependable transportation to appointments, programs, and community activities using a personal vehicle while following safety expectations at all times.• Monitor client progress and record services accurately, ensuring documentation is completed on time and reflects activities performed.• Reinforce routines and habits that promote stability, independence, and successful participation in home and community settings.• Partner with families, employers, and care team members to maintain consistent support and address changing client needs.• Protect the rights, safety, and well-being of clients by responding professionally and respectfully in every interaction.• Participate in required meetings, training sessions, and supervisory check-ins, and assist with additional assigned duties as needed.
2026-06-15T00:00:00Z

Administrative Assistant

Azusa, CA
onsite
Temporary to Hire
20 - 20 USD / Hourly
We are looking for an Administrative Assistant to support daily office operations for a non-profit organization in California. This contract opportunity is ideal for someone who enjoys balancing communication, scheduling, and administrative coordination in a service-focused environment. The role calls for a dependable individual who can manage multiple priorities, maintain accurate records, and provide responsive support to internal teams and external contacts. Responsibilities: • Manage incoming phone calls and emails, providing timely assistance and directing inquiries to the appropriate departments. • Coordinate calendars, arrange appointments, and help keep schedules organized for staff and visitors. • Enter, update, and maintain records with accuracy while ensuring administrative documents remain well organized. • Prepare routine correspondence, reports, and presentation materials using Microsoft Office applications. • Support front-office activities by assisting with general customer service and handling both inbound and outbound communications. • Monitor administrative workflows and help maintain efficient day-to-day office operations. • Assist with spreadsheet tracking, document formatting, and data management to support team needs. • Contribute to special projects and process-related administrative tasks as assigned.
2026-06-17T00:00:00Z

Administrative Assistant

Arcadia, CA
onsite
Temporary / Contract
25 - 26 USD / Hourly
We currently have ongoing positions for a results-oriented Administrative Assistants who are deeply passionate about growing their career. In this role, you will perform various administrative and office support duties. Do you love mail merging, pivot tables and presentation design? Then we have a position for you. · Answer phones and greet visitors· Schedule appointments and maintain calendars· Schedule and coordinate staff and other meetings· Collate and distribute mail· Prepare communications, such as memos, emails, invoices, reports and other correspondence· Write and edit documents from letters to reports and instructional documents· Create and maintain filing systems, both electronic and physical If you are a self-starter who is passionate about supporting a dynamic and growing company and looking to thrive in a creative environment, we would love to hear from you! Contact us now
2026-06-04T00:00:00Z

Administrative Assistant

Los Angeles, CA
onsite
Temporary to Hire
25.175 - 26.5 USD / Hourly
We are currently seeking a compassionate and professional Family Service Advisor for a temp-to-hire opportunity located in Culver City (90045).Pay: $25-26.50/hr (will increase after training)Schedule: Full-Time | Must be open to weekends on a rotation basisLocation: Fully onsite in Culver City (90045)This role is ideal for someone with strong customer service and consultative support experience who is comfortable working closely with families in sensitive situations while providing a high level of care and professionalism.Responsibilities include:• Meeting one-on-one with families to discuss service and planning options• Providing compassionate customer support and guidance• Managing contracts, documentation, and CRM updates• Coordinating with internal departments to ensure smooth service delivery• Following up on inquiries, leads, and aftercare support• Maintaining confidentiality and strong attention to detail• Utilizing Microsoft Office and CRM systems daily
2026-06-16T00:00:00Z

Administrative Assistant

Carlsbad, CA
onsite
Temporary / Contract
22 - 24 USD / Hourly
A growing commercial property management firm is seeking an Administrative Assistant to support day-to-day office operations, tenant communications, and administrative projects. This role is ideal for someone who enjoys staying organized, managing multiple priorities, and serving as a key support resource for a busy team.ResponsibilitiesAdministrative Support<ul><li>Manage calendars, meetings, and scheduling requests</li><li>Prepare reports, correspondence, and presentations</li><li>Maintain electronic and physical filing systems</li><li>Assist with contract and lease documentation</li><li>Coordinate office supply ordering and vendor communications</li><li>Support leadership with special projects and administrative initiatives</li></ul>Tenant & Client Support<ul><li>Respond to tenant inquiries and route requests appropriately</li><li>Maintain accurate records and database information</li><li>Assist with work order tracking and vendor coordination</li><li>Support customer service efforts and office operations</li></ul>
2026-06-15T00:00:00Z

Administrative Assistant

San Marcos, CA
onsite
Temporary / Contract
25 - 27 USD / Hourly
A well-established construction company is seeking an Administrative Assistant to support project managers, accounting staff, and executive leadership. This position offers a blend of office administration, project coordination, and customer support responsibilities.ResponsibilitiesOffice & Project Support<ul><li>Assist with project documentation and contract administration</li><li>Maintain job files and project records</li><li>Coordinate scheduling, meetings, and travel arrangements</li><li>Prepare reports, spreadsheets, and project correspondence</li><li>Track certificates of insurance and vendor documentation</li><li>Support payroll and accounting departments with administrative tasks</li></ul>General Administration<ul><li>Answer incoming calls and greet visitors</li><li>Manage office supplies and equipment needs</li><li>Coordinate mail, deliveries, and office communications</li><li>Assist with special projects and operational initiatives</li></ul>
2026-06-15T00:00:00Z

Administrative Assistant

Pasadena, CA
onsite
Temporary / Contract
25 - 26 USD / Hourly
We currently have ongoing positions for a results-oriented Administrative Assistants who are deeply passionate about growing their career. In this role, you will perform various administrative and office support duties. Do you love mail merging, pivot tables and presentation design? Then we have a position for you. · Answer phones and greet visitors· Schedule appointments and maintain calendars· Schedule and coordinate staff and other meetings· Collate and distribute mail· Prepare communications, such as memos, emails, invoices, reports and other correspondence· Write and edit documents from letters to reports and instructional documents· Create and maintain filing systems, both electronic and physical If you are a self-starter who is passionate about supporting a dynamic and growing company and looking to thrive in a creative environment, we would love to hear from you! Contact us now
2026-06-04T00:00:00Z

Administrative Assistant

Orange, CA
onsite
Temporary to Hire
26.6 - 30.8 USD / Hourly
We are looking for a highly organized and detail-oriented Administrative Assistant to join our team on a contract-to-permanent basis in Orange, California. In this role, you will provide critical support to the Inside Sales team by managing sales reports, processing orders and quotes, and ensuring seamless communication between customers and internal departments. This position requires a proactive individual capable of handling multiple priorities independently while maintaining accuracy and efficiency. Responsibilities: • Prepare and maintain daily, weekly, and monthly sales reports, including bookings, shipments, and forecasts. • Track and follow up on pending quotes, prepaid orders, and open order statuses to ensure timely completion. • Assist in entering and processing sales orders and quotes, ensuring accuracy and compliance. • Organize and maintain records of sales orders, invoices, and quality documentation for easy access and compliance. • Distribute shipment tracking information and required documentation to customers in a timely manner. • Coordinate customer visits, meetings, and internal team communications to support smooth operations. • Provide backup administrative support during peak workloads and assist with special projects as needed. • Support the development and maintenance of standard operating procedures (SOPs) to improve workflow efficiency. • Assist with trade show coordination, marketing activities, and other departmental initiatives. • Manage office supplies and provide general administrative assistance to the team.
2026-06-17T00:00:00Z

Administrative Assistant

Pasadena, CA
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for an Administrative Assistant to provide onsite support for import-related coordination within an agriculture-focused environment in Pasadena, California. This Long-term Contract position is well suited for someone who is highly organized, attentive to detail, and confident handling documentation, reporting, and day-to-day administrative activities. The role works closely with vendors, shipping partners, and internal teams to keep records current and ensure import information is processed accurately. Candidates who can stay organized in a busy setting and manage multiple priorities effectively will thrive in this opportunity. Responsibilities: • Manage administrative support for import activities, including organizing paperwork and maintaining complete shipment files. • Monitor incoming shipments and keep status reports updated so internal stakeholders have current information. • Communicate with suppliers, freight partners, and cross-functional teams to help keep import processes moving smoothly. • Examine invoices, packing lists, and other shipping records to confirm details are accurate and complete. • Enter data into tracking documents and prepare routine reports that support operational visibility. • Maintain orderly digital and physical records related to import documentation and departmental activities. • Assist with general office coordination tasks tied to daily import and logistics support. • Help resolve documentation discrepancies by following up with the appropriate contacts in a timely manner.
2026-06-15T00:00:00Z

Office Manager

Pasadena, CA
onsite
Temporary / Contract
26 - 28 USD / Hourly
We currently have excellent ongoing opportunities for highly skilled and motivated Office Managers to lead operations at a growing company. Are you a deeply passionate self-starter who is looking to grow their career? Then we have a position for you. Please apply today for immediate consideration.How you will make an impact· Leading overall office administration· Handling copy services, word processing, mail and distribution services, office reception, office equipment, utility services and communication systems· Evaluating and improving office production· Assisting in developing and revising office policies and procedure for improved work flow· Assisting the Operations Manager and Director in monitoring budget for office related items and staff
2026-06-04T00:00:00Z

Accounts Receivable Clerk

Los Angeles, CA
onsite
Permanent / Full Time
60000 - 65000 USD / Yearly
We are looking for a Jr. Accountant to support financial operations for a real estate property and facilities management organization in Los Angeles, California. This role focuses on accurate invoicing, timely cash application, account reconciliation, and responsive client support to help maintain healthy receivables. The ideal candidate brings strong accounting knowledge, sound judgment, and the ability to manage deadlines in a detail-driven environment. Responsibilities:• Build strong relationships with clients and respond promptly to account-related questions and concerns.• Oversee billing records to ensure invoicing data remains current, complete, and aligned with customer agreements.• Prepare invoices, apply incoming payments, and complete cash management tasks within required timelines.• Review account activity to identify overdue balances, short payments, and discrepancies, then take corrective action.• Maintain organized receivables documentation, including customer files, transaction support, and account histories.• Process daily receipts in accordance with company controls and assist with deposit preparation and cash balancing.• Coordinate collection efforts, recommend account adjustments when appropriate, and support resolution of outstanding balances.• Contribute to month-end and year-end close activities by preparing reconciliations and assisting with related accounting tasks.• Compile account performance data and create recurring reports and metrics for management review.
2026-06-16T00:00:00Z

Accounts Receivable Clerk

Chino, CA
onsite
Permanent / Full Time
58240 - 60000 USD / Yearly
We are looking for an experienced Accounts Receivable Clerk to join a manufacturing organization in Ontario, California. This position focuses on maintaining accurate receivables, applying customer payments, and resolving payment discrepancies to support healthy cash flow. You will handle a high volume of freight management. The position will consist of 25% invoicing and customer contact with 75% of freight billing. The role also partners with internal teams on sales tax matters, account follow-up, and other accounting-related projects. If you are interested, please call Brigitte Mendez @ 909-717-4037 or call your Robert Half Recruiter directly. Responsibilities:• Record and apply incoming customer payments accurately and in a timely manner to maintain current account activity.• Review open receivables, track aging trends, and follow up on past-due balances to support collection efforts.• Investigate short payments, deductions, and discount claims by researching supporting documentation and communicating with customers as needed.• Prepare and issue invoices, including freight-related billing, while ensuring charges align with customer terms and company records.• Assist with sales tax administration by maintaining accurate documentation and supporting related accounting tasks.• Use Excel to analyze account activity, reconcile discrepancies, and prepare reports for the accounting team.• Coordinate with internal departments and external business partners to resolve billing questions and payment issues efficiently.• Contribute to assigned special projects and support processes tied to the company’s proprietary accounting system.
2026-06-16T00:00:00Z