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29 results for Purchasing Assistant in Laguna Niguel, CA

Purchasing Clerk

Ontario, CA
onsite
Temporary / Contract
20.9 - 24.2 USD / Hourly
We are looking for a detail-focused Purchasing Clerk to join a team in Ontario, California and help keep procurement and inventory activities organized and running smoothly. This Contract position is well suited for someone who enjoys working with numbers, coordinating across teams, and ensuring purchasing information is accurate from order entry through record maintenance. The role supports day-to-day buying functions, inventory visibility, and vendor communication in a fast-paced environment. Strong Excel capability, sound judgment, and a dependable, team-oriented approach will be important for success. Responsibilities: • Review stock levels and purchasing data to help maintain appropriate inventory availability and prevent shortages or overages. • Prepare, enter, and follow through on purchase orders while checking details for accuracy, completeness, and timely processing. • Partner with warehouse staff to understand replenishment needs, align order timing, and support efficient material flow. • Communicate with suppliers to confirm order status, delivery schedules, and product availability while resolving routine questions. • Maintain organized purchasing files and supporting documentation to ensure records are current and easy to reference. • Assist with inventory reporting by updating tracking information and compiling data for internal review. • Use Excel tools such as formulas, lookups, and pivot tables to evaluate purchasing trends and support decision-making. • Contribute to daily procurement tasks and provide assistance on additional assignments or high-volume periods as needed.
2026-08-04T00:00:00Z

Purchasing Agent

Santa Fe Springs, CA
onsite
Permanent / Full Time
52000 - 62000 USD / Yearly
Purchasing Agent – Join a Growing, Dynamic Organization!Are you a highly organized purchasing professional who enjoys building strong vendor relationships, negotiating the best value, and keeping operations running smoothly? If you're looking for an opportunity to make an impact with a growing and dynamic company, we want to hear from you!Our client, an established and expanding organization in Brea, CA, is seeking a Purchasing Agent to join their collaborative team. This is an exciting opportunity for someone who thrives in a fast-paced environment, enjoys solving problems, and takes pride in ensuring the right materials are delivered at the right time. You'll work closely with operations, sales leadership, and suppliers while playing a critical role in the company's continued growth and success.What You'll Do<ul><li>Manage the procurement of materials, products, and services to support business operations.</li><li>Prepare, issue, and monitor purchase orders, ensuring pricing, quantities, and order details are accurate.</li><li>Build and maintain strong relationships with vendors while negotiating pricing, lead times, and delivery schedules.</li><li>Track supplier performance and proactively communicate order status and potential delays to internal teams.</li><li>Resolve issues related to late deliveries, damaged goods, pricing discrepancies, and product quality.</li><li>Reconcile trade and exchange purchases while ensuring all documentation is complete and accurate.</li><li>Maintain purchasing records and material data with exceptional attention to detail.</li><li>Support continuous improvement initiatives by identifying opportunities to streamline procurement processes.</li><li>Collaborate closely with sales leadership and cross-functional departments to anticipate purchasing needs and ensure operational success.</li><li>Help drive efficiency while maintaining high standards of service, quality, and cost control.</li></ul>What We're Looking For<ul><li>Previous experience in purchasing, procurement, supply chain, or vendor management.</li><li>Strong negotiation and communication skills.</li><li>Excellent organizational abilities with the capacity to manage multiple priorities simultaneously.</li><li>High attention to detail and accuracy when processing purchase orders and maintaining records.</li><li>Ability to build productive relationships with vendors and internal stakeholders.</li><li>Strong problem-solving skills and the ability to work independently in a fast-paced environment.</li><li>Proficiency with ERP systems, purchasing software, and Microsoft Office, particularly Excel.</li></ul> For confidential consideration, please email your Robert Half recruiter. If you're not currently working with anyone at Robert Half, please click "Apply" or call 562-800-3963 and ask for David Bizub. Please reference job order number 00460-0013472319 email resume to [email protected]
2026-07-17T00:00:00Z

Purchasing Specialist

El Segundo, CA
onsite
Temporary to Hire
26.6 - 30.8 USD / Hourly
Key Responsibilities:<ul><li>Update and revise purchase orders in SAP</li><li>Attach supporting documentation to purchase orders</li><li>Re-send revised purchase orders through Ariba</li><li>Perform pricing updates and data entry</li><li>Communicate with suppliers regarding updated pricing</li><li>Provide administrative support to the Purchasing team</li></ul>
2026-07-30T00:00:00Z

Accounting Assistant

Riverside, CA
onsite
Temporary / Contract
21.375 - 24.75 USD / Hourly
We are looking for an Accounting Assistant to support a mission-driven organization in March Air Reserve Base, California through a Contract position. This role combines day-to-day accounting support with administrative coordination, making it ideal for someone who is comfortable managing financial details while assisting with reporting and general office needs. The right candidate will bring hands-on experience with accounts payable and accounts receivable, strong attention to detail, and the ability to work effectively in an environment that serves vulnerable populations. Responsibilities: • Manage outgoing payments by reviewing invoices, coding expenses, and preparing checks for timely processing. • Record incoming payments accurately and maintain organized accounts receivable records, including high-volume transactions tied to grants, housing, and assistance programs. • Support routine account balancing activities by assisting with reconciliations and reviewing financial entries for accuracy. • Use QuickBooks Online and basic Excel functions to update financial records, track activity, and prepare supporting documentation. • Gather information and compile data for reports requested by leadership and program stakeholders. • Provide day-to-day administrative support, including coordinating documents, maintaining files, and assisting with operational tasks as needed. • Work closely with internal leadership to respond to shifting priorities and help keep accounting and administrative workflows on track.
2026-08-03T00:00:00Z

Accounting Assistant

Fullerton, CA
onsite
Temporary to Hire
24 - 25 USD / Hourly
We are looking for an Accounting Assistant to join a manufacturing organization in Fullerton, California on a contract basis with the potential for a permanent role. This position supports both payables and receivables operations, helping maintain accurate financial records and timely transaction processing. The ideal candidate is detail-oriented, organized, and comfortable handling a mix of invoice, payment, and general accounting tasks in a fast-paced environment. Responsibilities: • Enter supplier invoices into the accounting system with a high degree of accuracy and attention to detail. • Reconcile purchase orders, invoices, and payment records to confirm transactions are complete and properly supported. • Maintain organized digital records by scanning and filing invoice documentation for audit readiness and future reference. • Work with vendors and internal purchasing teams to investigate and resolve billing differences or pricing issues. • Coordinate scheduled and off-cycle payment runs while ensuring disbursements are processed correctly and on time. • Secure approvals for invoices outside the purchase order process and apply appropriate general ledger classifications. • Record incoming customer payments promptly and allocate receipts accurately within the accounting system. • Prepare customer billing from shipping documentation and issue invoices on a daily basis. • Review employee expense submissions for required support and policy compliance, and assist with journal entry processing or other accounting projects as needed.
2026-07-13T00:00:00Z

Office Assistant

Rancho Santa Margarita, CA
onsite
Temporary / Contract
23.75 - 25 USD / Hourly
We are looking for a dependable Office Assistant to support daily administrative operations in California. This Long-term Contract position is ideal for someone who enjoys creating an organized, welcoming office environment while handling a variety of front-desk and clerical tasks. The role combines receptionist support, document management, data entry, and basic human resources assistance to help keep business activities running smoothly. Responsibilities: • Welcome visitors, manage front-desk activity, and provide attentive reception support throughout the day. • Answer incoming calls, direct inquiries to the appropriate contacts, and take clear, accurate messages when needed. • Scan, organize, and maintain paper and digital records to ensure documents are easy to retrieve and properly filed. • Perform general administrative work such as preparing correspondence, updating records, and supporting routine office operations. • Enter clerical and accounting-related information into internal records with close attention to accuracy and completeness. • Assist with basic HR-related administrative tasks, including document handling and support for employee record upkeep. • Monitor office workflows and help maintain an orderly workspace by completing time-sensitive support tasks as assigned.
2026-07-31T00:00:00Z

Administrative Assistant

Azusa, CA
onsite
Temporary / Contract
20 - 22 USD / Hourly
We are looking for an Administrative Assistant to provide organized, day-to-day support for operations leadership in Azusa, California. This Long-term Contract position is ideal for someone who can manage administrative details, coordinate meetings and travel, and handle confidential information with professionalism. The role offers the opportunity to support a mission-driven non-profit organization by keeping schedules, records, and office activities running smoothly. Responsibilities: • Provide administrative support to operations leadership by maintaining schedules, updating documents, and assisting with department-specific tasks. • Organize leadership meetings by preparing agendas, reserving meeting spaces, coordinating communications, arranging refreshments, distributing materials, and documenting meeting notes. • Travel to off-site meetings when needed to handle logistics and ensure events are properly arranged. • Maintain operational, statistical, and financial records, and prepare reports or summaries requested by management. • Create, organize, and safeguard electronic files while ensuring sensitive and confidential information is handled appropriately. • Serve as a front desk and office support contact by answering calls, directing inquiries, taking messages, and assisting with deliveries and daily mail distribution. • Monitor breakroom inventory, order necessary supplies, and restock shared office areas to maintain a functional workplace. • Coordinate conference participation for leadership by managing registrations, travel plans, and hotel accommodations. • Prepare business documents, presentations, spreadsheets, and correspondence using Microsoft Office applications, while also tracking project timelines and departmental workflows. • Support managers with calendars, vacation scheduling, in-service materials, presentation logistics, staff meetings, training participation, and other assigned projects.
2026-07-31T00:00:00Z

Administrative Assistant

Newport Beach, CA
onsite
Temporary to Hire
33.25 - 38.5 USD / Hourly
We are looking for a highly adaptable Administrative Assistant to support daily operations in Newport Beach, California. This Contract to permanent position is fully onsite and offers the opportunity to work closely with senior leadership in a fast-paced, detail-focused environment. The ideal candidate is organized, experienced, and comfortable managing a wide range of administrative tasks while keeping priorities on track. Responsibilities: • Coordinate complex calendars for two partners, ensuring meetings and schedule changes are managed efficiently. • Prepare and submit expense reports through Concur with accuracy and timely follow-through. • Arrange business travel for two partners, including itineraries, bookings, and schedule adjustments as needed. • Provide broad administrative support across the office, handling shifting priorities with sound judgment. • Assist with planning and organizing office events, team gatherings, and other special functions. • Support front office activities such as answering inbound calls, greeting visitors, and maintaining an organized office presence. • Perform data entry and general clerical work to keep records, documents, and administrative processes current and organized.
2026-07-31T00:00:00Z

Administrative Assistant

Los Angeles, CA
onsite
Temporary / Contract
18.05 - 20.9 USD / Hourly
We are looking for an Administrative Assistant to support front-desk operations and provide accurate administrative support for a team in Los Angeles, California. This Long-term Contract position is ideal for someone who is highly organized, detail-oriented, and comfortable handling a high volume of data entry and receptionist-related tasks. The role requires strong accuracy, attention to detail, and the ability to manage routine office responsibilities efficiently in a fast-paced environment. Responsibilities: • Enter, update, and maintain records with a high degree of accuracy and attention to detail. • Welcome visitors, answer incoming calls, and direct inquiries to the appropriate contacts in a courteous manner. • Organize electronic and paper files to ensure information is easy to access and up to date. • Support daily administrative activities such as document preparation, scheduling, and general office coordination. • Review submitted information for completeness and follow up on missing or incorrect details when needed. • Assist with routine reporting and data verification to help maintain reliable administrative records.
2026-08-03T00:00:00Z

Administrative Assistant

Torrance, CA
onsite
Temporary to Hire
23 - 28 USD / Hourly
We are looking for a proactive Administrative Assistant to support daily business operations in Torrance, California. This contract opportunity with potential for a permanent role is well suited for someone who enjoys balancing front office support, coordination tasks, and administrative responsibilities in a busy workplace. The ideal candidate brings strong organization, sound judgment, and clear communication skills while helping keep processes, records, and office activities running smoothly. Responsibilities:• Manage front desk activity, greet visitors, answer inbound calls, and direct inquiries in a helpful and attentive manner.• Handle invoice processing and provide administrative support for billing follow-up and collection-related tasks.• Maintain accurate filing systems, records, and business documentation to support efficient day-to-day operations.• Assist with employee onboarding materials and help keep personnel documentation organized and up to date.• Prepare and distribute internal notices, updates, and routine communications across teams.• Coordinate meetings, company gatherings, and other internal or external events, including scheduling and logistical support.• Monitor office equipment, track fixed assets, and help ensure workplace resources are properly documented.• Manage supply inventory, submit purchase orders as needed, and keep the office stocked for daily use.• Provide general administrative assistance, data entry, and cross-functional support to departments throughout the organization.
2026-08-03T00:00:00Z

Administrative Assistant

Pasadena, CA
onsite
Temporary / Contract
23 - 25 USD / Hourly
Opportunities for top Administrative Assistant (Administrative Coordinator / Administrative Associate)We currently have ongoing positions for a results-oriented Administrative Assistants who are deeply passionate about growing their career. In this role, you will perform various administrative and office support duties. Do you love mail merging, pivot tables and presentation design? Then we have a position for you. Please email your resume and call 626.463.2031 for immediate consideration.· Answer phones and greet visitors· Schedule appointments and maintain calendars· Schedule and coordinate staff and other meetings· Collate and distribute mail· Prepare communications, such as memos, emails, invoices, reports and other correspondence· Write and edit documents from letters to reports and instructional documents· Create and maintain filing systems, both electronic and physical If you are a self-starter who is passionate about supporting a dynamic and growing company and looking to thrive in a creative environment, we would love to hear from you! Contact us now
2026-07-30T00:00:00Z

Administrative Assistant

Monrovia, CA
onsite
Temporary / Contract
22 - 23 USD / Hourly
Opportunities for top Administrative Assistant (Administrative Coordinator / Administrative Associate)We currently have ongoing positions for a results-oriented Administrative Assistants who are deeply passionate about growing their career. In this role, you will perform various administrative and office support duties. Do you love mail merging, pivot tables and presentation design? Then we have a position for you. Please email your resume and call 626.463.2031 for immediate consideration. How you will make an impact<ul><li>Fielding telephone calls</li><li>Receiving and directing visitors</li><li>Word processing, filing and faxing</li><li>Support on diverse projects for other employees as needed</li></ul> If you are a self-starter who is passionate about supporting a dynamic and growing company and looking to thrive in a creative environment, we would love to hear from you! Contact us now
2026-07-30T00:00:00Z

Administrative Assistant

Long Beach, CA
onsite
Temporary / Contract
15.0385 - 17.413 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support daily office operations near Long Beach, California. This Long-term Contract position will focus on maintaining accurate records, coordinating reporting activities, and helping keep project-related administrative work organized and on schedule. The ideal candidate brings strong communication skills, confidence handling incoming calls, and a consistent approach to data accuracy and task follow-through. Responsibilities:• Prepare, organize, and maintain reports to ensure information is accurate, current, and easy to access.• Monitor reporting progress and follow up on outstanding items to support timely completion of administrative deliverables.• Process and track change order documentation while keeping records aligned with project updates.• Enter data into office systems with a high level of accuracy and attention to detail.• Compile and tabulate test-related information for reporting and documentation purposes.• Review report hours and unit counts against prebills to identify discrepancies and support billing accuracy.• Assist with project execution by coordinating administrative tasks, updating tracking information, and supporting documentation needs.• Answer inbound calls, respond to routine inquiries, and direct messages to the appropriate team members
2026-08-03T00:00:00Z

Administrative Assistant

Orange, CA
onsite
Temporary to Hire
20.5865 - 23.837 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support billing operations in Orange, California. This contract opportunity with permanent potential is ideal for someone who thrives in a fast-paced office environment and can manage a high volume of administrative and invoicing tasks with accuracy. The person in this role will help keep billing records organized, coordinate with internal teams and customers, and ensure documentation is complete so invoices are submitted on time. Responsibilities: • Manage a high daily volume of invoices, ensuring billing activity is processed accurately and on schedule. • Review inspection documentation, quoted work, and completed service transactions to prepare customer billing. • Confirm that reports include required approvals and supporting records before invoices are issued. • Communicate with staff and customers to obtain missing paperwork and clarify incomplete billing details. • Submit invoices through client billing portals while following each customer's formatting and documentation guidelines. • Maintain spreadsheets and tracking files to monitor completed work, invoice progress, and outstanding items. • Investigate billing variances, rejected invoices, and payment-related concerns to support timely resolution. • Provide general administrative support, including data entry, office coordination, and handling inbound calls as needed.
2026-08-03T00:00:00Z

Administrative Assistant

Los Angeles, CA
onsite
Temporary to Hire
25.175 - 26.5 USD / Hourly
We are currently seeking a compassionate and professional Family Service Advisor for a temp-to-hire opportunity located in Culver City (90045).Pay: $25-26.50/hr (will increase after training)Schedule: Full-Time | Must be open to weekends on a rotation basisLocation: Fully onsite in Culver City (90045)This role is ideal for someone with strong customer service and consultative support experience who is comfortable working closely with families in sensitive situations while providing a high level of care and professionalism.Responsibilities include:• Meeting one-on-one with families to discuss service and planning options• Providing compassionate customer support and guidance• Managing contracts, documentation, and CRM updates• Coordinating with internal departments to ensure smooth service delivery• Following up on inquiries, leads, and aftercare support• Maintaining confidentiality and strong attention to detail• Utilizing Microsoft Office and CRM systems daily
2026-07-30T00:00:00Z

Administrative Assistant

Costa Mesa, CA
onsite
Temporary / Contract
24 - 28 USD / Hourly
We are looking for an Administrative Assistant to support property management and leasing operations in Costa Mesa, California. This Long-term Contract opportunity is well suited for someone who enjoys balancing office coordination, tenant-facing communication, and administrative accuracy in a busy real estate environment. The person in this role will help keep daily activities running smoothly while providing courteous service to prospective tenants, residents, and internal team members. Responsibilities: • Manage day-to-day office support activities, including handling incoming calls, greeting visitors, and coordinating administrative workflows. • Assist with tenant application intake by collecting documents, reviewing submissions for completeness, and maintaining accurate records. • Respond to leasing questions from prospective tenants and arrange or lead property showings in a courteous manner. • Partner with property management staff to support lease-related tasks, appointment scheduling, and resident communication. • Enter, update, and organize data in office systems to ensure files, reports, and tenant information remain current and accurate. • Provide courteous service to residents, guests, and vendors while addressing routine requests and directing issues appropriately. • Help coordinate vendor communication, service scheduling, and follow-up for property-related administrative needs. • Support payment processing and related documentation while maintaining attention to detail and proper recordkeeping.
2026-08-03T00:00:00Z

Administrative Assistant

Rancho Palos Verdes, CA
onsite
Temporary to Hire
20 - 24 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support the Code Enforcement Division in California. This opportunity is well suited for someone who enjoys public-facing administrative work and can help keep departmental operations organized, responsive, and efficient. The role provides essential support to staff by coordinating records, communications, scheduling, and case-related documentation in a local government setting. Responsibilities:• Support daily administrative activities for the Code Enforcement Division and assist team members with operational tasks.• Respond to questions from residents, businesses, and property owners by phone, email, and in person, providing clear information on cases, permits, and municipal regulations.• Maintain accurate case documentation, update databases, and monitor tracking systems to keep records current and organized.• Draft and prepare notices, letters, reports, and other written materials for departmental use.• Arrange inspections, meetings, and appointments while helping manage calendars and follow-up communication.• Receive complaints, document relevant details, and direct matters to the appropriate staff or department for action.• Organize filing, records retention, and document management processes to support compliance and accessibility.• Enter case-related information into city software applications and assist with compiling agendas, reports, and supporting documentation.• Work collaboratively with internal departments, contractors, residents, and property owners to help coordinate administrative needs and case activity.
2026-08-04T00:00:00Z

Administrative Assistant

Rialto, CA
onsite
Temporary / Contract
19.7885 - 24 USD / Hourly
We are looking for an organized Administrative Assistant to support a government utilities team in Rialto, California. This Long-term Contract opportunity offers a 30-hour workweek and is ideal for someone who excels in administrative coordination, customer communication, and accurate record handling. The role will focus on maintaining daily office operations, responding to service-related questions, and providing dependable support across utility-related administrative functions. Responsibilities: • Enter and maintain large volumes of information with a strong focus on accuracy, completeness, and timeliness. • Receive incoming telephone calls, direct them to the appropriate contacts, and provide helpful responses to routine questions. • Prepare and submit purchase requisitions and related documentation as departmental needs arise. • Respond to billing concerns and utility service inquiries by gathering details and directing requests appropriately. • Provide day-to-day administrative support for the utilities department, including document handling, scheduling assistance, and record organization. • Use Microsoft Outlook and Excel to manage correspondence, track information, and support reporting or operational tasks.
2026-08-04T00:00:00Z

Administrative Assistant

Long Beach, CA
onsite
Temporary to Hire
23.75 - 27.5 USD / Hourly
We are looking for an Administrative Assistant to support property management and leasing operations in Long Beach, California. This contract-to-permanent opportunity is ideal for someone who brings experience in affordable housing, strong administrative coordination skills, and confidence working in a fast-paced office setting. The person in this role will help keep leasing records current, support resident documentation, and contribute to organized, compliant day-to-day operations using Yardi and related housing procedures. Responsibilities: • Provide day-to-day office support for property management and leasing teams, helping maintain efficient administrative workflows. • Manage resident files, lease records, recertification documents, and compliance materials with a high level of accuracy and organization. • Assist with leasing coordination by supporting applications, resident move-ins and move-outs, and written communication with tenants. • Enter, update, and maintain property, resident, and leasing information in Yardi to ensure records remain complete and current. • Monitor important dates for lease renewals, annual recertifications, and required compliance submissions, following up as needed. • Prepare letters, reports, and general administrative documents to support site operations and management reporting. • Answer inbound calls, respond to routine office inquiries, and provide attentive front-office support to residents and visitors. • Work closely with on-site staff, property managers, and outside agencies to help maintain smooth daily operations and documentation standards.
2026-08-03T00:00:00Z

Administrative Assistant

Alhambra, CA
onsite
Temporary / Contract
23 - 25 USD / Hourly
Opportunities for top Administrative Assistant (Administrative Coordinator / Administrative Associate)We currently have ongoing positions for a results-oriented Administrative Assistants who are deeply passionate about growing their career. In this role, you will perform various administrative and office support duties. Do you love mail merging, pivot tables and presentation design? Then we have a position for you. Please email your resume and call 626.463.2031 for immediate consideration.· Answer phones and greet visitors· Schedule appointments and maintain calendars· Schedule and coordinate staff and other meetings· Collate and distribute mail· Prepare communications, such as memos, emails, invoices, reports and other correspondence· Write and edit documents from letters to reports and instructional documents· Create and maintain filing systems, both electronic and physical If you are a self-starter who is passionate about supporting a dynamic and growing company and looking to thrive in a creative environment, we would love to hear from you! Contact us now
2026-07-30T00:00:00Z

Administrative Assistant

Manhattan Beach, CA
onsite
Temporary to Hire
20 - 22 USD / Hourly
We are looking for an Administrative Assistant to join a financial advisory office in Manhattan Beach, California. This contract opportunity with potential for a permanent role is ideal for someone who enjoys keeping operations organized, supporting client interactions, and contributing to a well-run office environment. The role offers a strong path for someone interested in building administrative experience within financial planning and wealth management while learning the day-to-day rhythm of a growing practice. Responsibilities: • Welcome clients and visitors with a courteous, attentive approach that helps create a positive office experience. • Coordinate calendars, arrange appointments, and help keep meetings running smoothly and on schedule. • Support office events and internal meetings by handling logistics, materials, and related administrative preparation. • Perform a range of clerical and administrative tasks, including document preparation, record maintenance, and routine office support. • Help maintain efficient office workflows by organizing administrative procedures and tracking day-to-day operational needs. • Complete onboarding-related activities and verification steps through a required mobile-based company platform. • Participate in assigned training programs and continue building knowledge needed to support the team effectively. • Assist with data entry, inbound call handling, and front-desk coverage as part of daily office operations. • Contribute to special assignments and provide additional administrative support based on business needs.
2026-08-04T00:00:00Z

Executive Assistant

Torrance, CA
remote
Temporary / Contract
47.5 - 55 USD / Hourly
We are looking for an experienced Executive Assistant to support senior leadership in a fast-paced Contract position. This role focuses on keeping schedules organized, coordinating complex travel plans, and ensuring executive meetings run smoothly. The ideal candidate brings strong judgment, attention to detail, and the ability to manage competing priorities with professionalism and discretion. Responsibilities:• Manage executive calendars by scheduling appointments, resolving conflicts, and maintaining alignment with business priorities.• Arrange domestic and international travel, including flights, lodging, ground transportation, and detailed itineraries.• Coordinate meeting logistics for leadership, including room scheduling, agenda preparation, and follow-up support.• Monitor schedule changes and adjust plans quickly to accommodate shifting priorities and urgent requests.• Serve as a key administrative partner to executives by anticipating needs and maintaining organized day-to-day support.• Prepare and distribute meeting materials to help leaders stay informed and ready for internal and external discussions.• Track travel details and confirm reservations to ensure seamless execution of business trips.
2026-07-30T00:00:00Z

Executive Assistant

Irvine, CA
onsite
Temporary / Contract
28.538 - 33.044 USD / Hourly
We are looking for an experienced Executive Assistant to provide high-level support to senior leadership in Irvine, California. This Long-term Contract position is ideal for someone who thrives in a fast-paced environment, handles competing priorities with sound judgment, and communicates with professionalism at all times. The role requires strong coordination skills, discretion with sensitive information, and the ability to keep executive operations running smoothly across meetings, travel, projects, and administrative activities. Responsibilities: • Oversee a complex executive calendar, arrange meetings based on business priorities, and resolve scheduling conflicts with minimal disruption. • Monitor incoming requests and correspondence, respond promptly when appropriate, and keep leadership informed of urgent matters and required follow-up actions. • Prepare for executive and stakeholder meetings by organizing agendas, gathering supporting materials, and capturing clear meeting notes with action items, owners, and timelines. • Maintain organized records of corporate documents, reports, and other important files, ensuring materials can be retrieved quickly when needed. • Act as a point of coordination for legal-related administrative matters by managing confidential documentation, fulfilling attorney requests, tracking deadlines, and reviewing invoices for accuracy. • Support assigned projects by documenting requirements, coordinating communication among stakeholders, tracking progress against timelines and scope, and compiling status updates. • Arrange meeting logistics for investors, attorneys, affiliates, and visitors, including directions, parking details, hospitality, and presentation support as needed. • Handle domestic and international travel planning, including flights, lodging, ground transportation, and itinerary coordination. • Provide additional executive support with personal errands, shipments, deliveries, event logistics, and gift coordination as requested.
2026-08-03T00:00:00Z

Executive Assistant

Los Angeles, CA
onsite
Temporary / Contract
26.6 - 30 USD / Hourly
We are looking for an experienced Executive Assistant to provide high-level support to a senior leader within a nonprofit organization in Los Angeles, California. This Long-term Contract opportunity is suited for someone who can balance executive support with cross-functional project coordination, helping move key initiatives forward across the organization. The role calls for sound judgment, strong communication skills, and the ability to manage sensitive matters with discretion. Responsibilities: • Oversee a complex executive calendar, prioritize scheduling needs, and coordinate meetings to align with shifting business demands. • Arrange domestic and potentially international travel, prepare detailed itineraries, and ensure all logistics are handled accurately and efficiently. • Lead and track special projects across areas such as human resources, finance, administration, operations, and executive leadership priorities. • Conduct research, review findings, and organize information into clear summaries, recommendations, and decision-support materials. • Draft clear correspondence, reports, presentations, and policy-related documents for executive and organizational use. • Partner with internal teams and leadership stakeholders to keep initiatives moving forward, resolve roadblocks, and maintain accountability for deadlines. • Support board-related activities by preparing materials, coordinating communications, and helping manage follow-up items. • Handle confidential records and sensitive information with a high degree of discretion and sound judgment.
2026-07-17T00:00:00Z

Executive Assistant

Pasadena, CA
onsite
Temporary / Contract
28 - 30 USD / Hourly
Robert Half has upcoming opportunities for experienced Executive Assistants. The executive assistant will report directly to and support director level, vice-presidents, and C-level executives. Please submit your resume and call 626.463.2031 to schedule your interview. Responsibilities may include:· Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executive’s behalf· Maintaining comprehensive and accurate records · Performing minor accounting duties · Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary· Answering phone calls in a polite and professional manner· Welcoming visitors and identifying the purpose of their visit before directing them to the appropriate department· Managing the executive’s calendar, including making appointments and prioritizing the most sensitive matters
2026-07-30T00:00:00Z