<p>Robert Half is seeking a detail-oriented <strong>Grant Specialist</strong> to support organizations in the pursuit and management of grant funding opportunities. The ideal candidate will have strong research, writing, organizational, and communication skills, with prior experience in grant application processes, compliance, and reporting. This role is perfect for someone who thrives in a team environment and is passionate about bringing funding resources to life. If you combine dynamic communication skills with a positive attitude, then you may thrive in this position. If this sounds like you, please call our office 213.629.4602.</p><p> </p><p><strong>Key Responsibilities</strong>:</p><p> </p><ul><li>Research and identify grant funding opportunities that align with organizational objectives. </li><li>Assist in preparing detailed and persuasive grant proposals, budgets, and application packages. </li><li>Track and monitor grant applications to ensure timely submission and compliance with funding agency requirements. </li><li>Collaborate with internal departments (such as finance, program management, and leadership) to prepare accurate budgets and narratives. </li><li>Maintain detailed records of grant-related activities, deadlines, and obligations. </li><li>Support post-award administration, including grant reporting, financial tracking, and amendments. </li><li>Develop strategies to enhance grant acquisition and improve efficiency in the application process. </li><li>Provide training to staff on regulations and compliance requirements for grant administration.</li></ul><p> </p><p><br></p>
<p>Key Duties and Responsibilities for the Administrative Specialist Role</p><p>In this position, you will provide vital administrative and operational support to the Executive Office and other departments. Typical duties include:</p><ul><li>Managing calendars, scheduling meetings, and coordinating appointments for leadership staff</li><li>Preparing and editing correspondence, reports, and other documents</li><li>Assisting with board and committee meeting logistics, including agenda preparation and minutes</li><li>Maintaining organized filing systems (electronic and hard copy) and handling confidential information with discretion</li><li>Supporting event coordination and department projects as assigned</li><li>Handling travel arrangements and expense reimbursements</li><li>Communicating professionally with internal staff, external partners, and community stakeholders</li><li>Performing general office support such as ordering supplies, tracking invoices, and managing office communications</li></ul><p><br></p>
<p>We are looking for an experienced Accounts Payable Specialist to join our team on a contract basis in Monrovia, California. In this role, you will play a key part in ensuring the smooth and accurate processing of financial transactions. This is a great opportunity to contribute to a dynamic team while utilizing your expertise in accounts payable processes and systems. For immediate consideration apply today!</p><p><br></p><p>Responsibilities:</p><p>• Review incoming invoices to verify accuracy and ensure they are directed to the appropriate approvers.</p><p>• Investigate and resolve issues with invoices that are rejected in the processing system.</p><p>• Research and correct invoices that fail to route automatically through the approval workflow.</p><p>• Process check requests for various departments, including Customer Service, Risk Management, and Payroll.</p><p>• Identify and report any challenges or discrepancies that may delay invoice processing.</p><p>• Reconcile vendor statements and address discrepancies in a timely manner.</p><p>• Audit invoices for proper coding prior to posting them in the system.</p><p>• Collaborate with internal teams to obtain necessary invoice approvals and ensure timely processing.</p><p>• Review payment proposals to confirm accuracy before disbursement.</p><p>• Assist the Accounts Payable Manager with special projects and ad-hoc tasks as needed.</p>
<p>We are looking for a detail-oriented and experienced Non-Merch Accounts Payable Specialist to join our team on a contract basis in Monrovia, California. In this role, you will be responsible for managing the full cycle of accounts payable processes, ensuring accuracy and compliance with company policies. This is an excellent opportunity for someone who thrives in a fast-paced environment and enjoys working collaboratively with cross-functional teams. For immediate consideration apply today. </p><p><br></p><p>Responsibilities:</p><p>• Review and verify invoices for accuracy, routing them to appropriate approvers for further action.</p><p>• Investigate and resolve invoices that are rejected or flagged in the processing system.</p><p>• Research and address invoices that fail to follow the automatic approval workflow.</p><p>• Process check requests from various departments, including Customer Service, Risk Management, and Payroll.</p><p>• Identify and report issues affecting invoice processing efficiency.</p><p>• Reconcile vendor statements and resolve discrepancies in a timely manner.</p><p>• Audit invoices for proper coding and make necessary corrections before posting.</p><p>• Follow up with internal teams to secure timely invoice approvals.</p><p>• Ensure payment proposals are reviewed for accuracy before final processing.</p><p>• Assist the Accounts Payable Manager with special projects and ad-hoc tasks as needed.</p>
<p>A leading institution in <strong>higher education</strong> located in <strong>San Marcos</strong> is seeking a highly organized and proactive <strong>Administrative Coordinator</strong> to join their academic operations team. This is an exciting opportunity to play a key role in supporting the daily operations of a vibrant educational environment where every detail contributes to the success of students and faculty alike.If you enjoy a fast-paced setting, thrive on multitasking, and find satisfaction in helping things run smoothly behind the scenes — this is your perfect match.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide administrative support to academic departments, faculty, and student services.</li><li>Coordinate meetings, manage schedules, and prepare detailed reports and agendas.</li><li>Assist in planning academic events, orientations, and committee meetings.</li><li>Maintain accurate records, correspondence, and departmental files in accordance with institutional policies.</li><li>Support budget tracking, purchasing, and reimbursements.</li><li>Communicate with students, staff, and outside vendors to ensure smooth operations.</li><li>Handle confidential information with the utmost discretion and professionalism.</li></ul><p><br></p>
<p>We are seeking an organized and detail-oriented <strong>Administrative Coordinator</strong> to join our financial services team. In this critical role, you will play an integral part in ensuring smooth operational processes, supporting leadership, and managing key administrative functions. This is a fantastic opportunity for a highly motivated individual looking to contribute to the success of a dynamic and fast-paced organization.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Provide day-to-day administrative support to financial services advisors and executives, including managing calendars, scheduling meetings, and coordinating appointments.</li><li>Prepare and process client documentation, agreements, and sensitive financial information with a focus on accuracy and confidentiality.</li><li>Serve as the first point of contact for clients and stakeholders, delivering excellent customer service and professionally addressing inquiries.</li><li>Coordinate travel arrangements, including flights, accommodations, and itineraries, for department staff as needed.</li><li>Organize and maintain efficient filing systems, both digital and physical.</li><li>Assist with preparing detailed financial reports, presentations, and correspondence.</li><li>Manage and process expense reports and coordinate billing or payment-related tasks.</li><li>Monitor office supply levels, reorder items as needed, and ensure smooth office operations.</li><li>Collaborate with department teams to assist in special projects and ensure deadlines are met.</li></ul><p><br></p>
<p>The <strong>Sample Coordinator</strong> will oversee the management, organization, and distribution of all footwear samples for their assigned division. You will ensure proper handling of samples, maintain updated showrooms, and collaborate closely with internal teams — from product managers to sales reps — to guarantee samples arrive on time for meetings, trade shows, and photo shoots.</p><p><br></p><p><strong>Essential Responsibilities:</strong></p><ul><li><strong>Showroom Management:</strong></li><li>Organize showroom walls daily and audit weekly for accuracy.</li><li>Maintain displays of key styles and ensure only accurate and current samples are showcased.</li><li>Prepare and arrange new development samples for product meetings as directed by management.</li><li>Regularly tidy showrooms before/after management and account meetings.</li><li><strong>Sample Inventory Coordination:</strong></li><li>Manage transfers of samples to and from the offsite shoe library, keeping logs of all transactions.</li><li>Request samples from libraries as needed for meetings or other business functions.</li><li><strong>Sample Shipment Process:</strong></li><li>Plan, pack, and ship samples for domestic and international trade shows, conferences, and photo shoots, ensuring deadlines are met.</li><li>Liaise with offices in Asia to track, communicate, and confirm sample arrival times.</li><li>Collaborate with sample coordinators to strategize deadlines for packing and shipping.</li><li><strong>Incoming Samples:</strong></li><li>Sort and distribute development, fit, and confirmation samples from Asia to designated team members.</li><li>Monitor the loading dock for shipments destined for the product team.</li><li><strong>Cross-Team Coordination:</strong></li><li>Coordinate rare or unique corporate samples for account meetings, including virtual presentations.</li><li>Partner with the Digital Imaging team to ensure samples are prepared, labeled, and sent for photography.</li><li><strong>Tracking & Data Maintenance:</strong></li><li>Track and maintain a log for all styles within the division, including National Account (NA) and sales samples.</li><li>Audit line sheets for accurate product information and images.</li><li>Print reports for merchandisers, VPs, and track development progress where needed.</li></ul><p><br></p>
We are looking for a detail-oriented Administrative Coordinator to join a non-profit organization based in San Diego, California. In this long-term contract position, you will play a key role in supporting program operations through meticulous document management, compliance reporting, and logistical coordination. This role is ideal for someone who thrives in a fast-paced environment and enjoys working with teams to ensure efficient and accurate administrative processes.<br><br>Responsibilities:<br>• Prepare and organize program documents, including registration rosters, compliance materials, and site forms, to support monthly distributions.<br>• Collect, scan, and file program documentation to meet state compliance standards, ensuring proper record-keeping and digital storage.<br>• Compile and format data for required state reports, assisting with monthly and quarterly submissions for multiple programs.<br>• Support inventory-related administrative tasks, such as managing Bills of Materials (BOMs), tracking distribution orders, and preparing supply documentation.<br>• Coordinate printing and packaging of large-scale handouts, flyers, and participant materials for internal use and partner agencies.<br>• Communicate with program teams to identify weekly administrative needs and maintain deadlines for document submissions.<br>• Track incoming paperwork from field staff and external partners, addressing incomplete or missing information as needed.<br>• Provide light data entry and database support using systems like Oasis, Primarius, or Excel.<br>• Assist with preparations for audits, file reviews, and inventory checks to ensure compliance and accuracy.<br>• Contribute to organization-wide events, including volunteer activities and food distribution campaigns, as needed.
<p>We are looking for a detail-oriented Administrative Coordinator to join our team in San Diego, California, on a long-term contract basis. In this role, you will provide critical support to ensuring smooth operations through accurate documentation, compliance reporting, and logistical coordination. This position is ideal for someone who thrives in a fast-paced nonprofit environment and enjoys working behind the scenes to make a meaningful impact.</p><p><br></p><p>Responsibilities:</p><p>• Prepare and organize necessary documents for program distributions, including compliance forms, registration materials, and site-specific paperwork.</p><p>• Collect, scan, and maintain program records such as intake forms and monthly reports to ensure compliance with state regulations.</p><p>• Compile and format data for state-required reporting on a monthly and quarterly basis.</p><p>• Manage filing systems and ensure accurate digital storage of program records.</p><p>• Assist with inventory-related tasks, including tracking supplies, managing distribution orders, and preparing Bills of Materials.</p><p>• Print, organize, and package large volumes of flyers, handouts, and participant materials for program operations and partner agencies.</p><p>• Coordinate with other departments to ensure timely delivery of program-related materials.</p><p>• Track incoming documents from field staff and partners, identifying and addressing any missing or incomplete submissions.</p><p>• Provide database support by entering and managing data in systems such as Oasis, Primarius, or Excel.</p><p>• Support preparations for audits, file reviews, and inventory checks as needed.</p>
<p>We are looking for a skilled Senior IT Project Manager to join our team in Southern California. In this long-term contract role, you will oversee critical projects, drive innovation and ensuring seamless execution across multiple business functions. This position requires a strong leader with technical expertise, strategic vision, and the ability to manage cross-functional teams. This role will be onsite 80% of the time.</p><p><br></p><p>Responsibilities:</p><p>• Lead the design, development, and implementation of the Dealer Communication System across various business domains.</p><p>• Provide governance and oversight to ensure projects align with strategic objectives, budget constraints, and timeline commitments.</p><p>• Build and manage high-performing teams comprising internal staff, contingent workers, and vendor partners.</p><p>• Collaborate with departments such as Sales, Parts, Service, Finance, and IT to achieve successful project outcomes.</p><p>• Create and present executive-level dashboards, proposals, and presentations to stakeholders.</p><p>• Monitor and control project budgets, forecasts, and financial metrics to ensure adherence to approved funding.</p><p>• Utilize tools like Confluence and Clarity for project tracking, documentation, and portfolio reporting.</p><p>• Coordinate with Enterprise Architecture and Infrastructure teams to support modernization and re-platforming efforts.</p><p>• Manage phased rollouts of dealer capabilities, including warranty claims, parts ordering, and service contracts.</p><p><br></p>
Robert Half is seeking an experienced Grant Manager to oversee the full lifecycle of grant management, from proposal development and submission to compliance and reporting. The ideal candidate will have excellent organizational and communication skills, strong attention to detail, and the ability to manage multiple projects simultaneously. If you are a results-driven detail oriented with expertise in research funding and nonprofit or organizational grant development, we encourage you to call our office 213.629.4602. Key Responsibilities: Oversee the grant application process, including identification of funding opportunities, proposal writing, and budgeting. Ensure compliance with all grant requirements, including reporting deadlines, financial tracking, and documentation. Develop timelines, action plans, and deliverables to meet funding objectives and deadlines. Liaise with funding agencies and build strong relationships with donors and stakeholders. Conduct post-award activities, including financial reconciliation, performance measurement, and workflow optimization. Monitor trends in grant funding and maintain a calendar of grant opportunities. Collaborate with internal teams (finance, program managers, development teams) to ensure alignment with organizational goals. Provide training and support for staff regarding policies and procedures related to grants administration.
We are looking for an experienced Accounting Manager to join our team in Paramount, California. In this role, you will oversee critical financial operations, ensuring compliance with accounting standards and providing valuable insights into the company's financial performance. This position offers an opportunity to lead and optimize processes that impact the organization's success.<br><br>Responsibilities:<br>• Ensure compliance with established accounting and auditing policies, effectively communicating procedures across the organization.<br>• Generate detailed financial reports, including analyses for daily flex, weekly planning, and monthly and quarterly reviews.<br>• Oversee the complete Accounts Payable cycle, ensuring accuracy and efficiency.<br>• Support the preparation and review of financial statements and statistical reports, including journal entries.<br>• Analyze and reconcile general ledger accounts such as inventory, payables, receivables, cash, prepaid expenses, fixed assets, and accrued liabilities.<br>• Collaborate with department leads to establish standard costs and conduct weekly reconciliations of variances.<br>• Lead the month-end close process to ensure timely and accurate financial reporting.<br>• Conduct monthly and quarterly calculations and analyses for excess and obsolete inventory and other financial metrics.<br>• Maintain and test internal controls, ensuring compliance with Sarbanes-Oxley requirements and working with process owners to address gaps.<br>• Assist in budget preparation, review proposals, and provide ongoing monitoring and support to ensure adherence to approved budgets.
<p>A creative and design-driven <strong>architecture firm in Encinitas</strong> is searching for an experienced <strong>Administrative Assistant</strong> to provide professional, organized, and thoughtful support to their studio team. If you have a love for design, architecture, and structured creativity, this is a unique opportunity to work in an inspiring environment where artistry meets precision.</p><p>You’ll support day-to-day operations, help coordinate client meetings, and be an essential part of a team that’s shaping the built environment across Southern California.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Manage calendars, meeting coordination, and office communications.</li><li>Support project teams with proposal preparation, client correspondence, and documentation.</li><li>Maintain filing systems (digital and hard copy) for project and administrative records.</li><li>Assist with vendor coordination, expense tracking, and office supply management.</li><li>Help prepare presentation materials and reports for clients and internal meetings.</li><li>Act as a welcoming point of contact for clients, contractors, and visitors.</li></ul><p><br></p>
We are looking for a dedicated Administrative Assistant to join a boutique interior design firm in Aliso Viejo, California. This Contract-to-long-term position offers an exciting opportunity to contribute to the operational success of creative design projects while supporting daily office functions. The ideal candidate will demonstrate exceptional organizational skills and attention to detail, ensuring seamless coordination between clients, vendors, and the design team.<br><br>Responsibilities:<br>• Manage the creation and processing of invoices, purchase orders, and vendor payments to ensure accuracy and timely submission.<br>• Maintain comprehensive financial and project records, tracking expenses and verifying billing compliance with project budgets.<br>• Serve as a point of contact for clients, vendors, and contractors, handling inquiries related to orders, delivery schedules, and payment arrangements.<br>• Prepare and format documents, proposals, and presentation materials to support design projects.<br>• Organize office schedules, including coordinating meetings, site visits, and client calls.<br>• Provide administrative support to the design team, ensuring all files, correspondence, and documentation are well-organized and updated.<br>• Collaborate with the accounting and design teams to resolve billing discrepancies and maintain accurate financial records.
<p>We are looking for an experienced Senior Human Resources Consultant to join our team in California. This is a long-term contract position that combines remote work flexibility with occasional in-office meetings. The ideal candidate will bring a consultative approach to collaborating with leadership teams, facilitating workgroups, and driving compensation-based proposals for physician leaders. This role requires a strategic mindset and the ability to effectively manage HR initiatives aligned with business objectives.</p><p><br></p><p>Responsibilities:</p><p>• Lead and facilitate workgroups with physician leaders to address organizational needs and develop actionable solutions.</p><p>• Design and deliver impactful presentations using PowerPoint, incorporating data sets from Excel to support decision-making processes.</p><p>• Collaborate with cross-functional departments to assist in creating compensation-based proposals for physician leaders.</p><p>• Provide expert consultation to management and employees on HR issues, ensuring alignment with corporate policies and objectives.</p><p>• Develop and implement HR programs and initiatives, such as salary reviews, workforce planning, and organizational changes.</p><p>• Coach and guide leadership teams on HR strategies to enhance employee engagement and drive business success.</p><p>• Analyze and interpret HR data to support strategic planning and decision-making.</p><p>• Ensure compliance with HR policies while addressing employee relations issues effectively.</p><p>• Utilize systems such as PeopleSoft and Microsoft Office to streamline HR processes and reporting.</p><p>• Contribute to the development and execution of IT HR strategic roadmap plans, ensuring timely and budget-conscious delivery.</p>
We are looking for a proactive and organized Administrative Assistant to join our team in Irvine, California. This is a Contract-to-permanent position, offering an excellent opportunity to join a growing office environment. The ideal candidate will support daily operations, manage office tasks, and assist with event coordination and vendor relations.<br><br>Responsibilities:<br>• Manage office operations, including ordering supplies and maintaining an organized workspace.<br>• Provide administrative support to other team members, including HR and other departments as needed.<br>• Coordinate vendor relationships to ensure smooth office operations and timely deliveries.<br>• Assist in planning and executing office events and meetings.<br>• Support the team with tasks related to an office relocation, ensuring a seamless transition.<br>• Handle facilities-related tasks, such as addressing maintenance requests and liaising with the facilities manager.<br>• Answer and direct inbound calls professionally and efficiently.<br>• Perform data entry and maintain accurate records to support administrative processes.<br>• Uphold a business-casual office environment and contribute to a positive workplace culture.
<p>Are you an organized, detail-driven professional who loves keeping busy and thrives in a creative, team-oriented environment? A reputable <strong>construction and architectural design firm based in Carlsbad</strong> is seeking a <strong>stellar Administrative Assistant</strong> to join their growing office. This role is perfect for someone who enjoys wearing multiple hats, providing exceptional support to project managers, designers, and clients, and being the go-to problem solver for the team. Their Carlsbad office blends a professional yet relaxed environment—with team lunches, milestone celebrations, and leadership that values open communication and growth. As the <strong>Administrative Assistant</strong>, you’ll be the heartbeat of daily office operations—coordinating schedules, preparing project documentation, maintaining records, and ensuring that everything runs seamlessly behind the scenes.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Serve as the first point of contact for clients, vendors, and visitors; manage calls and emails professionally.</li><li>Provide administrative support to executives, project managers, and the design team.</li><li>Coordinate schedules, prepare meeting agendas, and record meeting minutes.</li><li>Draft correspondence, edit documents, and manage project filing systems.</li><li>Maintain office supplies, organize vendor information, and assist with expense tracking.</li><li>Prepare client proposals, contracts, and change order documentation.</li><li>Support HR with onboarding paperwork, timecards, and employee file updates.</li><li>Assist in coordinating company events and community outreach activities.</li></ul>
We are looking for a detail-oriented and proactive Sales Support specialist to join our team on a contract basis in Gardena, California. This role is essential in ensuring the seamless processing of sales orders and providing administrative assistance to the sales team and leadership. The ideal candidate thrives in a fast-paced environment, demonstrates strong organizational skills, and excels at fostering clear communication across teams and with clients.<br><br>Responsibilities:<br>• Accurately process and manage sales orders using relevant systems while ensuring all details are verified for accuracy.<br>• Collaborate with operations and logistics teams to coordinate timely order fulfillment and shipping.<br>• Communicate with clients regarding order statuses, providing regular updates and preparing weekly status reports.<br>• Assist in setting up customer portals and reconciling purchase orders with sales orders.<br>• Prepare shipping documents and handle inquiries related to pricing, inventory, and tariffs.<br>• Support the sales leadership by managing their calendar, scheduling meetings, and coordinating travel arrangements.<br>• Generate presentations, reports, and other client-facing documents to support sales activities.<br>• Handle confidential correspondence and assist with expense reporting and budget tracking.<br>• Facilitate onboarding for new sales team members by providing necessary tools and documentation.<br>• Coordinate team meetings and assist with proposals to ensure consistency and professionalism.
We are looking for an organized and proactive Administrative Assistant to join a small team in Tustin, California. This is a Contract to permanent position, offering an excellent opportunity for individuals seeking long-term career growth. The role is fully onsite and requires strong administrative skills and attention to detail.<br><br>Responsibilities:<br>• Provide administrative support to the owner and team, ensuring smooth daily operations.<br>• Handle incoming calls with care, directing inquiries to the appropriate personnel.<br>• Manage and maintain office documentation and records with accuracy and confidentiality.<br>• Perform data entry tasks, ensuring all information is updated and organized.<br>• Greet visitors and clients warmly, ensuring a welcoming office environment.<br>• Assist in scheduling meetings, appointments, and other calendar management tasks.<br>• Ensure office supplies are adequately stocked and reorder as necessary.<br>• Collaborate with team members to address administrative needs and priorities.<br>• Maintain a casual yet detail-oriented demeanor, adhering to company standards.
<p>We are looking for a detail-oriented Administrative Assistant to join our construction team in San Diego, California. In this Contract-to-hire position, you will play a key role in supporting the department through a variety of administrative and clerical tasks. The ideal candidate will possess strong organizational skills, excellent communication abilities, and proficiency in Microsoft Office applications.</p><p><br></p><p>Responsibilities:</p><p>• Provide comprehensive administrative support to team members, ensuring seamless daily operations.</p><p>• Schedule and manage meetings, including sending calendar invites and reserving conference rooms.</p><p>• Oversee office supply inventory, including ordering kitchen supplies and maintaining a tidy office environment.</p><p>• Prepare and reconcile monthly expense reports with accuracy and attention to detail.</p><p>• Create, edit, and format documents such as letters, reports, and presentations using Microsoft Office tools.</p><p>• Maintain confidentiality and integrity when handling sensitive information.</p><p>• Draft clear and concise procedural guides for use during periods of absence.</p><p>• Coordinate logistics for meetings, including catering arrangements and equipment setup.</p><p>• Perform data entry tasks and manage email correspondence efficiently.</p><p>• Troubleshoot and maintain office equipment, ensuring functionality at all times.</p>
We are looking for a skilled and bilingual Administrative Assistant to join our team in Corona, California. This position is an excellent opportunity for an organized and meticulous individual fluent in both Mandarin and English to contribute to our non-profit organization. As a Contract-to-permanent role, this position offers the potential for long-term growth within the organization.<br><br>Responsibilities:<br>• Facilitate communication by translating documents and messages between Mandarin and English-speaking clients and team members.<br>• Organize and maintain records, files, and databases to ensure efficient access and management.<br>• Prepare reports, presentations, and other detailed documentation as required.<br>• Perform general office tasks including data entry, filing, and photocopying.<br>• Arrange travel plans and itineraries for team members as necessary.<br>• Support project management efforts by coordinating administrative tasks and ensuring deadlines are met.<br>• Respond to inbound calls and emails, providing excellent customer service and addressing inquiries.<br>• Schedule appointments and manage calendars to optimize workflow.<br>• Assist in email correspondence and follow-up with clients and partners.<br>• Contribute to the smooth operation of the office by handling day-to-day administrative duties.
<p>An established <strong>engineering and construction company</strong> in <strong>San Marcos</strong> is seeking a professional <strong>Administrative Assistant</strong> to provide day-to-day office and project support. This position is ideal for someone who enjoys working in a structured, team-oriented environment and takes pride in maintaining accuracy and efficiency.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Support multiple managers with scheduling, correspondence, and document preparation.</li><li>Draft and edit reports, letters, and meeting notes.</li><li>Answer incoming calls and greet office visitors with professionalism.</li><li>Manage vendor invoices, purchase orders, and basic data entry in accounting systems.</li><li>Maintain filing systems for contracts, project plans, and compliance records.</li><li>Order office supplies and coordinate maintenance of office equipment.</li><li>Assist with onboarding new employees and coordinating internal meetings.</li><li>Track project deadlines and prepare materials for team presentations.</li></ul><p><br></p>
We are looking for a detail-oriented Administrative Assistant to join our team in Long Beach, California. In this contract role, you will play a vital part in supporting daily office operations and ensuring tasks are handled efficiently. This position offers an opportunity to contribute to a dynamic hospitality environment while honing your administrative skills.<br><br>Responsibilities:<br>• Provide comprehensive administrative support to ensure smooth office operations.<br>• Manage inbound calls, directing them to the appropriate departments or individuals.<br>• Perform accurate data entry tasks to maintain organized and up-to-date records.<br>• Handle receptionist duties, including greeting visitors and addressing inquiries.<br>• Assist with scheduling and coordinating meetings or appointments.<br>• Prepare and distribute correspondence, reports, and other necessary documents.<br>• Maintain organized filing systems for easy retrieval of information.<br>• Collaborate with team members to support various administrative projects.<br>• Monitor office supplies and coordinate replenishment when needed.
We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Long Beach, California. In this role, you will provide essential administrative support, ensuring smooth daily operations and effective communication within the organization. This is a great opportunity for someone who enjoys working in a dynamic environment and has strong organizational and multitasking skills.<br><br>Responsibilities:<br>• Manage and organize administrative tasks to ensure efficient office operations.<br>• Answer and direct inbound calls professionally while addressing inquiries and concerns.<br>• Perform accurate data entry and maintain up-to-date records.<br>• Provide receptionist support, including greeting visitors and managing appointments.<br>• Assist in coordinating meetings and preparing necessary documentation.<br>• Handle correspondence and distribute communications within the team.<br>• Maintain office supplies and ensure the workspace is well-organized.<br>• Support team members with various clerical duties as needed.<br>• Ensure confidentiality and accuracy in handling sensitive information.
<p>A well-established <strong>professional services firm in Carlsbad</strong> is looking for a motivated and detail-oriented <strong>Business Office Assistant</strong> to support their finance and operations teams. This is a fantastic opportunity for someone who enjoys a blend of administrative and light accounting responsibilities in a professional yet friendly environment.</p><p>The ideal candidate is organized, adaptable, and takes pride in ensuring things are done right — from managing files to assisting with invoices and project documentation.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Provide general administrative and clerical support to office staff and management.</li><li>Assist with bookkeeping tasks such as data entry, expense reporting, and invoice tracking.</li><li>Manage incoming calls, correspondence, and client communications with professionalism.</li><li>Organize digital and physical files to maintain easy access and compliance with company standards.</li><li>Support project coordination, scheduling, and purchasing tasks as needed.</li><li>Prepare reports, assist with special projects, and contribute to process improvements.</li></ul><p><br></p>
