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28 results for Payroll Specialistadministrator in Laguna Niguel, CA

Payroll Specialist

Vista, CA
onsite
Temporary / Contract
30 - 35 USD / Hourly
obert Half is partnering with a respected healthcare organization that is seeking a Payroll Specialist to manage payroll processing for a large employee population across multiple departments. This is a fantastic opportunity to join a stable organization that values accuracy, teamwork, and continuous improvement.You'll work closely with Human Resources and Accounting while ensuring payroll is processed accurately, on time, and in compliance with California labor laws.Responsibilities<ul><li>Process bi-weekly and semi-monthly payroll for multi-department employee groups</li><li>Review timekeeping records and resolve payroll discrepancies</li><li>Maintain employee payroll records, deductions, garnishments, and direct deposits</li><li>Process payroll adjustments, bonuses, and final paychecks</li><li>Reconcile payroll reports and assist with month-end close</li><li>Respond to employee payroll inquiries</li><li>Ensure compliance with federal, state, and local payroll regulations</li><li>Assist with year-end payroll processing, including W-2 preparation</li></ul>
2026-07-17T00:00:00Z

Payroll Administrator

Colton, CA
onsite
Permanent / Full Time
60000 - 62400 USD / Yearly
We are looking for a Payroll Administrator to oversee accurate and timely payroll operations for a workforce of approximately 350 employees in Colton, California. This position is ideal for someone who brings recent experience managing payroll in a high-volume environment and can confidently handle compliance, deductions, and employee payroll support. The role also partners closely with HR and accounting to maintain reliable records, address payroll issues, and support reporting needs. Please call Brigitte Mendez @ 909-717-4037 of all your Robert Half Recruiter directly. Responsibilities:• Manage bi-weekly payroll processing for roughly 350 employees, ensuring all payments are completed correctly and within established deadlines.• Examine timesheets, earnings, tax withholdings, and other payroll entries to identify and correct discrepancies before final submission.• Maintain organized and accurate payroll records while updating employee information to preserve data accuracy.• Handle garnishments, child support withholdings, and benefits-related deductions in accordance with applicable requirements.• Respond to employee questions related to pay, deductions, and payroll variances, and resolve issues in a timely manner.• Produce payroll summaries and detailed reports while assisting accounting with reconciliations and month-end payroll support.• Monitor payroll practices for adherence to federal, California, and local regulations, including wage and hour requirements.• Work with HR to process payroll changes tied to new hires, separations, compensation updates, and other employee status changes.
2026-07-23T00:00:00Z

Payroll Administrator

Monrovia, CA
onsite
Temporary / Contract
23 - 25 USD / Hourly
Ongoing opportunities for ambitious Payroll Administrators. As a Payroll Administrator, you will be responsible for data entry, reconciliation of timecards, paycheck distribution and providing statements to various departments. This temporary assignment with a well known company offers great career growth. Please submit your resume and call 626.463.2030 for immediate consideration. Payroll Processing:· Calculate and process employee salaries, wages, bonuses, and deductions.· Ensure accuracy in time and attendance records and apply relevant payroll policies.Data Entry and Record Keeping:· Enter and maintain employee data in the payroll system.· Keep accurate records of employee information, tax withholdings, and other payroll-related details.Tax Compliance:· Ensure compliance with tax regulations and statutory requirements.· Calculate and withhold income taxes, Social Security contributions, and other deductions as required.Benefits Administration:· Administer employee benefits programs, such as health insurance and retirement plans.· Deduct and remit employee contributions to benefit plans.Payroll Reporting:· Prepare and distribute payroll reports to management and relevant departments.· Generate reports for tax purposes, including year-end reports and W-2 forms.
2026-07-31T00:00:00Z

Human Resources & Payroll Assistant

Oceanside, CA
onsite
Temporary / Contract
26 - 28 USD / Hourly
Looking to Grow Your Career in Human Resources While Gaining Payroll Experience?A growing professional services organization is seeking a Human Resources & Payroll Assistant to support both HR and Payroll operations. This is an outstanding opportunity for someone who enjoys variety in their workday and wants exposure to employee onboarding, HR administration, payroll processing, benefits support, and compliance. You'll work alongside experienced HR professionals while building valuable skills that can lead to future advancement into Human Resources or Payroll leadership roles. Responsibilities<ul><li>Assist with onboarding, new hire paperwork, and employee file maintenance</li><li>Process payroll updates including status changes, wage adjustments, and direct deposit requests</li><li>Support benefits enrollment and employee communications</li><li>Maintain confidential HR records within the HRIS system</li><li>Assist employees with payroll and HR-related questions</li><li>Coordinate background checks and employment verification</li><li>Prepare HR reports and assist with compliance documentation</li><li>Support employee engagement initiatives and special HR projects</li></ul>
2026-07-28T00:00:00Z

Accounts Payable Specialist

Anaheim, CA
onsite
Temporary / Contract
25 - 29 USD / Hourly
Communicate with vendors and suppliers regarding invoices, payment status, account inquiries, and discrepancy resolution. Process and review vendor invoices, ensuring proper coding, approvals, and accurate entry into the accounting system. Set up and maintain vendor payment profiles, including ACH, wire, and auto-pay arrangements. Manage recurring and automated payments to ensure accuracy and timely processing. Prepare and analyze spreadsheets to track invoices, payment activity, outstanding balances, and vendor accounts. Compare and reconcile vendor statements against internal records to identify and resolve discrepancies. Perform account reconciliations for assigned balance sheet and expense accounts. Research and resolve invoice, payment, and account discrepancies in a timely manner. Collaborate with internal departments to obtain approvals, verify expenses, and ensure compliance with company policies. Assist with month-end close activities related to accounts payable. Maintain accurate vendor records and supporting documentation.
2026-07-31T00:00:00Z

Accounts Payable Specialist

Oceanside, CA
onsite
Temporary / Contract
30 - 33 USD / Hourly
A growing technology company is seeking an experienced Accounts Payable Specialist to join its collaborative accounting department. This role offers the opportunity to support a high-volume AP function while participating in process improvements, vendor management initiatives, and month-end accounting activities.If you're someone who enjoys working in a fast-paced environment, solving problems, and building strong vendor relationships, we'd love to connect with you.Responsibilities<ul><li>Process high-volume invoices accurately and efficiently</li><li>Perform two-way and three-way invoice matching</li><li>Prepare weekly ACH, wire, and check payments</li><li>Reconcile vendor statements and resolve discrepancies</li><li>Maintain vendor master files and W-9 documentation</li><li>Assist with month-end accruals and AP reporting</li><li>Review employee expense reports</li><li>Collaborate with Purchasing regarding invoice approvals</li></ul>
2026-07-17T00:00:00Z

Accounts Payable Specialist

San Marcos, CA
onsite
Temporary / Contract
27 - 30 USD / Hourly
A busy commercial construction company is seeking an Accounts Payable Specialist to support multiple active construction projects. The ideal candidate enjoys working in a fast-paced environment and has experience processing subcontractor invoices, purchase orders, and job cost coding.Responsibilities<ul><li>Review and process subcontractor and vendor invoices</li><li>Match invoices with purchase orders and receiving documentation</li><li>Code invoices to the appropriate jobs and cost codes</li><li>Prepare payment runs and maintain payment schedules</li><li>Reconcile vendor statements</li><li>Respond to vendor inquiries professionally</li><li>Assist with month-end accounting activities</li></ul>
2026-07-27T00:00:00Z

Accounts Payable Specialist

El Segundo, CA
onsite
Temporary / Contract
28 - 32 USD / Hourly
We are looking for an Accounts Payable Specialist to support a high-performing finance team in El Segundo, California. This opportunity is ideal for someone who brings strong invoice processing experience, accuracy in account coding, and confidence working in a fast-paced environment. The role focuses on maintaining timely payment operations, ensuring financial records are reliable, and partnering with internal stakeholders to keep accounts payable activities running smoothly. Responsibilities:• Process a high volume of vendor invoices with careful review for accuracy, approvals, and correct general ledger coding.• Manage payment activity through ACH transactions and check runs while helping ensure vendors are paid according to established terms.• Reconcile accounts payable records, investigate discrepancies, and resolve outstanding items in coordination with internal teams and suppliers.• Maintain organized documentation for invoices, payment confirmations, and supporting records to promote audit readiness and compliance.• Use NetSuite to enter, track, and update payable transactions while preserving accurate financial data.• Communicate with vendors and business partners to address billing questions, payment status requests, and account issues in a timely manner.• Assist with period-end close activities related to accounts payable, including reporting and account review.• Support compliance-focused payment processes and documentation standards in environments with regulated security requirements such as FedRAMP.• Contribute to ongoing process improvements that increase efficiency, accuracy, and consistency across accounts payable operations.
2026-07-31T00:00:00Z

Accounts Payable Specialist

Costa Mesa, CA
onsite
Temporary / Contract
27 - 32 USD / Hourly
We are looking for a eager and fast aced Accounts Payable Specialist to join our team in Irvine, California. In this long-term contract position, you will play a vital role in managing and processing high-volume invoices while ensuring compliance with company policies and procedures. This role requires a proactive approach to problem-solving and excellent organizational skills to maintain accurate financial records. Responsibilities:• Process a large volume of invoices, including PO-based, non-PO, and recurring invoices, with precision and adherence to company guidelines.• Perform comprehensive 3-way matching by verifying purchase orders, receiving documentation, and invoices to ensure accuracy in pricing, quantities, and terms.• Review invoices for proper general ledger coding, cost center allocation, tax compliance, and ensure routing for approvals according to company hierarchy.• Investigate and resolve invoice discrepancies by coordinating with Purchasing, Receiving, Inventory Control, and vendors to reconcile issues.• Conduct regular reviews of vendor statements to ensure all invoices are accounted for, processed, and paid on time.• Support month-end closing activities by preparing accruals, reviewing aging reports, performing reconciliations, and reporting outstanding liabilities.• Maintain organized digital records of invoices, purchase orders, receipts, and other supporting documentation in compliance with audit requirements.• Utilize ORACLE systems effectively to process approvals and manage accounts payable workflows.• Collaborate with internal teams to improve efficiency in invoice processing and payment cycles.• Ensure compliance with internal controls and company policies throughout all accounts payable processes
2026-07-31T00:00:00Z

Accounts Payable Specialist

El Segundo, CA
onsite
Temporary / Contract
25 - 30 USD / Hourly
We are looking for an Accounts Payable Specialist to join a real estate and property organization in El Segundo, California on a Contract basis. This position supports daily payment operations by handling financial documents, preparing disbursements, and maintaining accurate transaction records. The ideal candidate is detail-oriented, organized, and comfortable working with high-volume accounts payable activities in a fast-paced office environment. Responsibilities: • Review and enter check requests with accuracy, ensuring payment details are recorded correctly in the designated system. • Prepare and process check payments, including generating checks and organizing them for timely distribution. • Coordinate outgoing payments by assembling mail-ready check packages and confirming proper delivery preparation. • Apply appropriate account coding to invoices and payment requests to support accurate financial tracking. • Manage data entry related to accounts payable transactions while maintaining organized and complete records. • Support ACH payment activity and assist with routine payment runs according to established schedules. • Work within Spectra to update payable information and maintain consistency across transaction records. • Help sustain smooth accounts payable operations during the contract period by following internal procedures and meeting deadlines.
2026-07-29T00:00:00Z

Accounts Payable Specialist

Los Angeles, CA
onsite
Temporary / Contract
25 - 35 USD / Hourly
Robert Half is currently looking for a detail-oriented and experienced Accounts Payable Specialist with SAP expertise to join our finance team in Downtown LA. As an Accounts Payable Specialist with SAP experience, you will play a critical role in the financial operations of our company. You will be responsible for processing invoices, managing vendor accounts, reconciling payments, and ensuring that all financial transactions are accurately recorded in our SAP system. This role offers the opportunity to work in a dynamic environment and contribute to the efficient financial management of the organization. Please call our office 213.629.4602 for consideration. · Bachelor’s degree in finance, Accounting, or a related field is preferred.· Proven experience as an Accounts Payable Specialist· SAP experience is required.· Strong understanding of accounts payable principles and practices.· Knowledge of financial regulations and compliance.· Proficient in Microsoft Excel and other financial software.· Excellent attention to detail and accuracy.· Strong analytical and problem-solving skills.· Ability to prioritize and manage multiple tasks in a fast-paced environment.· Effective communication and interpersonal skills.· Team player with a customer service-oriented attitude.· Self-motivated and able to work independently.
2026-07-20T00:00:00Z

Accounts Payable Specialist

Anaheim, CA
onsite
Temporary to Hire
28.5 - 33 USD / Hourly
We are looking for an Accounts Payable Specialist to join a growing team in Anaheim, California on a contract-to-permanent basis. This position is ideal for someone who thrives in a fast-paced construction accounting environment and can manage a large volume of payables with strong attention to detail. The role will support accurate financial operations by handling invoice review, payment processing, and job cost tracking while ensuring compliance with documentation requirements. Responsibilities: • Manage a high volume of invoices from vendors and subcontractors, confirming completeness, accuracy, and required approvals before processing. • Assign charges to the appropriate jobs, cost categories, and general ledger accounts to maintain alignment with project budgets and financial records. • Verify payment support by comparing invoices against purchase orders, subcontract documentation, and approved change orders. • Maintain detailed job cost information to help support reliable project accounting and reporting. • Review and collect conditional and unconditional lien waiver documents to support payment compliance with applicable regulations. • Confirm that subcontractors have current insurance coverage and valid licensing documentation before releasing payments. • Prepare weekly disbursements through checks, ACH, and wire transactions in accordance with payment schedules. • Reconcile vendor statements, investigate outstanding issues, and resolve payment discrepancies promptly. • Support month-end activities by assisting with accounts payable accruals and reporting related to project costs. • Organize and retain financial documentation to support audits, compliance needs, and strong internal recordkeeping practices.
2026-07-31T00:00:00Z

Accounts Payable Specialist

Vista, CA
onsite
Temporary / Contract
30 - 32 USD / Hourly
Support a High-Volume Accounting Department in a Growing Manufacturing EnvironmentAn expanding aerospace manufacturer is seeking an experienced Accounts Payable Specialist to process vendor invoices while maintaining accuracy and efficiency in a deadline-driven accounting department. This role offers exposure to purchasing, inventory, and manufacturing operations while supporting a collaborative finance team.Responsibilities<ul><li>Process high-volume vendor invoices</li><li>Perform two-way and three-way invoice matching</li><li>Verify purchase orders and receiving documentation</li><li>Prepare weekly ACH, wire, and check payment batches</li><li>Reconcile vendor statements and resolve discrepancies</li><li>Maintain vendor records and W-9 documentation</li><li>Support month-end close and accrual reporting</li></ul>
2026-07-27T00:00:00Z

Accounts Payable Specialist

Escondido, CA
onsite
Temporary / Contract
28 - 33 USD / Hourly
Robert Half is partnering with a respected commercial construction company seeking an experienced Accounts Payable Specialist to support a busy project accounting team.If you enjoy working in a fast-moving environment where accuracy and organization are valued, this role offers the opportunity to work closely with Project Managers, Purchasing, and Accounting while supporting multiple active construction projects. You'll play an important role in keeping vendor payments current and helping projects stay on schedule.Responsibilities<ul><li>Process high-volume subcontractor and vendor invoices</li><li>Match invoices with purchase orders and receiving documentation</li><li>Code invoices to jobs, departments, and cost centers</li><li>Prepare weekly check, ACH, and wire payment batches</li><li>Reconcile vendor statements and resolve discrepancies</li><li>Maintain vendor records, W-9s, and payment documentation</li><li>Assist with month-end close and account reconciliations</li><li>Communicate with vendors regarding payment inquiries</li></ul>
2026-07-29T00:00:00Z

Accounts Payable Specialist

Torrance, CA
onsite
Permanent / Full Time
60000 - 68000 USD / Yearly
We are looking for an Accounts Payable Specialist to join a corporate accounting team in California. In this role, you will manage end-to-end payable activities, support accurate financial reporting, and help maintain strong vendor relationships through timely and precise transaction handling. This position is well suited for an accounting specialist who can balance daily processing work with reconciliations, compliance, and close support in a healthcare-related environment. Responsibilities: • Manage the full accounts payable cycle by reviewing, entering, and processing a variety of payment documents, including invoices, employee reimbursements, freight charges, credit card activity, and adjustment items. • Verify that each payment request includes appropriate authorization, complete backup, correct general ledger allocation, and alignment with internal accounting standards. • Administer expense reimbursement activity, record related entries in the accounting system, and assist employees with questions tied to expense submission and payment status. • Coordinate recurring payment batches through check, ACH, wire, and other electronic methods while ensuring deadlines and accuracy standards are met. • Maintain organized payable records, including vendor profiles, paid transaction files, aging support, and documentation needed for audit and reporting purposes. • Research vendor statement differences, unpaid invoice issues, and purchase order variances by working closely with suppliers and internal departments to reach timely resolution. • Reconcile corporate credit card activity and other AP-related accounts, ensuring supporting documentation is complete and balances tie to the general ledger. • Contribute to month-end, quarter-end, and year-end close by preparing accrual support, account reconciliations, journal entry backup, and other required schedules. • Update vendor master data, including new setups, changes, and deactivations, in accordance with internal controls and company policy. • Support fixed asset tracking, annual 1099 reporting, and requests from internal or external auditors related to accounts payable documentation.
2026-07-29T00:00:00Z

Payroll Supervisor/Manager/Director

Pasadena, CA
onsite
Permanent / Full Time
130000 - 200000 USD / Yearly
Mandarin Fluency Required!! We are looking for an experienced payroll leader to oversee a complex, multi-state payroll operation for a growing international banking organization in Pasadena, California. This role is responsible for delivering accurate and timely payroll, strengthening compliance practices, and partnering closely with Finance, Human Resources, Legal, and external providers. The ideal candidate brings strong command of payroll regulations, leadership experience, and a solid background in equity compensation and stock administration. Responsibilities:• Direct end-to-end payroll administration for a large employee population across multiple states, ensuring each payroll cycle is completed accurately and on schedule.• Maintain compliance with applicable federal, state, and local payroll requirements by monitoring regulations and applying updates to payroll practices.• Oversee payroll balancing activities, audits, and period-end reporting, including quarterly and annual filings such as tax forms and wage statements.• Build, document, and enforce payroll controls that support accuracy, consistency, and regulatory adherence across the function.• Manage equity compensation payroll activities, including the administration of grants, vesting events, exercises, releases, and cancellations within stock administration records.• Ensure taxes related to equity-based compensation are calculated, withheld, reported, and remitted correctly.• Partner with accounting and finance teams to reconcile payroll and stock compensation expenses and support related financial reporting.• Identify opportunities to improve workflows, enhance automation, and strengthen integration between payroll and equity administration processes.• Collaborate with internal stakeholders and third-party vendors to resolve payroll issues, support operational needs, and maintain service quality.
2026-07-06T00:00:00Z

Payroll Supervisor/Manager/Director

Long Beach, CA
onsite
Permanent / Full Time
100000 - 120000 USD / Yearly
Payroll ManagerLocation: Carson, CA (On-site)Our client is a growing, dynamic organization in the Carson area seeking an experienced Payroll Manager to lead and oversee in-house payroll operations for a large, complex workforce. This is a hands-on leadership role for a detail-oriented payroll professional who thrives in a fast-paced environment and brings deep expertise in payroll compliance, union payroll, and multi-state operations.The ideal candidate will have strong leadership capabilities, a commitment to accuracy, and the ability to partner cross-functionally while ensuring compliance with all applicable laws and regulations.Key Responsibilities:<ul><li>Oversee and manage in-house payroll processing for 800+ employees, including union and non-union staff</li><li>Supervise weekly and bi-weekly payroll cycles, ensuring accuracy of wages, benefits, garnishments, and tax deductions</li><li>Ensure compliance with multi-state payroll tax laws, wage and hour regulations, and union labor agreements</li><li>Reconcile payroll tax submissions and manage quarterly and annual filings, including W-2s</li><li>Prepare payroll documentation and reports for audits, workers’ compensation reviews, and union contract requirements</li><li>Serve as the primary escalation point for payroll inquiries and discrepancy resolution</li><li>Partner with HR, Finance, and Operations to support payroll-related initiatives</li><li>Identify and implement process improvements to streamline payroll operations and increase efficiency</li><li>Maintain and update payroll systems in alignment with current regulations and company policies</li><li>Train, mentor, and develop payroll staff to support operational excellence and team growth</li></ul>Qualifications:<ul><li>5+ years of in-house payroll experience, including leadership or supervisory responsibilities</li><li>Proven experience managing payroll for large employee populations (1,000+ employees)</li><li>Strong knowledge of union payroll, multi-state payroll compliance, and wage & hour laws</li><li>Experience with payroll tax filings, audits, and regulatory reporting</li><li>High level of accuracy, attention to detail, and confidentiality</li><li>Strong leadership, communication, and problem-solving skills</li><li>Payroll certification (CPP or FPC) preferred</li></ul>Why Join?<ul><li>Join a growing and forward-thinking company</li><li>Leadership role with the ability to make an impact</li><li>Stable, long-term opportunity with room for professional growth</li></ul> For confidential consideration, please email your Robert Half recruiter. If you're not currently working with anyone at Robert Half, please click "Apply" or call 562-800-3963 and ask for David Bizub. Please reference job order number 00460-0013350130. email resume to [email protected]
2026-07-22T00:00:00Z

Administrative & Data Entry Specialist

Valley Center, CA
onsite
Temporary / Contract
24 - 30 USD / Hourly
An established agricultural company in Valley Center is seeking a detail-oriented Administrative & Data Entry Specialist to assist with daily office operations, production reporting, and administrative support. This role is ideal for someone who enjoys working with data, maintaining organized records, and supporting multiple departments in a busy office environment. You'll play an important role in ensuring production information, inventory records, and operational documentation remain accurate while supporting accounting, purchasing, and operations teams.Responsibilities<ul><li>Enter production, inventory, and vendor information into company systems</li><li>Maintain spreadsheets, reports, and operational records</li><li>Process purchase orders and administrative documentation</li><li>Scan, file, and organize confidential business records</li><li>Answer incoming phone calls and assist visitors</li><li>Coordinate office supplies and general administrative support</li><li>Assist Accounting and Operations with data reconciliation projects</li><li>Support managers with special projects and reporting requests</li></ul>
2026-07-28T00:00:00Z

Payroll Coordinator – Manufacturing

Vista, CA
onsite
Temporary / Contract
28 - 34 USD / Hourly
A growing manufacturing company is adding a Payroll Coordinator to support its expanding workforce.This is an excellent opportunity for someone who enjoys payroll but also wants exposure to accounting and Human Resources. You'll work with a collaborative finance team while ensuring employees are paid accurately and on time. The company offers a supportive culture, consistent hours, and opportunities to grow into senior payroll or accounting positions.Responsibilities<ul><li>Process weekly and bi-weekly payroll for hourly and salaried employees</li><li>Review timecards and resolve payroll discrepancies</li><li>Process employee status changes, garnishments, and deductions</li><li>Reconcile payroll reports and prepare journal entries</li><li>Assist with payroll tax reporting and year-end processing</li><li>Respond to employee payroll questions</li><li>Maintain payroll records and confidential employee information</li><li>Support month-end accounting activities related to payroll</li></ul>
2026-07-29T00:00:00Z

Accounts Payable Clerk

Los Angeles, CA
onsite
Temporary / Contract
19.7885 - 22.913 USD / Hourly
We are looking for an Accounts Payable Clerk to join a non-profit organization in Los Angeles, California. This Long-term Contract opportunity is ideal for someone who is highly organized, accurate, and comfortable managing a steady flow of invoices and payment-related activity. The person in this role will help maintain strong vendor relationships, support timely disbursements, and contribute to reliable financial recordkeeping within a busy accounting environment. Responsibilities: • Process a high volume of vendor invoices with close attention to accuracy, approvals, and proper account coding. • Review billing documents for completeness, investigate discrepancies, and work with internal teams or vendors to resolve payment issues promptly. • Prepare and support regular check runs and other payment activities while helping ensure deadlines are consistently met. • Maintain up-to-date vendor files, payment records, and supporting documentation in accordance with accounting policies. • Reconcile accounts payable transactions and assist with identifying and correcting mismatches in invoices, purchase records, or payment details. • Communicate professionally with vendors and colleagues regarding invoice status, account questions, and outstanding items. • Enter and manage accounts payable data within the organization's financial systems while preserving accurate records and audit readiness.
2026-07-28T00:00:00Z

Accounts Payable Clerk

Los Alamitos, CA
onsite
Temporary to Hire
19.7885 - 22.913 USD / Hourly
We are looking for an Accounts Payable Clerk to join a restaurant and catering organization in Los Alamitos, California on a contract basis with the potential for a permanent position. This role is ideal for someone who is comfortable managing a high-volume payables workflow, maintaining accurate financial records, and supporting timely vendor payments across multiple locations. The position offers the opportunity to work closely with leadership and vendors while contributing to efficient day-to-day accounting operations. Responsibilities: • Coordinate invoice approvals and ensure supporting documentation is complete before processing payments. • Review, assign accounting codes, and record vendor invoices and company card transactions accurately in QuickBooks. • Organize payment schedules based on due dates, discount opportunities, and agreed vendor terms to support strong cash management. • Prepare checks, reconcile payment backup to issued checks, secure required authorizations, and distribute payments promptly. • Handle payment requests and complete online payments through approved company bank and credit card accounts. • Respond to vendor questions, resolve discrepancies, request account statements, and help maintain positive supplier relationships. • Submit required vendor documentation to support rebate programs and confirm records align with external account balances. • Verify invoice coding and completeness by reviewing supporting operational logs and internal invoice tracking systems. • Maintain orderly accounting files, collect W-9 documentation from vendors, and assist with month-end, year-end, and additional accounting support as needed. • Provide accounts payable assistance for related real estate entities and collaborate with management across three business locations.
2026-07-27T00:00:00Z

Accounts Payable Clerk

Fontana, CA
onsite
Permanent / Full Time
58000 - 60000 USD / Yearly
We are looking for a detail-oriented Accounts Payable Clerk to join the finance team in Fontana, California. In this role, you will help keep vendor payments accurate, timely, and aligned with company standards by reviewing invoices, coordinating approvals, and maintaining organized financial records. This position offers the opportunity to work closely with internal teams and suppliers while supporting reporting, reconciliations, and month-end activities. Responsibilities: • Review incoming supplier invoices to confirm accuracy, completeness, and compliance before payment is issued • Compare purchase order invoices against approved purchasing documents and work with the appropriate teams to address any differences • Send non-purchase-order invoices through the proper approval path and verify that required signoffs are secured before processing • Enter invoice details into the financial system with correct vendor data and general ledger assignments • Track outstanding approvals and follow up with stakeholders to keep invoice processing on schedule • Investigate billing discrepancies, payment concerns, and invoice errors by coordinating with vendors and internal departments • Answer vendor questions related to payment status, account balances, and unresolved items • Reconcile supplier accounts, review statements for accuracy, and maintain well-organized accounts payable records • Share weekly payment totals ahead of disbursement runs and provide support for audits, reporting, and month-end close activities
2026-07-30T00:00:00Z

Accounts Payable Clerk

Seal Beach, CA
onsite
Temporary to Hire
29.45 - 34.1 USD / Hourly
We are looking for an Accounts Payable Clerk to join a real estate and property organization in Seal Beach, California on a contract basis with the potential for a permanent position. This position supports day-to-day payables operations by ensuring invoices, payments, and vendor records are handled with precision and timeliness. The ideal candidate brings strong experience in high-volume accounts payable, is comfortable working in JD Edwards, and can help maintain accurate financial records while supporting compliance-related documentation such as lien releases. Responsibilities: • Manage a high volume of vendor invoices by reviewing, coding, and entering transactions accurately in JD Edwards. • Examine billing details such as rates, quantities, and payment terms to confirm completeness and correctness before processing. • Coordinate payment execution through checks, electronic transfers, and wires while following company procedures and scheduled due dates. • Reconcile vendor account statements, investigate discrepancies, and work with suppliers or internal teams to resolve outstanding issues promptly. • Maintain organized accounts payable files and supporting documentation to ensure records are complete and audit-ready. • Support month-end close activities by assisting with accruals, account reconciliations, and other payables-related reporting tasks. • Respond to vendor and internal payment inquiries with clear communication and timely follow-up. • Track lien release documents and help ensure payment processing aligns with applicable compliance requirements.
2026-07-27T00:00:00Z

Accounts Payable Clerk

Escondido, CA
onsite
Temporary / Contract
25 - 29 USD / Hourly
Looking to get your foot in the door with a growing accounting team?A well-established food manufacturing company in Escondido is looking for an Accounts Payable Clerk to assist during a busy growth period. This is an excellent opportunity for someone who enjoys staying organized, working with numbers, and being part of a collaborative accounting department. The team offers hands-on training, a supportive environment, and exposure to multiple areas of accounting. Responsibilities<ul><li>Process vendor invoices and match purchase orders</li><li>Review invoices for accuracy and proper coding</li><li>Assist with weekly payment processing</li><li>Reconcile vendor statements and research discrepancies</li><li>Maintain vendor files and supporting documentation</li><li>Respond to vendor inquiries regarding payments</li><li>Assist with month-end filing and account reconciliations</li></ul>
2026-07-21T00:00:00Z

Accounts Payable Clerk

Irvine, CA
onsite
Temporary / Contract
25.65 - 27 USD / Hourly
We are looking for an Accounts Payable Clerk to join our team in Lake Forest, California on a Contract basis. This position supports day-to-day payables operations by ensuring invoices are reviewed accurately, entered efficiently, and prepared for timely payment. The ideal candidate brings strong attention to detail, organization, and the ability to manage recurring financial tasks in a fast-paced environment. Responsibilities: • Review incoming invoices for completeness, accuracy, and proper supporting documentation before processing. • Assign the correct accounting codes to invoices and enter payment details into the appropriate system with a high level of precision. • Manage invoice processing activities from receipt through approval routing to help maintain timely payment cycles. • Prepare and support scheduled check runs while confirming payment information and resolving discrepancies as needed. • Maintain organized accounts payable records to support audit readiness and efficient document retrieval. • Communicate with internal teams and external vendors to clarify invoice questions, payment status, and outstanding issues.
2026-07-30T00:00:00Z