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6 results for Administrative Assistant in Lackawanna, NY

Administrative Assistant

Buffalo, NY
onsite
Temporary to Hire
22 - 25 USD / Hourly
We are looking for an Administrative Assistant to join our team in Amherst, New York. This position is a Contract to permanent opportunity, offering a chance for long-term growth within a detail oriented finance environment. The ideal candidate will bring excellent communication skills, strong organizational abilities, and proficiency in administrative tasks to support daily operations effectively. Responsibilities: • Provide comprehensive administrative support to ensure smooth office operations. • Answer incoming calls and address client inquiries with a warm and approachable demeanor. • Perform accurate data entry tasks to maintain organized records and documentation. • Manage receptionist duties, including greeting visitors and directing them appropriately. • Coordinate schedules, meetings, and appointments for team members. • Utilize Microsoft Office software to create reports, presentations, and correspondence. • Maintain a business casual appearance while representing the company. • Collaborate with team members to ensure tasks are completed efficiently and deadlines are met. • Uphold confidentiality standards when handling sensitive information. • Adapt to a fast-paced work environment with a positive attitude and willingness to learn.
2026-03-31T00:00:00Z

Administrative Assistant

West Seneca, NY
onsite
Temporary to Hire
20 - 22 USD / Hourly
We are looking for an Administrative Assistant to support daily office operations. This contract opportunity has the potential to become permanent and is ideal for someone who stays composed in a fast-paced setting, communicates professionally, and enjoys keeping administrative processes organized. The person in this role will serve as a key point of contact for callers, visitors, and internal team members while helping maintain smooth front-office workflow. This is an on-site position offering the chance to grow with the team through strong performance and reliability. Responsibilities: • Manage front-desk and general office activities, ensuring visitors and incoming requests are handled promptly and professionally. • Answer inbound phone calls, direct inquiries to the appropriate contacts, and provide courteous assistance to clients and business partners. • Sort, distribute, and prepare incoming and outgoing mail to keep office correspondence moving efficiently. • Perform data entry and maintain accurate administrative records, documents, and office files. • Support accounts receivable and accounts payable follow-up by contacting customers regarding outstanding payments and related questions. • Assist with a variety of clerical tasks such as preparing correspondence, updating spreadsheets, and organizing office materials. • Provide dependable administrative support to the lead administrator and contribute to daily operational needs across the office. • Adapt to changing workload demands, including periods of increased activity during tax season, while maintaining accuracy and professionalism.
2026-04-23T00:00:00Z

Executive Assistant

Williamsville, NY
onsite
Permanent / Full Time
60000 - 70000 USD / Yearly
Robert Half Permanent Placement is partnering with a leading property management company in Williamsville, NY on their search for an Executive Assistant / Office Administrator to join their team. In this role you will directly support the President/CEO as well as managing general office administration. This is an in-office position with a starting salary of $60,000 - $70,000 and a total benefits package. Responsibilities include but not limited to: <ul><li>Provide executive support to the President, including calendar management, travel coordination, correspondence, and special requests</li><li>Oversee daily office operations, ensuring an organized, efficient, and well-maintained work environment </li><li>Monitor general voicemail and manage incoming calls, providing timely responses and routing as needed </li><li>Greet visitors and coordinate front-desk activities, creating a professional and welcoming experience </li><li>Handle mail distribution, shipping, office inventory, and supply ordering </li><li>Maintain office equipment, kitchen supplies, and coordinate service/maintenance for copiers and appliances </li><li>Manage company records, contracts, and data within internal systems, including property management software updates </li><li>Support company operations with administrative tasks such as ordering branded materials, furniture, and coordinating vendors </li></ul>
2026-04-17T00:00:00Z

Financial Services Administrative Assistant

Buffalo, NY
onsite
Permanent / Full Time
55000 - 65000 USD / Yearly
Jenny Bour with Robert Half is working with a financial firm that is looking for a highly organized and detail-oriented Financial Services Administrative Assistant to join their team in Amherst, New York. This Administrative Assistant role is integral to ensuring smooth daily operations within a detail-focused office setting, requiring exceptional multitasking skills and a strong sense of confidentiality. If you thrive in a fast-paced environment and have a background in administrative support, particularly in the financial sector, we encourage you to apply! Responsibilities:<ul><li>Serve as the first point of contact by answering client calls, addressing basic inquiries, and coordinating paperwork for financial transactions.</li><li>Greet clients courteously and prepare conference rooms for meetings.</li><li>Manage and update team and support staff calendars to ensure seamless scheduling.</li><li>Handle incoming and outgoing mail, including notifications to the appropriate team members.</li><li>Prepare and process client account paperwork, ensuring accuracy and compliance with custodian requirements.</li><li>Maintain client accounts by managing updates such as address changes, name updates, and authorized signer modifications.</li><li>Facilitate client check deposits and prepare meeting folders with necessary documentation.</li><li>Download daily financial transactions from mutual fund custodians and handle related reporting tasks.</li><li>Draft and track charity donation letters, ensuring copies are sent to clients and recipients.</li><li>Update and manage various spreadsheets, including client mailing lists and task logs, using tools like mail merge.</li></ul>
2026-04-09T00:00:00Z

Legal Assistant/Paralegal

Niagara Falls, NY
onsite
Permanent / Full Time
55000 - 65000 USD / Yearly
We are looking for a skilled Legal Assistant/Paralegal to join a dynamic law firm in Niagara Falls, New York. In this role, you will provide essential legal and administrative support, contributing to the success of the firm’s Trust & Estate practice. The ideal candidate will bring both relevant experience and a collaborative, detail-oriented attitude to the team. Responsibilities: • Assist attorneys in Trust & Estate matters, including drafting and managing legal documents. • Handle client intake processes, ensuring all information is accurately recorded and organized. • Manage and respond to phone calls using a multi-line phone system. • Support estate planning procedures, including document preparation and coordination. • Organize and maintain client files and case records to ensure easy access and proper documentation. • Schedule meetings and appointments for attorneys, ensuring efficient calendar management. • Communicate with clients in a detail-oriented manner, providing updates and answering inquiries as needed. • Perform general administrative duties to support the daily operations of the office. • Ensure compliance with legal regulations and firm policies in all tasks performed.
2026-04-15T00:00:00Z

Paralegal

Buffalo, NY
onsite
Permanent / Full Time
60000 - 95000 USD / Yearly
We are looking for a dedicated and detail-oriented Paralegal to join our legal team in Buffalo, New York. This role requires expertise in transactional commercial real estate and multifamily housing, with a focus on managing all aspects of real estate closings and title and survey work. If you have a strong background in affordable housing and thrive in a fast-paced environment, we encourage you to apply. Responsibilities: • Oversee and manage all phases of commercial real estate closings, including preparation and review of documentation. • Conduct thorough title and survey reviews to ensure accuracy and compliance. • Collaborate with attorneys and clients to address transactional needs and resolve issues. • Draft and edit legal documents with precision and attention to detail. • Coordinate with various stakeholders on multifamily housing transactions and affordable housing projects. • Ensure compliance with real estate laws and regulations throughout all processes. • Maintain organized records and documentation for real estate transactions. • Provide legal support and guidance to clients regarding commercial real estate matters. • Research and analyze legal information related to commercial real estate and housing projects.
2026-04-02T00:00:00Z