<p>Jenny Bour with Robert Half is working with a manufacturing company that is looking for a detail-oriented <strong>Accounts Receivable Specialist </strong>to join their finance team in Lancaster, New York. In this role Accounts Receivable Specialist role, you will manage key aspects of invoicing, accounts receivable functions, and customer account maintenance. As an Accounts Receivable Specialist, you will collaborate with various departments to ensure accurate financial records and provide essential support in monthly closing activities.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Process invoices and oversee accounts receivable controls to ensure timely and accurate billing.</li><li>Enter credit memos and billing orders into the Manufacturing Pro system, ensuring accuracy and avoiding duplication.</li><li>Collaborate with the shipping manager and sales administrators to address invoicing and credit-related matters.</li><li>Maintain the daily invoice control log to track numbering and ensure records are up-to-date.</li><li>Set up new customer accounts in the Manufacturing Pro system following approval and established procedures.</li><li>Assist the Credit Analyst with financial tasks as needed.</li><li>Respond to customer requests for invoice copies promptly and professionally.</li><li>Apply cash payments and generate sales reports when necessary.</li><li>Work independently and communicate effectively with team members after completing training.</li></ul>
We are looking for a skilled and dedicated Accounts Receivable Specialist to manage critical aspects of financial transactions and record keeping. This position is ideal for someone who excels at handling invoicing, payment tracking, and maintaining precise financial documentation. As a Contract to permanent opportunity based in Batavia, New York, this role offers the chance to grow within a dynamic and detail oriented environment.<br><br>Responsibilities:<br>• Prepare and issue invoices with accuracy and timeliness.<br>• Monitor and reconcile incoming payments to ensure proper allocation.<br>• Oversee collections efforts for outstanding commercial accounts.<br>• Process cash applications and maintain accurate financial records.<br>• Handle billing functions, ensuring compliance with company policies.<br>• Track and report cash activity to support financial decision-making.<br>• Manage medical billing processes with attention to detail.<br>• Collaborate with internal teams to resolve discrepancies and improve workflows.<br>• Maintain organized documentation for audits and compliance purposes.
<p>Jenny Bour with Robert Half is working with a law firm that is looking for a dedicated Legal Billing Clerk to join the team! This Legal Billing Clerk role requires strong attention to detail, excellent organizational skills, and proficiency with accounting software and tools. The ideal Legal Billing candidate will thrive in a collaborative environment and have a passion for ensuring accuracy in financial processes. <strong>This role is a permanent position that offers a <u>hybrid/remote</u> schedule! </strong></p><p><br></p><p>Responsibilities:</p><ul><li>Prepare and issue client invoices in collaboration with the Accounting Manager.</li><li>Address client inquiries regarding billing issues and payment statuses promptly and professionally.</li><li>Support the Accounting Manager with various tasks to ensure smooth operations within the department.</li><li>Maintain accurate and organized billing records for audits and internal reviews.</li><li>Assist in resolving discrepancies related to invoices or payments efficiently.</li><li>Utilize accounting software such as QuickBooks to manage billing functions effectively.</li><li>Generate and distribute billing statements to clients in a timely manner.</li><li>Collaborate with team members to streamline billing processes and improve efficiency.</li><li>Monitor and follow up on overdue payments to ensure timely collections.</li><li>Uphold confidentiality and accuracy in all financial transactions and communications.</li></ul>
<p>Jenny Bour with Robert Half is working with a well-established construction company that is seeking an experienced <strong>Construction Biller</strong> to join their team and manage all aspects of project billing with accuracy and efficiency. The ideal Construction Billing candidate will have strong background in the construction industry and a solid understanding of <u>AIA billing</u><strong>,</strong> including progress billing, schedule of values, lien waivers, and compliance documentation. This Construction Biller position is a permanent position located in West Seneca, NY.</p><p><br></p><p><strong>Responsibilities</strong></p><ul><li>Prepare, review, and submit AIA billing for multiple construction projects</li><li>Ensure timely and accurate progress billings in accordance with contract terms</li><li>Reconcile contract amounts, change orders, and retainage</li><li>Track payments, follow up on outstanding invoices, and resolve billing discrepancies</li><li>Coordinate with project managers, subcontractors, and accounting to ensure accurate documentation</li><li>Prepare lien waivers, compliance documents, and supporting paperwork as required</li><li>Maintain organized digital and hard-copy billing records</li></ul>
<p>Jenny Bour with Robert Half is working with an organization that is looking for a skilled <strong>Accounts Payable Specialis</strong>t to join their team in Orchard Park, New York. This Accounts Payable Specialist role involves managing vendor invoices, ensuring timely payments, and maintaining accurate records to support the financial operations of our organization. The ideal Accounts Payable Specialist candidate will bring strong organizational skills, attention to detail, and the ability to multitask effectively in a fast-paced environment!</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Process and review vendor invoices to ensure accuracy and prepare them for weekly check runs.</li><li>Investigate and resolve discrepancies related to vendor accounts and statements.</li><li>Handle the utility tracking process, including gathering information from property managers and entering data for utilities such as gas, electric, and water.</li><li>Manage check batching, including both live checks and ACH payments, as well as stuffing and mailing checks.</li><li>Complete online payments to vendors and utility providers, including Home Depot, Lowes, HD Supply, and others as required.</li><li>Conduct audits of statements to maintain financial accuracy and compliance.</li><li>Assist with month-end reporting and departmental projects or initiatives.</li><li>Provide support for vendor maintenance tasks and help desk inquiries.</li><li>Act as a backup for AP Administrators, other AP Specialists, and the Corporate Office Manager.</li><li>Collaborate with the AP Manager on various assignments and tasks as needed.</li></ul>
<p>Handle month‑end tasks: journal entries, account reconciliations, and financial reporting</p><p>Assist with AP/AR, general ledger maintenance, and variance analysis</p><p>Support audits, budgeting, and day‑to‑day accounting projects</p><p>Work cross‑functionally with finance and operations teams</p>
<p>Process invoices, payments, and customer billing</p><p>Handle vendor and customer inquiries</p><p>Reconcile accounts and support month‑end tasks</p><p>Maintain accurate financial records</p>
