Add your latest resume to match with open positions.
3 results for Records Manager in La Jolla Amago, CA
- La Jolla, CA
- onsite
- Temporary / Contract
- 28 - 36 USD / Hourly
- <p>Our client, a well-established financial services firm in La Jolla, is seeking an experienced and highly organized Office Manager to join their team on a contract-to-hire basis. This individual will oversee the day-to-day administrative operations of the office, ensuring a professional, efficient, and client-focused environment. The ideal candidate is proactive, detail-oriented, and thrives in a fast-paced professional office.</p><p>This is an excellent opportunity for someone looking to establish a long-term career with a respected organization that offers stability, collaboration, and growth opportunities.</p><p>Key Responsibilities</p><ul><li>Manage the daily operations of the office to ensure efficiency and organization</li><li>Serve as the primary point of contact for office administration, vendors, and building management</li><li>Oversee front desk operations and create a welcoming experience for clients and visitors</li><li>Coordinate calendars, meetings, conference room scheduling, and office events</li><li>Order and manage office supplies, equipment, and vendor relationships</li><li>Assist leadership with administrative support, reporting, and special projects</li><li>Develop and maintain office procedures to improve workflow and efficiency</li><li>Coordinate incoming and outgoing mail, deliveries, and office communications</li><li>Support onboarding logistics for new employees and assist with general HR administrative tasks</li><li>Maintain confidential records and ensure the office complies with company policies and procedures</li></ul><p><br></p>
- 2026-06-26T00:00:00Z
- Escondido, CA
- onsite
- Temporary / Contract
- 28.5 - 33 USD / Hourly
- We are looking for a highly organized Office Manager to support daily administrative and operational activities for a busy team in Escondido, California. This is a Contract position suited for someone who can balance office coordination, order processing, and shipping support while keeping workflows efficient and organized. The ideal candidate is comfortable handling a wide range of tasks, from customer-facing duties to purchasing assistance, and brings strong attention to detail in a fast-paced environment.<br><br>Responsibilities:<br>• Process a high volume of daily sales orders accurately using internal order management tools and related business systems.<br>• Coordinate outgoing shipments each day, ensuring documentation, scheduling, and communication are handled efficiently.<br>• Maintain organized office operations by overseeing administrative activities and supporting general front-desk needs.<br>• Use software such as Activate, QuickBooks, and Excel to manage records, track transactions, and prepare routine spreadsheets.<br>• Assist with purchasing activities by helping place orders, monitor supply needs, and follow up with vendors as needed.<br>• Keep office and operational supplies stocked so staff have the materials required for daily work.<br>• Provide responsive customer service by answering inquiries and helping resolve routine administrative or order-related issues.<br>• Identify opportunities to improve office procedures and recommend practical changes that increase efficiency and accuracy.
- 2026-07-01T00:00:00Z
- San Diego, CA
- onsite
- Temporary / Contract
- 29 - 36 USD / Hourly
- <p><strong>Office Manager</strong></p><p><strong>About the Role</strong></p><p>Robert Half is partnering with a growing real estate organization seeking an experienced Office Manager to oversee daily office operations and provide administrative support across multiple departments. This role is responsible for ensuring the office runs efficiently, supporting leadership, coordinating vendor relationships, and maintaining organized business operations. The ideal candidate is highly organized, proactive, and capable of managing multiple priorities in a fast-paced real estate environment.</p><p><strong>Key Responsibilities</strong></p><ul><li>Oversee day-to-day office operations to ensure an efficient and professional work environment</li><li>Manage office supplies, equipment, and vendor relationships, including maintenance and service providers</li><li>Coordinate calendars, meetings, travel arrangements, and company events</li><li>Support property management, leasing, and accounting teams with administrative functions</li><li>Maintain contracts, leases, property files, and other business records</li><li>Assist with invoice processing, expense tracking, and vendor payments</li><li>Serve as the primary point of contact for visitors, tenants, clients, and business partners</li><li>Coordinate onboarding activities for new employees and support general HR administration</li><li>Develop and maintain office procedures to improve operational efficiency</li><li>Prepare reports, correspondence, presentations, and other business documents</li><li>Support special projects and provide executive-level administrative assistance as needed</li></ul><p><br></p>
- 2026-06-19T00:00:00Z