12 results for Administrative Assistant in Kittery, ME

Administrative Assistant

Portsmouth, NH
onsite
Contract / Temporary to Hire
20 - 22 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join our team in Portsmouth, New Hampshire. This is a Contract to permanent position ideal for someone who thrives in a fast-paced environment and has a passion for delivering exceptional administrative support. The role involves managing office tasks, assisting with data entry, and providing detail-oriented communication support. Responsibilities: • Handle incoming calls promptly and courteously, ensuring all inquiries are addressed or directed appropriately. • Perform accurate data entry tasks to maintain and update records. • Manage general administrative duties, including scheduling, filing, and document preparation. • Serve as the first point of contact for visitors, providing a welcoming and efficient reception experience. • Assist in maintaining an organized office environment by managing supplies and coordinating office activities. • Support team members with various administrative tasks as needed. • Ensure confidentiality and accuracy when handling sensitive information. • Collaborate with colleagues to streamline administrative processes and improve efficiency. • Monitor and respond to emails and other communications in a timely manner.
2026-03-25T00:00:00Z

Administrative Assistant

Lee, NH
onsite
Contract / Temporary to Hire
20 - 22 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join our team in Lee, New Hampshire. This is a Contract to permanent position where you will play a vital role in supporting daily administrative operations and ensuring the smooth handling of shipping documentation, including international shipments. The ideal candidate is highly organized, adaptable, and capable of managing multiple tasks effectively. Responsibilities: • Handle administrative tasks such as data entry, filing, and general office organization. • Prepare and process shipping documentation, including paperwork for international shipments. • Answer and direct inbound calls professionally, ensuring excellent communication. • Maintain accurate records and ensure proper filing systems are in place. • Coordinate with shipping partners and internal teams to ensure timely delivery of goods. • Provide receptionist duties, such as greeting visitors and managing inquiries. • Monitor and update shipping schedules to maintain accuracy and efficiency. • Assist in resolving issues related to international shipping procedures. • Support other administrative duties as needed to ensure smooth office operations.
2026-03-27T00:00:00Z

Administrative Assistant

Lowell, MA
onsite
Temporary
21 - 25 USD / Hourly
We are looking for a highly organized and detail-oriented Administrative Assistant to join our property management team on a contract basis in Lawrence, Massachusetts. In this role, you will play a key part in supporting daily office operations and ensuring the smooth handling of administrative tasks. This position requires excellent communication skills and a proactive approach to managing responsibilities. Must be fluent in Spanish. Responsibilities:• Provide administrative support by managing schedules, organizing meetings, and handling correspondence.• Answer and direct inbound calls professionally, ensuring prompt and courteous communication.• Perform accurate data entry tasks to maintain updated and organized records.• Manage reception duties, including greeting visitors and addressing inquiries.• Assist in maintaining office supplies and handling inventory needs.• Prepare and distribute memos, reports, and other necessary documents.• Collaborate with team members to ensure timely completion of projects and assignments.• Uphold a high level of confidentiality when handling sensitive information.• Coordinate with external vendors or service providers as needed to support office operations.• Support additional administrative tasks as required to enhance overall efficiency.
2026-03-26T00:00:00Z

Administrative Assistant

Wakefield, MA
onsite
Temporary
19 - 22 USD / Hourly
We are looking for a highly organized and detail-oriented Administrative Assistant to join our team in Wakefield, Massachusetts. In this long-term contract position, you will play a key role in ensuring smooth day-to-day operations by providing comprehensive administrative support. If you thrive in a fast-paced environment and have a passion for delivering exceptional service, we invite you to apply. Responsibilities:• Perform data entry tasks with precision to maintain up-to-date and accurate records.• Assist with general office management duties, including organizing supplies and maintaining a clean workspace.• Prepare and process documents, reports, and correspondence as needed.• Schedule and coordinate meetings, appointments, and events.• Maintain confidentiality while handling sensitive information and documentation.• Support team members with administrative tasks to ensure seamless workflow.• Monitor and respond to emails promptly, ensuring all communications are addressed efficiently.
2026-03-27T00:00:00Z

Administrative Assistant

Topsfield, MA
onsite
Temporary
19.95 - 23.1 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join our team in Topsfield, Massachusetts. In this long-term contract position, you will play a pivotal role in providing organizational and administrative support to ensure smooth operations. The ideal candidate will have strong communication skills and the ability to manage multiple tasks efficiently. Responsibilities: • Coordinate and prepare meeting agendas in collaboration with relevant stakeholders. • Set up and manage Zoom meetings, ensuring smooth virtual sessions. • Record and maintain accurate meeting minutes for future reference. • Provide general administrative support, including answering inbound calls and managing correspondence. • Organize and maintain records, ensuring data is accurate and up-to-date. • Assist in scheduling and coordinating meetings with internal and external participants. • Perform data entry tasks with a high level of accuracy. • Support office operations by ensuring all administrative tasks are completed promptly. • Communicate effectively with team members, clients, and external stakeholders to facilitate seamless operations.
2026-03-25T00:00:00Z

Administrative Assistant

Nashua, NH
onsite
Temporary
18 - 20 USD / Hourly
We are looking for a detail-oriented PART-TIME Administrative Assistant to join our team in Nashua, New Hampshire. In this long-term contract position, you will provide comprehensive administrative support to ensure smooth daily operations. This role requires excellent organizational skills, a proactive attitude, and the ability to handle multiple tasks effectively. Qualified candidates are able to work 15-20 hours per week. Responsibilities:• Manage and organize administrative tasks, including scheduling, filing, and correspondence.• Answer and direct inbound calls professionally, ensuring efficient communication.• Perform accurate data entry and maintain records in compliance with company standards.• Support office operations by coordinating supplies, equipment, and other resources.• Assist with receptionist duties, including greeting visitors and managing inquiries.• Prepare and format documents, presentations, and reports as needed.• Collaborate with team members to streamline administrative processes and improve efficiency.• Handle confidential information with discretion and professionalism.• Monitor and replenish inventory for office supplies as required.• Provide general support for meetings, events, and other office activities.
2026-03-25T00:00:00Z

Executive Assistant

Bedford, MA
onsite
Temporary
39.5865 - 45.837 USD / Hourly
We are looking for a detail-oriented and proactive Executive Assistant to provide high-level administrative support to senior leadership. This is a contract position based in Bedford, Massachusetts, where you'll play a pivotal role in managing schedules, coordinating travel, and ensuring smooth day-to-day operations. The ideal candidate thrives in a fast-paced environment and demonstrates exceptional organizational and communication skills. Responsibilities: • Manage and maintain executive calendars, ensuring accuracy and prioritization of meetings and appointments. • Coordinate all aspects of travel arrangements, including booking flights, accommodations, and transportation. • Prepare detailed itineraries and ensure executives have all necessary travel documentation. • Organize and schedule executive meetings, including preparation of agendas and logistics. • Assist in the creation of executive presentations and reports, ensuring clarity and professionalism. • Serve as the primary point of contact for internal and external stakeholders on behalf of executives. • Handle confidential information with discretion and maintain a high level of professionalism. • Monitor and manage incoming communications, prioritizing and responding as needed. • Collaborate with other departments to ensure seamless administrative support for leadership. • Execute additional administrative tasks as assigned to support organizational goals.
2026-03-27T00:00:00Z

Accounting Assistant

Danvers, MA
onsite
Contract / Temporary to Hire
20 - 25 USD / Hourly
We are looking for a dedicated Accounting Assistant to join our team in Danvers, Massachusetts. This is a Contract to permanent position, offering an excellent opportunity for growth and long-term career development. The ideal candidate will play a key role in managing day-to-day financial tasks such as accounts payable, accounts receivable, and reconciliations. Responsibilities: • Process accounts payable and accounts receivable transactions with accuracy and efficiency. • Perform bank reconciliations to ensure financial records are up to date. • Code invoices correctly and verify details to maintain compliance with company policies. • Scan and organize financial documents for record-keeping and auditing purposes. • Handle order entry tasks to ensure smooth and timely processing of transactions. • Collaborate with team members to resolve discrepancies and improve workflow. • Assist in preparing financial reports and summaries as needed. • Maintain organized and detailed records to support financial audits and reviews.
2026-03-18T00:00:00Z

Legal Assistant

Manchester, NH
onsite
Permanent
60000 - 85000 USD / Yearly
Robert Half is partnering with a law firm in the greater Manchester, NH area in their search for a Litigation Legal Assistant. This role offers an exciting opportunity to support litigation processes and ensure the smooth operation of legal procedures. The ideal candidate will bring professionalism, organization, and a strong understanding of legal practices to the team. Responsibilities:• Prepare and file legal documents electronically, ensuring accuracy and compliance with court standards.• Manage calendars and schedules for attorneys, including appointments, deadlines, and court dates.• Coordinate and oversee the filing of civil litigation documents, maintaining thorough records.• Communicate with clients, legal professionals, and court officials to facilitate case progress.• Conduct research and compile information to support legal cases.• Maintain organized files and documentation for ongoing litigation matters.• Assist in drafting correspondence, motions, and other legal documents.• Ensure adherence to legal protocols and procedures in all administrative tasks.• Provide administrative support to attorneys during court proceedings and meetings.• Monitor and track case deadlines to ensure timely submissions.
2026-03-04T00:00:00Z

Part Time Legal Assistant

Manchester, NH
onsite
Temporary
19.7885 - 24 USD / Hourly
We are looking for a detail-oriented and organized Part Time Legal Assistant to join our team in Manchester, New Hampshire. In this long-term contract role, you will provide essential support to three partners, ensuring smooth operations and efficient handling of legal documents and processes. This position offers an opportunity to contribute to a dynamic legal environment while working collaboratively with other support staff. Responsibilities: • Manage dictation tasks and transcribe correspondence accurately and efficiently. • Organize and maintain physical filing systems, ensuring documents are properly stored and accessible. • Perform electronic filing (eFiling) of court documents, adhering to deadlines and procedural requirements. • Prepare legal correspondence and documentation, ensuring accuracy and professionalism. • Oversee the backlog of files, prioritizing tasks to ensure timely completion and resolution. • Collaborate with other support staff to coordinate schedules and maintain efficient office workflows. • Assist in calendar management for attorneys, including scheduling meetings and court appearances. • Handle civil litigation-related tasks, such as preparing court filings and maintaining case records. • Ensure compliance with legal procedures and court requirements in all filings and documentation.
2026-03-27T00:00:00Z

Paralegal

Wakefield, MA
onsite
Temporary
31.6635 - 40 USD / Hourly
We are looking for a detail-oriented and proactive Paralegal to assist a solo practitioner in managing residential real estate transactions. This position involves coordinating all stages of the closing process, ensuring a seamless experience for clients and stakeholders. As this is a long-term contract role, you will have the opportunity to contribute to improving workflows and enhancing overall efficiency. Responsibilities: • Oversee the complete residential real estate closing process, from initial contract to final closing. • Independently manage transaction files and ensure all documentation is accurate and up-to-date. • Draft and prepare essential closing documents and other related real estate paperwork. • Utilize Qualia software to organize and maintain files effectively. • Coordinate and process checks, disbursements, and payments as required. • Communicate with clients, lenders, title companies, and other parties involved to facilitate smooth closings. • Manage scheduling and calendar tasks to keep operations running efficiently. • Identify and implement improvements to existing workflows and procedures.
2026-03-25T00:00:00Z

Paralegal

Nashua, NH
onsite
Temporary
17 - 20 USD / Hourly
We are looking for a dedicated and detail-oriented Paralegal to join our team in Nashua, New Hampshire. In this long-term contract role, you will play a pivotal role in supporting a family law practice by managing client interactions, drafting legal documents, and overseeing case preparation. This is an excellent opportunity to contribute to meaningful legal work in a collaborative and focused environment. Responsibilities: • Conduct client interviews and gather necessary information for case preparation. • Draft and review family law documents, including pleadings, motions, and agreements. • Assist attorneys with trial preparation, including organizing exhibits and evidence. • Manage discovery processes, including document collection and review. • File legal documents with courts and ensure compliance with filing deadlines. • Maintain accurate case records and update client management software regularly. • Coordinate communication between attorneys, clients, and opposing counsel. • Research legal precedents and provide summaries to support case strategy. • Monitor case progress and manage deadlines to ensure timely completion of tasks.
2026-03-25T00:00:00Z