9 results for Administrative Assistant in Kittanning, PA

Administrative Assistant

Sewickley, PA
remote
Contract / Temporary to Hire
23 - 25 USD / Hourly
Our client is seeking a proactive and detail-oriented Administrative Assistant to join their team. This role is ideal for a self-starter who can establish and optimize policies and procedures to enhance customer satisfaction and streamline sales order processes. You will collaborate closely with our sales team and customers to ensure smooth and efficient order management. This is contract to permanent, fully remote (candidate has to be local to Pittsburgh as hiring manager resides in Pittsburgh.) Pay is $23-$25, depending on experience. Key Responsibilities: • Develop and Implement Policies & Procedures – Establish clear guidelines for customer service operations, ensuring consistency and efficiency in handling inquiries, orders, and issues. • Optimize the Sales Order Process – Evaluate and improve the current sales order workflow to increase efficiency, accuracy, and customer satisfaction. • Collaborate with Sales Team & Customers – Act as a liaison between the sales team and customers to ensure seamless order processing and address any issues that arise. • Ensure Customer Satisfaction – Proactively address customer concerns, resolve order discrepancies, and provide excellent service to maintain strong client relationships. • Monitor & Report on Performance – Track key performance indicators (KPIs) and suggest improvements based on data-driven insights. Company Offers: • Fully remote work flexibility (based in locally in the Pittsburgh area) • Competitive salary and benefits package • Opportunities for detail oriented growth and development with a growing organization
2026-03-25T00:00:00Z

Administrative Assistant

Pittsburgh, PA
onsite
Contract / Temporary to Hire
24 - 28 USD / Hourly
We are looking for a dedicated and resourceful Administrative Assistant to join our team in the Upper St. Clair, PA area. This long-term contract position offers an excellent opportunity for someone who is detail oriented and thrives in a structured environment while maintaining positive relationships with colleagues and partners. The role involves managing office operations and supporting essential processes such as onboarding, benefits administration, and compliance tasks. This position is 100% onsite, Monday-Friday with some flexibility on start time (Between 8am-9:30am). Pay is based on experience, $24-$28/hour. Responsibilities:• Oversee and coordinate employee onboarding and offboarding documentation to ensure smooth transitions.• Assist with mortgage banking re-certifications, staying compliant with industry regulations.• Organize and maintain both digital and physical filing systems for easy access and accuracy.• Track and monitor deadlines, ensuring timely completion of required documentation.• Provide support for daily office administrative functions to maintain operational efficiency.• Identify and recommend improvements to streamline internal processes and enhance organization.
2026-03-25T00:00:00Z

Administrative Assistant

Pittsburgh, PA
onsite
Temporary
17 - 21 USD / Hourly
Our client in Downtown Pittsburgh is needing an Administrative Assistant for a contract opportunity for 3 months. This role provides administrative support to the Executive Department. The successful candidate will perform various administrative duties with little supervision. Hours of the position are 10:00 a.m. to 2:00 p.m. Monday through Friday. Pay depending on experience: $17-21. no free parking. fully onsite. Education and Experience/Knowledge/Skill Requirements:• High School Diploma/GED required. College Degree preferred. • Executive Administrative experience is strongly preferred.• Good telephone etiquette and verbal communication skills.• Proficient in Microsoft Word (Candidate will be tested). Experience with MS Excel a plus.• Working knowledge of Office 365 applications including TEAMS meeting.• Must be able to work independently with little supervision.• Must be a team player and positive acceptor of on-going change.• Ability to appropriately prioritize workload, meet deadlines and handle multiple tasks simultaneously while producing accurate, high-quality work.• Good organizational skills and must be detail oriented. Essential Functions:• Answer and evaluate telephone calls for proper disposition and/or handling. • Provide telephone coverage during times of department need.• Physical and/or electronic file organization.• Retrieval, organization, and distribution of department mail.• Office supply ordering, receipt, and tracking.• Calendar, meeting, and event planning and scheduling.• Department publication/reporting/document creation, modification, updating, proofreading, and/or filing, which may include minor calculations.• Communicating and interacting in a professional and courteous manner, both written and verbally, with internal and external contacts, including but not limited to visitors, customers, employees, and security/law enforcement personnel.• Confidentiality regarding the work and interactions of the department• All employees have the responsibility and the accountability to serve as risk managers for their businesses by understanding, reporting, responding to, managing, and monitoring the risk they encounter daily as required by Dollar Bank’s risk management program. Compliance with regulatory laws and company procedures is a required component of all position descriptions.
2026-03-26T00:00:00Z

Legal Administrative Assistant

Pittsburgh, PA
onsite
Permanent
40000 - 55000 USD / Yearly
Regional law firm with a strong national client base is seeking a highly organized and motivated Administrative Assistant to support its Estates & Trusts practice group in Pittsburgh. This is an excellent opportunity for a detail-oriented professional who enjoys working in a collaborative legal environment and managing complex case files in a fast-paced practice. The firm represents a diverse range of clients, including major corporations, privately held businesses, municipalities, partnerships, and individuals across a variety of industries. The Estates & Trusts team handles sophisticated matters and values professionals who are proactive, organized, and committed to maintaining high standards of client service.
2026-03-05T00:00:00Z

Office Assistant

Beaver, PA
onsite
Temporary
23 - 27 USD / Hourly
We are looking for a highly organized and detail-oriented Office Assistant to join our team in Warrendale, Pennsylvania for a contract to permanent placement position. Please note, the client is moving to Beaver County in August and will be fully onsite then. You will play a pivotal part in maintaining administrative functions and ensuring smooth day-to-day office operations. This position requires excellent communication skills, the ability to multitask, and proficiency in office systems. This is a fully on-site role Monday -Friday 7AM - 4PM with a pay range of $23- $27/hr. Responsibilities: • Provide comprehensive administrative support to the Office Manager and operational staff, including drafting correspondence and preparing reports. • Coordinate and schedule customer service appointments, addressing inquiries and resolving concerns professionally. • Maintain accurate records in company systems, including customer information, service history, and billing data. • Generate service tickets, quotes, and ensure all documentation is organized and up-to-date. • Communicate effectively with customers, vendors, technicians, and internal teams. • Upload inspection reports to compliance portals and coordinate submissions with relevant authorities. • Monitor office supply inventory and ensure timely replenishment. • Support accounts receivable processes by following up on payments and collections. • Participate in team meetings and contribute to office coordination initiatives. • Assist with scanning documents, answering inbound calls, and other clerical duties as needed.
2026-03-23T00:00:00Z

Office Manager

Pittsburgh, PA
onsite
Permanent
70000 - 80000 USD / Yearly
We are looking for a highly organized and detail-oriented Office Manager to oversee daily office operations and ensure smooth administrative functions. Based in Pittsburgh, Pennsylvania, this role involves managing billing processes, vendor coordination, and maintaining compliance with company procedures. The ideal candidate will contribute to a meticulous and efficient office environment while supporting financial operations and customer relations. Responsibilities: • Manage and enforce office policies while ensuring compliance with company procedures. • Coordinate with vendors, order office supplies, and arrange services to maintain operational efficiency. • Provide administrative support to management and collaborate with cross-functional teams. • Process credit and debit memos for pricing adjustments, returns, and billing corrections. • Handle accounts payable and receivable tasks, including data entry, coding, and reconciliation. • Assist in month-end processes by organizing receipts, statements, and other necessary documentation. • Collaborate with the accounting team to ensure accurate financial records are maintained. • Prepare, generate, and distribute customer invoices with precision and timeliness. • Verify billing details for accuracy, correct pricing, and ensure all necessary documentation is attached. • Address customer inquiries regarding invoices, account status, and payment-related questions.
2026-03-25T00:00:00Z

Paralegal

Grove City, PA
onsite
Permanent
50000 - 60000 USD / Yearly
We are looking for an experienced and detail-oriented Trust and Estates Paralegal to join our team in Grove City, Pennsylvania. In this role, you will manage estate administration and tax matters while providing exceptional support to clients. The ideal candidate thrives in a client-focused, relaxed work environment and is capable of handling multiple cases independently. Responsibilities: • Oversee the administration of up to 25 trust and estate cases simultaneously, ensuring accuracy and progress at various stages. • Prepare and submit Pennsylvania inheritance tax returns while handling all related estate administration tasks. • Support estate planning and succession planning by maintaining thorough documentation and compliance standards. • Coordinate residential and commercial real estate transactions associated with estate matters. • Build and maintain strong client relationships by providing clear communication and updates throughout each process. • Work onsite five days a week to collaborate with team members and provide a consistent presence. • Utilize the Lackner System or similar estate management software efficiently for case tracking and administration.
2026-03-11T00:00:00Z

Paralegal

Greensburg, PA
onsite
Permanent
45000 - 60000 USD / Yearly
We are looking for a dedicated and detail-oriented Paralegal to join our team in Greensburg, Pennsylvania. In this role, you will provide essential support to attorneys by preparing legal documents, conducting research, and managing case files. You will play a vital part in ensuring the smooth handling of legal matters and client communications. Responsibilities: • Assist attorneys with the preparation of legal documents, including pleadings, contracts, and correspondence. • Conduct thorough legal research and analyze case materials to provide valuable insights. • Manage case files by organizing records, exhibits, evidence, and other pertinent materials. • Coordinate meetings, depositions, and interviews with clients, witnesses, and other parties. • Proofread and review legal documents to ensure accuracy and compliance with firm standards. • Maintain electronic and physical files in accordance with firm policies and procedures. • Support attorneys with administrative tasks, including scheduling and preparing presentations. • Communicate effectively with courts, clients, and external parties to facilitate case progress. • Assist with business development initiatives, events, and committee responsibilities as needed. • Collaborate with legal assistants and other team members to meet client and firm needs.
2026-03-11T00:00:00Z

Trust & Estate Legal Assistant

Pittsburgh, PA
onsite
Permanent
70000 - 75000 USD / Yearly
A well-regarded law firm is seeking a detail-oriented Trust & Estates Legal Assistant to support attorneys in estate planning, probate, and related matters. This position is ideal for a candidate who thrives in a fast-paced environment and brings strong organizational and client service skills. Key Responsibilities • Drafts and revises correspondence and estate planning documents • Manages and tracks original estate documents in accordance with firm procedures; maintains accurate database records • Prepares and compiles exhibits for Orphans’ Court filings, family settlement agreements, and related matters • Coordinates attorney calendars, deadlines, calls, and meetings • Handles administrative tasks including expense reports, check requests, and client communications • Prepares mailings and coordinates large document productions • Assists with entity formations and basic corporate transactions (e.g., formations, mergers, dissolutions) • Maintains and organizes physical and electronic client files; opens and closes matters • Provides general administrative and team support as needed Qualifications • Strong written and verbal communication skills, including client interaction • Excellent organizational skills with strong attention to detail • Knowledge of estate planning documents, probate, and estate administration processes • Familiarity with Orphans’ Court procedures preferred • Ability to prioritize and multitask in a high-volume environment • High level of professionalism and ability to maintain confidentiality • Proficiency with Microsoft Office 365, Adobe, and document management systems (iManage preferred) • Experience with redlining and document formatting tools is a plus • Strong aptitude for learning new systems and technologies Education & Experience • High school diploma required; college degree preferred • Minimum 2+ years of legal administrative experience, ideally within a law firm • Prior experience in estate planning, probate, or trust administration strongly preferred
2026-03-24T00:00:00Z