11 results for Executive Assistant in Kapolei, HI

Executive Assistant

Honolulu, HI
onsite
Temporary
27 - 29 USD / Hourly
We are searching for a highly organized and proactive Executive Assistant to support senior leadership within a leading hospitality organization in Honolulu. This role requires strong communication skills, attention to detail, and the ability to manage multiple priorities in a dynamic environment. Preference will be given to Hawaii residents due to the nature of the work and onsite requirements. Applicants should be able to reliably commute or reside within the Honolulu region to meet business needs. All qualified applicants are encouraged to apply by calling us at 808-531-0800. Primary Responsibilities:<ul><li>Provide comprehensive administrative support to executives, including calendar management, scheduling meetings, and coordinating travel arrangements.</li><li>Prepare correspondence, reports, and presentations for internal and external stakeholders.</li><li>Serve as a liaison between executives and internal departments, guests, and external partners.</li><li>Handle confidential information with discretion and professionalism.</li><li>Manage office supplies, process invoices, and assist with expense reporting.</li><li>Organize and support logistics for onsite/offsite meetings and events.</li><li>Anticipate needs and proactively solve administrative challenges as they arise.</li></ul>
2026-03-19T00:00:00Z

Executive Assistant

Honolulu, HI
onsite
Temporary
25 - 27 USD / Hourly
We are seeking a motivated and professional Executive Assistant to support senior leadership within a fast-paced legal environment. This position plays a critical role in managing communications, supporting daily operations, and fostering efficient workflow. The ideal candidate excels in providing exceptional customer service and demonstrates strong phone etiquette. If you would like more details or to explore qualified candidates for your upcoming legal-focused Executive Assistant opportunity, please connect with our team today by calling us at 808-531-0800. Due to the nature of the work and onsite requirements, preference will be given to Hawaii residents. Applicants should be able to reliably commute or reside within the region to meet business needs. Responsibilities:<ul><li>Answer and direct incoming phone calls promptly; provide outstanding customer service to clients, legal professionals, and partners.</li><li>Manage executive calendars, schedule meetings, and coordinate internal/external appointments.</li><li>Prepare legal documents, correspondence, and presentations; ensure high standards of accuracy and confidentiality.</li><li>Organize and maintain files, both electronic and physical, meeting compliance standards for record-keeping.</li><li>Facilitate communication between attorneys, clients, and staff members.</li><li>Arrange travel, process expense reports, and support logistics for conferences or court-related travel.</li><li>Assist in client onboarding, collect relevant information, and process documentation as required.</li><li>Monitor deadlines and assist with case management tasks as assigned.</li></ul>
2026-03-27T00:00:00Z

Administrative Assistant

Honolulu, HI
onsite
Temporary
21 - 23 USD / Hourly
Join our mission-driven non-profit for an upcoming Administrative Assistant opportunity. In this role you will be supporting outreach, development, and program operations. The successful candidate will be professional, compassionate, and adept at managing diverse administrative tasks, with the ability to interact positively with donors, clients, and volunteers over the phone and in person. Due to the nature of the work and onsite requirements, preference will be given to Hawaii residents. Applicants should be able to reliably commute or reside within the region to meet business needs. All qualified applicants are encouraged to apply by calling us at 808-531-0800. Responsibilities:<ul><li>Answer incoming phone calls, routing inquiries to appropriate departments and ensuring all contacts receive friendly, helpful assistance.</li><li>Greet visitors and coordinate scheduling of meetings, events, and program activities.</li><li>Prepare correspondence, reports, mailings, and meeting agendas.</li><li>Maintain donor, client, and volunteer databases with attention to confidentiality.</li><li>Assist with organizing fundraising events, outreach efforts, and board meetings.</li><li>Order and maintain office supplies and materials.</li><li>Support grant application processing and tracking.</li><li>Provide administrative support to leadership, staff, and committees.</li></ul>
2026-03-27T00:00:00Z

Administrative Assistant

Honolulu, HI
onsite
Temporary
22 - 24 USD / Hourly
We have an upcoming role for a proactive Administrative Assistant for our Property Management team. This role is key to supporting daily operations, interacting with tenants and vendors, and ensuring efficient office communications. The ideal candidate is detail-oriented and excels at delivering professional customer service over the phone and in person. Due to the nature of the work and onsite requirements, preference will be given to Hawaii residents. Applicants should be able to reliably commute or reside within the region to meet business needs. All qualified applicants are encouraged to apply by calling us at 808-531-0800. Responsibilities:<ul><li>Answer and direct incoming calls, providing prompt and courteous service to tenants, vendors, and prospective clients.</li><li>Greet visitors, schedule appointments, and maintain calendars for property managers.</li><li>Assist with the preparation and distribution of leases, notices, and other property documentation.</li><li>Support processing of maintenance requests and follow up with tenants and vendors.</li><li>Maintain accurate records and digital files related to property contracts, invoices, and correspondence.</li><li>Coordinate with property managers on rent collection, late payment notices, and tenant communications.</li><li>Order office supplies and manage inventory.</li><li>Assist with organizing property inspections, move-in/move-out activity, and other logistics.</li></ul>
2026-03-27T00:00:00Z

Administrative Assistant

Honolulu, HI
onsite
Temporary
22 - 25 USD / Hourly
We are hiring an Administrative Assistant to help a healthcare team in a non-clinical setting for an upcoming need. This role supports patient services, medical staff, and office operations, contributing to a positive environment for all visitors and team members. Exceptional phone etiquette and customer service skills are essential. Responsibilities:<ul><li>Answer and triage incoming calls from patients, family members, and providers, delivering excellent service and accurate information.</li><li>Schedule appointments, manage calendars, and coordinate meeting logistics for administrative and clinical staff.</li><li>Maintain and update patient and staff records in electronic health systems.</li><li>Greet patients and visitors, supporting check-in and check-out processes.</li><li>Handle confidential documents and follow HIPAA guidelines.</li><li>Assist with billing inquiries, insurance verification, and processing forms.</li><li>Order office and medical supplies as needed.</li><li>Support other administrative operations as assigned.</li></ul>
2026-03-27T00:00:00Z

Office Assistant

Honolulu, HI
onsite
Temporary
24.7 - 28.6 USD / Hourly
We are looking for a detail-oriented Office Assistant to join our team on a contract basis in Honolulu, Hawaii. This role is essential in ensuring the office is prepared for regulatory inspections and maintaining a high standard of organization. The position offers an opportunity to contribute to critical operations while showcasing your organizational and communication skills. If interested in this role, please call us at 808-531-0800. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements. Responsibilities:• Welcome and direct inspectors and visitors with courtesy and respect.• Organize and maintain readily accessible office documentation, including policies, licenses, and logs.• Ensure the office remains clean and compliant with regulatory standards.• Act as the primary point of contact for leadership during inspection activities.• Perform clerical tasks such as scanning documents, answering calls, and handling correspondence.• Support the team by maintaining accurate records and assisting with administrative duties.• Collaborate with staff to address any immediate needs during inspections.• Uphold the integrity and reputation of the organization during interactions with external parties.
2026-03-06T00:00:00Z

Legal Assistant

Honolulu, HI
onsite
Temporary
25 - 29 USD / Hourly
Our team is seeking a dedicated and detail-oriented Legal Assistant to support a busy real estate law practice in Honolulu. As a central part of our legal services team, you will provide a high level of administrative and client support, ensuring efficient office operations and excellent client experiences. Preference will be given to Hawaii residents due to the nature of the work and onsite requirements. Applicants should be able to reliably commute or reside within the Honolulu region to meet business needs. All qualified applicants are encouraged to apply by calling us at 808-531-0800. Key Responsibilities:<ul><li>Answer and manage multi-line phone systems, taking detailed messages and directing calls professionally and efficiently.</li><li>Deliver exceptional customer service to clients, vendors, and visitors both in person and over the phone.</li><li>Prepare, proofread, and format legal documents, correspondence, and reports.</li><li>Organize and maintain confidential client files, records, and case documentation.</li><li>Schedule meetings, maintain calendars, and coordinate appointments for attorneys.</li><li>Assist with document filing, court submissions, and other office administrative tasks as assigned.</li></ul>
2026-03-19T00:00:00Z

Legal Assistant

Honolulu, HI
onsite
Temporary
23 - 24 USD / Hourly
We have an immediate opening for a highly organized and detail-oriented Legal Assistant to support our busy legal team within the insurance industry. This role is essential in ensuring the smooth operation of our legal department, handling a variety of administrative and office support duties. The ideal candidate will possess exceptional communication skills, professionalism, and a proven track record of providing outstanding customer service, especially via phone.All qualified applicants are encouraged to apply by calling us at 808-531-0800. We look forward to speaking with you about this exciting opportunity! Responsibilities:<ul><li>Answer and manage incoming phone calls with courtesy and professionalism, providing top-tier service to clients, adjusters, attorneys, and internal staff.</li><li>Prepare, edit, and proofread legal documents, correspondence, and reports.</li><li>Organize and maintain both physical and electronic files to ensure accurate record-keeping and compliance.</li><li>Schedule meetings, court dates, and appointments; manage calendars for attorneys and legal staff.</li><li>Coordinate the filing and service of court documents and other legal correspondence.</li><li>Assist with data entry, maintain confidential information, and handle general administrative duties such as copying, scanning, and mail sorting.</li><li>Liaise with clients, adjusters, and other parties as needed to facilitate case progress and resolve inquiries.</li></ul>
2026-04-01T00:00:00Z

Part-Time Administrative Assistant

Honolulu, HI
onsite
Contract / Temporary to Hire
23 - 24 USD / Hourly
We are looking for a detail-oriented Part-Time Administrative Assistant to join our team in Honolulu, Hawaii. In this Contract to permanent position, you will play a crucial role in ensuring smooth office operations and providing excellent administrative support to various projects. The ideal candidate will have a proactive attitude, strong organizational skills, and the ability to handle multiple tasks efficiently. To apply for this role please call us at 808-531-0800. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements. Responsibilities:• Manage administrative tasks such as answering incoming calls, responding to inquiries, and directing calls to the appropriate departments.• Perform data entry tasks with accuracy, ensuring all records are up-to-date and properly maintained.• Provide support with light accounting duties, including processing invoices and tracking expenses.• Prepare price quotes and assist with project-related documentation as needed.• Coordinate and oversee various office projects, ensuring deadlines and quality standards are met.• Assist with receptionist duties, including greeting visitors and maintaining a welcoming office environment.• Maintain organized filing systems and ensure proper documentation for administrative processes.• Collaborate with team members to ensure operational efficiency and address any administrative needs.
2026-03-10T00:00:00Z

Human Resources Assistant

Honolulu, HI
onsite
Temporary
25 - 26 USD / Hourly
Our team is actively seeking a Human Resources Assistant to support the HR department in a dynamic and innovative technology company. This role is ideal for detail-oriented professionals interested in HR functions, employee engagement, and organizational growth. The right candidate will have excellent multitasking skills, be comfortable answering phones, and consistently deliver superior customer service to employees and candidates. Due to the nature of the work and onsite requirements, preference will be given to Hawaii residents. Applicants should be able to reliably commute or reside within the region to meet business needs. All qualified applicants are encouraged to apply by calling us at 808-531-0800. Responsibilities:<ul><li>Answer and route all incoming HR-related calls professionally; provide timely and friendly assistance to employees, job candidates, and hiring managers.</li><li>Support the employee onboarding and offboarding process; ensure all new hire documents and files are complete and compliant.</li><li>Assist with scheduling interviews, coordinating meetings, and maintaining HR calendars.</li><li>Maintain digital and physical personnel records and uphold strict confidentiality.</li><li>Respond to employee inquiries regarding policies, benefits, and procedures, escalating as necessary.</li><li>Post job openings, screen resumes, and help coordinate the recruiting process.</li><li>Support the administration of benefits, leave tracking, and performance review documentation.</li><li>Perform general office duties such as filing, copying, scanning, and mail distribution related to HR activities.</li></ul>
2026-04-01T00:00:00Z

Legal Assistant/Administrative Coordinator

Honolulu, HI
onsite
Permanent
47840 - 54080 USD / Yearly
Legal Assistant/Administrative Coordinator (Full-Time) We are helping a law firm look for an energetic and detail oriented full-time Legal Assistant/Administrative Coordinator to join our group of professionals who will be responsible for supporting trial attorneys with personal injury cases in State and Federal Courts in their Honolulu, HI office. The ideal candidate will have at least 1-3 years’ law firm experience. To be successful in this role the candidate must demonstrate the ability to work as a member of a team, in addition to working independently. To learn more about this opportunity, please call Erica Huggins at 808.452.0256. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements. Duties include, but not limited to:• Greet and welcome clients as they arrive, answering any inquiries from clients/potential new clients• Answer, screen, and transfer incoming calls • Conducting and processing new client intake calls • Copy and scan client documents • Process and distribute the morning and afternoon mail • Log supply inventory and create supply orders • Maintain all areas of the office to be sure they are clean and stocked with supplies• Hand deliveries to courts and various other agencies• Coordinate renovations/repairs with vendors and finance department, as approved and overseen by the COO• Act as a liaison with AOAO, Property Management, and neighbors regarding office updates – attend and monitor all regularly scheduled meetings • Facilitate payments and check requests• Assist with administrative duties as assigned by legal assistant • Assist with case specific tasks as requested by the attorney
2026-04-02T00:00:00Z