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14 results for Workplace Coordinator in Kalamazoo, MI

Front Desk Coordinator

Mishawaka, IN
onsite
Temporary / Contract
20.00 - 25.00 USD / Hourly
We are looking for a Front Desk Coordinator to support daily office operations at a financial services firm, creating a welcoming experience for guests. This is a Contract position is ideal for someone who brings strong organizational skills and a service-focused approach to the front office. The ideal candidate will help keep the workplace running smoothly by coordinating visitor reception, handling administrative tasks, and maintaining shared spaces with care. Responsibilities:• Welcome visitors upon arrival, provide a courteous first impression, and offer light hospitality as appropriate.• Inform the appropriate team members when clients, vendors, or guests arrive for meetings or appointments.• Oversee incoming and outgoing mail, packages, and deliveries to ensure timely distribution and shipment handling.• Keep shared office areas such as the reception space, kitchen, and supply storage areas clean, organized, and fully stocked.• Assist office personnel with preparing, sorting, and transferring client and company documents into the digital imaging system.• Support general front office activities that contribute to an efficient and detail-oriented workplace environment.
2026-05-04T20:08:40Z

Project Manager/Sr. Consultant

Wyoming, MI
onsite
Permanent / Full Time
80000.00 - 100000.00 USD / Yearly
We are looking for an experienced Project Manager/Sr. Consultant to lead analytics-focused initiatives that support operational and business goals in Wyoming, Michigan. This role partners with business leaders, technical teams, and data professionals to turn complex needs into well-defined project plans, practical solutions, and measurable outcomes. The ideal candidate brings strong project leadership, comfort working across multiple priorities, and the ability to communicate analytical concepts clearly to a wide range of stakeholders. Responsibilities: • Partner with stakeholders to gather business needs and convert them into clearly defined analytics and reporting requirements. • Build and maintain project documentation, including scope statements, timelines, technical details, and key deliverables for data-driven initiatives. • Oversee project execution from kickoff through completion by tracking milestones, managing dependencies, and addressing risks before they affect delivery. • Lead cross-functional collaboration among analysts, engineers, and business teams to keep work moving forward and remove barriers to progress. • Manage several concurrent projects while balancing priorities, resources, and deadlines in a fast-paced environment. • Support large data integration and analytics efforts that improve insight generation, streamline workflows, and strengthen decision-making. • Facilitate status meetings and prepare dashboards, reports, and executive-level updates for internal and external stakeholders. • Ensure final outputs meet quality expectations and follow established data governance, compliance, and documentation standards. • Maintain organized project records, update process documentation and data flows, and capture lessons learned to improve future project performance.
2026-04-29T15:04:05Z

Audit Manager - Public

Grand Rapids Nt, MI
onsite
Permanent / Full Time
90000.00 - 130000.00 USD / Yearly
We are looking for an experienced Audit Manager to oversee audit engagements and lead a team in delivering high-quality services to a diverse range of clients. This role requires a dynamic individual with strong leadership skills and technical expertise in public accounting and auditing standards. Located in Grand Rapids, Michigan, this in-office position offers an excellent opportunity to grow within a collaborative and fast-paced environment. Responsibilities: • Manage the full lifecycle of audit engagements, including planning, execution, and reporting. • Conduct comprehensive reviews of financial statements to ensure compliance with applicable regulations and standards. • Mentor and supervise audit staff, providing guidance and fostering skill development. • Lead firm initiatives such as process enhancements and training programs to improve operational efficiency. • Ensure adherence to ethical standards and regulatory requirements throughout all engagements. • Collaborate with partners and clients to address complex audit-related issues and provide actionable recommendations. • Oversee testing of internal controls, including IT General Controls (ITGC), to assess compliance and effectiveness. • Support Sarbanes-Oxley (SOX) compliance efforts by performing detailed evaluations and testing. • Utilize technical expertise to manage multiple projects and deadlines effectively. • Stay updated on industry trends and standards to ensure the firm remains at the forefront of audit practices.
2026-04-01T15:28:48Z

Financial Planning & Analysis Manager

Grand Rapids, MI
onsite
Permanent / Full Time
80000.00 - 115000.00 USD / Yearly
We are looking for an experienced Financial Planning & Analysis Manager to join our team in Grand Rapids, Michigan. In this role, you will be responsible for driving financial strategy, improving reporting accuracy, and enhancing decision-making processes across the organization. This position offers the opportunity to lead critical financial initiatives and collaborate with various departments to support the company's growth and operational goals. Responsibilities: • Oversee monthly financial close processes, ensuring efficiency and delivering insightful analysis and commentary. • Develop and maintain comprehensive financial reporting that supports strategic decision-making and operational improvements. • Lead treasury management activities, including payment processing and credit card program oversight. • Collaborate with the President to prepare annual budgets, forecasts, and divisional profit and loss statements. • Streamline accounting and finance documentation processes to enhance accuracy and efficiency. • Conduct equipment costing reviews, analyze variances, and document findings to provide actionable insights. • Manage inventory accounting and ensure accurate tracking and reporting. • Improve invoicing and expense reporting workflows for the service team to increase operational efficiency. • Create and maintain cash forecasting tools to monitor weekly and monthly financial needs. • Assess and plan for future labor and leadership requirements within the accounting and finance function.
2026-04-13T15:23:46Z

Tax Manager - Public

Grand Rapids Nt, MI
onsite
Permanent / Full Time
90000.00 - 130000.00 USD / Yearly
We are looking for an experienced Tax Manager to join our team in Grand Rapids, Michigan. This role is ideal for a detail-oriented individual with a strong background in individual tax preparation and a proven ability to handle complex tax scenarios, including business, trust, estate, and nonprofit returns. You will play a key role in managing client engagements, guiding tax planning and research efforts, and mentoring entry-level staff and interns. Responsibilities: • Prepare and review individual federal and state income tax returns with precision and efficiency. • Conduct in-depth tax research and draft comprehensive memoranda and client correspondence. • Build and maintain strong client relationships, ensuring compliance with all tax regulations and providing expert advice. • Supervise and mentor staff and seasonal interns, reviewing their work and offering constructive feedback. • Manage federal, state, and local tax audits, addressing notices and resolving issues effectively. • Oversee multiple client portfolios, ensuring budgets and production goals are met. • Collaborate on tax planning strategies to optimize client outcomes and minimize liabilities. • Utilize tax software such as CCH ProSystem fx and QuickBooks to streamline processes and ensure accuracy. • Monitor industry developments to stay informed of changes in tax laws and regulations. • Coordinate with internal teams to ensure seamless workflow and client satisfaction.
2026-04-01T15:23:45Z

Property Front Office

Grand Rapids, MI
onsite
Temporary to Hire
13.30 - 15.40 USD / Hourly
We are looking for a welcoming and dependable front desk team member to support a non-profit housing community in Grand Rapids, Michigan. This Contract to permanent position plays an important role in creating a respectful, secure, and supportive environment for residents and visitors while serving as a central point of contact for daily front desk operations. The ideal candidate is comfortable balancing hospitality, resident support, and building oversight in a community-focused setting. This opportunity is well suited for someone who communicates with empathy, stays organized, and remains calm in dynamic situations. Responsibilities: • Welcome residents, guests, and service providers at the front desk while offering clear directions, assistance, and courteous support. • Manage incoming phone calls through a multi-line system, respond to routine questions, and route inquiries to the appropriate team members. • Support residents with everyday needs such as package handling, transportation coordination, and guidance on shared community spaces. • Build positive relationships with residents through regular interaction, attentive listening, and timely communication of support needs to staff. • Encourage involvement in onsite programs and community activities that strengthen engagement and foster a sense of belonging. • Help maintain orderly and inviting common areas, assist with food distribution support, and prepare spaces for resident use. • Monitor entry points and visitor access to help maintain a safe building environment while treating all individuals with respect. • Respond appropriately to incidents, assist with de-escalation when needed, and document or escalate concerns to management. • Inspect shared indoor and outdoor areas, prepare rooms for incoming residents, and report maintenance or safety issues for prompt follow-up.
2026-04-20T21:08:42Z

Purchasing Specialist

Grand Rapids, MI
onsite
Temporary to Hire
25.00 - 32.00 USD / Hourly
We are looking for a Purchasing Specialist to join a food and food processing organization in Grand Rapids, Michigan on a contract basis with the potential for a permanent position. This position will manage day-to-day procurement activities, helping the business secure materials and services accurately, efficiently, and on schedule. The ideal candidate brings strong vendor coordination skills, sound judgment, and a data-driven approach to supporting purchasing operations. Responsibilities: • Create and process purchase orders with a high degree of accuracy to support ongoing business needs. • Oversee outstanding orders by tracking shipment progress, confirming delivery timelines, and addressing delays when they arise. • Build productive partnerships with suppliers to support reliable service, responsive communication, and favorable purchasing outcomes. • Review vendor results in areas such as cost, product quality, service levels, and on-time performance to guide sourcing decisions. • Compile and analyze purchasing data and reports to help improve planning, visibility, and decision-making. • Work closely with internal teams to understand demand requirements and ensure requested materials and services are obtained on time. • Investigate and resolve issues involving orders, invoices, receiving concerns, and supplier correspondence. • Maintain organized procurement documentation and ensure purchasing records remain complete and up to date. • Contribute to process enhancements that improve efficiency, accuracy, and cost effectiveness across purchasing operations.
2026-05-01T15:23:39Z

Supply Chain Specialist

Grand Rapids, MI
remote
Temporary / Contract
28.00 - 30.00 USD / Hourly
OverviewWe are seeking a General Supply Chain Specialist / Buyer to support purchasing, supplier coordination, and day‑to‑day supply chain operations. This role works closely with internal teams and external vendors to ensure materials and products are ordered, tracked, and delivered accurately and on time. The ideal candidate is organized, detail‑oriented, and comfortable working in a fast‑paced manufacturing or distribution environment. Key Responsibilities<ul><li>Support purchasing and buyer activities, including creating and processing purchase orders</li><li>Communicate with suppliers regarding pricing, availability, lead times, and order status</li><li>Track and expedite orders to ensure on‑time delivery and support production or customer requirements</li><li>Monitor inventory levels and assist with replenishment planning</li><li>Maintain accurate purchasing, supplier, and inventory data within ERP systems</li><li>Resolve order discrepancies related to pricing, quantities, or delivery issues</li><li>Collaborate with operations, logistics, accounting, and planning teams to support supply chain flow</li><li>Assist with vendor coordination, documentation, and reporting</li><li>Support continuous improvement in purchasing and supply chain processes</li></ul>
2026-04-30T20:14:20Z

Executive Assistant

Kalamazoo, MI
onsite
Temporary / Contract
23.00 - 27.00 USD / Hourly
We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide high-level administrative support to senior leadership. The ideal candidate will be a strong communicator, able to manage multiple priorities, handle sensitive information with discretion, and anticipate the needs of executives in a fast-paced environment. Responsibilities:<ul><li>Provide high-level administrative support to C-suite executives, ensuring day-to-day operations run smoothly and efficiently.</li><li>Manage complex calendars, coordinate appointments, and schedule internal and external meetings.</li><li>Oversee email management, including drafting correspondence, prioritizing communications, and responding on behalf of executives as appropriate.</li><li>Coordinate domestic and international travel arrangements, including itineraries, lodging, transportation, and related logistics.</li><li>Prepare and process travel expenses, expense reports, and reimbursement documentation.</li><li>Track budgets and assist with expense monitoring and reporting.</li><li>Prepare meeting agendas, compile supporting materials, and ensure executives are well prepared in advance of meetings.</li><li>Attend meetings, take accurate meeting minutes, and distribute notes and follow-up action items.</li><li>Create, edit, and format reports, presentations, spreadsheets, and marketing materials with a high level of accuracy and professionalism.</li><li>Maintain organized files, records, and administrative systems.</li><li>Support special projects and other executive or departmental initiatives as assigned.</li></ul>
2026-04-22T15:13:51Z

Administrative Assistant

Kalamazoo, MI
onsite
Temporary / Contract
18.00 - 22.00 USD / Hourly
<ul><li>Answering phones and greeting visitors</li><li>Scheduling appointments and maintaining calendars</li><li>Collecting and distributing mail</li><li>Preparing communications such as memos, emails, invoices or reports</li><li>Writing and editing letters, reports and instructional documents</li><li>Creating and maintaining electronic and physical filing systems</li><li>Managing accounts and performing basic bookkeeping</li><li>Performing data entry and analysis</li><li>Assisting with event planning and coordination</li><li>Ordering and maintaining office supplies</li><li>Processing expense reports</li><li>Managing travel arrangements</li></ul>
2026-04-20T20:04:02Z

Accounting Specialist

Battle Creek, MI
onsite
Permanent / Full Time
40000.00 - 50000.00 USD / Yearly
We are looking for an Accounting Specialist to support day-to-day financial operations in Battle Creek, Michigan. This role is ideal for someone who is organized, accurate, and confident managing both incoming and outgoing transactions. The position will focus on maintaining clean financial records, processing invoices efficiently, and assisting with routine accounting tasks using QuickBooks. Responsibilities: • Process vendor invoices, verify supporting details, and ensure payments are completed accurately and on schedule. • Record customer payments, reconcile account activity, and follow up on outstanding balances when needed. • Enter financial data into accounting systems with a high level of accuracy and attention to detail. • Maintain organized records for payable and receivable transactions to support reporting and audit readiness. • Use QuickBooks to update accounts, review transactions, and assist with daily bookkeeping activities. • Review invoice documentation for completeness and resolve discrepancies in coordination with internal or external contacts. • Support general accounting administration by preparing routine reports and assisting with account reconciliations.
2026-05-01T19:53:39Z

Payroll Specialist

Grand Rapids, MI
onsite
Temporary to Hire
30.00 - 35.00 USD / Hourly
We are looking for a detail-oriented Payroll Specialist to join a growing team in a contract-to-permanent capacity. This position supports accurate and timely payroll and benefits administration for a workforce that includes hourly and salaried employees across multiple shifts. The ideal candidate brings strong payroll knowledge, thrives in an onsite environment, and can manage employee data, deductions, and benefit-related processes with precision. Responsibilities: • Process biweekly payroll for approximately 170 employees, ensuring earnings, deductions, and shift differentials are calculated accurately. • Review payroll records and partner with supervisors who maintain timecards to resolve discrepancies before each payroll cycle is finalized. • Administer payroll activities for both hourly and salaried staff, including employees working across multiple schedules and shifts. • Maintain employee payroll data in Paylocity and verify changes related to pay rates, deductions, and employment status updates. • Coordinate benefit-related payroll items, including retirement contributions and deductions associated with medical and dental plans. • Submit and reconcile 401(k) contribution activity with the retirement plan provider to support accurate funding and reporting. • Support payroll compliance by following established wage, tax, and recordkeeping requirements for applicable jurisdictions. • Assist with payroll-related reporting, audits, and process improvements to strengthen accuracy and efficiency. • Work onsite during regular business hours to provide dependable support for payroll and benefits administration. • Contribute to payroll process updates or system-related changes as needed while maintaining continuity in day-to-day operations.
2026-05-04T12:43:45Z

Digital Marketing Analyst

Grand Rapids, MI
remote
Temporary / Contract
- USD / Hourly
OverviewThe Digital Marketing Analyst is responsible for collecting, analyzing, and interpreting digital marketing data to help drive strategic decisions across campaigns, channels, and customer journeys. This role supports marketing teams with actionable insights, reporting dashboards, testing recommendations, and performance optimization to maximize ROI and improve overall marketing effectiveness. Key Responsibilities<ul><li>Analyze performance data across digital channels including paid search, paid social, email, display, SEO, and website analytics.</li><li>Build and maintain dashboards, weekly/monthly reports, and KPI scorecards using tools such as Google Analytics, Looker, Tableau, Power BI, or similar.</li><li>Partner with channel managers to provide insights that improve CTR, conversion rates, CAC, ROAS, and engagement metrics.</li><li>Conduct deep‑dive analysis on campaigns, audiences, funnels, and attribution paths.</li><li>Support A/B testing and experimentation by forming hypotheses, building test plans, and evaluating results.</li><li>Monitor website traffic patterns, user behavior, and key conversion events to uncover opportunities for optimization.</li><li>Work with marketing operations and CRM teams to ensure data accuracy, segmentation quality, and tracking integrity.</li><li>Assist in forecasting, budgeting, and performance modeling efforts.</li><li>Ensure tracking frameworks, UTM parameters, and tagging structures are accurate and properly implemented.</li><li>Present findings and recommendations to stakeholders in a clear, data‑driven format.</li></ul>
2026-04-22T15:13:51Z

Buyer

Portage, MI
onsite
Permanent / Full Time
60000.00 - 89000.00 USD / Yearly
We are looking for a Buyer to support material sourcing and purchasing operations for a manufacturing environment in Portage, Michigan. This role is responsible for coordinating with suppliers, managing purchase activity, and helping maintain the steady flow of materials needed for production. The ideal candidate brings strong procurement judgment, attention to detail, and the ability to balance cost, quality, and delivery expectations. Responsibilities: • Manage day-to-day purchasing activity for assigned materials and components to support manufacturing demand. • Review requirements, issue purchase orders, and confirm supplier commitments on pricing, quantities, and delivery schedules. • Build and maintain productive supplier relationships to improve service levels and resolve order-related issues quickly. • Monitor inventory and material needs in partnership with internal teams to help prevent shortages or excess stock. • Evaluate vendor performance by tracking quality, responsiveness, lead times, and overall reliability. • Work with cross-functional stakeholders to align purchasing decisions with operational priorities and production plans. • Support procurement records, documentation, and reporting to ensure accuracy and compliance with company standards. • Identify opportunities to improve purchasing efficiency, control costs, and strengthen supply continuity.
2026-05-01T19:53:39Z