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2 results for Office Specialist in Kalamazoo, MI
- Kalamazoo, MI
- onsite
- Temporary / Contract
- 18 - 22 USD / Hourly
- <ul><li>Answering phones and greeting visitors</li><li>Scheduling appointments and maintaining calendars</li><li>Collecting and distributing mail</li><li>Preparing communications such as memos, emails, invoices or reports</li><li>Writing and editing letters, reports and instructional documents</li><li>Creating and maintaining electronic and physical filing systems</li><li>Managing accounts and performing basic bookkeeping</li><li>Performing data entry and analysis</li><li>Assisting with event planning and coordination</li><li>Ordering and maintaining office supplies</li><li>Processing expense reports</li><li>Managing travel arrangements</li></ul>
- 2026-04-20T00:00:00Z
- Kalamazoo, MI
- onsite
- Temporary / Contract
- 23 - 27 USD / Hourly
- <p>We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide high-level administrative support to senior leadership. The ideal candidate will be a strong communicator, able to manage multiple priorities, handle sensitive information with discretion, and anticipate the needs of executives in a fast-paced environment. </p><p>Responsibilities:</p><ul><li>Provide high-level administrative support to C-suite executives, ensuring day-to-day operations run smoothly and efficiently.</li><li>Manage complex calendars, coordinate appointments, and schedule internal and external meetings.</li><li>Oversee email management, including drafting correspondence, prioritizing communications, and responding on behalf of executives as appropriate.</li><li>Coordinate domestic and international travel arrangements, including itineraries, lodging, transportation, and related logistics.</li><li>Prepare and process travel expenses, expense reports, and reimbursement documentation.</li><li>Track budgets and assist with expense monitoring and reporting.</li><li>Prepare meeting agendas, compile supporting materials, and ensure executives are well prepared in advance of meetings.</li><li>Attend meetings, take accurate meeting minutes, and distribute notes and follow-up action items.</li><li>Create, edit, and format reports, presentations, spreadsheets, and marketing materials with a high level of accuracy and professionalism.</li><li>Maintain organized files, records, and administrative systems.</li><li>Support special projects and other executive or departmental initiatives as assigned.</li></ul>
- 2026-04-22T00:00:00Z