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7 results for Entry Level Administrative Assistant in Kalamazoo, MI

Administrative Assistant

Kalamazoo, MI
onsite
Temporary / Contract
18 - 22 USD / Hourly
<ul><li>Answering phones and greeting visitors</li><li>Scheduling appointments and maintaining calendars</li><li>Collecting and distributing mail</li><li>Preparing communications such as memos, emails, invoices or reports</li><li>Writing and editing letters, reports and instructional documents</li><li>Creating and maintaining electronic and physical filing systems</li><li>Managing accounts and performing basic bookkeeping</li><li>Performing data entry and analysis</li><li>Assisting with event planning and coordination</li><li>Ordering and maintaining office supplies</li><li>Processing expense reports</li><li>Managing travel arrangements</li></ul>
2026-04-20T00:00:00Z

Administrative Assistant

Kalamazoo, MI
onsite
Temporary / Contract
20 - 24 USD / Hourly
We are looking for a proactive, detail-oriented Administrative Assistant to keep our daily operations running like a well-oiled machine. You will be the face of the office and the backbone of our administrative workflow. If you are a master of calendars, a professional communicator, and someone who thrives on staying organized, we want to meet you.Key Responsibilities<ul><li>Office Coordination: Manage daily office operations, including mail distribution, supplies procurement, and maintaining a tidy workspace.</li><li>Scheduling: Coordinate complex calendars, book travel arrangements, and organize internal/external meetings.</li><li>Communication: Act as the first point of contact for clients and vendors via phone, email, and in-person.</li><li>Documentation: Prepare reports, maintain digital and physical filing systems, and assist with basic data entry.</li><li>Project Support: Assist various departments with special projects, event planning, and presentation prep.</li></ul>
2026-05-11T00:00:00Z

Administrative Assistant

Kalamazoo, MI
onsite
Temporary / Contract
17.4135 - 21 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support election-related administrative operations in Michigan. This Long-term Contract position is ideal for someone who is organized, dependable, and comfortable handling high-volume clerical tasks in a fast-paced non-profit environment. The role will involve document preparation, record maintenance, data entry, and front-line assistance for voter inquiries while helping ensure materials are processed accurately and on schedule. Responsibilities: • Organize and assemble election ballot materials for outgoing mailings, ensuring each package is accurate and ready for distribution. • Prepare envelopes for mailing by addressing, labeling, and inserting required ballot documents with close attention to detail. • Receive and unpack ballot shipments from city offices, then sort and stage materials for administrative processing. • Maintain voter-related files by updating, storing, and organizing records in accordance with office procedures. • Enter voter information into the voter file system with a high degree of accuracy and consistency. • File master cards and voter identification documents so records remain accessible and up to date. • Pack and arrange election supplies for distribution, supporting efficient preparation for upcoming activities. • Respond to voter questions by phone or in person, providing clear and helpful assistance. • Support general office administration, including clerical tasks and inbound call handling as needed.
2026-05-11T00:00:00Z

Entry Level Accounting Clerk

Eaton Rapids, MI
onsite
Temporary / Contract
14.25 - 16.5 USD / Hourly
We are looking for a dependable Accounting Clerk to support daily financial and administrative operations in Eaton Rapids, Michigan. This Long-term Contract position is ideal for someone who is comfortable working on site Monday through Friday and can handle detailed document processing with a high level of accuracy. The role will contribute to accounts payable, accounts receivable, and invoice-related activities while helping maintain organized records and efficient workflow. Responsibilities: • Manage incoming financial correspondence by opening, sorting, and directing documents to the appropriate workflow. • Enter accounting and billing information into internal records and QuickBooks with a strong focus on precision. • Scan, organize, and maintain financial documentation so records remain complete and easy to retrieve. • Assist with accounts payable and accounts receivable tasks, including updating payment and invoice details. • Review invoices and related documents for completeness, accuracy, and proper data capture before processing. • Support day-to-day clerical accounting activities to keep financial operations moving efficiently. • Identify discrepancies in documentation or data and escalate issues for resolution when needed.
2026-05-11T00:00:00Z

Executive Assistant

Kalamazoo, MI
onsite
Temporary / Contract
23 - 27 USD / Hourly
We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide high-level administrative support to senior leadership. The ideal candidate will be a strong communicator, able to manage multiple priorities, handle sensitive information with discretion, and anticipate the needs of executives in a fast-paced environment. Responsibilities:<ul><li>Provide high-level administrative support to C-suite executives, ensuring day-to-day operations run smoothly and efficiently.</li><li>Manage complex calendars, coordinate appointments, and schedule internal and external meetings.</li><li>Oversee email management, including drafting correspondence, prioritizing communications, and responding on behalf of executives as appropriate.</li><li>Coordinate domestic and international travel arrangements, including itineraries, lodging, transportation, and related logistics.</li><li>Prepare and process travel expenses, expense reports, and reimbursement documentation.</li><li>Track budgets and assist with expense monitoring and reporting.</li><li>Prepare meeting agendas, compile supporting materials, and ensure executives are well prepared in advance of meetings.</li><li>Attend meetings, take accurate meeting minutes, and distribute notes and follow-up action items.</li><li>Create, edit, and format reports, presentations, spreadsheets, and marketing materials with a high level of accuracy and professionalism.</li><li>Maintain organized files, records, and administrative systems.</li><li>Support special projects and other executive or departmental initiatives as assigned.</li></ul>
2026-04-22T00:00:00Z

Administrative and Credentialing Assistant

Grand Rapids, MI
onsite
Temporary / Contract
21.85 - 25.3 USD / Hourly
We are looking for a detail-oriented Administrative and Credentialing Assistant to join our team in Grand Rapids, Michigan. This long-term contract position requires a proactive individual with attention to detail to handle credentialing processes, manage documentation, and ensure compliance with industry standards. The ideal candidate will thrive in a structured environment and bring strong analytical and communication skills to support organizational goals effectively. Responsibilities: • Review and process payor submissions to ensure accuracy and compliance. • Coordinate the credentialing of physicians by verifying their qualifications and certifications against relevant databases. • Maintain detailed records and documentation for membership and credentialing activities. • Facilitate the signing of necessary documents to support new member onboarding. • Adhere to established processes and draw analytical conclusions based on procedural guidelines. • Conduct recredentialing tasks, ensuring all required certifications and program completions are verified. • Cross-check information using various databanks, including the American Medical Association database. • Collaborate with team members to uphold quality standards in documentation and credentialing processes. • Communicate effectively in written and verbal forms to address credentialing inquiries and resolve issues. • Support physician and provider credentialing with a focus on accuracy and thoroughness.
2026-05-11T00:00:00Z

Office Assistant

Ada, MI
onsite
Temporary / Contract
20.9 - 24.2 USD / Hourly
We are looking for a dependable and motivated Office Assistant to support a collaborative municipal office in Michigan. This Contract position is ideal for someone who responds quickly, stays composed in a public-facing environment, and takes ownership of tasks with strong attention to detail. The role centers on front-desk administration while also offering exposure to basic finance-related duties, making it a strong fit for someone who enjoys helping both internal teams and community visitors. Responsibilities: • Welcome visitors at the front counter, assess their needs, and connect them with the appropriate department or staff member. • Provide daily administrative support by managing documents, editing written materials, and ensuring correspondence is accurate, well-prepared, and completed promptly. • Monitor calendars, email activity, and general office communications using standard business software such as Outlook, Word, and Excel. • Assist the broader team with shared workload needs, stepping in where needed to maintain smooth day-to-day operations. • Handle intake tasks and maintain an organized front-office presence so staff can remain focused on their primary responsibilities. • Support basic payment-processing and bookkeeping activities as needed, including receiving transactions and helping prepare batches for entry. • Use internal office systems, including BS&A, to complete routine administrative and finance-related tasks as training is provided. • Maintain a calm, attentive approach when addressing questions or directing members of the public, helping move issues to the right team efficiently.
2026-05-08T00:00:00Z