2 results for Administrative Receptionist in Kalamazoo, MI

Administrative Assistant

Grand Rapids, MI
onsite
Contract / Temporary to Hire
16.15 - 17 USD / Hourly
We are looking for a dedicated Administrative Assistant to join our team in Grand Rapids, Michigan, supporting our non-profit mission. This Contract to permanent position offers an opportunity to make a meaningful impact by providing essential administrative support and contributing to the efficiency of our operations. The ideal candidate will excel in a fast-paced environment, demonstrating excellent organizational skills and a commitment to service. 100% onsite, M-F (some Saturdays). 8am-5pm Responsibilities:• Perform general administrative tasks, including data entry, document preparation, and record management, ensuring accuracy and compliance with organizational standards.• Answer incoming calls, directing inquiries to appropriate staff members or departments and providing exceptional customer service.• Act as the primary receptionist, welcoming visitors and maintaining a detail-oriented and friendly front-office environment.• Assist with coordinating meetings and events by scheduling, preparing materials, and ensuring logistics run smoothly.• Maintain and update client files and organizational databases to ensure accurate and up-to-date information.• Support the team with housing-related administrative tasks, such as tracking program data and assisting with compliance documentation.• Collaborate with colleagues to streamline office procedures, contributing to the overall efficiency of operations.• Prepare monthly, quarterly, and annual reports as required, ensuring timely submission to relevant stakeholders.• Facilitate communication between internal teams and external partners, promoting positive relationships and effective coordination.• Participate in staff meetings and training sessions to stay informed about organizational goals and updates.
2026-04-02T00:00:00Z

Administrative Coordinator

Benton Harbor, MI
onsite
Contract / Temporary to Hire
19.7885 - 23 USD / Hourly
We are looking for a detail-oriented Administrative Coordinator to join our team in Benton Harbor, Michigan. This Contract to permanent position requires an organized individual who excels in managing administrative tasks, streamlining office operations, and supporting various departments. The ideal candidate is bilingual in Spanish/English and will contribute to a smooth workflow by handling customer orders, maintaining records, and assisting with HR-related tasks. 100% onsite, M-F, 8am-5pm. Responsibilities:• Manage customer purchase orders, ensuring accurate entry and processing within company systems.• Coordinate shipping logistics, including preparing bills of lading, scheduling transportation, and handling ship tickets.• Set up accounts for new customers and maintain updated records.• Oversee office supply procurement to ensure resources are readily available.• Handle customer invoicing, check receipt, and payment processing.• Open, sort, and distribute incoming mail to appropriate recipients.• Assist with payroll administration and manage 401k contributions.• Support workers' compensation claims and health insurance processes.• File and organize documents to maintain a well-structured record system.• Greet visitors and provide assistance in a courteous and welcoming manner.
2026-03-30T00:00:00Z