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8 results for Administrative Assistant in Jupiter Inlet Colony, FL

Administrative Assistant

West Palm Beach, FL
onsite
Temporary
20 - 21 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in West Palm Beach, Florida. In this role, you will play a key part in ensuring smooth office operations through effective communication, organization, and administrative support. This position is ideal for someone who thrives in a dynamic environment and enjoys interacting with clients while managing multiple tasks efficiently. Responsibilities: • Respond promptly to inbound calls and address client inquiries with attention to detail. • Schedule and coordinate meetings with clients, ensuring all appointments are accurately documented. • Perform data entry tasks with precision, maintaining up-to-date records and databases. • Provide reception support, including greeting visitors and managing office communications. • Assist with general administrative duties, such as filing, organizing documents, and handling correspondence. • Check in with previous clients to maintain relationships and address any follow-up needs. • Track and manage schedules to ensure efficient time management for staff and clients. • Support office operations by ordering supplies and maintaining inventory. • Collaborate with team members to ensure tasks are completed on time and meet quality standards.
2026-04-10T00:00:00Z

Administrative Assistant

North Palm Beach, FL
onsite
Temporary
19.71 - 19.71 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Juno Beach, Florida. In this role, you will provide critical administrative support to a department or group of professionals, ensuring smooth operations and adherence to established policies. This position requires hands-on involvement with document management, compliance activities, and organizational tasks. Responsibilities: • Provide administrative support by organizing schedules, managing correspondence, and maintaining accurate records. • Review and sort old records to determine appropriate retention, storage, or disposal in compliance with provided policies. • Prepare charts, graphs, and tables to support reports and presentation materials. • Ensure proper documentation and record-keeping processes are followed, adhering to business guidelines. • Handle routine correspondence and compose straightforward written communications without management oversight. • Box and prepare materials for shipment to storage locations based on retention requirements. • Perform document management tasks, including filing, archiving, and ensuring compliance with organizational standards. • Organize and maintain records within filing cabinets and binders, ensuring easy accessibility. • Support the team by compiling and analyzing relevant data for inclusion in reports. • Adhere to safety procedures and guidelines while performing all tasks.
2026-04-01T00:00:00Z

Administrative Assistant

West Palm Beach, FL
onsite
Temporary
18 - 20 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in West Palm Beach, Florida. In this role, you will provide essential administrative support, handle inbound calls, and perform data entry tasks with accuracy and efficiency. The ideal candidate will possess strong organizational skills and excel in a fast-paced environment while demonstrating attention to detail. Responsibilities: • Manage daily administrative tasks, including scheduling, filing, and correspondence. • Answer and direct inbound calls, ensuring prompt and courteous communication. • Perform accurate data entry to maintain and update records. • Assist with receptionist duties, such as greeting visitors and managing inquiries. • Utilize Microsoft Office tools, including Excel, for reporting and data management. • Apply strong algebra and geometry skills to relevant tasks. • Ensure high levels of reading comprehension to process and interpret complex information. • Adhere to business casual dress code while demonstrating attention to detail. • Work collaboratively with team members to support office operations. • Follow designated work hours from Monday to Friday with precision.
2026-04-14T00:00:00Z

Executive Assistant

West Palm Beach, FL
onsite
Permanent
90000 - 100000 USD / Yearly
Robert Half Finance & Accounting is working with a very well-established client seeking an experienced and highly detail-oriented Executive Assistant. This role requires exceptional organizational skills, discretion, and the ability to manage complex travel arrangements, schedules, and logistics across multiple locations. The ideal candidate will have solid job stability & progression and be able to thrive in a fast-paced environment, ensuring smooth operations and seamless coordination for both personal and professional matters. This company is located in the West Palm Beach area and requires 100% in office collaboration. Responsibilities:• Coordinate and manage intricate travel arrangements, including private aviation, yacht schedules, and commercial travel, ensuring all logistics are handled efficiently.• Oversee calendar and scheduling responsibilities, prioritizing appointments, meetings, and events while maintaining clear communication.• Collaborate with staff at various locations to align with the Executive's preferences and needs.• Prepare detailed itineraries, organize ground transportation, and handle special requests for events and travel.• Manage expense reporting, budget tracking, and invoice processing.• Conduct research and handle special projects, ensuring timely follow-ups and coordination with various stakeholders.• Maintain confidentiality and demonstrate discretion when handling sensitive information.
2026-03-17T00:00:00Z

Human Resources and Office Administrator

Boca Raton, FL
onsite
Permanent
60000 - 70000 USD / Yearly
Role ObjectiveWe are seeking a detail‑oriented and motivated HR & Office Administrator to support daily operations and contribute to the growth of our Boca Raton office. This entry‑level role is ideal for candidates with an HR degree or foundational HR training who are eager to build hands‑on experience across human resources, onboarding, employee support, and office administration. You will play a key role in maintaining a professional, organized, and employee‑focused environment.Key ResponsibilitiesHuman Resources Administration (Primary Focus)<ul><li>Serve as a first point of contact for HR‑related inquiries, providing timely and professional support to employees and candidates</li><li>Maintain accurate and confidential employee records, including personnel files, attendance, and leave tracking</li><li>Enter, update, and audit employee information in HR systems to ensure compliance and data integrity</li><li>Assist with the preparation of offer letters, employment agreements, onboarding packets, and HR documentation</li><li>Coordinate new‑hire onboarding, orientation schedules, and pre‑employment requirements</li><li>Support HR initiatives such as employee engagement activities, policy updates, and compliance projects</li><li>Assist with benefits administration tasks, including enrollment tracking and employee communication</li><li>Help ensure HR processes align with company policies and employment regulations</li></ul>Office & Administrative Support<ul><li>Welcome clients, visitors, and vendors with a polished, professional presence</li><li>Manage front‑desk operations including calls, mail, deliveries, and visitor coordination</li><li>Monitor office supplies and coordinate purchasing of materials, equipment, and office resources</li><li>Liaise with vendors, building management, and maintenance providers to ensure a clean, safe, and efficient workspace</li><li>Provide administrative support to the executive team, including scheduling, travel coordination, and meeting logistics</li><li>Assist with basic accounting tasks such as invoice processing and expense tracking</li></ul>
2026-04-02T00:00:00Z

Receptionist

Stuart, FL
onsite
Contract / Temporary to Hire
19 - 22 USD / Hourly
We are looking for a detail-oriented and personable Receptionist to join our team on a contract-to-permanent basis in Stuart, Florida. This role is ideal for someone who enjoys creating a welcoming environment and managing essential office tasks efficiently. The successful candidate will play a key part in ensuring smooth daily operations while maintaining a detail-oriented and approachable demeanor. Responsibilities: • Welcome and assist clients and visitors with a friendly and detail-oriented attitude. • Manage incoming and outgoing phone calls using a multi-line switchboard system. • Perform administrative tasks such as faxing, filing, and scanning important documents. • Utilize Microsoft Word and Excel to create, edit, and manage office documents. • Maintain an organized and presentable front desk area. • Collaborate with a small group of four to support daily operations. • Ensure clear and effective communication both in person and over the phone. • Handle additional clerical duties as needed to support the team.
2026-04-14T00:00:00Z

Paralegal

West Palm Beach, FL
onsite
Temporary
27.7115 - 30 USD / Hourly
We are looking for an experienced Trial Paralegal to join our detail-oriented services team in West Palm Beach, Florida. In this role, you will play a critical part in supporting attorneys as they prepare for and conduct a significant trial. This long-term contract position requires exceptional organizational skills, a keen eye for detail, and a strong ability to manage high-pressure situations effectively. Responsibilities: • Organize and manage discovery materials, ensuring all documentation is complete and accessible. • Prepare trial exhibits, including visual aids, models, and mockups, to support case presentations. • Develop and maintain witness lists and trial notebooks to ensure seamless trial preparation. • Assist attorneys during trial proceedings by managing evidence, coordinating logistics, and addressing immediate needs. • Utilize e-discovery tools and case management software, such as NextPoint, to streamline processes and improve efficiency. • Collaborate with attorneys to create strategic trial plans and ensure all deadlines are met. • Conduct research and gather necessary information to support case development. • Maintain a high level of adaptability in a fast-paced, high-stakes environment. • Support flexible scheduling requirements to meet the demands of the trial. • Ensure all trial-related documents and materials are properly organized and readily available.
2026-03-27T00:00:00Z

Legal Assistant Defense

Palm Beach Gardens, FL
onsite
Permanent
60000 - 65000 USD / Yearly
We are looking for a skilled Legal Assistant to join our team in Palm Beach Gardens, Florida. This role requires an individual with expertise in supporting attorneys within the insurance defense sector, ensuring efficient management of legal documents and schedules. The ideal candidate will have a strong background in civil litigation and proficiency in handling court-related procedures. 100% in office, please send your resume to Stacey Lyons via LinkedIn for immediate consideration. MUST have Insurance Defense and/or Medical Malpractice!! Great office culture and lots of growth potential! Responsibilities:• Edit and refine attorneys’ letters and drafts to ensure accuracy and professionalism.• Coordinate and manage schedules for court appearances, depositions, and meetings.• File legal documents electronically with courts using e-filing systems.• Prepare deposition notices and other legal documentation as required.• Organize and maintain case files to ensure accessibility and thorough documentation.• Communicate effectively with attorneys, clients, and court personnel to facilitate case progression.• Monitor deadlines and ensure timely submission of all required filings.• Assist in handling insurance defense and medical malpractice cases with attention to detail.
2026-03-19T00:00:00Z