<p>Overview</p><p>We are seeking an experienced Administrative Technician to join the team in Juno Beach, FL. This role requires a professional who can manage advanced administrative tasks, handle sensitive information with discretion, and provide high-level support to business leaders in a dynamic environment.</p><p>Key Responsibilities</p><ul><li>Perform advanced, diversified, and confidential administrative duties supporting business operations.</li><li>Prepare, interpret, and produce reports addressing reporting issues and data trends.</li><li>Conduct analysis and participate in special projects to improve workflows and processes.</li><li>Respond to information and data requests, ensuring accuracy and timeliness.</li><li>Recommend and document enhancements to internal procedures and administrative systems.</li><li>Provide comprehensive scheduling, calendaring, and coordination of meetings and deliverables.</li><li>Arrange travel logistics and coordinate staff events and functions as needed.</li><li>Prepare presentations, spreadsheets, and reports; proofread and format written materials.</li><li>Collaborate and align with other administrators to ensure leadership consistency and communication.</li><li>Maintain confidentiality of all information and coordinate with both internal and external stakeholders, including government personnel.</li></ul>
We are looking for a dynamic and results-driven Growth Digital Marketing Manager to lead and implement innovative strategies across digital platforms. This contract position, based in North Palm Beach, Florida, offers an exciting opportunity to drive customer engagement, optimize lead generation, and enhance brand visibility. The ideal candidate will bring expertise in leveraging AI tools and advanced marketing technologies to deliver measurable outcomes.<br><br>Responsibilities:<br>• Develop and execute comprehensive digital marketing strategies to achieve lead generation and customer acquisition goals.<br>• Manage and optimize paid media campaigns, including Google Ads and paid social media initiatives.<br>• Oversee email marketing campaigns, ensuring high engagement and conversion rates through targeted messaging.<br>• Utilize Google Analytics and other tools to track, analyze, and report on campaign performance and ROI.<br>• Integrate Artificial Intelligence (AI) into marketing strategies to enhance personalization and efficiency.<br>• Collaborate with cross-functional teams to align marketing efforts with business objectives.<br>• Monitor industry trends and emerging technologies to stay ahead in the digital marketing space.<br>• Conduct A/B testing to refine campaign elements such as ad copy, visuals, and landing pages.<br>• Ensure consistent brand messaging across all digital channels.<br>• Provide insights and recommendations for continuous improvement in marketing processes.
<p>We are looking for an organized and detail-oriented Receptionist to join our team in Lake Park, Florida. In this role, you will be the first point of contact for clients, ensuring their experience is welcoming and efficient. The role involves managing a multi-line phone system, directing visitors, and performing clerical tasks to support daily operations. *Bilingual a plus*</p><p><br></p><p>Responsibilities:</p><p>• Welcome visitors and clients with a friendly and detail-oriented demeanor.</p><p>• Answer and manage incoming calls using a multi-line phone system.</p><p>• Direct clients to the appropriate staff or salesperson based on their needs.</p><p>• Maintain a clean and organized reception area.</p><p>• Perform routine clerical tasks, such as filing, data entry, and scheduling.</p><p>• Ensure accurate communication between clients and team members.</p><p>• Handle inquiries and provide information about company services.</p><p>• Support administrative functions as needed to maintain smooth operations.</p>
<p>Robert Half is working with a growing golf club in Palm Beach County, expanding operations and elevating the member and guest experience. We’re seeking an experienced, detail-oriented <strong>Controller/Full Charge Bookkeeper</strong> to oversee all aspects of accounting operations, ensuring accurate financial management across golf, food & beverage, and club activities.</p><p><strong>Key Responsibilities</strong></p><ul><li>Oversee all accounting functions, including <strong>Accounts Payable, Accounts Receivable, Payroll, and Bank Reconciliations</strong></li><li>Review and audit <strong>daily sales receipts</strong> from Golf Operations and Food & Beverage departments</li><li>Manage <strong>cash deposits and change orders</strong>, coordinating daily with Golf and F& B Managers</li><li>Perform <strong>inventory analysis, costing, and reconciliations</strong> for merchandise and food & beverage operations</li><li>Prepare accurate <strong>monthly financial statements and reports</strong> for review by the CFO</li><li>Maintain organized financial records and support budget preparation and forecasting</li><li>Ensure compliance with internal controls and assist in continuous process improvement</li></ul><p><br></p>
We are looking for an experienced Communication Specialist to join our team in Juno Beach, Florida. This role requires a proactive individual who excels at developing and executing strategic communication plans to drive business objectives. As part of a long-term contract position, you will collaborate with various teams and leaders, contributing to impactful projects while ensuring effective communication solutions are implemented.<br><br>Responsibilities:<br>• Develop and execute strategic communication plans tailored to business objectives.<br>• Create compelling and targeted messages using audience insights and research.<br>• Manage projects from concept inception to successful completion, ensuring adherence to timelines and budgets.<br>• Utilize analytics and metrics to measure performance and refine communication strategies.<br>• Build and nurture strong working relationships with internal clients and cross-functional teams.<br>• Coordinate with leadership and business process owners to align communication efforts with organizational goals.<br>• Deliver high-quality writing, editing, and presentation materials to support various initiatives.<br>• Conduct market research and apply insights to enhance messaging and communication effectiveness.<br>• Maintain flexibility and adaptability to address dynamic client needs and priorities.<br>• Travel to wind and solar sites to engage with distributed teams and support communication efforts.
We are looking for a Senior Accountant to lead treasury operations in a fast-paced manufacturing environment. This role is pivotal in ensuring effective cash management, liquidity planning, debt compliance, and treasury accounting. The successful candidate will play a key role in supporting global operations, overseeing financial processes, and driving improvements while maintaining strong internal controls.<br><br>Responsibilities:<br>• Oversee daily cash positioning and ensure sufficient liquidity across domestic and international entities.<br>• Develop and analyze short-term and long-term cash flow forecasts, recommending actionable strategies based on variances.<br>• Perform treasury month-end close processes, including creating journal entries and reconciling accounts.<br>• Manage banking relationships to optimize transaction efficiency and ensure compliance with debt covenants.<br>• Supervise intercompany loans, foreign exchange transactions, and hedging activities with accurate accounting and reporting.<br>• Prepare treasury-related financial reports for management and external stakeholders.<br>• Collaborate with auditors on treasury-related matters and ensure compliance with internal controls and policies.<br>• Identify opportunities to streamline treasury workflows and implement process improvements.<br>• Support automation initiatives to enhance efficiency in treasury operations.<br>• Partner with procurement and supply chain teams to assess cash impacts of business decisions.
We are looking for an experienced ERP/CRM Consultant to join our team in Palm Beach Gardens, Florida. In this role, you will provide technical expertise and support for enterprise software systems, ensuring they meet business needs. The ideal candidate will have a strong background in application troubleshooting, user training, and system optimization.<br><br>Responsibilities:<br>• Provide technical support to end-users by diagnosing and resolving application issues efficiently.<br>• Analyze and troubleshoot software malfunctions, escalating complex problems to the software provider and testing solutions before implementation.<br>• Create comprehensive user documentation, including guides and training materials, and conduct training sessions for end-users.<br>• Assist in configuring and customizing ERP/CRM systems to align with organizational requirements and apply updates as needed.<br>• Collaborate with development teams to report bugs, recommend system enhancements, and ensure timely resolution of issues.<br>• Participate in change management processes, including testing new application versions, assisting with implementation, and managing user acceptance testing.<br>• Monitor and document incidents through a ticketing system, ensuring accurate records and implementing preventative measures.<br>• Contribute to merger integration projects by conducting gap analyses, assisting in data conversion, performing system testing, and delivering user training.<br>• Lead efforts to optimize business processes by leveraging the full functionality of ERP/CRM systems and identifying opportunities for improvement.
<p>We are looking for an experienced Insurance Paralegal to join our team in WPB, Florida. This role is ideal for someone with a strong background in commercial insurance and property administration, who is detail-oriented and excels in managing multiple priorities. You will play a key role in ensuring compliance, managing claims, Certificate of Insurances and supporting risk management initiatives. MUST have Commercial Real Estate, Certificate of Insurance experience. <strong>This position can allow a flexible schedule after 6months. $60-70K plus bonus. Please send your resume to Stacey Lyons via LinkedIn for immediate consideration!!</strong></p><p><br></p><p>Responsibilities:</p><p>• Monitor and track insurance certificate expirations for tenants, properties, and vendors using the company database.</p><p>• Collaborate with property managers and lease administrators to obtain and update Certificates of Insurance.</p><p>• Review and update insurance policies to ensure accuracy and efficiency for claim filings.</p><p>• Ensure compliance of all insurance certificates with applicable statutes and regulations.</p><p>• File insurance-related paperwork, including claims and other documents, as required by the insurance director.</p><p>• Coordinate claims litigation timelines between carriers and legal counsel, both internally and externally.</p><p>• Communicate claims and certificate updates through written and electronic correspondence.</p><p>• Submit claims to carriers and prepare supporting exhibits and responses as needed.</p><p>• Develop and implement risk management protocols and ensure Certificates of Insurance align with lease and contract requirements.</p><p>• Prepare Hold Harmless and Indemnification Agreements for vendors and contractors.</p>
<p>We are looking for a Collections Attorney to join our team in Pompano Beach, Florida. This role will involve handling a high volume of cases and representing financial institutions while ensuring compliance with legal regulations. The ideal candidate will be detail-oriented, proactive, and have a strong understanding of civil procedures. Florida Bar Association required, 2-3yrs experience.<strong> Send your resume to Stacey Lyons via LinkedIn or call me directly 561.288.9041 for immediate consideration. </strong></p><p><br></p><p>Responsibilities:</p><p>• Manage a large caseload, focusing on collections matters for financial institutions.</p><p>• Ensure strict adherence to compliance regulations and legal standards.</p><p>• Conduct motion practices and negotiate settlements effectively.</p><p>• Represent clients in small claims cases, including bench trials.</p><p>• Prepare and review legal documents using case management and document management software.</p><p>• Collaborate with team members to develop strategies for case resolution.</p><p>• Provide updates and reports on case progress to clients and stakeholders.</p><p>• Utilize software tools such as Adobe Acrobat and Conveyancer for efficient legal documentation.</p><p>• Maintain professionalism while handling sensitive consumer and commercial collections cases.</p><p>• Stay informed on changes to civil litigation procedures and implement best practices.</p>
<p>We are looking for a highly skilled Senior Accountant to join our team in Deerfield Beach, Florida. This role requires expertise in financial management and accounting practices, along with a strong attention to detail and analytical skills. The successful candidate will play a key role in ensuring the accuracy of financial records and supporting month-end close processes.</p><p><br></p><p>Responsibilities:</p><p>• Oversee and execute month-end close procedures, ensuring timely and accurate financial reporting.</p><p>• Maintain and manage the general ledger, ensuring all entries are recorded correctly.</p><p>• Prepare and post journal entries in compliance with accounting standards.</p><p>• Perform account reconciliations to ensure the accuracy of financial data.</p><p>• Conduct bank reconciliations and resolve discrepancies in a timely manner.</p><p>• Collaborate with cross-functional teams to provide financial insights and support business decisions.</p><p>• Analyze and interpret financial data to identify trends and areas for improvement.</p><p>• Ensure compliance with accounting policies, procedures, and regulatory requirements.</p>
We are looking for a skilled E-Commerce Specialist to oversee and optimize our presence on Amazon, driving growth and enhancing customer experience. This role is perfect for someone with a strong background in e-commerce who thrives in dynamic environments and enjoys taking ownership of impactful projects. Based in West Palm Beach, Florida, this position offers an exciting opportunity to contribute to a fast-growing, innovative company.<br><br>Responsibilities:<br>• Manage and optimize the company’s Amazon Seller Central account to maximize sales and visibility.<br>• Create and implement strategies to improve product rankings, conversion rates, and overall performance.<br>• Enhance product listings by refining titles, descriptions, images, and A+ content.<br>• Conduct thorough keyword research and apply best practices to improve discoverability.<br>• Monitor and analyze key performance metrics, making data-driven adjustments to campaigns.<br>• Set up and manage Amazon advertising campaigns, including Sponsored Products and Sponsored Brands.<br>• Coordinate inventory planning and forecasting to ensure optimal stock levels.<br>• Collaborate with cross-functional teams to support new product launches and promotional strategies.<br>• Stay informed on Amazon policies, trends, and algorithm updates to maintain competitive advantage.<br>• Address customer feedback and reviews to uphold a positive brand reputation.
We are looking for a skilled Business Systems Analyst to join our team in Ft. Lauderdale, Florida. In this role, you will play a critical part in ensuring the functionality and performance of key platforms, particularly within the solar division. Your expertise will help streamline operations, troubleshoot issues, and enhance platform usability to support the organization’s goals.<br><br>Responsibilities:<br>• Serve as the primary technical resource for the Procore platform within the solar division, ensuring optimal performance and usability.<br>• Collaborate with users to diagnose, resolve, and escalate technical challenges effectively.<br>• Oversee system configurations, monitor performance, and manage user access to maintain reliability.<br>• Work closely with organizational and field teams to drive adoption and implement platform improvements.<br>• Identify patterns in user feedback and develop solutions to enhance system functionality.<br>• Provide training and guidance to ensure users can maximize the tools and platforms available.<br>• Translate business requirements into actionable technical solutions that address operational needs.<br>• Stay updated on emerging technologies and tools to continuously enhance system capabilities.<br>• Ensure smooth integration and functionality of SaaS platforms within the organization.
<p>We are looking for an experienced Controller to join our client's team in West Palm Beach, Florida. In this role, you will oversee all financial operations, including accounting, budgeting, and compliance, ensuring the organization maintains strong fiscal health. This position is ideal for someone with a background in construction finance and a comprehensive understanding of general contracting practices.</p><p><br></p><p>Responsibilities:</p><p>• Lead and supervise the accounting team to ensure accurate and timely financial reporting, including monthly, quarterly, and annual statements.</p><p>• Manage general ledger activities, accounts payable and receivable, payroll processes, and bank reconciliations.</p><p>• Establish and enforce internal controls, financial policies, and procedures to support organizational growth.</p><p>• Monitor and analyze project budgets, job costs, and work-in-progress reports to ensure financial accuracy.</p><p>• Collaborate with project managers, estimators, and owners to maintain real-time cost tracking and forecasting.</p><p>• Oversee subcontractor payments, retainage approvals, and lien release processes.</p><p>• Develop and manage cash flow planning, daily cash reporting, and forecasting to optimize financial performance.</p><p>• Ensure compliance with state and federal tax regulations, licensing requirements, and regulatory filings.</p><p>• Implement and maintain accounting software systems, identifying opportunities for automation and workflow improvements.</p><p>• Support data-driven decision-making by integrating financial systems and processes.</p>
<p>We are looking for a detail-oriented Eligibility Specialist to join our team in Port St Lucie, Florida. In this role, you will play a critical part in ensuring the accurate and timely processing of Medicaid applications, Title IV-E determinations, and other related documentation for children in out-of-home care. This position requires strong organizational skills and the ability to collaborate effectively with various stakeholders to address eligibility and insurance-related matters.</p><p><br></p><p>Responsibilities:</p><p>• Compile and review documentation to complete Title IV-E determinations for children entering out-of-home care.</p><p>• Enroll new Medicaid recipients in the Sunshine Child Welfare Specialty Plan.</p><p>• Refer eligible children to the Master Trust Specialist for potential Social Security benefits.</p><p>• Submit and manage Medicaid applications for children under supervision, ensuring timely processing within 48 business hours of removal.</p><p>• Monitor and ensure Title IV-E determinations remain current, completing re-determinations as needed.</p><p>• Organize, approve, and maintain pre-adoption files in collaboration with Adoption Case Managers.</p><p>• Process adoption agreements, update placements and services, and coordinate with case managers on finalizations.</p><p>• Address Medicaid billing inquiries and assist caregivers, case managers, and investigators with eligibility documentation.</p><p>• Manage new Adoption Title IV-E applications and ensure their accuracy and timely submission.</p><p>• Interface with internal systems to designate the organization as the Medicaid Payee when applicable.</p>
We are looking for a highly motivated Collections Specialist to join our team on a contract basis in Boca Raton, Florida. This role focuses on high-volume B2B collections and requires a proactive individual with excellent communication and organizational skills. The position offers a dynamic and fast-paced environment, providing an opportunity to collaborate with a meticulous team and contribute to financial operations.<br><br>Responsibilities:<br>• Conduct high-volume outbound calls to business clients, reaching a target of 75+ calls daily.<br>• Manage and oversee B2B collections processes to ensure timely payment and resolution of outstanding invoices.<br>• Maintain accurate records of collections activities and payment arrangements.<br>• Collaborate with internal teams to address billing discrepancies and escalate unresolved issues.<br>• Build and maintain positive relationships with clients to facilitate effective communication and payment negotiation.<br>• Monitor and analyze accounts to identify overdue balances and implement appropriate collection strategies.<br>• Adhere to company policies and procedures while ensuring compliance with relevant regulations.<br>• Provide regular updates and reports on collections progress to management.<br>• Assist in improving collection processes to enhance efficiency and effectiveness.<br>• Support remote work operations on Fridays, maintaining productivity and communication with the team.
We are looking for a skilled Payroll Administrator to join our team in Pompano Beach, Florida. This Contract to permanent position offers an excellent opportunity for an experienced and detail-oriented individual to manage payroll operations for a workforce of approximately 400 employees. The ideal candidate will bring expertise in full-cycle payroll processing and familiarity with ADP Workforce Now.<br><br>Responsibilities:<br>• Administer full-cycle payroll processes to ensure accurate and timely payment for all employees.<br>• Manage weekly payroll for approximately 400 employees while maintaining compliance with company policies and regulations.<br>• Utilize ADP Workforce Now to process payroll and maintain employee records.<br>• Address payroll discrepancies and resolve issues promptly to ensure employee satisfaction.<br>• Collaborate with team members to support the Payroll Manager upon their return.<br>• Prepare and submit payroll reports to meet organizational needs.<br>• Monitor and implement best practices for payroll procedures.<br>• Ensure compliance with all federal, state, and local payroll regulations.<br>• Provide support during audits and assist with documentation as required.<br>• Continuously evaluate and improve payroll systems and processes.
<p>We are in search of a Medical Front Desk Specialist to join our team. Located in Palm Beach Gardens, Florida, this role offers employment opportunity in the healthcare industry. As a Medical Front Desk Specialist, you will serve as the initial point of contact for patients, managing their scheduling and data entry needs in a busy office setting.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Serve as the primary contact for all patients, ensuring a welcoming and supportive environment.</p><p><br></p><p>• Use your skills in Microsoft Excel and data entry to maintain accurate patient records.</p><p><br></p><p>• Multitask efficiently in a bustling office environment, demonstrating exceptional organizational abilities.</p><p><br></p><p>• Manage and coordinate patient scheduling and calendar management to ensure smooth operations.</p><p><br></p><p>• Collaboratively work with two other professionals at the front desk to handle patient inquiries and concerns.</p><p><br></p><p>• Take appropriate actions in monitoring patient accounts, ensuring their needs and expectations are met.</p><p><br></p><p>• Utilize your medical background to provide efficient service and support to patients.</p>
We are looking for an experienced Accounts Receivable Specialist to join our team in Riviera Beach, Florida. This position offers an opportunity to contribute to a dynamic transport industry setting while showcasing your skills in managing receivables and financial processes. The ideal candidate will have a strong background in accounting and exceptional attention to detail.<br><br>Responsibilities:<br>• Manage accounts receivable processes, including invoicing, collections, and cash applications.<br>• Post and reconcile accounts receivable transactions to the general ledger with accuracy.<br>• Conduct regular follow-ups on outstanding payments to ensure timely collections.<br>• Process cash activities, including check handling and bank deposits.<br>• Utilize accounting software systems to maintain accurate financial records.<br>• Prepare detailed reports on accounts receivable status and collection efforts.<br>• Collaborate with internal teams to address discrepancies and resolve billing issues.<br>• Ensure compliance with company policies and accounting standards.<br>• Support month-end closing activities related to accounts receivable.<br>• Maintain organized and up-to-date documentation of financial transactions.
<p>We are looking for an experienced Treasury Manager to join our client's Accounting & Finance team in West Palm Beach, Florida. In this role, you will oversee treasury operations and accounting activities for multiple entities, ensuring accuracy, efficiency, and compliance. You will play a critical role in managing cash flow, tax-related processes, and mitigating financial risks while driving improvements to enhance operational performance.</p><p><br></p><p>Responsibilities:</p><p>• Develop and manage accurate cash flow forecasts to support strategic financial planning and decision-making.</p><p>• Monitor daily liquidity and execute borrowing or investment transactions to optimize cash management.</p><p>• Implement and maintain strong internal controls to mitigate financial risks such as interest rate, foreign exchange, and credit risks.</p><p>• Maintain detailed schedules for loans and ensure sufficient cash reserves to meet financial obligations.</p><p>• Administer payment processes, including domestic and international wires, vendor checks, and other transactions.</p><p>• Manage and reconcile bank accounts, credit cards, and other financial accounts across multiple entities.</p><p>• Collaborate with external tax advisors to ensure timely preparation and submission of income and property tax payments.</p><p>• Provide documentation and support for tax-related audits and annual reviews.</p><p>• Identify and implement process improvements to enhance efficiency and compliance within treasury and accounting operations.</p><p>• Build and maintain strong relationships with financial institutions to secure favorable services and access to funds.</p>
We are looking for a motivated Legal Assistant/Secretary to join our team in Wellington, Florida. This Contract to permanent position is ideal for someone with a background in personal injury pre-litigation and strong organizational skills. The role offers an opportunity to work collaboratively in a meticulous legal environment while contributing to essential daily operations.<br><br>Responsibilities:<br>• Maintain and manage attorneys' calendars to organize appointments, deadlines, and court dates.<br>• Handle pre-litigation tasks related to personal injury cases, ensuring all necessary documentation is prepared and filed.<br>• Gather and review medical records to support case preparation and client representation.<br>• Communicate effectively with insurance providers to address claims and resolve issues.<br>• Scan, organize, and maintain legal files for easy access and retrieval.<br>• Coordinate with clients and other parties to facilitate smooth case progression.<br>• Ensure all documents are accurately filed and updated within the firm's system.<br>• Support attorneys in drafting correspondence and legal documents as needed.<br>• Assist in the preparation of reports and summaries for ongoing cases.<br>• Provide administrative support to the legal team to ensure seamless daily operations.
<p>Our Boca Raton branch is currently searching for a Talent Manager for our Contract Accounting & Finance team. Our Talent Managers work in a team environment and have responsibility for negotiating and developing business with new and current clients. Talent Managers market our services via telephone, video and by conducting in-person meetings with hiring managers and decision-makers in accounting and finance departments. You will be able to use your business acumen and negotiating skills as you network in the accounting and finance business community.</p><p> </p><p><br></p>
<p>The Machine Learning Engineer will be responsible for creating and implementing scalable machine learning models to support our business objectives. You will collaborate with data scientists, engineers, and product teams to build intelligent systems that process large-scale data and provide actionable insights.</p><p> </p><p><strong>Key Responsibilities:</strong></p><ul><li>Design, develop, and optimize machine learning models and algorithms for real-world applications.</li><li>Build and maintain scalable data pipelines to preprocess, clean, and analyze large datasets.</li><li>Deploy, monitor, and maintain machine learning models in production environments.</li><li>Collaborate with cross-functional teams to understand business requirements and translate them into ML solutions.</li><li>Conduct experiments and performance evaluations to improve model accuracy, efficiency, and scalability.</li><li>Leverage cloud platforms (AWS, Azure, GCP) and tools for model deployment and MLOps.</li><li>Document processes, methodologies, and results for reproducibility and knowledge sharing.</li><li>Stay up-to-date with the latest advancements in AI/ML technologies and incorporate them into projects as needed.</li></ul><p><br></p>
<p>We are looking for a dedicated Office Manager to oversee administrative operations and manage financial tasks for our client's organization. This role combines leadership and bookkeeping responsibilities, ensuring smooth office management while maintaining accurate financial records. The ideal candidate will possess strong organizational skills, excellent communication abilities, and a detail-oriented approach to managing office processes.</p><p><br></p><p>Responsibilities:</p><p>• Supervise and direct office activities, including scheduling tasks and managing the Administrative Assistant.</p><p>• Oversee fee collection processes</p><p>• Prepare payroll, ensure timesheet accuracy, and manage tax records for payroll withholding and unemployment compensation.</p><p>• Expense accruals, and invoice processing.</p><p>• Handle communications with owners using various methods such as e-blasts, text notifications, and in-house announcements.</p><p>• Provide administrative support and general office management</p><p>• Address customer inquiries and complaints.</p>
We are looking for an experienced Accounts Payable Specialist to join our team in Plantation, Florida. This long-term contract role requires expertise in managing high-volume AP processes, inventory-related invoices, and advanced Excel functionalities. The ideal candidate will demonstrate strong organizational skills and attention to detail, ensuring accurate and efficient processing of payments and reconciliation tasks.<br><br>Responsibilities:<br>• Process high volumes of accounts payable transactions, including purchase orders and inventory-related invoices.<br>• Perform 2- and 3-way matching to ensure accuracy in invoice processing.<br>• Review and code invoices, including tax and freight allocations.<br>• Post ACH payments and manage online payment entries into NetSuite.<br>• Conduct detailed reviews of cash runs and dividends to maintain proper records.<br>• Collaborate with vendors and internal teams to resolve discrepancies and ensure compliance with company policies.<br>• Utilize Excel for complex data analysis, including VLOOKUPs and handling intricate spreadsheets.<br>• Maintain organized and accurate financial records for reporting purposes.<br>• Assist in uploading credit card transactions by formatting raw data for integration into NetSuite.<br>• Support the team with auditing and reconciliation tasks as needed.
<p>We are seeking a legal assistant for a law firm in Palm Beach for a contract to hire need. this is a good opportunity for a junior legal assistant to gain experience.</p><p>Your tasks will include the following:</p><p>• Initiate and manage the opening of legal files</p><p>• Complete, scan, and organize various forms and authorizations</p><p>• Facilitate the procurement of reports, tapes, videos, and medical records</p><p>• Report claims to insurance companies and request insurance policies</p><p>• Draft and send letters on behalf of the legal team</p><p>• Maintain organized client files</p><p>• Request and follow up on insurance information and records</p><p>• Gather and manage records and bills</p><p>• Process and post invoices</p><p>• Provide coverage information to medical providers</p><p>• Contact clients to obtain physical status updates</p><p>• Prepare materials for paralegals to draft demands</p><p>• Copy and scan documents for inclusion in demand packages</p><p>• Manage outgoing mail and organize incoming mail for paralegals</p><p>• Scan mail into the appropriate files in the case management system (ATO)</p><p>• File documents for pre-litigation paralegals</p><p>• Attend occasional meetings with clients</p><p>• Provide translation support for clients during meetings with paralegals/attorneys (Spanish </p><p>proficiency preferred)</p><p>• Handle phone communications, including speaking with clients, medical providers, and </p><p>insurance adjusters when paralegals are unavailable</p><p>• Assist paralegals with various tasks as required</p><p>• Perform additional duties as assigned</p><p><br></p>
