431 Results for Front Desk Coordinator Jobs in Jserrors

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Administrative Assistant

Palm Desert, CA
onsite
Temporary to Hire
18.21 - 22.00 USD / Hourly
We are looking for a dependable Administrative Assistant to join a utilities and infrastructure team in Palm Desert, California. This contract opportunity is well suited for someone who can keep office operations running smoothly while providing responsive support to customers and internal staff. The position blends front-office coordination, service dispatching, scheduling, and billing-related tasks in a busy environment where accuracy and strong attention to detail are essential. Responsibilities: • Coordinate incoming service requests and assign work efficiently to support timely electrical service response. • Manage appointment calendars in ServiceTitan and confirm scheduling details with customers and team members. • Prepare customer invoices, enter billing information accurately, and assist with accounts receivable follow-up and collections activity. • Welcome visitors, answer inbound calls, and provide detail-oriented front desk support for daily office needs. • Maintain office readiness by restocking shared supplies, organizing common areas, and helping equipment and materials remain available. • Provide clerical assistance across the office, including document preparation, record updates, filing, and data entry. • Create, revise, and track business documents and reports using Microsoft Word and Excel. • Support administrative workflows independently while adapting to changing priorities throughout the day.
2026-11-05T22:24:07Z

Office Assistant

Los Angeles, CA
onsite
Temporary / Contract
21.85 - 25.30 USD / Hourly
We are looking for an organized Office Assistant to support daily administrative and front desk operations. This is a Contract position suited for someone who communicates clearly, manages multiple tasks efficiently, and helps maintain a smooth office environment. The ideal candidate will be comfortable handling phone coverage, document processing, and general clerical support while providing a welcoming first point of contact for visitors and callers. Responsibilities: • Welcome visitors, direct them appropriately, and help create a detail-oriented front office experience. • Manage incoming phone calls, respond to routine inquiries, and route messages to the correct team members. • Scan, organize, and maintain physical and electronic documents with strong attention to accuracy. • Perform a range of administrative tasks such as filing, data entry, copying, and preparing basic correspondence. • Support day-to-day office operations by keeping records updated and assisting with general clerical requests. • Coordinate with internal staff to ensure documents and information are handled promptly and efficiently.
2026-11-05T22:24:07Z

Dispatcher

Chicago, IL
onsite
Temporary to Hire
24.00 - 24.00 USD / Hourly
We are looking for a Dispatcher to coordinate daily delivery activity and keep routes running smoothly from our operation. This is in Brighton, Michigan. The pay is $24 per hour and fully onsite. The shift is 5am to 130pm This is a long term opportunity with potential for a permanent role is ideal for someone who enjoys balancing logistics, driver support, and real-time problem solving in a fast-paced environment. The person in this role will help organize route execution, monitor delivery progress, and address service issues to support efficient final-mile operations. Only those who qualify will be considered.Two shifts available Sunday-Wednesday or Wednesday-SaturdayMust be able to able to work 5:00AM to 330PM shift. Duties:The role is mainly a desk-based logistics and service-coordinator job, not an inbound-call dispatch job.• Each Dispatcher supports about 60 drivers, and each driver has about 40 deliveries.• tracking and building driver route schedules.• During peak periods, Dispatchers may help sort packages for a limited time• Pre-Loadout: Receiving trucks, facilitating sort and stage routes, and prepare facility for loadout• Loadout: Check in drivers, answer questions (i.e., drive missing a package), check out drivers, and coach driverson performance, compliance, and delivery best practices• Post-Loadout: Reset the floor, reconcile issues with failed packages, submit risk report if applicable, monitordrivers on routes, audit proof of delivery (POD) photos and flag missing or incorrect PODs, escalate payment,compliance, or technical issues, and document them, and draft handoff report to remote dispatch team forevening.Required Skills: Excellent customer service and data entry.
2026-10-30T16:04:15Z

Receptionist

Clayton, MO
onsite
Permanent / Full Time
36000.00 - 42000.00 USD / Yearly
We are looking for an organized and detail-oriented receptionist to join our team in Clayton, Missouri. In this role, you will serve as the first point of contact for visitors and callers, providing excellent customer service and managing essential administrative tasks. This position offers an opportunity to contribute to a collaborative and welcoming office environment. Responsibilities:• Greet visitors warmly and assist them with inquiries or directing them to appropriate personnel.• Handle incoming calls using a multi-line phone system, ensuring efficient call routing and message-taking.• Maintain the reception area to ensure a clean and detail-oriented appearance.• Manage and distribute incoming mail and packages to the correct recipients.• Provide administrative support to the team, including scheduling meetings or organizing files.• Assist with basic office tasks such as photocopying, data entry, and maintaining supplies inventory.• Coordinate with other departments to ensure smooth communication and workflow.• Address client and staff inquiries promptly and with attention to detail.• Support the team in various tasks as needed to ensure operational efficiency. Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster.
2026-10-19T19:43:45Z

Office Coordinator

Ardmore, PA
onsite
Permanent / Full Time
- USD / Yearly
We have partnered with a thriving firm on their search for a focused Office Coordinator who can handle multiple tasks within a changing environment. This candidate will support daily office functions and help maintain an efficient workplace. This role is responsible for greeting guests, coordinating office activities, managing schedules and communications, supporting internal teams, and ensuring smooth day-to-day operations. The ideal candidate is detail-oriented, adaptable, and able to handle multiple priorities in a fast-paced environment. Based on general knowledge. Primary Responsibilities· Support daily administrative and operational activities across the office· Coordinate schedules, meetings, and office communications· Maintain office organization, supplies, and vendor relationships· Assist with process improvement and workflow coordination· Resolve office maintenance requests· Coordinate off-site office events and luncheons· Provide general support to leadership and cross-functional teams
2026-11-04T20:38:44Z

Administrative Assistant

Northwood, OH
onsite
Temporary to Hire
16.00 - 18.00 USD / Hourly
We are looking for an Administrative Assistant to support daily office operations while serving as a dependable point of contact for customers and internal teams. This contract-to-permanent position is ideal for someone who enjoys balancing administrative coordination, front-desk support, and clear communication in a service-focused environment. The role requires a hands-on, detail-oriented individual who can stay organized, handle questions confidently, and help others understand processes with patience and accuracy. Responsibilities: • Welcome callers and visitors, respond to routine questions, and provide helpful guidance on forms, documents, and general office procedures. • Perform data entry and maintain organized records so information remains accurate, current, and easy to retrieve. • Support day-to-day administrative activities such as preparing paperwork, monitoring correspondence, and assisting with office follow-up tasks. • Use maps and routing information to help explain service details and answer location-related questions clearly. • Coordinate communication between office staff, drivers, and customers to help keep daily operations running smoothly. • Assist with reception coverage and remain flexible with scheduling when additional support is needed later in the day. • Prepare and review documents in Word, Excel, and Outlook to support reporting, communication, and administrative tracking. • Build an understanding of the organization’s services from the ground up in order to explain processes effectively and address customer concerns with empathy.
2026-10-13T13:58:43Z

Administrative Assistant

Honolulu, HI
onsite
Temporary / Contract
20.59 - 23.84 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support hospitality operations in Honolulu, Hawaii. This Contract position will provide day-to-day administrative coordination for multiple hotel and resort properties, helping ensure records, communications, and visitor information are organized and up to date. The ideal candidate brings strong office support experience, accuracy in data handling, and the ability to manage competing priorities in a fast-paced environment. This position requires onsite work, so Hawaii residents are preferred. To learn more or apply, call us at 808-531-0800. Responsibilities:• Deliver administrative coordination for a portfolio of approximately six hotel and resort locations, ensuring daily support needs are handled efficiently.• Maintain organized files, logs, and correspondence related to property activity, keeping documentation current and easy to retrieve.• Record and monitor visitor, vendor, and guest information, including arrival dates, visit details, and property locations.• Perform clerical tasks such as data entry, document preparation, call handling, and general front-office support.• Keep tracking records accurate by reviewing entries for completeness and following up on missing or unclear details.• Support the management of property-related documents by organizing materials in a consistent and accessible manner.• Assist with routine office operations to help maintain smooth administrative workflow across supported locations.
2026-11-06T00:18:42Z

IT Support Specialist

Saint Louis, MO
onsite
Permanent / Full Time
50000.00 - 60000.00 USD / Yearly
We are seeking an IT Support Specialist to join a collaborative technology team supporting a professional office environment. This role is ideal for someone who enjoys helping users, troubleshooting technical issues, and expanding their knowledge across a variety of technologies. This role works closely with the IT Manager, and will provide day-to-day end-user support while gaining exposure to infrastructure, security, and systems administration projects. This position offers the opportunity to build technical skills beyond traditional help desk responsibilities. Responsibilities<ul><li>Respond to and resolve technical support requests through the IT ticketing system.</li><li>Provide support for desktops, laptops, mobile devices, printers, and office technology.</li><li>Configure, deploy, upgrade, and troubleshoot Windows-based systems.</li><li>Manage user accounts, permissions, and groups within Active Directory and Microsoft 365.</li><li>Support conference room technology and virtual meeting platforms.</li><li>Perform device setup, imaging, deployment, replacement, and repair.</li><li>Coordinate employee onboarding and offboarding activities, including equipment provisioning and recovery.</li><li>Support mobile devices, including setup, troubleshooting, and redeployment.</li><li>Maintain hardware inventory and IT asset records.</li><li>Coordinate device repairs, recycling activities, and equipment tracking.</li><li>Package and ship technology equipment as needed.</li><li>Document procedures and maintain accurate technical records.</li><li>Collaborate with internal teams to resolve issues and improve IT services.</li><li>Assist with infrastructure and technology projects as opportunities arise.</li></ul>
2026-11-04T22:23:38Z

Administrative Assistant

Kent, WA
onsite
Temporary / Contract
23.00 - 25.00 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support daily office operations in Kent, Washington. This Long-term Contract position is ideal for someone who enjoys keeping administrative processes organized, providing attentive front-desk support, and handling a variety of clerical tasks with accuracy. The role will involve managing incoming calls, maintaining records, assisting with business license documentation, and supporting payment-related administrative activities. Responsibilities: • Manage front-office administrative work by greeting visitors, directing inquiries, and providing dependable day-to-day office support. • Respond to inbound phone calls courteously, route messages accurately, and ensure timely communication with internal and external contacts. • Enter, update, and verify information in company records and databases while maintaining a high level of accuracy. • Organize physical and digital documents by scanning, filing, and retrieving records as needed for business operations. • Assist with preparing, tracking, and maintaining business license paperwork and related administrative documentation. • Support payment processing tasks by compiling information, checking records, and coordinating administrative follow-up. • Perform general clerical duties such as preparing correspondence, handling paperwork, and completing additional assigned tasks. • Help maintain an orderly office environment by prioritizing administrative requests and supporting workflow efficiency.
2026-10-29T19:53:45Z

Tech Support Manager

Jasper, IN
remote
Temporary / Contract
- USD / Hourly
We are looking for a Tech Support Manager to lead hands-on technical support operations for client environments in Indiana/Kentucky. This Long-term Contract position is ideal for someone who combines strong endpoint and infrastructure knowledge with a customer-focused approach to issue resolution and service delivery. The role supports both deskside and remote needs while partnering with cross-functional teams to maintain reliable workplace technology and a high-quality user experience. (Remote position) Responsibilities:• Lead day-to-day technical support activities for end users, ensuring timely resolution of hardware, operating system, and access-related issues.• Provide deskside and remote assistance for Windows 10 devices, workplace technology, and common troubleshooting scenarios across client environments.• Manage and support identity and access services, including Active Directory, Azure Active Directory, and Microsoft Entra ID administration.• Oversee endpoint management practices to maintain device compliance, configuration standards, and operational readiness.• Collaborate with service desk, engineering, security, project, and account teams to coordinate support efforts and drive issue resolution.• Support Microsoft 365 and related collaboration platforms to help users remain productive and connected.• Travel to client locations as needed, approximately 25% of the time, to deliver onsite support and maintain strong customer relationships.• Monitor recurring support trends and recommend practical improvements to strengthen service quality and reduce disruptions.
2026-10-20T19:18:43Z

Administrative Assistant

Indianapolis, IN
onsite
Temporary to Hire
18.05 - 20.90 USD / Hourly
We are looking for an Administrative Assistant to support daily operations for a wholesale distribution business in Indianapolis, Indiana. This contract-to-permanent position is ideal for someone who enjoys balancing front-desk interaction with detailed administrative work in a collaborative, fast-paced setting. The role offers the opportunity to contribute directly to customer service, order processing, and overall efficiency while working closely with internal staff and external partners. This position is on-site, Monday-Friday 8:00am-4:30pm. Responsibilities:• Welcome customers, visitors, and callers while creating a helpful first impression.• Enter sales and customer order information into internal systems with a high degree of accuracy and attention to detail.• Review order documentation to confirm completeness, resolve discrepancies, and help prevent processing delays.• Respond to questions from customers and sales team members regarding order status, documentation, and general account support.• Prepare, organize, and maintain invoices, purchase orders, filing systems, and other business records needed for daily operations.• Perform administrative support tasks such as scanning, copying, filing, scheduling assistance, and routine data entry.• Coordinate with vendors, customers, sales representatives, and personnel to share updates and gather required information.• Monitor open orders and follow up as needed to keep requests moving and ensure timely communication.• Support the broader team with additional clerical and operational duties while helping maintain an orderly work environment.
2026-11-02T12:58:38Z

Administrative Assistant

Kansas City, MO
onsite
Temporary / Contract
17.10 - 19.80 USD / Hourly
We are looking for a detail-focused Administrative Assistant to support resident application activities in Kansas City, Missouri. This Long-term Contract position offers the chance to contribute to a fast-paced housing environment by coordinating applicant documentation, maintaining accurate records, and assisting prospective residents through each stage of the screening process. The ideal candidate brings strong customer service skills, sound judgment when handling sensitive information, and the ability to stay organized while managing multiple priorities. Responsibilities: • Review incoming housing applications and confirm that all required forms and supporting materials have been submitted correctly. • Validate applicant information by checking income details, employment records, rental background, and other eligibility-related documentation. • Perform background and reference screening in alignment with established housing guidelines and organizational standards. • Maintain organized applicant files and enter information accurately into office and property management records. • Track waitlists and available units to help support timely placement and occupancy coordination. • Communicate with applicants regarding document requests, application progress, and next steps in a clear and organized manner. • Apply Fair Housing standards and internal policies consistently throughout the selection and approval process. • Partner with leasing and property teams to support smooth applicant processing and a positive resident onboarding experience. • Deliver courteous front-office and administrative support, including data entry, inbound call handling, and general receptionist duties as needed.
2026-11-06T20:13:43Z

Administrative Assistant

Troy, MI
onsite
Temporary / Contract
20.00 - 23.00 USD / Hourly
We are looking for an Administrative Assistant to provide dependable support across multiple teams. This Long-term Contract opportunity is well suited for someone who brings strong organizational judgment, excellent written communication, and confidence using Microsoft Office in a fast-paced office setting. The person in this role will help keep office operations running smoothly by managing documents, maintaining accurate records, and assisting staff with day-to-day administrative needs. Responsibilities: • Prepare, revise, and format project-related documents in Microsoft Word to ensure materials are accurate, consistent, and presentation-ready. • Provide day-to-day administrative support for several departments, helping coordinate routine office tasks and general clerical activities. • Maintain organized files, records, and documentation so information can be accessed, updated, and stored efficiently. • Enter and update data in internal systems and databases with a high level of accuracy and attention to detail. • Respond to internal inquiries and interact effectively with leadership, team members, and other office contacts. • Retrieve, track, and manage business documents while ensuring records remain current and properly filed. • Support special assignments and departmental initiatives as needed, adapting quickly to changing priorities. • Assist with front-office and general office functions, including phone coverage and basic receptionist support when required.
2026-11-03T19:43:46Z

Administrative Coordinator

Delran, NJ
onsite
Permanent / Full Time
45000.00 - 55000.00 USD / Yearly
Robert Half is looking for a Administrative Coordinator to support operations by keeping projects organized, documented, and moving efficiently from kickoff through closeout at our client in South Jersey. This Administrative Coordinator position plays a central role in coordinating schedules, maintaining project records, and assisting project teams with the administrative details that keep field and vendor activity on track. The ideal candidate brings strong organizational skills, construction-related coordination experience, and comfort working with project software and financial documentation. Responsibilities:<ul><li>Coordinate support services for projects, including scheduling vendors, equipment, and site services as needed.</li><li>Maintain organized project files, documentation, and databases to ensure accurate and up-to-date records.</li><li>Collect and distribute project updates, reports, safety documentation, inspection records, and meeting notes.</li><li>Assist with permit processing, tracking, and closeout documentation.</li><li>Prepare project correspondence, submittals, and job startup materials for project teams.</li><li>Schedule and coordinate required inspections with manufacturers and regulatory agencies.</li><li>Track punch list items and support project closeout activities.</li><li>Identify opportunities to improve processes and support operational efficiency.</li><li>Collaborate with project managers, field teams, and internal departments to ensure smooth project execution.</li></ul>
2026-10-21T12:43:44Z

Administrative Assistant

Louisville, KY
onsite
Temporary / Contract
20.90 - 24.20 USD / Hourly
We are looking for an Administrative Assistant to support housing-related operations for a university environment in Louisville, Kentucky. This Contract position will provide administrative coordination across residence life activities, student support processes, summer program logistics, and office operations. The role is well suited for someone who is organized, service-focused, and comfortable managing details across multiple priorities in both office and campus settings. Responsibilities: • Direct student questions and concerns to the appropriate team members, follow up on outstanding issues, and help ensure timely communication back to residents. • Support residence hall security coordination by monitoring the status of camera coverage, arranging requests for new equipment, and assisting with key card updates when needed. • Help administer summer camp and conference activities by tracking agreements, confirming attendance details, and coordinating billing follow-up to support accurate invoicing and collection. • Maintain records related to room availability and vacancies so turnover activity can be scheduled efficiently. • Perform daily administrative support duties such as data entry, document handling, call coverage, and reception-related tasks for housing operations. • Use department software and Microsoft Office tools to organize information, verify records, prepare reports, and assist with audits of operational activity. • Coordinate with staff across multiple housing and student service areas to keep assignments moving and ensure deadlines are met. • Travel throughout campus as needed to support residence hall-related tasks and verify operational needs in various locations.
2026-10-30T00:38:44Z

Administrative Assistant

Los Angeles, CA
onsite
Temporary / Contract
23.00 - 23.00 USD / Hourly
We are looking for an Administrative Assistant to support day-to-day operations for a non-profit organization. This is a Contract position suited for someone who can work independently, organize information carefully, and respond effectively when priorities shift. The ideal candidate brings strong administrative coordination skills, sound judgment, and the ability to keep records, meetings, and communication running smoothly. Responsibilities: • Manage daily administrative activities, including scheduling, document preparation, and general office coordination to support staff and leadership. • Enter, update, and maintain records with a high level of accuracy while ensuring information is organized, reliable, and easy to retrieve. • Research and confirm details as needed, using available resources to resolve questions and support informed decision-making. • Coordinate virtual meetings through platforms such as Zoom and Microsoft Teams, including setup, scheduling, and follow-up documentation. • Prepare reports, track program or operational data, and assist team members with routine administrative needs. • Monitor competing priorities, anticipate support needs, and take proactive steps to address issues before they affect operations. • Handle inbound calls, respond to administrative inquiries, and provide front-office or receptionist support as needed. • Contribute ideas to improve office workflows and administrative processes while maintaining confidentiality and professionalism.
2026-10-13T23:53:46Z

Administrative Coordinator

Dubuque, IA
onsite
Temporary / Contract
18.00 - 21.00 USD / Hourly
Administrative Assistant (Tax Season Support) - ContractProject Starts: Early 2027 Are you a highly organized administrative professional who thrives in a fast-paced environment? We are seeking an Administrative Assistant to support a busy team during the 2027 tax season. This contract opportunity is ideal for someone who enjoys juggling multiple priorities, providing exceptional customer service, and ensuring critical deadlines are met. What You'll Do<ul><li>Provide administrative support to a high-volume office during tax season</li><li>Manage incoming calls, emails, and client inquiries professionally and efficiently</li><li>Schedule appointments and maintain calendars</li><li>Prepare, scan, organize, and file client documents</li><li>Enter and update information in internal systems with accuracy</li><li>Assist with assembling tax packets, reports, and client correspondence</li><li>Track deadlines and ensure documentation is received on time</li><li>Support the team with special projects and other administrative tasks as needed</li></ul>
2026-10-29T20:48:44Z

Chief Information Security Officer

Boston, MA
onsite
Temporary / Contract
79.16 - 91.66 USD / Hourly
We are looking for an experienced Chief Information Security Officer to provide strategic technology and security leadership for a mission-driven nonprofit in Boston, Massachusetts. This Long-term Contract opportunity is ideal for a senior leader who can evaluate current risk exposure, strengthen protection of sensitive donor and client information, and shape a practical roadmap for cybersecurity, data governance, and resilience. The position combines executive-level advisory work with hands-on involvement in infrastructure, disaster recovery planning, and security operations in a Microsoft 365 and Azure-based environment. Responsibilities: • Develop a comprehensive security and IT risk strategy aligned with the organization’s mission, operational needs, and compliance expectations. • Assess the current technology landscape and produce a prioritized roadmap covering cybersecurity improvements, data governance, business continuity, and disaster recovery readiness. • Lead gap analyses focused on data protection, incident response, network security, backup practices, and overall resilience against breaches or service disruptions. • Establish and refine policies for information handling, document classification, retention, and archiving to better safeguard confidential legal, community, and donor records. • Partner with leadership, the internal IT manager, and external service providers to strengthen day-to-day security operations and improve oversight of help desk and technology vendors. • Provide senior guidance on protecting cloud and on-premises systems, including Microsoft 365, Azure services, shared file environments, servers, and network infrastructure. • Support planning and execution for critical technology upgrades and security enhancements while minimizing operational risk to the organization. • Advise on incident preparedness by defining response procedures, escalation paths, and recovery approaches for cyber threats, system outages, and data integrity events. • Deliver practical recommendations to executive stakeholders on technology priorities, risk posture, and investments needed to support long-term organizational stability.
2026-10-30T17:33:45Z

Administrative Assistant

Honolulu, HI
onsite
Temporary / Contract
21.00 - 25.00 USD / Hourly
We are looking for an onsite Administrative Assistant to support a Financial Services team in Honolulu, Hawaii. This Long-term Contract position is ideal for someone who thrives in a busy office setting and can keep operations organized, accurate, and on schedule. The role focuses on handling day-to-day administrative coordination, maintaining records, preparing documents and reports, and providing responsive support for incoming office needs. Oahu residents are preferred due to the onsite nature of this opportunity. To apply to this role, please call us at 808-531-0800. Responsibilities:• Provide day-to-day administrative support to the department, ensuring tasks are completed accurately and on time.• Review and confirm licensure information while maintaining organized and up-to-date documentation.• Enter, update, and manage records within internal systems to support data accuracy and accessibility.• Prepare routine and ad hoc reports for departmental tracking and operational needs.• Create correspondence, forms, and other business documents with a high level of accuracy.• Handle general office duties such as filing, scanning, faxing, copying, and typing to support smooth workflow.• Respond to inbound calls and direct inquiries professionally while assisting with front-office or receptionist-related tasks.• Assist with special assignments and additional administrative projects as business needs arise.
2026-11-06T18:43:44Z

Bookkeeper

Lexington, KY
onsite
Permanent / Full Time
50000.00 - 70000.00 USD / Yearly
For immediate consideration contact Lisa James at (859)788-3684 We are looking for a Bookkeeper to support daily administrative and financial operations in Lexington, Kentucky. This role combines front-office coordination with bookkeeping tasks, making it ideal for someone who is organized, dependable, and comfortable managing a variety of office responsibilities. The position will contribute to payroll support, document handling, and client-facing administrative work in an organized office setting. Responsibilities:• Manage day-to-day front desk and administrative activities to help the office run efficiently.• Welcome visitors, answer incoming calls, and provide courteous support to clients and staff.• Perform routine bookkeeping duties, including maintaining financial records and assisting with payroll-related tasks.• Process and organize paperwork through scanning, filing, and accurate document management practices.• Prepare client documents and tax return packages for electronic distribution or physical delivery as needed.• Support accounts payable and accounts receivable activities by tracking transactions and maintaining organized records.• Complete bank reconciliations and help ensure financial information is accurate and up to date.
2026-10-20T17:54:12Z

Administrative Assistant

Seattle, WA
onsite
Temporary / Contract
22.96 - 26.59 USD / Hourly
We are looking for an organized Administrative Assistant to support donor relations, fundraising coordination, and day-to-day administrative activities for a PART TIME contract position based in Seattle, Washington. This role combines document preparation, records management, event coordination, and data support to help the team operate smoothly. The ideal candidate is detail-oriented, dependable, and comfortable managing sensitive information while balancing multiple assignments in a fast-paced environment. Responsibilities:• Coordinate administrative tasks related to donor outreach materials, including preparing correspondence, assembling mailings, and helping distribute acknowledgment communications.• Work closely with the Finance team to support the handling and recording of donations received through the mail.• Maintain and improve the External Relations SharePoint environment by organizing documents, updating file structures, and keeping records easy to access.• Assist with planning and on-site logistics for fundraising initiatives and community events, including support for activities such as SweetHarts for Kids and the Spring Luncheon.• Enter donor and gift information accurately into internal records and provide ongoing support for data upkeep and routine tracking.• Provide general administrative and logistical assistance for special projects, volunteer efforts, and team-driven initiatives as needed.• Support office coordination duties such as managing documentation, responding to administrative requests, and helping keep daily operations on schedule.
2026-11-03T17:38:45Z

Administrative Assistant

Irvine, CA
onsite
Temporary to Hire
29.45 - 34.10 USD / Hourly
We are looking for an experienced Administrative Assistant to join a collaborative office on a contract-to-permanent basis. This position supports daily office operations, provides a detail-oriented point of contact for consultants and subcontractors, and handles a range of administrative and accounting-related tasks. The ideal candidate is comfortable working onsite, communicates openly when support is needed, and brings strong Excel skills along with a team-first mindset. Responsibilities: • Manage day-to-day administrative activities to keep office operations organized and running smoothly. • Serve as a welcoming and detail-oriented contact for consultants, subcontractors, and other visitors interacting with the office. • Answer inbound calls, respond to routine inquiries, and direct requests to the appropriate team members. • Enter, update, and maintain records with accuracy, including data tied to administrative accounting support. • Use Excel regularly to prepare, organize, and track information for reporting and internal coordination. • Provide receptionist coverage and general front-office support in an onsite office environment. • Assist with ad hoc projects and administrative requests as business needs evolve. • Communicate proactively with the team when questions arise or additional guidance is needed to complete assignments effectively.
2026-11-05T18:28:46Z

Administrative Assistant

Wahiawa, HI
onsite
Temporary / Contract
21.85 - 25.30 USD / Hourly
We are looking for a dependable Administrative Assistant to support daily office operations in Hawaii. This Long-term Contract position is ideal for someone who enjoys keeping work organized, communicating effectively, and handling a wide range of administrative tasks with accuracy. The person in this role will serve as a key point of contact for office activity while helping maintain efficient workflows and reliable documentation. Due to onsite requirements, preference will be given to Hawaii residents. Interested applicants are encouraged to apply by calling us at 808-531-0800. Responsibilities:• Manage front-office activities by greeting visitors, answering inbound calls, and directing questions to the appropriate contacts• Provide day-to-day administrative support by preparing documents, maintaining records, and assisting with general office coordination• Enter and update information in internal files and tracking systems with a strong focus on accuracy and timeliness• Create, edit, and format correspondence, reports, and other business documents using Microsoft Word and related office tools• Maintain calendars, email communication, and routine scheduling tasks through Microsoft Outlook• Use Microsoft Excel to organize data, update spreadsheets, and support basic reporting needs• Perform receptionist-related duties that help ensure smooth office coverage and a detail-focused experience for callers and visitors• Assist with additional clerical and operational tasks as needed to support the broader administrative team
2026-11-05T01:13:51Z

Office Support

Cedar Falls, IA
onsite
Temporary / Contract
19.00 - 20.00 USD / Hourly
Be the person who keeps everything moving. If you're the type of person who thrives on organization, loves bringing order to chaos, and takes pride in being the go-to resource for a busy team, this could be the opportunity for you.We're looking for an Administrative Coordinator who enjoys wearing multiple hats, solving problems, and making a meaningful impact behind the scenes. In this role, you'll play a key part in supporting daily operations, managing important documents and data, coordinating projects, and helping ensure everything runs smoothly. What You'll Do<ul><li>Maintain and organize files, records, and critical business documentation</li><li>Track data, update spreadsheets, and generate reports</li><li>Assist with project coordination and follow up on key deliverables</li><li>Serve as a point of contact for employees, vendors, and customers</li></ul>
2026-11-06T22:13:44Z

Administrative Assistant

Dayton, OH
onsite
Temporary / Contract
19.95 - 23.10 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support daily office operations in Dayton, Ohio. This Long-term Contract position is ideal for someone who can manage competing priorities, communicate professionally with staff and patients, and keep administrative processes running smoothly. The role includes front-office coordination, document preparation, scheduling support, and general clerical assistance across multiple departments. Responsibilities:• Prepare, edit, and review correspondence, reports, and other administrative documents to ensure accuracy and professionalism.• Manage incoming and outgoing mail by sorting, prioritizing, and distributing items to the appropriate recipients in a timely manner.• Coordinate calendars for meetings, interviews, and departmental activities while helping maintain organized schedules.• Organize materials for meetings, training sessions, and new employee onboarding, including agendas, handouts, and notes.• Order and track office supplies to help maintain efficient day-to-day operations.• Provide administrative assistance for special projects and attend assigned meetings or training activities as requested.• Handle sensitive information with a high level of discretion and maintain confidentiality in all aspects of the role. For immediate consideration, call 937.224.8326
2026-11-03T19:28:48Z

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431 results for Front Desk Coordinator in Jserrors