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7 results for Office Specialist in Jacksonville, FL

Accounts Receivable Specialist

Jacksonville, FL
onsite
Contract / Temporary to Hire
27.71 - 34.00 USD / Hourly
We are looking for a detail-oriented Accounts Receivable Specialist to join our team in Jacksonville, Florida. This contract position offers an excellent opportunity for growth, with potential to advance into leadership and management roles. The ideal candidate will bring expertise in construction accounting and demonstrate confidence in handling complex billing and collection processes. Responsibilities: • Manage accounts receivable functions, including invoicing, cash applications, and collections, with a focus on commercial projects. • Process billing activities, ensuring accuracy and timeliness for AIA documents, lien releases, and waivers. • Oversee job costing and construction accounting tasks using Sage 300 to maintain accurate financial records. • Handle lien agreements and waivers, ensuring compliance with legal and contractual requirements. • Collaborate with team members to address billing discrepancies and streamline processes for improved efficiency. • Prepare and review pay applications, ensuring they align with project requirements and deadlines. • Monitor and report on cash activity to support financial planning and decision-making. • Ensure compliance with company policies and construction-specific documentation standards. • Work proactively to identify and implement process improvements within the accounts receivable function.
2026-04-13T06:28:39Z

Accounts Payable Specialist

Jacksonville, FL
onsite
Contract / Temporary to Hire
20.59 - 27.00 USD / Hourly
We are looking for a detail-oriented Accounts Payable Specialist to join our team in Jacksonville, Florida. This is a Contract position offering an excellent opportunity for growth and long-term potential. The role requires a strong understanding of accounts payable processes and a commitment to ensuring accuracy in financial transactions. Responsibilities: • Process high volumes of invoices accurately and efficiently, ensuring proper account coding and compliance with company policies. • Manage payment runs, including Automated Clearing House (ACH) transactions and check disbursements. • Review and reconcile subcontract agreements and vendor invoices to ensure alignment with project budgets and terms. • Collaborate with internal teams and vendors to resolve discrepancies and address payment inquiries in a timely manner. • Analyze and improve workflows to optimize accounts payable processes, leveraging lean management principles. • Maintain accurate records of all transactions and ensure compliance with construction industry accounting standards. • Utilize Sage 300 and other accounting software to manage financial data and reports. • Support AIA billing processes and ensure timely submission of required documentation. • Assist in managing subcontractor bids and agreements, ensuring proper documentation and adherence to company policies. • Stay updated on best practices in construction accounting and contribute to process improvements.
2026-04-10T23:38:40Z

Payroll Specialist

Jacksonville, FL
onsite
Permanent
55000.00 - 60000.00 USD / Yearly
We are looking for an experienced Payroll Administrator to oversee accurate and efficient payroll operations for our organization in Jacksonville, Florida. The ideal candidate will have a strong background in managing payroll processes, employee records, and compliance with regulations. This role requires attention to detail and a commitment to ensuring employees are paid correctly and on time. Responsibilities: • Process bi-monthly payroll for approximately 450 employees, ensuring accuracy and compliance. • Handle garnishments, deductions, and other payroll adjustments in accordance with legal requirements. • Conduct background checks and assist with onboarding new hires. • Utilize Paycom software to manage payroll data and streamline operations. • Maintain employee payroll records, ensuring information is up-to-date and secure. • Address payroll-related inquiries and resolve discrepancies promptly. • Collaborate with HR and finance teams to ensure seamless payroll integration. • Stay informed about changes in payroll regulations and implement necessary updates. • Generate reports and provide insights related to payroll metrics and trends. • Support audits and ensure compliance with internal and external standards.
2026-03-20T17:28:43Z

Receptionist

Jacksonville, FL
onsite
Temporary
20.00 - 20.00 USD / Hourly
Position Overview:We are seeking a professional, detail-oriented Receptionist to join our Jacksonville office. This in-person, temporary role will provide front desk and administrative support to the operations team, ensuring smooth day-to-day office functions. The ideal candidate will be highly organized, technologically proficient, and able to anticipate and respond to office needs proactively.Key Responsibilities:<ul><li>Greet and assist visitors, manage phone lines, and provide general front desk support.</li><li>Oversee office operations including break rooms, conference rooms, and office space.</li><li>Coordinate office supplies, restocking, and local communications.</li><li>Support event planning, meeting setups, and multi-step administrative workflows.</li><li>Handle mail, FedEx, and office access for employees.</li><li>Maintain professional communication with internal teams and visitors.</li><li>Assist with calendar management, note-taking, and agenda preparation when needed.</li></ul>
2026-04-06T17:28:54Z

Accounting Clerk

Jacksonville, FL
onsite
Contract / Temporary to Hire
19.95 - 23.10 USD / Hourly
Position Overview: The Accounting Clerk will provide general accounting and clerical support within a dynamic accounting department. This individual will process and post various accounting and payroll transactions, maintain accurate files, and verify accounting data in line with established procedures. The Accounting Clerk will also resolve discrepancies, support key reconciliations, and provide assistance to both internal departments and external stakeholders. Key Responsibilities: Record and update accounting ledgers and documentation for business transactions such as disbursements, expense vouchers, receipts, and accounts payable. Enter financial and payroll data into accounting systems, including Acumatica. Verify the accuracy of invoices and payroll documents, and investigate questionable accounts or transactions. Sort, file, and retain accounting documentation (invoices, checks, etc.). Research financial questions and generate standard reports using accounting software. Perform reconciliations with internal teams, management, and external vendors or customers. Recommend corrective actions to resolve discrepancies in financial transactions. Prepare and process monthly account statements, assisting customers and program participants with inquiries. Assist in reconciling general ledger accounts as needed. Support preparation of bank deposits and maintain funds located in a safe. Perform light collection efforts for B2B sales or participant accounts as required. Provide general clerical and accounting assistance as required. Qualifications: High school diploma or GED required; at least one (1) year experience in bookkeeping or equivalent college coursework. Proficiency in Microsoft Word, Excel, and Outlook. Experience with accounting software (Acumatica preferred). Accurate 10-key data entry by touch. Valid Driver’s License required. Able to read and interpret accounting documents, write correspondence, and communicate clearly with clients and staff. Solid math skills (percentages, decimals, fractions, general algebra). Strong organizational skills and attention to detail. Ability to work both independently and collaboratively. Additional Skills: Strong problem-solving and investigative abilities. Customer service-focused; able to address inquiries with professionalism. Experience handling confidential information responsibly.
2026-04-17T19:03:56Z

Accounting Clerk

Jacksonville, FL
onsite
Temporary
19.95 - 23.10 USD / Hourly
We are looking for a skilled Accounting Clerk to join our team on a contract basis in Jacksonville, Florida. This position is focused on supporting a short-term reconciliation project, where you will play a key role in resolving discrepancies in accounts payable (AP) and accounts receivable (AR) records. If you have experience with Sage Intacct and a solid understanding of accounting principles, we encourage you to apply. Responsibilities: • Reconcile customer accounts receivable (AR) balances in Sage Intacct to ensure accuracy and alignment with company records. • Investigate and resolve discrepancies in accounts payable (AP) records by comparing vendor statements to internal data. • Maintain precise and organized documentation of all reconciliations and adjustments. • Collaborate with internal teams to address outstanding issues and facilitate accurate financial reporting. • Ensure compliance with company policies and accounting standards during all reconciliation activities. • Conduct research on transactional data to identify errors and implement corrections. • Provide timely updates to stakeholders on reconciliation progress and outstanding items. • Utilize Sage Intacct software to perform detailed accounting tasks related to the project. • Support invoice processing and data entry as needed. • Communicate effectively with vendors and internal departments to resolve any financial discrepancies.
2026-04-17T20:08:41Z

Accounts Receivable Clerk

St. Augustine, FL
onsite
Temporary
19.00 - 22.00 USD / Hourly
We are looking for an experienced Accounts Receivable Clerk to join a leading manufacturing company in St. Augustine, Florida. This is a 2-month contract position with the potential for permanent employment based on performance. The ideal candidate will play a key role in managing the organization's accounts receivable processes, ensuring accuracy, and maintaining strong client relationships. Responsibilities: • Reconcile overdue invoices and investigate discrepancies to ensure timely resolution of billing issues. • Maintain comprehensive and up-to-date records of customer communications and payment statuses. • Collaborate with internal departments to address payment concerns and facilitate prompt issue resolution. • Generate and distribute aging reports to management for review and decision-making. • Support additional accounts receivable tasks, including cash applications and billing processes. • Assist with administrative duties related to accounts receivable as needed.
2026-04-15T18:04:02Z