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2 results for Administrative Assistant in Jacksonville, FL
- Ponte Vedra, Florida
- onsite
- Temporary / Contract
- 19 - 22 USD / Hourly
- We are looking for an organized Administrative Assistant to support daily office operations in Ponte Vedra, Florida. This is a Contract position suited for someone who enjoys keeping administrative tasks on track, communicating professionally with internal and external contacts, and maintaining accurate documentation. The ideal candidate brings strong office support experience, confidence handling phone-based communication, and the ability to work efficiently in a fast-paced environment.<br><br>Responsibilities:<br>• Manage front-office administrative activities, ensuring day-to-day operations run smoothly and professionally.<br>• Respond to incoming calls, direct inquiries appropriately, and provide courteous assistance to callers and visitors.<br>• Prepare, organize, and maintain office records, digital files, and scanned documents with a high level of accuracy.<br>• Enter and update information in office systems, verifying details to support reliable recordkeeping.<br>• Assist with general receptionist coverage, including message handling, scheduling support, and routine correspondence.<br>• Use Microsoft Office 365 tools to create documents, track information, and support team reporting needs.<br>• Coordinate outbound communications as needed to follow up on requests, confirm details, and relay important information.
- 2026-09-21T00:00:00Z
- Jacksonville, Florida
- onsite
- Temporary to Hire
- 17.4135 - 22 USD / Hourly
- We are looking for an Administrative Assistant to support a Training and Learning & Development team in Jacksonville, Florida. This fully onsite role is a Contract to permanent opportunity for someone who is organized, technically confident, and able to produce high-quality materials while managing day-to-day coordination tasks. The position focuses on training administration, document development, scheduling, reporting, and content support using Microsoft Office and approved AI tools. Success in this role requires strong follow-through, careful attention to detail, and the ability to handle multiple priorities in a fast-paced environment.<br><br>Responsibilities:<br>• Support daily operations for training initiatives by coordinating meetings, maintaining calendars, preparing communications, and assisting with project-related activities.<br>• Arrange training sessions by managing participant schedules, sending invitations, tracking attendance, and following up on next steps.<br>• Build, revise, and format presentations and supporting documents in PowerPoint, Word, and Excel using approved company templates and standards.<br>• Create and refine learner-facing materials such as quick reference guides, FAQs, job aids, and instructional documents based on source content.<br>• Use approved AI applications to help draft, summarize, edit, and organize training content while maintaining quality and accuracy.<br>• Turn notes, procedures, and other raw information into clear training resources and business documentation suitable for end users.<br>• Maintain spreadsheets, records, attendance logs, and reporting trackers to ensure training data remains accurate and up to date.<br>• Organize digital files, templates, and learning resources so materials are easy to access, current, and consistently maintained.<br>• Review documents for grammar, formatting, consistency, readability, and overall clear presentation before distribution.<br>• Provide additional administrative and team support as needed, including data entry, meeting organization, and related office tasks.
- 2026-09-21T00:00:00Z