Add your latest resume to match with open positions.

8 results for Workplace Coordinator in Irving, TX

Human Resources (HR) Coordinator

Plano, TX
onsite
Temporary / Contract
22.8 - 26.4 USD / Hourly
We are looking for a detail-oriented Human Resources (HR) Coordinator to support core employee lifecycle activities in Plano, Texas. This Long-term Contract position focuses on delivering a smooth onboarding experience, maintaining accurate HR records, and helping ensure hiring and administrative processes remain compliant. The ideal candidate will bring strong organizational skills, sound judgment with sensitive information, and hands-on experience with HR operations and screening coordination. Responsibilities: • Coordinate pre-employment and onboarding activities, including onboarding schedules, documentation collection, and orientation support. • Monitor screening progress and partner with candidates, vendors, and internal teams to resolve outstanding items in a timely manner. • Maintain employee records within HR information systems, ensuring data accuracy, completeness, and confidentiality. • Provide day-to-day administrative support for HR processes such as status updates, recordkeeping, and employee file management. • Assist with compliance-related tasks by tracking required forms, policy acknowledgments, and employment documentation. • Communicate clearly with hiring managers and new employees regarding onboarding steps, deadlines, and required information. • Support process improvements within HR operations, including updates tied to systems or workflow changes when needed. • Prepare routine reports and audit data to help maintain consistent and reliable HR administration practices.
2026-08-04T00:00:00Z

Administrative Coordinator

Irving, TX
onsite
Temporary / Contract
20.9 - 24.2 USD / Hourly
We are looking for a Contract Administrative Coordinator to support daily office operations in Irving, Texas. This position serves as a key on-site presence, helping create an organized and welcoming workplace through scheduling support, front-desk coordination, and meeting space readiness. The ideal candidate brings strong interpersonal skills, sound administrative judgment, and the ability to manage hands-on facility-related tasks alongside routine office responsibilities. Responsibilities: • Coordinate calendars, schedule meetings, and help maintain an efficient flow of daily office activity. • Welcome visitors and support front-desk check-in activities while creating a welcoming and friendly first impression. • Prepare conference rooms for meetings by arranging tables, chairs, and related room setup needs. • Conduct routine site walkthroughs to help ensure shared spaces remain organized, functional, and ready for use. • Respond to inbound calls and direct inquiries to the appropriate contacts in a timely manner. • Assist with administrative support tasks such as meeting coordination, scheduling updates, and general office communication. • Help track and submit facility-related requests or work orders when office issues need attention. • Support a fully on-site office environment by handling day-to-day coordination needs with accuracy and attention to detail.
2026-08-04T00:00:00Z

HR Coordinator

Plano, TX
onsite
Temporary / Contract
37.05 - 42.9 USD / Hourly
We are looking for an organized HR Coordinator to join a Telecom Services organization in Plano, Texas on a Contract basis. This role blends human resources support, executive coordination, and office operations, making it ideal for someone who can manage shifting priorities while maintaining accuracy and professionalism. The position will contribute to onboarding, employee support activities, meeting logistics, and administrative processes that help the office and HR function run smoothly. Responsibilities: • Manage complex scheduling, travel arrangements, and day-to-day administrative support for senior leaders, ensuring priorities are aligned and conflicts are resolved quickly. • Organize internal and external meetings by handling calendars, coordinating space and materials, and making sure technology and logistics are ready in advance. • Prepare and submit executive expense documentation accurately and within required deadlines while following company guidelines. • Oversee incoming mail distribution, route items to the correct teams, and handle daily check processing for delivery to Treasury according to established procedures. • Coordinate payroll and accounts payable check printing at the Plano, Texas office and ensure final distribution is completed through the appropriate delivery method. • Support company mailing needs for departments such as Accounting, Tax, Legal, and Human Resources, including overnight packages, certified mail, and large-volume distributions. • Administer onboarding activities for new hires by initiating background screenings, collecting employment documents, preparing welcome materials, and scheduling orientation-related meetings. • Assist with contractor setup by gathering required paperwork, coordinating access requests, and partnering with IT and business teams to complete onboarding steps. • Maintain accurate HR records through timely data entry, personnel file upkeep, employment verification support, and preparation of HR communications, reports, and presentations. • Help coordinate employee benefits sessions and engagement activities, working with vendors and internal stakeholders on events, enrollment communications, recognition programs, and morale initiatives at the Plano, Texas location.
2026-08-03T00:00:00Z

Project Coordinator

Dallas, TX
onsite
Permanent / Full Time
0 - 0 USD / Yearly
We are looking for a Project Coordinator to help keep architectural and design projects organized, on schedule, and well supported from initial planning through final completion. This position plays an important role in coordinating communication, documentation, meetings, and day-to-day project activities for Design Managers and broader project teams. Based in Dallas, Texas, the role is well suited to someone who is proactive, detail-focused, and comfortable balancing multiple priorities in a collaborative environment. Responsibilities: • Organize project initiation activities and maintain accurate electronic records, files, and supporting documentation throughout the project lifecycle. • Prepare meeting summaries, track follow-up items, and distribute clear communication to help teams stay aligned on next steps. • Monitor timelines, milestones, and team calendars to support steady progress across active assignments. • Arrange internal and client-facing meetings by managing schedules, agendas, room bookings, materials, catering, and technology needs. • Compile and update project reporting tools, including status updates, staffing information, and progress trackers. • Support the administration of key project documents such as agreements, proposals, submittals, RFIs, and formal reports. • Manage coordination for quality review documentation, including required stamping and final document processing. • Facilitate communication with consultants and distribute project information to the appropriate stakeholders in a timely manner. • Recommend practical improvements to team workflows, communication methods, and organizational processes to increase efficiency. • Partner effectively with project teams and support functions while maintaining a thorough, responsive, and detail-conscious approach.
2026-07-31T00:00:00Z

Front Desk Coordinator

Weatherford, TX
onsite
Temporary to Hire
22.8 - 26.4 USD / Hourly
We are looking for a Front Desk Coordinator to serve as the first point of contact for a construction-focused organization in Weatherford, Texas. This contract-to-permanent opportunity is ideal for someone who enjoys creating a welcoming office environment while keeping daily administrative operations organized and moving smoothly. The person in this role will support office logistics, assist leadership with coordination tasks, and contribute to a positive experience for visitors, employees, and community partners. Responsibilities: • Welcome guests and vendors upon arrival, provide assistance, and direct them to the appropriate person or meeting space. • Coordinate day-to-day front office activities, including mail handling, supply replenishment, hospitality arrangements, and communication with building management. • Prepare and send packages and materials to remote sales team members while tracking outbound shipments as needed. • Handle local errands and time-sensitive office support tasks to help maintain efficient business operations. • Provide administrative assistance to executives, including preparing and submitting expense documentation and supporting routine follow-up items. • Organize meeting support such as food orders, visitor readiness, and general office presentation to ensure a smooth experience for internal and external guests. • Represent the organization effectively at community-facing events, including trade shows, career fairs, and other local networking opportunities. • Maintain an orderly reception and office area while helping team members with general administrative requests as priorities shift. ▪ Handled office tasks including filing, generating reports, setting up meetings, and reordering supplies. ▪ Managed Accounts Payable/Receivable and expense control procedures, including bank transactions, invoicing, and bookkeeping. ▪ Coordinated meetings and prepared minutes for company reports. ▪ Liaised between senior management, employees, and clients to ensure smooth communication. ▪ Assisted with office policies and procedures, ensuring alignment with company objectives. · Why is the position open? Start up- Growth of current company · How long has it been open? Today · What other resources are you using to staff this position? None · Target Start Date: Monday January 30th · Work Hours: Mon-Fri from 8am - 5pm · Anticipated Duration / contract-to-permanent: TTP 1. Organized 2. Friendly and greets everyone that comes in 3. Be able to pivot/Multitask 4. Like completing lists 5. Some excel strongly preferred.
2026-08-03T00:00:00Z

Front Desk Coordinator

Grapevine, TX
onsite
Temporary / Contract
18.05 - 20.9 USD / Hourly
We are looking for a Front Desk Coordinator with 2+ years of experience to support daily front-of-house operations for a property management environment in Texas. This Contract position is ideal for someone with at least 2 years of experience creating a welcoming visitor experience while managing busy phone activity and administrative coordination. The right candidate will bring professionalism, strong communication skills, and the ability to keep the front desk organized in a fast-paced setting. Responsibilities: • Welcome tenants, guests, and vendors in a courteous manner and provide a positive first impression at the front desk. • Manage incoming calls through a multi-line phone system, route inquiries efficiently, and take accurate messages when needed. • Deliver reception support by responding to routine questions and directing visitors to the appropriate contacts or locations. • Maintain an orderly reception area and support day-to-day office coordination to ensure smooth front desk operations. • Monitor visitor traffic, handle check-in procedures, and communicate arrivals promptly to internal team members. • Assist with general administrative tasks such as scheduling, document handling, and other front-office support duties as assigned.
2026-08-03T00:00:00Z

Front Desk Coordinator

Plano, TX
onsite
Temporary / Contract
22 - 26 USD / Hourly
Position SummaryThe Front Desk Coordinator is responsible for creating a positive first impression for visitors, clients, and employees while ensuring the front office operates efficiently. This role serves as the central point of contact for the office, managing reception duties, coordinating administrative functions, and supporting day-to-day operations in a professional and organized environment.Key Responsibilities<ul><li>Greet visitors, clients, and vendors and provide exceptional customer service.</li><li>Answer, screen, and direct incoming calls through a multi-line phone system.</li><li>Manage conference room scheduling and meeting coordination.</li><li>Process incoming and outgoing mail, packages, and deliveries.</li><li>Maintain office supply inventory and coordinate orders with vendors.</li><li>Assist with employee onboarding, visitor access, and office communications.</li><li>Support administrative projects, data entry, filing, and document management.</li><li>Maintain a clean, organized, and professional reception area.</li><li>Coordinate office events, meetings, and logistics as needed.</li></ul>
2026-07-27T00:00:00Z

Front Desk Coordinator

Dallas, TX
onsite
Temporary / Contract
22 - 26 USD / Hourly
Position OverviewThe Front Desk Coordinator is responsible for overseeing front office operations while ensuring a seamless experience for guests, clients, and internal staff. This role requires strong organizational skills, the ability to manage multiple priorities, and experience supporting office and administrative functions.Responsibilities<ul><li>Serve as the primary point of contact for visitors and incoming communications.</li><li>Manage a high-volume, multi-line phone system.</li><li>Coordinate visitor check-in procedures and office security protocols.</li><li>Schedule meetings, maintain conference room calendars, and assist with event coordination.</li><li>Support executives and department leaders with administrative tasks.</li><li>Process invoices, purchase orders, and office-related documentation.</li><li>Coordinate office supplies, vendors, and facility requests.</li><li>Assist with onboarding logistics for new employees.</li></ul>
2026-07-27T00:00:00Z