Add your latest resume to match with open positions.

6 results for Office Services Specialist in Irving, TX

Office Services Associate 2 (2-4 years)

Dallas, TX
remote
Temporary / Contract
18 - 21 USD / Hourly
We are looking for a dependable Office Services Associate to support day-to-day administrative operations. This Long-term Contract position is ideal for someone who enjoys providing excellent service, managing multiple office tasks, and maintaining organized workflows in a fast-paced environment. The role requires strong communication skills, attention to detail, and confidence using common business software to handle clerical and operational duties effectively. Responsibilities: • Welcome internal and external contacts courteously, respond to general inquiries, and route incoming calls to the appropriate team members. • Sort, distribute, and manage incoming mail and other office correspondence while helping maintain efficient daily communication flow. • Perform a range of clerical support activities such as filing records, updating databases, and preparing routine business documents. • Use Microsoft Word, Excel, and other office applications to enter information, track activity, and produce accurate reports or correspondence. • Assist with check handling and related administrative processing while following established procedures for accuracy and documentation. • Support payroll-related administrative tasks, including organizing records and helping ensure information is complete and properly maintained. • Review written materials for grammar, formatting, and accuracy before distribution to support clear and consistent communication standards. • Deliver responsive customer service to employees, visitors, and callers while balancing multiple requests and deadlines. • Maintain organized office systems and records to improve accessibility, consistency, and overall administrative efficiency.
2026-07-06T00:00:00Z

Office Manager

Grapevine, TX
onsite
Temporary / Contract
25 - 27 USD / Hourly
Oversee daily office operations and administrative processes Manage office supplies, equipment, and vendor relationships Supervise and support administrative staff Coordinate schedules, meetings, and office activities Maintain office policies and procedures Assist with budgeting, invoicing, and basic accounting tasks Ensure a clean, organized, and detail oriented office environment Support leadership with administrative and operational needs
2026-06-19T00:00:00Z

Office Assistant

Dallas, TX
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are looking for a detail-oriented Office Assistant to support inventory-related administrative operations for a Contract position based in Dallas, Texas. This role is well suited for someone who is dependable, organized, and comfortable managing records, paperwork, and product information with accuracy. The ideal candidate will help keep inventory documentation current, support daily stock handling activities, and contribute to an efficient workplace through strong communication and clerical skills. Responsibilities: • Manage inventory documentation by recording incoming items, updating stock information, and maintaining accurate office records. • Support the receipt of merchandise by checking deliveries against documentation and helping ensure products are routed to the correct storage areas. • Open, sort, and organize products for shelving while helping maintain a clean, orderly, and safe workspace. • Review item details for accuracy and promptly communicate quantity or product issues to supervisors when discrepancies are found. • Assist with recurring inventory checks, including cycle counts and full physical counts, to help preserve reliable stock records. • Perform data entry tasks related to inventory movement, product tracking, and general clerical reporting. • Coordinate with team members across the operation to address inventory questions and keep daily activities moving efficiently.
2026-06-29T00:00:00Z

Legal Billing Specialist

Dallas, TX
onsite
Temporary to Hire
27.7115 - 32.087 USD / Hourly
We are looking for a Legal Billing Specialist to join a law firm team in Dallas, Texas on a contract basis with the potential for a permanent position. This position focuses on accurate invoice preparation, prebill coordination, and compliance with client and insurance billing standards. The role partners closely with legal professionals and internal teams to keep billing cycles on schedule, resolve submission issues, and support efficient month-end processing. Responsibilities: • Examine time entries submitted by legal staff and adjust billing details to align with client-specific invoicing rules. • Create monthly prebills, route them for attorney review, and incorporate approved updates before final invoicing. • Apply billing edits carefully so revised charges, narratives, and supporting details are reflected correctly on client statements. • Confirm that each invoice meets required formatting, documentation, and compliance standards established by clients and insurance carriers. • Submit completed bills through electronic billing platforms within required deadlines and track transmission status through completion. • Investigate rejected, reduced, or disputed invoices and coordinate follow-up actions to secure prompt resolution. • Maintain organized billing documentation and support accurate completion of month-end billing activities and related records. • Work with attorneys and cross-functional partners to address discrepancies, answer billing questions, and improve workflow efficiency.
2026-07-06T00:00:00Z

Accounting Specialist

Fort Worth, TX
onsite
Temporary / Contract
24.7 - 28.6 USD / Hourly
We are looking for an Accounting Specialist to support high-volume accounts payable and accounts receivable operations for multiple business units in Fort Worth, Texas. This Long-term Contract position will play an important role in maintaining accurate financial records, supporting steady cash flow, and ensuring timely transaction processing in a shared services environment. The ideal candidate brings strong accounting fundamentals, sound judgment, and the ability to manage competing priorities while meeting established service expectations. Responsibilities: • Process large volumes of supplier invoices by reviewing supporting documentation, assigning proper coding, and verifying alignment with purchasing records. • Coordinate vendor disbursements through approved payment methods while ensuring payments are released accurately and on schedule. • Review supplier account statements, investigate payment or invoice variances, and resolve exceptions that delay processing. • Monitor shared finance communication channels and respond promptly to questions from employees, vendors, and other business partners. • Audit and process employee reimbursement submissions to confirm compliance with company expense guidelines. • Prepare and issue customer invoices, ensuring billing details are complete, accurate, and delivered within required timelines. • Record incoming payments, apply receipts to the correct customer accounts, and support daily cash posting and deposit activity. • Follow up on past-due balances, communicate with customers regarding outstanding invoices, and help resolve billing-related concerns. • Assist with period-end close activities, including account reconciliations, ledger review, and documentation requested for audits. • Maintain adherence to accounting standards, tax-related requirements, internal controls, and service level commitments across supported entities.
2026-07-02T00:00:00Z

Accounting Specialist

Carrollton, TX
onsite
Temporary / Contract
25.65 - 29.7 USD / Hourly
We are looking for an Accounting Specialist to support key accounting and billing operations for a long-term contract opportunity in Carrollton, Texas. This role is best suited for an individual with strong bookkeeping experience and hands-on knowledge of Microsoft Dynamics GP, who can manage day-to-day financial transactions while maintaining accurate records and reporting. The position will play an important part in billing, reconciliations, payables, receivables, and monthly close activities within a fast-paced environment. Responsibilities: • Manage contract documentation, pay applications, and project closeout records to ensure timely and accurate financial processing. • Examine work orders for completeness and correctness before releasing them for billing within the accounting system. • Prepare customer invoices, process billing transactions, and apply incoming payments to the appropriate accounts. • Handle accounts payable activities, including invoice entry, verification, and payment processing. • Perform bank reconciliations and resolve discrepancies using Microsoft Dynamics GP. • Monitor accounts receivable balances, generate aging information, and reconcile customer accounts as needed. • Open and close accounting periods in Dynamics GP in alignment with monthly financial timelines. • Compile monthly sales tax support materials and assist with required reporting activities. • Produce commission-related reports and maintain recurring operational spreadsheets and financial tracking in Excel. • Provide accounting process support in an environment where prior Dynamics GP experience is essential for continuity in financial and billing functions.
2026-06-30T00:00:00Z