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7 results for Office Services Specialist in Irving, TX

Office Manager

Plano, TX
onsite
Temporary / Contract
24 - 30 USD / Hourly
Position SummaryThe Executive Assistant / Office Manager is responsible for supporting executive leadership while overseeing daily office operations. This role combines high-level administrative support with office management responsibilities and requires someone who thrives in a fast-paced, hands-on environment.Responsibilities<ul><li>Provide direct support to executive leadership.</li><li>Manage executive calendars, travel, and meeting coordination.</li><li>Oversee office operations, supplies, vendors, and facilities.</li><li>Coordinate internal meetings, events, and employee functions.</li><li>Assist with onboarding activities and office logistics.</li><li>Prepare reports, presentations, and confidential correspondence.</li><li>Support special projects and company initiatives.</li></ul>
2026-07-27T00:00:00Z

Office Manager

Grapevine, TX
onsite
Temporary to Hire
29.6875 - 34.375 USD / Hourly
We are looking for an experienced Office Manager to support a property management team in Texas. This contract opportunity is ideal for someone who thrives in a fast-paced environment and can balance administrative coordination, vendor communication, and office operations effectively. The position plays a key role in keeping records organized, supporting departmental priorities, and ensuring tenants, vendors, and internal partners receive timely assistance. Responsibilities: • Oversee day-to-day administrative activities for the property management group, ensuring documents, reports, and correspondence are prepared, organized, and properly maintained. • Coordinate communication with tenants, vendors, shoppers, and internal teams, providing prompt follow-up and attentive support across a variety of requests. • Prepare operational documents such as handoff notices, service-related correspondence, internal memos, reports, and agreement summaries for management review. • Maintain accurate records for vendor contracts, insurance certificates, invoices, termination notices, and related files to support compliance and audit readiness. • Track department expenses, assist with reporting, and update spreadsheets used to monitor agreements, operational metrics, and key initiatives. • Review lease information and assist with research related to tenant compliance matters, service questionnaires, surveys, and management documentation. • Support broader department goals by helping with dashboard updates, workflow coordination, contract tracking, sales reporting, and maintenance of reference materials. • Provide guidance to administrative staff when needed and contribute to training efforts that improve consistency and team efficiency.
2026-07-30T00:00:00Z

Office Manager

Irving, TX
onsite
Permanent / Full Time
70000 - 85000 USD / Yearly
Construction Office Manager - Direct Hire Key ResponsibilitiesAccounts Payable• Manage full-cycle accounts payable processing• Utilize QuickBooks Online / QuickBooks for daily accounting functions• Prepare and process AIA billing (G702/G703) for construction projects Human Resources Administration• Handle general HR tasks and employee support for office and field staff• Manage new-hire onboarding for a workforce of 125+ employees• Administer employee benefits programs• Maintain accurate employee records and HR documentation• Oversee day-to-day office operations and administration• Support a team of 8 office employees and 120 field employees• Serve as a central point of contact for office needsRequired Qualifications• Accounts payable experience• QuickBooks Online or QuickBooks experience (required)• AIA billing experience• HR administrative background (onboarding, benefits administration, general HR tasks)• Office management experiencePreferred Qualifications• Procore experience• Payroll experience (ability to serve as payroll backup is desired)• Executive/Personal Assistant skill setBenefits• Health insurance — 100% employer-paid• 401(k) with company match• PTO Joe.Faradie at roberthalf com - this is the best way to apply
2026-07-21T00:00:00Z

Office Manager

Arlington, TX
onsite
Temporary / Contract
25 - 27 USD / Hourly
Position Summary:The Office Manager is responsible for overseeing daily office operations, ensuring administrative processes run efficiently, and supporting staff, leadership, and visitors. This role manages office procedures, coordinates administrative functions, maintains office resources, and helps create a productive and organized work environment.Key Responsibilities<ul><li>Manage day-to-day office operations and administrative activities.</li><li>Serve as the primary point of contact for office-related matters.</li><li>Coordinate office supplies, equipment, and vendor relationships.</li><li>Support executives and department managers with administrative tasks.</li><li>Schedule meetings, maintain calendars, and coordinate travel arrangements.</li><li>Oversee filing systems, records management, and office correspondence.</li><li>Assist with onboarding new employees and office orientation.</li><li>Process invoices, expense reports, and basic budgeting activities.</li><li>Monitor office policies and ensure compliance with company procedures.</li><li>Coordinate office events, team meetings, and employee engagement activities.</li><li>Manage incoming calls, mail, and visitor reception.</li><li>Identify opportunities to improve office efficiency and workflow.</li></ul>
2026-07-15T00:00:00Z

Legal Billing Specialist

Dallas, TX
onsite
Permanent / Full Time
85000 - 90000 USD / Yearly
We are looking for a detail-oriented Legal Billing Specialist to support client invoicing operations in Dallas, Texas. This position plays a key role in preparing accurate bills, maintaining compliance with client agreements, and coordinating with attorneys and finance teams to keep billing cycles on track. The ideal candidate brings strong law firm billing experience, sound judgment, and the ability to manage complex requirements in a deadline-driven environment. Responsibilities: • Interpret client engagement terms and establish billing records that reflect approved fee structures and invoicing instructions. • Administer alternative billing arrangements, expense charges, and retainer or trust activity to ensure accounts are handled accurately. • Process electronic invoices and maintain related submissions such as rate updates, budgets, and dispute responses across multiple e-billing portals. • Coordinate the full pre-bill workflow, including distribution, status monitoring, and follow-up with timekeepers to support timely completion. • Prepare, revise, and finalize invoices while applying approved adjustments, credits, and write-offs in accordance with firm procedures. • Monitor billing activity for adherence to outside counsel guidelines and internal standards, escalating issues when clarification is needed. • Work closely with attorneys, accounting staff, and leadership to investigate billing questions, resolve discrepancies, and assist with client or audit requests.
2026-07-09T00:00:00Z

Accounting Specialist

Addison, TX
onsite
Temporary to Hire
24.7 - 28.6 USD / Hourly
We are looking for a Part-Time Accounting Specialist to join a growing restaurant organization in Addison, Texas in a contract capacity with the potential to become permanent. This onsite role is ideal for someone who enjoys keeping financial operations organized, handling a steady flow of transactions, and supporting both payables and broader accounting activities. The position offers the opportunity to contribute to daily accounting functions, payroll support, and record accuracy in a fast-moving environment. Responsibilities:• Manage accounts payable and accounts receivable activity by reviewing, entering, and processing a high volume of financial transactions with accuracy and timeliness.• Handle invoice workflows on a recurring basis, ensuring documentation is complete, coding is accurate, and payments are properly recorded.• Assist with payroll-related tasks for a multi-employee workforce, with exposure to Paycom processes viewed as highly valuable.• Reconcile daily cash activity across several operating locations, confirming that reported amounts align with supporting receipts and expense records.• Maintain up-to-date financial information in QuickBooks Online and help preserve organized, audit-ready accounting records.• Prepare and update basic spreadsheets and reports in Excel to support tracking, balancing, and routine accounting review.• Provide administrative support tied to accounting operations, including coordination of related documentation and cross-functional follow-up when needed.• Work closely with internal team members to ensure weekly accounting cycles are completed on schedule in a fast-paced onsite setting.
2026-07-27T00:00:00Z

Accounting Specialist

Plano, TX
onsite
Temporary / Contract
22.9615 - 26.587 USD / Hourly
We are looking for an Accounting Specialist to join a Financial Services organization in Plano, Texas on a Contract basis. This position supports both payables and receivables activities, with a stronger emphasis on accounts payable, and is well suited for someone who can manage daily transaction processing with accuracy and consistency. The role is based in the office each day and offers a regular daytime schedule with some flexibility around start and end times. Responsibilities: • Manage daily accounts payable operations, including preparing check runs and assigning accurate accounting codes to invoices and related transactions. • Support accounts receivable activity by recording incoming borrower payments and ensuring transactions are applied correctly and on time. • Process financial entries across multiple platforms, including loan servicing and accounting systems used by the organization. • Prepare and post manual journal entries as needed, following established accounting controls and documentation standards. • Use BlackLine to submit and record journal entry activity within the month-to-month accounting workflow. • Reconcile account activity to confirm payment postings, disbursements, and balances are complete and accurate. • Assist with billing and general accounting tasks that contribute to efficient daily financial operations. • Maintain organized records and communicate with internal teams to resolve payment discrepancies or coding issues promptly.
2026-07-29T00:00:00Z