27 results for Office Assistant in Irving, TX

Office Manager

Fort Worth, TX
onsite
Contract / Temporary to Hire
28.5 - 33 USD / Hourly
We are looking for a dedicated and detail-oriented Office Manager to join our team in Fort Worth, Texas. This contract-to-permanent position requires someone who is highly organized, attentive to detail, and committed to creating a welcoming and efficient office environment. The ideal candidate will play a pivotal role in supporting daily operations, ensuring smooth interactions with both internal and external stakeholders, and providing essential administrative assistance to the team. Responsibilities: • Oversee daily office operations to maintain a clean and inviting reception area, ensuring a positive experience for visitors and staff. • Execute daily opening and closing procedures, including light cleaning and maintaining the overall tidiness of the workspace. • Manage inventory levels for office supplies and kitchen essentials, ensuring cost-effective procurement and organized storage. • Coordinate incoming and outgoing mail, including courier services, to ensure timely and accurate delivery. • Provide administrative support to team members and act as a liaison between offices to facilitate collaboration. • Prepare and update process documentation to enhance efficiency and support administrative team operations. • Partner with the technology services team to address office technology needs and coordinate on-site visits. • Assist in planning and executing company-wide and office-specific events, ensuring all logistical details are handled effectively. • Serve as the office community service coordinator, supporting local initiatives and promoting organizational values. • Contribute to various projects and initiatives with a positive and teamwork-focused approach.
2026-03-25T00:00:00Z

Office Manager

Arlington, TX
onsite
Temporary
25.65 - 29.7 USD / Hourly
We are looking for an experienced Office Manager to join our team in Arlington, TX. This position is ideal for someone who is attentive to detail and excels in administrative support, office organization, and multitasking in a dynamic environment. As a Long-term Contract role, you will play a vital part in ensuring the smooth operation of the office and supporting staff across various levels. Responsibilities:• Manage day-to-day office operations, including ordering and maintaining office supplies.• Handle invoicing and accounts payable tasks with accuracy and efficiency.• Provide administrative support to multiple team members, including formatting documents and preparing reports.• Coordinate meetings, including scheduling, ordering lunches, and liaising with external vendors.• Act as the first point of contact for visitors and phone inquiries, ensuring an organized and welcoming environment.• Prepare printed proposals for clients, ensuring they are well-crafted and visually appealing.• Work closely with vendors and external partners on projects such as real estate and water treatment design, ensuring compliance with relevant codes.• Perform routine office maintenance tasks, including stocking supplies and maintaining a clean workspace.• Utilize Microsoft Office Suite tools, including Word, Excel, and SharePoint, to complete administrative tasks efficiently.• Assist in document formatting, applying consistent styles, fonts, and numbering for high-quality presentations.
2026-03-21T00:00:00Z

Administrative Assistant

Dallas, TX
onsite
Temporary
23 - 26 USD / Hourly
We are looking for a detail-oriented and proactive Finance Administrator to join our team in Dallas, TX. The Finance Administrator will play a key role in supporting our financial operations, ensuring accuracy in record-keeping, and assisting with essential accounting and administrative tasks
2026-03-24T00:00:00Z

Administrative Assistant

Irving, TX
onsite
Temporary
23.75 - 27.5 USD / Hourly
We are looking for a skilled Administrative Assistant to join our team in Irving, Texas on a long-term contract basis. In this role, you will provide essential administrative support, ensuring smooth operations and efficient contract management processes. This position offers a dynamic work environment within the utilities and infrastructure industry. Responsibilities: • Review contracts and agreements meticulously to extract and document key terms, deadlines, and obligations. • Organize and maintain accurate records of contracts and supporting documentation within company systems. • Enter contract information into internal databases with precision and attention to detail. • Provide operational support by generating reports, tracking deadlines, and monitoring the status of contracts. • Identify and recommend improvements to streamline documentation and contract management processes. • Respond to inbound calls and provide excellent customer service to address inquiries. • Manage email correspondence and ensure timely responses to relevant stakeholders. • Schedule appointments and maintain calendars to support team operations effectively. • Utilize Microsoft Office tools, including Excel, Outlook, PowerPoint, and Word, to complete tasks efficiently.
2026-03-24T00:00:00Z

Administrative Assistant

Coppell, TX
onsite
Temporary
20 - 22 USD / Hourly
3‑Week Contract | Evening & Weekend Shifts | 10 OpeningsWe are hiring 10 onsite Data Cleanup Specialists to support a high‑priority Salesforce order‑correction project at our Coppell, TX headquarters. This is a great opportunity for individuals who are detail‑oriented, reliable, and comfortable following structured, repetitive workflows.About the ProjectOur team is correcting approximately 3,000 migrated orders in Salesforce. Each record takes 8–10 minutes to update using a step‑by‑step script—no technical background or Salesforce expertise required.A portion of the work must be completed outside regular business hours, which is why this project is working during evenings and weekends.Schedule (28 hours per week) & working onsite Mon–Fri: 6:00 PM – 9:00 PMSaturday: 2:00 PM – 7:00 PMSunday: 8:00 AM – 5:00 PMThis project is anticipated to last approximately 3 weeks, with the possibility of extension.Responsibilities<ul><li>Review and update Salesforce order records using provided instructions.</li><li>Follow a consistent, scripted workflow for each correction.</li><li>Ensure high accuracy and attention to detail for every update.</li><li>Meet productivity expectations and maintain quality standards.</li><li>Work onsite at the Coppell HQ during the required hours.</li></ul>What We're Looking For<ul><li>Strong attention to detail and accuracy.</li><li>Ability to follow structured, repetitive processes.</li><li>Comfortable working onsite during evening and weekend hours.</li><li>Dependable, punctual, and able to meet project deadlines.</li><li>No Salesforce or technical experience required—training provided.</li></ul>
2026-03-12T00:00:00Z

Administrative Assistant

Carrollton, TX
onsite
Temporary
24 - 26 USD / Hourly
We are seeking a proactive and detail-oriented Administrative Assistant to join our team in McKinney, TX. The Administrative Assistant will support daily office operations, contribute to a positive team environment, and help ensure the efficiency of our business processes.
2026-03-24T00:00:00Z

Executive Assistant

Dallas, TX
onsite
Permanent
85000 - 120000 USD / Yearly
We are looking for an accomplished Executive Assistant to provide seamless support to a high-level executive while managing key aspects of corporate office operations. This role requires exceptional organizational abilities, discretion, and adaptability to navigate a fast-paced environment and dynamic responsibilities. Based in Dallas, Texas, the position offers an opportunity to make a significant impact on both personal and detail-oriented initiatives. Responsibilities: • Oversee complex scheduling, including personal and detail-oriented calendars, appointments, and reservations. • Coordinate executive travel plans, meetings, and social commitments with precision. • Draft, proofread, and manage written communications, including event invitations and correspondence. • Organize and distribute tickets and passes for cultural, arts, and sports events. • Respond promptly to calls, texts, and requests, ensuring real-time support for the executive. • Arrange social engagements and public appearances with attention to detail. • Manage errands, purchases, and personal logistics to streamline operations. • Facilitate internal meetings, staff events, and corporate hospitality initiatives. • Handle procurement of office supplies and employee appreciation gifts. • Collaborate with leadership on special projects and company-wide initiatives.
2026-03-24T00:00:00Z

Executive Assistant

Dallas, TX
onsite
Temporary
34.2 - 39.6 USD / Hourly
We are looking for a detail-oriented Executive Assistant to provide comprehensive support to multiple executives in a fast-paced services environment. This is a long-term contract position based in Dallas, Texas, offering an opportunity to work independently while contributing to the success of the organization. The ideal candidate will excel at managing tasks, handling communications, and maintaining composure under pressure. Responsibilities: • Provide high-level administrative support to multiple executives, ensuring their schedules and priorities are effectively managed. • Prepare and draft clear and effective correspondence and communications tailored to various stakeholders. • Coordinate meetings, appointments, and travel arrangements while managing expense reports using tools like Chrome River. • Utilize Microsoft Office applications such as Word, Excel (including Pivot Tables), Outlook, and PowerPoint to create well-crafted documents and presentations. • Handle inbound calls and respond to inquiries with courtesy and efficiency. • Perform accurate data entry and maintain organized records to support executive operations. • Manage multiple tasks simultaneously in a high-pressure environment while maintaining attention to detail. • Build strong relationships through effective communication and interpersonal skills. • Uphold a respectful demeanor and confidentiality in all interactions. • Adapt to new systems and processes as required for seamless workflow.
2026-03-25T00:00:00Z

Executive Assistant

Dallas, TX
onsite
Temporary
30 - 38 USD / Hourly
Our company is seeking a highly organized and proactive Executive Assistant to support our executive leadership team in Dallas, TX. This critical role requires exceptional communication skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.
2026-03-24T00:00:00Z

Executive Assistant

Dallas, TX
remote
Temporary
22.8 - 26.4 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support senior leadership within a non-profit organization based in Dallas, Texas. This is a 2-month contract position requiring exceptional organizational skills and the ability to manage multiple priorities effectively. The ideal candidate will play a key role in ensuring smooth day-to-day operations and providing high-level administrative support. Responsibilities:• Manage and maintain executive calendars, ensuring appointments and meetings are organized and prioritized.• Coordinate travel arrangements, including booking flights, accommodations, and transportation.• Prepare itineraries and ensure all necessary documentation for travel is in place.• Organize and schedule executive meetings, including preparing agendas and taking minutes.• Serve as the primary point of contact for internal and external communications related to executive schedules.• Assist in the preparation of reports, presentations, and other documentation as required.• Handle confidential information with discretion and professionalism.• Monitor and respond to incoming correspondence on behalf of the executive team.• Work collaboratively with other departments to ensure seamless execution of administrative tasks.
2026-03-25T00:00:00Z

Executive Assistant

Dallas, TX
onsite
Permanent
0 - 0 USD / Yearly
We are looking for an experienced Executive Assistant to join a dynamic team in the pharmaceutical industry in Dallas, Texas. This role requires exceptional organizational skills and the ability to manage high-level administrative tasks efficiently. The ideal candidate will excel in maintaining schedules, coordinating meetings, and preparing presentations while ensuring seamless communication across all levels. Responsibilities: • Organize and oversee complex calendar schedules, ensuring all appointments and meetings are accurately planned. • Coordinate board meetings, including preparing agendas, recording minutes, and distributing action items. • Arrange domestic travel plans, managing itineraries and booking accommodations with precision. • Manage email inboxes, prioritizing messages and responding promptly to maintain smooth communication. • Create and refine presentations and reports, ensuring they are thorough and meet deadlines.
2026-02-26T00:00:00Z

Executive Assistant

Dallas, TX
onsite
Contract / Temporary to Hire
38 - 44 USD / Hourly
We are seeking an experienced Executive Assistant to provide high-level administrative support to executive leadership in Dallas, Texas. This is a Contract to permanent opportunity that requires exceptional organizational and communication skills to effectively manage multiple priorities. The ideal candidate will excel in a fast-paced environment, ensuring seamless operations and supporting critical business activities. Responsibilities: • Coordinate and maintain executive calendars, minimizing scheduling conflicts and addressing priorities. • Prepare and edit executive-level presentations, reports, and correspondence with accuracy and attention to detail. • Organize and facilitate meetings, including preparing agendas, minutes, and necessary follow-ups. • Serve as a liaison between executive leadership and internal teams, promoting effective communication and collaboration. • Handle confidential information with discretion and maintain professionalism in all interactions. • Manage travel arrangements for executives, including booking flights, accommodations, and transportation. • Support special projects and initiatives as assigned, ensuring timely completion and alignment with organizational goals. • Monitor and prioritize incoming communications, responding on behalf of executives when appropriate. • Maintain accurate records and documentation to support executive operations. • Contribute to improving administrative processes and workflows to enhance efficiency.
2026-03-25T00:00:00Z

Office Coordinator

Dallas, TX
onsite
Temporary
23 - 25 USD / Hourly
We are seeking an organized and proactive Office Administrator to support our Dallas, TX office. The Office Administrator plays a key role in ensuring smooth day-to-day operations, managing administrative tasks, and providing support across various departments.
2026-03-24T00:00:00Z

Legal Assistant

Dallas, TX
onsite
Permanent
0 - 0 USD / Yearly
An urgent search is on!!! An exceptional Litigation Legal Assistant is needed immediately for 3 Partners at one of the finest firms in Uptown! This role is ideal for someone with significant experience in litigation support and a strong understanding of legal procedures. If you excel in managing complex tasks, thrive under deadlines, and are passionate about supporting attorneys and clients, we encourage you to apply. Responsibilities:• Provide comprehensive administrative support to attorneys specializing in Business Litigation cases.• Prepare, format, and manage legal documents to ensure accuracy and compliance with court requirements.• Handle electronic filing systems for submitting court documents efficiently and in a timely manner.• Coordinate schedules and manage calendars to track court dates, deadlines, and appointments.• Maintain confidentiality of sensitive client and case information while adhering to high standards of professionalism.• Utilize case management software and tools like Adobe Acrobat to organize and track case details.• Communicate effectively with clients, attorneys, and team members to facilitate smooth operations.• Prioritize and manage multiple tasks simultaneously while meeting strict deadlines.• Stay updated on litigation procedures and assist in keeping the team informed of any changes or updates.Things will be so much better than ok if you look into this open position. Confidentially send your resume to rosemarie.jones<at>roberthalf.<com>
2026-03-23T00:00:00Z

Legal Assistant

Dallas, TX
onsite
Permanent
60000 - 70000 USD / Yearly
We are looking for a highly motivated Legal Assistant to join our team in Dallas, Texas. This role is essential in providing comprehensive support to litigation attorneys, ensuring efficient case management and smooth trial preparation. The ideal candidate will possess exceptional organizational skills, strong communication abilities, and a thorough understanding of legal processes. Responsibilities: • Assist attorneys with case management by coordinating daily workflow and administrative tasks. • Organize and maintain legal files using electronic document management systems. • Monitor deadlines and manage calendars for hearings, filings, and other case-related activities. • Draft initial versions of legal documents such as pleadings, discovery materials, and other litigation-related documentation. • Schedule depositions, coordinate service of process, and arrange court reporters and meeting locations. • Prepare case notebooks and support attorneys in trial preparation. • Communicate professionally with clients, court personnel, vendors, and internal teams. • Provide general litigation assistance, adapting to the needs of the team and cases. • Report to the Office Manager for administrative matters and to attorneys for case-specific tasks.
2026-03-10T00:00:00Z

Legal Assistant

Dallas, TX
onsite
Permanent
0 - 0 USD / Yearly
This respected and popular downtown firm is looking for a dedicated Litigation Legal Assistant to support a team of attorneys in Dallas, Texas, in their Litigation Tax Controversy Section. This role requires exceptional organizational and communication skills, as well as proficiency in legal administrative tasks. The ideal candidate will excel in handling litigation matters, managing deadlines, and maintaining meticulous attention to detail. Responsibilities:• Provide comprehensive legal administrative support to attorneys, including drafting and revising legal documents and correspondence.• Accurately proofread and edit legal documents to ensure precision and compliance.• Manage incoming and outgoing mail, as well as handle phone calls and coordinate conference calls.• Organize and maintain client files, ensuring timely updates and proper filing systems.• Oversee calendar management, scheduling deadlines, appointments, and court dates.• Coordinate travel arrangements for attorneys and ensure all logistics are handled efficiently.• Review monthly billing memos and assist with time entry for attorneys.• E-file legal documents in both Federal and State Courts with proficiency.• Communicate effectively with clients and internal personnel to address inquiries and facilitate smooth operations.• Experience with NetDocs is preferred, but not a deal breaker)You've got what it takes to be successful. Email your resume directly to:rosemarie.jones@roberthalf.<com>
2026-03-20T00:00:00Z

Legal Assistant

Dallas, TX
onsite
Permanent
80000 - 86000 USD / Yearly
We are looking for a skilled Legal Assistant to support our Real Estate Development and Investments Practice Group in Dallas, Texas. This position involves working in a dynamic commercial real estate environment, where deadlines are critical and attention to detail is paramount. The ideal candidate will bring professionalism, organizational expertise, and a dedication to teamwork to our fast-paced office. Responsibilities:• Provide comprehensive support to attorneys in the Real Estate Development and Investments Practice Group.• Prepare, edit, and redline legal documents using advanced Microsoft Word features.• Manage schedules, coordinate meetings, and maintain organized calendars for attorneys.• Assist with the preparation and execution of commercial real estate transactions.• Conduct thorough reviews of contracts and leasing agreements to ensure accuracy and compliance.• Utilize Adobe Acrobat to format and finalize legal documents.• Handle email and communication management through Microsoft Outlook.• Develop and maintain spreadsheets and presentations using Excel and PowerPoint.• Ensure all tasks are completed with a high level of accuracy and within set deadlines.• Collaborate effectively with team members to support the firm's operations. Love your job in 2026! Live Happy! Email your resume directly torosemarie.jones<at>roberthalf.<com>
2026-03-02T00:00:00Z

Legal Assistant

Dallas, TX
onsite
Permanent
78000 - 80000 USD / Yearly
We are looking for a Legal Assistant to join our team in Dallas, Texas. This role requires exceptional organizational skills and the ability to provide comprehensive administrative support to attorneys, ensuring the smooth operation of litigation processes. The ideal candidate will have extensive experience in legal administration and a strong aptitude for managing deadlines and multiple priorities. Ideal candidate will work in a floater capacity to cover vacant desks in the practice areas of Commercial Litigation, White Collar Crime, Estate and Trust Planning, Corporate, Real Estate, and Individual Tax Planning. Responsibilities:• Prepare, revise, and proofread legal documents and correspondence with high accuracy.• Must be excited to work at a variety of desks in multiple practice areas• Maintain and organize client files, ensuring all records are up-to-date and accessible.• Schedule and manage deadlines, court dates, and appointments on multiple attorney calendars.• Arrange travel itineraries and accommodations for attorneys as needed.• Accurately enter attorney time and ensure proper documentation for billing purposes.• Facilitate effective communication with internal teams and clients to ensure smooth collaboration.• Handle e-filing of documents in Federal and State Courts with precision.• Draft administrative and court forms, ensuring compliance with legal standards.• Support litigation efforts across commercial, defense, and complex business cases.Working as a Floater in a law firm gives you a chance to experience a variety of attorneys and practice areas. Most floaters quickly end up getting hired at one of the desks they managed.Email your resume directly to:rosemarie.jones<at>roberthalf.<com>
2026-03-16T00:00:00Z

Legal Assistant

Dallas, TX
onsite
Permanent
0 - 0 USD / Yearly
We are looking for a skilled Litigation Legal Assistant to join our team in Dallas, Texas. In this role, you will provide essential support to a group of attorneys, handling critical administrative and legal tasks. The ideal candidate possesses excellent organizational skills, attention to detail, and a strong understanding of litigation processes. Are you the outgoing self -starter who takes initiative with the litigation work flow and takes pride in delivering top-quality work with a smile that this firm is looking for? Responsibilities:• Coordinate and manage attorney schedules, including court appearances, depositions, and deadlines.• Draft, edit, and finalize a variety of legal documents such as briefs, pleadings, and agreements.• Maintain clear and precise communication with clients, opposing counsel, and court personnel.• Provide administrative assistance to a team of attorneys, including processing monthly billing for clients.• Ensure compliance with state and federal e-filing rules and procedures.• Organize and prioritize tasks effectively to meet strict deadlines.• Utilize advanced Microsoft Office skills and tools such as Teams, with experience in NetDocs being an advantage.• Uphold high standards of ethical conduct, integrity, and confidentiality in all duties.• Conduct thorough research and assist in preparing legal memoranda.• Support litigation processes, including handling complex cases and filings.Stay positive. Better days are on their way. E-mail your resume directly to rosemarie.jones<at>roberthalf.<com>
2026-03-23T00:00:00Z

Legal Assistant

Frisco, TX
onsite
Contract / Temporary to Hire
30.5995 - 35.431 USD / Hourly
We are looking for a meticulous Litigation Legal Assistant to join our team in Frisco, Texas. This Contract to permanent position offers an excellent opportunity to contribute to a dynamic legal environment while gaining valuable experience. The role will require a strong administrative skill set, the ability to handle legal documentation, and a proactive approach to supporting attorneys in their daily operations. Responsibilities:• Prepare, organize, and manage legal documents, including drafting engagement letters, filing documents in federal court, and creating tables of contents and authorities.• Assist with e-filing and court filings to ensure timely and accurate submissions.• Support litigation attorneys by handling Chapter 11 and Chapter 7 filings, fraud cases, mechanics liens, and construction-related matters.• Manage calendar schedules, deadlines, and appointments for attorneys to optimize workflow.• Coordinate billing processes for attorneys, ensuring timely and accurate invoicing.• Conduct document labeling and organization (e.g., Bates labeling) for efficient retrieval and reference.• Provide administrative support for debt reconciliation, default judgments, and commercial real estate matters.• Draft legal documents and correspondence, maintaining high attention to detail and accuracy.• Assist with client interactions and communication, ensuring a courteous approach.• Collaborate with team members to streamline processes and improve operational efficiency.
2026-03-11T00:00:00Z

Legal Assistant

Dallas, TX
onsite
Permanent
0 - 0 USD / Yearly
This respected well known, Uptown Dallas Law Firm is looking for a highly organized Corporate/transactional Legal Administrative Assistant to join their attorneys in the Finance group in Dallas, Texas. In this role, you will provide essential administrative and legal support to ensure the smooth operation of client-related matters and attorney schedules. This position requires strong multitasking abilities and a commitment to delivering high-quality work in a fast-paced environment. Responsibilities:• Process new client and matter requests, manage client billing, and handle time and expense reports with accuracy and efficiency.• Prepare and edit drafts, revisions, and finalized documents for legal matters, including correspondence, memoranda, bills, and project-related materials.• Review and proofread documents for accuracy, format consistency, and compliance with firm standards.• Coordinate meetings and appointments, reserve conference rooms, and greet clients and guests in a courteous manner when needed.• Maintain attorneys’ appointment calendars, ensuring all schedules are up-to-date and conflicts are avoided.• Assist with transactional and corporate legal matters, providing administrative support as required.• Handle administrative tasks related to corporate finance and legal actions, ensuring timely and precise execution.• Collaborate with attorneys and other team members to support ongoing projects and meet deadlines.Don't be afraid of growing slowly in your career. Be afraid of standing still. Inquire about this position that will take you where you belong in your career. Email your resume to:rosemarie.jones<at>roberthalf.<com>
2026-03-11T00:00:00Z

Receptionist

Dallas, TX
onsite
Temporary
19 - 20 USD / Hourly
Our client is seeking a polished and professional Receptionist for a long-term contract assignment in Dallas, Texas 75225. The ideal candidate will be the first point of contact for visitors, clients, and staff, providing exceptional customer service and ensuring smooth operations at the front desk. Candidates must demonstrate strong communication skills, reliability, and an ability to thrive in a fast-paced industrial environment. Responsibilities:• Welcome and assist visitors, clients, and employees with courtesy and warmth.• Manage incoming and outgoing mail, packages, and delivery coordination.• Handle conference room bookings and scheduling to support office activities.• Perform light administrative duties, including data entry, document preparation, and filing.• Keep the front desk and lobby area clean, organized, and presentable.• Operate and manage a multi-line phone system effectively.• Respond to inbound calls and provide information or direct them appropriately.• Support back-office operations with basic administrative tasks.• Utilize office equipment efficiently to facilitate daily operations.
2026-03-25T00:00:00Z

Receptionist

Dallas, TX
onsite
Temporary
23.75 - 27.5 USD / Hourly
We are looking for a detail-oriented and organized Receptionist to join our team on a contract basis in Dallas, Texas. In this role, you will serve as the first point of contact for visitors and clients, ensuring smooth day-to-day operations of the office. This position offers an opportunity to contribute to administrative support and office management in a fast-paced environment. Responsibilities: • Schedule and manage bookings for meeting rooms and coordinate appointments for both clients and internal teams. • Receive, sort, and distribute mail, packages, and courier deliveries. • Perform document management tasks, including scanning, copying, and maintaining accurate filing systems. • Provide administrative support through data entry, record updates, and report preparation. • Ensure the reception area and shared office spaces are kept clean and orderly. • Monitor and replenish office supplies, tracking inventory as needed. • Collaborate with finance, client services, and administrative teams to streamline office operations.
2026-03-25T00:00:00Z

Receptionist

Dallas, TX
onsite
Temporary
20 - 25 USD / Hourly
We are looking for a detail-oriented and personable Receptionist to join our team on a contract basis at a construction firm in Dallas, Texas. In this role, you will serve as the first point of contact for visitors and clients, ensuring a welcoming and organized reception area. This position involves a variety of administrative and customer service tasks to support daily office operations and maintain efficiency. Responsibilities:• Welcome visitors and clients with a friendly and detail-oriented attitude, directing them to the appropriate personnel or meeting space.• Oversee the reception area, maintaining a clean, organized, and inviting environment.• Manage incoming and outgoing mail, deliveries, and packages efficiently.• Keep accurate visitor logs and ensure compliance with office security protocols, including issuing guest badges.• Coordinate meeting schedules, book conference rooms, and assist in organizing company events as needed.• Perform basic administrative tasks such as data entry, filing, scanning, and photocopying.• Provide support to team members with special projects and miscellaneous administrative duties.• Monitor and maintain office supplies inventory, placing orders as necessary.• Answer and manage multi-line phone systems, directing calls appropriately.• Assist guests and employees with inquiries or requests to ensure smooth office operations.
2026-03-23T00:00:00Z

Legal Secretary

Addison, TX
onsite
Permanent
65000 - 75000 USD / Yearly
Essential Functions • Answer attorney/paralegal phones as needed and take thorough, accurate messages in a professional manner • Complete, copy, and close all outgoing mail items in a timely manner, being sure to include any and all attachments or enclosures to recipient and/or copyholders • Type and proof correspondence and documents relating to Real Estate Acquisitions; Real Estate Loans; Real Estate Sales; Organizational documents; Leases and Lease related documentation; all areas of law as marked up by attorneys or dictated • Coordinate opening new client and/or matter files to include submission of conflict check, inserting new file on the System and creating physical files • Prepare Engagement Letters for new clients and coordinate execution • Create drafts and final documents in AIA program • File UCC's and maintaining critical date charts for specific shopping centers; use of direct access account with Secretary of State; assist various attorneys within the Firm regarding Secretary of State UCC's • Save, print & organize Title Commitments – exception documents for Attorney/paralegal review • Prepare and complete closing binders • Receive, review, and route incoming mail • Input attorney and/or paralegal time into accounting system • Maintain all filing in a timely manner Other Responsibilities • May perform related client relations work • Perform other work-related duties as assigned Education, Experience and Skills Required • Steady work history • 5+ years legal secretary experience, Transactional Real Estate experience preferred • High School Diploma or Equivalent • Proficient in current Microsoft applications such as Word and Excel • Proficient in FoxitPhantom PDF including interlineation of attorney comments in PDF documents; conversion to Word; extractions; inserts; deletions; whiteouts • Ability to type accurately; ability to use office equipment such as computer terminal, calculator, copier, postage meter, and scanner • Strong verbal and interpersonal skills • Ability to organize and prioritize work and to meet deadlines • Experience in time entry, client interaction and assistance • Familiarity of language used in legal/real estate documents • Team player who is a multi-tasker, highly efficient, accurate, reliable, positive, and professional at all times • Ability to work overtime when needed with minimal notice Performance Standards • High level of attendance and punctuality • Interaction with attorneys, co-workers and clients in a professional manner • Adherence to all Firm policies and procedures • Ability to understand and follow directions as given • Work with minimal supervision but also as a member of a fast-paced team
2026-02-23T00:00:00Z