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33 results for Purchasing Assistant in Irvine, CA

Sales Assistant

Anaheim, CA
onsite
Temporary to Hire
24.7 - 28.6 USD / Hourly
We are looking for a detail-oriented Sales Assistant to support daily sales operations and help create a smooth experience for customers and internal teams in Anaheim, California. This contract position with permanent potential is ideal for someone who enjoys balancing administrative coordination, customer communication, and accurate data management in a fast-paced business setting. The role offers an opportunity to contribute to sales performance by keeping information organized, responding promptly to inquiries, and supporting essential reporting and account activities. Responsibilities: • Provide day-to-day administrative support to the sales team, helping keep projects, customer requests, and internal follow-up activities on track. • Respond to inbound calls and customer inquiries professionally, directing requests appropriately and ensuring timely resolution. • Maintain accurate customer and sales records by entering, updating, and reviewing information in CRM and related business systems. • Assist with preparing sales documentation, correspondence, and internal reports to support account management and business development efforts. • Coordinate expense-related and administrative processes using tools such as Concur while ensuring records are complete and organized. • Support Salesforce and other platform activities by updating account details, tracking interactions, and helping maintain reliable pipeline information. • Work closely with customers and internal departments to confirm details, resolve routine issues, and improve overall service responsiveness. • Contribute to operational accuracy by processing data carefully and supporting workflow improvements as business needs evolve.
2026-05-28T00:00:00Z

Accounting Assistant

Cerritos, CA
onsite
Temporary to Hire
22 - 23 USD / Hourly
We are looking for an Accounting Assistant to support day-to-day administrative and accounting operations of our client's corporate office in Cerritos, California. This opportunity is ideal for someone who enjoys keeping financial records organized, handling office support tasks, and assisting a busy accounting team with accuracy and efficiency. The role combines clerical coordination, document management, deposit preparation, and accounts payable support in an organized office environment. Responsibilities:• Manage incoming and outgoing mail by collecting, sorting, opening, and distributing correspondence throughout the office.• Review received checks, identify the appropriate entity, and document the information accurately for processing and tracking.• Prepare and organize bank deposits for remote deposit capture and enter related deposit details into internal spreadsheets.• Coordinate shipping activity, including arranging and tracking FedEx packages as needed.• Scan accounting and administrative documents, confirm image quality, and ensure complete records are captured.• Provide support to the accounts payable function through invoice copying, scanning, filing, and expense report documentation.• Create and format letters, reports, and other written materials requested by accounting leadership and office staff.• Maintain orderly department files, archive year-end accounting records for storage, and assist with additional administrative projects as assigned.
2026-05-29T00:00:00Z

Accounting Assistant

Santa Fe Springs, CA
onsite
Temporary / Contract
27 - 28 USD / Hourly
We are looking for an Accounting Assistant to support day-to-day accounts payable/accounts receivable operations for a distribution organization in Santa Fe Springs, California. This Long-term Contract opportunity is ideal for someone who brings strong transactional accounting experience and can manage a high volume of financial activity with accuracy and consistency. The role will contribute to both payables and receivables functions while helping maintain dependable records across banking and general accounting processes. Responsibilities:• Oversee the shared accounts payable mailbox, prioritize incoming items, and respond promptly to invoice and payment-related requests.• Partner with department contacts to secure timely authorization for vendor invoices, employee expenses, and other disbursement items.• Enter, verify, and post accounts payable activity, including vendor invoices and multiple forms of payment such as checks and wires.• Apply incoming customer payments to the correct accounts and maintain accurate accounts receivable records.• Update banking activity and assist with balancing account transactions to support reliable reconciliations.• Document and monitor tariff-related charges in alignment with internal accounting guidelines and reporting needs.• Provide additional accounting support as priorities shift, including assistance tied to operational changes and evolving workflows.• Help maintain organized financial documentation and ensure records are complete, accessible, and audit-ready.
2026-05-29T00:00:00Z

Accounting Assistant

Riverside, CA
onsite
Temporary / Contract
19.7885 - 25 USD / Hourly
We are looking for an Accounting Assistant to support both financial operations and administrative coordination for a mission-driven organization in Moreno Valley, California. This Long-term Contract position is ideal for someone who is comfortable balancing daily accounting tasks with hands-on office support in a fast-paced, service-oriented environment. The role offers the opportunity to contribute to accounts payable, accounts receivable, reporting support, and general administrative needs while working with teams that serve vulnerable populations. Responsibilities:• Process outgoing payments accurately, including invoice review, coding, and check handling for accounts payable activities.• Record incoming funds and maintain accounts receivable activity with a strong focus on high-volume transactions tied to grants, housing, and assistance programs.• Reconcile financial records and support routine balancing tasks to help maintain accurate accounting data.• Assist with gathering, organizing, and preparing information needed for internal reports and operational tracking.• Provide day-to-day administrative support to department leadership and respond to shifting team priorities as needed.• Maintain financial documentation and related records in an orderly manner to support compliance and audit readiness.• Use QuickBooks Online to enter, update, and monitor accounting information across assigned workflows.• Support cross-functional tasks and special projects that help keep office and finance operations running smoothly.
2026-05-21T00:00:00Z

Accounting Assistant

Fullerton, CA
onsite
Temporary to Hire
24 - 25 USD / Hourly
We are looking for an Accounting Assistant to join a manufacturing organization in Fullerton, California on a contract basis with the potential for a permanent role. This position supports both payables and receivables operations, helping maintain accurate financial records and timely transaction processing. The ideal candidate is detail-oriented, organized, and comfortable handling a mix of invoice, payment, and general accounting tasks in a fast-paced environment. Responsibilities: • Enter supplier invoices into the accounting system with a high degree of accuracy and attention to detail. • Reconcile purchase orders, invoices, and payment records to confirm transactions are complete and properly supported. • Maintain organized digital records by scanning and filing invoice documentation for audit readiness and future reference. • Work with vendors and internal purchasing teams to investigate and resolve billing differences or pricing issues. • Coordinate scheduled and off-cycle payment runs while ensuring disbursements are processed correctly and on time. • Secure approvals for invoices outside the purchase order process and apply appropriate general ledger classifications. • Record incoming customer payments promptly and allocate receipts accurately within the accounting system. • Prepare customer billing from shipping documentation and issue invoices on a daily basis. • Review employee expense submissions for required support and policy compliance, and assist with journal entry processing or other accounting projects as needed.
2026-05-29T00:00:00Z

Accounting Assistant

Monrovia, CA
onsite
Temporary / Contract
20 - 22 USD / Hourly
Robert Half is searching for entry-level Accounting Assistants for ongoing opportunities. The Accounting Assistants' duties will include: data entry, matching invoices to purchase orders or vouchers, and assisting with the processing of accounts payable and accounts receivable. If this sounds like you, please apply today!Bookkeeping:· Assist in maintaining accurate and up-to-date financial records.· Record daily transactions, including accounts payable and accounts receivable entries.Invoice Processing:· Process and verify invoices from vendors.· Ensure proper coding and documentation before submitting invoices for approval.Expense Reconciliation:· Reconcile credit card statements and receipts.· Verify and reconcile employee expense reports with receipts and company policies.Data Entry:· Enter financial data into accounting software or spreadsheets.· Maintain organized and well-documented records for easy retrieval.Assist with Financial Reporting:· Support the preparation of financial reports, including income statements and balance sheets.· Provide necessary information and documentation for financial audits.
2026-05-20T00:00:00Z

Purchasing Coordinator – Manufacturing Industry

Vista, CA
onsite
Temporary / Contract
27 - 33 USD / Hourly
We are currently seeking a Purchasing Coordinator to join a manufacturing company in Vista. This role is responsible for supporting purchasing operations, vendor coordination, inventory tracking, and procurement activities that directly impact production timelines and operational efficiency. The ideal candidate is detail-oriented, proactive, and experienced in fast-paced operational environments where communication and organization are essential. Responsibilities<ul><li>Assist with purchasing raw materials, equipment, and operational supplies</li><li>Create and maintain purchase orders and procurement records</li><li>Coordinate with vendors regarding pricing, shipments, and delivery schedules</li><li>Monitor inventory levels and assist with supply planning</li><li>Work closely with warehouse and production teams to support operational needs</li><li>Maintain accurate procurement documentation and reporting</li><li>Assist with tracking delayed shipments and resolving vendor issues</li><li>Support process improvement initiatives within purchasing operations</li></ul>
2026-05-13T00:00:00Z

Purchaser

Santa Fe Springs, CA
onsite
Permanent / Full Time
70000 - 80000 USD / Yearly
We are looking for a dedicated Purchaser to join our team in Santa Fe Springs, California. In this role, you will oversee the full lifecycle of purchase orders, ensuring accuracy and compliance while coordinating with multiple departments to achieve seamless order processing. This position requires a detail-oriented individual with strong organizational and communication skills to manage purchasing activities effectively. Responsibilities: • Review incoming purchase orders to ensure alignment with commercial, technical, and contractual requirements before processing. • Create, update, and manage sales orders using Epicor, including standard, project, service, and change orders. • Identify and address discrepancies related to pricing, scope, payment terms, lead times, and documentation requirements. • Issue Sales Order Acknowledgements (SOAs) and Proforma Invoices when applicable. • Monitor and manage unacknowledged, on-hold, and high-risk orders throughout their lifecycle. • Collaborate with Sales, Engineering, Operations, Supply Chain, Quality, and Finance teams to resolve technical and supply constraints. • Ensure all documentation, drawings, testing requirements, and compliance standards are met before releasing orders. • Lead weekly Sales Order Review meetings to address risks, resolve issues, and prepare for order releases. • Train and mentor Order Entry Representatives, providing guidance and setting priorities to ensure smooth operations. • Drive process improvement initiatives related to order flow, risk management, and governance procedures.
2026-04-30T00:00:00Z

Purchasing & Procurement Contractor

South Gate, CA
onsite
Temporary / Contract
31.35 - 36.3 USD / Hourly
The position operates on a 4/10 schedule with a 6:30 AM start time, which provides an additional day off each week.Compensation is still being finalized with the city, but based on the level of experience and system knowledge they are seeking, we anticipate the pay range to be competitive within the public sector purchasing market.Key responsibilities include: • Reviewing and approving requisitions and purchase orders • Supporting decentralized purchasing operations across the city • Processing and setting up purchase orders • Ensuring compliance documentation, insurance requirements, and approvals are complete • Assisting with year-end close activities for procurement and fiscal operations • Supporting capital improvement and operational purchasing projects • Working closely with vendors and internal departments • Acting as lead support to the Purchasing ClerkRequirements: • Advanced Excel skills and strong Microsoft Office proficiency • Experience drafting and reviewing reports • Experience with ERP systems, preferably Tyler Eden purchasing module • Experience with procurement, purchasing, or public sector purchasing operations • Experience with web-based reporting tools such as Simpler or similar platforms preferred
2026-05-28T00:00:00Z

Office Assistant

Monrovia, CA
onsite
Temporary / Contract
19 - 20 USD / Hourly
We have local ongoing opportunities for Office Assistants / Administrative Assistants. Are you a self-starter who loves handling multiple projects at once with a positive outlook? Then we have a position for you. Please apply today for immediate consideration. How you will make an impact· Filing, copying and faxing for multiple departments· Maintain office facility· Route calls appropriately· Data entry If you have a winning team attitude approach and you are eager to grow your career to the next level, we want to hear from you! This position is perfect for you if you love thriving in a dynamic environment. Contact us now!
2026-05-20T00:00:00Z

Office Assistant

Pomona, CA
onsite
Temporary / Contract
21 - 24 USD / Hourly
We are looking for a detail-oriented Office Assistant to provide dependable administrative support for a busy team in Pomona, California. This Office Assistant position is well suited for someone who enjoys keeping records accurate, managing documents efficiently, and helping day-to-day office operations run smoothly. The ideal candidate is organized, comfortable handling clerical tasks, and able to maintain accuracy while working with files, schedules, and billing-related information. Key Responsibilities:• Enter, revise, and retrieve information across databases, billing platforms, and departmental records to keep data current and accessible.• Maintain organized files, activity logs, scheduling records, and department-specific reports while ensuring documentation is stored properly.• Review charts, forms, and related materials for accuracy, completeness, and adherence to established procedures before finalizing or distributing them.• Prepare routine correspondence, memos, copies, and appointment schedules to support daily office operations.• Gather client financial details and supporting paperwork, update billing records, and help ensure account information remains accurate.• Handle general clerical duties such as scanning, imaging, indexing, filing, collating, and retrieving documents as needed.• Process incoming and outgoing mail, distribute materials to the appropriate parties, and maintain supply and form inventory for the office.• Organize, update, research, and archive office records in accordance with retention and file maintenance practices.• Follow workplace safety standards, required regulations, and departmental protocols while completing assigned tasks. Benefits: Medical, Dental and Vision Insurance. 401K Retirement, Sick Time Off and Tuition Reimbursement.
2026-05-29T00:00:00Z

Administrative Assistant

Sherman Oaks, CA
onsite
Temporary to Hire
30 - 34 USD / Hourly
We are looking for an Administrative Assistant to support fundraising and donor engagement activities for a mission-driven organization in Sherman Oaks, California. This direct hire opportunity is ideal for someone who combines strong administrative skills with accuracy, professionalism, and a service-oriented approach. The person in this role will help keep donor information organized, support outreach efforts, and assist with event and reporting needs that contribute to successful development operations. Responsibilities:• Maintain and update donor records within the organization’s CRM, ensuring information is complete, accurate, and properly documented.• Process charitable contributions, record gifts promptly, and assist with ongoing database reviews to improve data quality.• Draft and distribute donor acknowledgment letters and tax documentation in alignment with organizational standards and timelines.• Provide administrative support for fundraising initiatives, including appeal preparation, mailing coordination, and campaign-related follow-up.• Assist with planning and execution for fundraising events and donation drives by managing registrations, preparing materials, and supporting guest logistics.• Research prospective individual, corporate, and foundation donors to help identify new fundraising opportunities.• Coordinate calendars, schedule meetings, prepare presentation or meeting materials, and handle routine correspondence with professionalism.• Prepare recurring donor activity reports and support donation reconciliation efforts in partnership with the Finance team.
2026-05-29T00:00:00Z

Administrative Assistant

Los Angeles, CA
onsite
Temporary / Contract
17 - 19.5 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support day-to-day office operations in Los Angeles, California. This is a Contract position offering a flexible part-time schedule, with the option to work either two full days per week or four half days per week. The person in this role will help maintain an organized office environment by managing incoming packages, digitizing documents, and keeping files orderly and accessible. Responsibilities: • Manage incoming deliveries and ensure packages and documents are routed appropriately. • Scan, copy, and digitize paperwork while maintaining accuracy and file integrity. • Organize physical and electronic records so materials can be retrieved efficiently. • Provide general front office and administrative support to help daily operations run smoothly. • Assist with routine receptionist-related tasks, including handling documents and coordinating basic office needs. • Maintain orderly filing systems and support document processing activities as needed.
2026-05-19T00:00:00Z

Administrative Assistant

Glendale, CA
onsite
Temporary / Contract
25 - 26 USD / Hourly
We currently have ongoing positions for a results-oriented Administrative Assistants who are deeply passionate about growing their career. In this role, you will perform various administrative and office support duties. Do you love mail merging, pivot tables and presentation design? Then we have a position for you.· Answer phones and greet visitors in English and Spanish· Schedule appointments and maintain calendars· Schedule and coordinate staff and other meetings· Collate and distribute mail· Prepare communications, such as memos, emails, invoices, reports and other correspondence· Write and edit documents from letters to reports and instructional documents· Create and maintain filing systems, both electronic and physical If you are a self-starter who is passionate about supporting a dynamic and growing company and looking to thrive in a creative environment, we would love to hear from you! Contact us now
2026-05-20T00:00:00Z

Administrative Assistant

West Hollywood, CA
onsite
Temporary / Contract
18.2115 - 22 USD / Hourly
We are looking for a motivated Administrative Assistant to support a luxury showroom team in Los Angeles, California. This Contract position is ideal for someone early in their career who wants to gain hands-on experience in a design-driven environment serving architects, designers, and builders. The role combines front-office coordination, administrative support, and client-facing interaction, offering a strong foundation for future growth in showroom operations and client account support. Responsibilities: • Welcome visitors and create a strong first impression for clients, design partners, and vendors entering the showroom. • Manage incoming calls, route inquiries to the appropriate team members, and respond to general questions with accuracy and care. • Provide day-to-day administrative support by preparing documents, updating records, and maintaining organized office systems. • Enter and maintain data in internal files and tracking tools to support smooth showroom operations. • Coordinate scheduling, appointments, and general reception activities to keep daily workflows running efficiently. • Assist the team with client follow-up, showroom presentation, and other operational tasks that enhance the customer experience. • Maintain a tidy, well-organized front-of-house environment that reflects the standards of a high-end showroom.
2026-05-29T00:00:00Z

Administrative Assistant

Park La Brea, CA
onsite
Temporary to Hire
24 - 26 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support benefit operations department for a company located in the mid-wilshire area. This long-term contract position with permanent potential is well suited for someone who can balance administrative precision with strong client service while managing a variety of pension-related processes. The ideal candidate will be comfortable handling benefit applications, coordinating with internal teams and external partners, and preparing clear, accurate documentation in a regulated environment. Responsibilities:• Administer pension benefit applications by preparing, examining, and finalizing documentation for basic and supplemental plan payments.• Meet with participants and beneficiaries to explain plan provisions, discuss available benefits, and address questions related to retirement, withdrawal, or survivor payments.• Request missing records or clarification from applicants and beneficiaries to ensure complete and accurate case processing.• Establish and verify electronic payment instructions for recurring benefit disbursements and investigate rejected or returned transfers with financial institutions.• Review annual account and payment reports to determine benefit eligibility, identify outstanding issues, and support proper distribution activity.• Work closely with eligibility, authenticity, and pension leadership teams to resolve contribution adjustments, premium deductions, and other benefit-related matters.• Research participant records and prepare written communications such as benefit confirmations, value letters, and other pension correspondence.• Track time-sensitive payment schedules, including beneficiary payment end dates, and calculate applicable annual post-retirement benefit amounts.• Organize records for scanning, reconcile year-end tax reporting documents, and assist with additional administrative duties as needed.
2026-05-22T00:00:00Z

Administrative Assistant

Westwood, CA
onsite
Temporary / Contract
30 - 35 USD / Hourly
We are looking for an Administrative Assistant to provide high-level support within a busy higher education office. This long-term contract opportunity is ideal for someone who excels at keeping schedules organized, managing shifting priorities, and maintaining a detail-oriented approach in a fast-moving executive setting. Working closely with senior leadership support staff, this role helps keep daily operations running efficiently through strong communication, sound judgment, and careful attention to detail. You will work onsite daily in West LA and hours are 8:00am-5:00pm Monday-Friday. Responsibilities:• Manage complex calendars, coordinate meetings, and help maintain an efficient schedule for executive leadership support.• Prepare correspondence, reports, and other administrative materials with a high level of accuracy and care.• Arrange logistics for appointments, meetings, and office activities while ensuring participants have the information they need.• Track priorities, follow up on action items, and help keep projects and administrative tasks moving forward on time.• Serve as a reliable point of contact for internal and external stakeholders, handling inquiries with discretion and responsiveness.• Organize files, records, and office documentation to support smooth day-to-day operations.• Support onsite office coverage during the week and assist with remote administrative coordination as needed.• Contribute to a well-run executive office by anticipating needs, resolving routine issues, and adapting to changing demands.
2026-05-22T00:00:00Z

Administrative Assistant

Azusa, CA
onsite
Temporary to Hire
20 - 20 USD / Hourly
We are looking for an Administrative Assistant to support daily office operations for a non-profit organization in California. This contract opportunity is ideal for someone who enjoys balancing communication, scheduling, and administrative coordination in a service-focused environment. The role calls for a dependable individual who can manage multiple priorities, maintain accurate records, and provide responsive support to internal teams and external contacts. Responsibilities: • Manage incoming phone calls and emails, providing timely assistance and directing inquiries to the appropriate departments. • Coordinate calendars, arrange appointments, and help keep schedules organized for staff and visitors. • Enter, update, and maintain records with accuracy while ensuring administrative documents remain well organized. • Prepare routine correspondence, reports, and presentation materials using Microsoft Office applications. • Support front-office activities by assisting with general customer service and handling both inbound and outbound communications. • Monitor administrative workflows and help maintain efficient day-to-day office operations. • Assist with spreadsheet tracking, document formatting, and data management to support team needs. • Contribute to special projects and process-related administrative tasks as assigned.
2026-05-29T00:00:00Z

Administrative Assistant

Long Beach, CA
onsite
Temporary to Hire
20.9 - 24.2 USD / Hourly
We are looking for a dependable Administrative Assistant to support daily office operations for a growing organization in the waste and environmental services industry in Long Beach, California. This contract-to-permanent position is well suited for someone who enjoys organized, detail-focused work and can manage a steady flow of clerical and data-related tasks. The role offers an excellent opportunity for an entry-level candidate to contribute to administrative processes while building experience in a fast-paced office setting. Responsibilities: • Enter and maintain business information accurately in internal systems while checking records for completeness and consistency. • Provide day-to-day clerical support by organizing documents, preparing materials, and assisting with general office workflow. • Sort, prepare, and distribute incoming and outgoing mail to help keep communication and documentation moving efficiently. • File paper and electronic records in an orderly manner so information can be retrieved quickly when needed. • Support timekeeping activities by reviewing submitted hours and helping prepare information for payroll processing, without handling payroll directly. • Assist team members with routine administrative assignments and follow established procedures to keep office operations running smoothly. • Monitor details across multiple tasks and identify errors or missing information before records are finalized.
2026-05-29T00:00:00Z

Administrative Assistant

Los Angeles, CA
onsite
Temporary to Hire
25.175 - 26.5 USD / Hourly
We are currently seeking a compassionate and professional Family Service Advisor for a temp-to-hire opportunity located in Culver City (90045).Pay: $25-26.50/hr (will increase after training)Schedule: Full-Time | Must be open to weekends on a rotation basisLocation: Fully onsite in Culver City (90045)This role is ideal for someone with strong customer service and consultative support experience who is comfortable working closely with families in sensitive situations while providing a high level of care and professionalism.Responsibilities include:• Meeting one-on-one with families to discuss service and planning options• Providing compassionate customer support and guidance• Managing contracts, documentation, and CRM updates• Coordinating with internal departments to ensure smooth service delivery• Following up on inquiries, leads, and aftercare support• Maintaining confidentiality and strong attention to detail• Utilizing Microsoft Office and CRM systems daily
2026-05-21T00:00:00Z

Administrative Assistant

Arcadia, CA
onsite
Temporary / Contract
25 - 26 USD / Hourly
We currently have ongoing positions for a results-oriented Administrative Assistants who are deeply passionate about growing their career. In this role, you will perform various administrative and office support duties. Do you love mail merging, pivot tables and presentation design? Then we have a position for you. · Answer phones and greet visitors· Schedule appointments and maintain calendars· Schedule and coordinate staff and other meetings· Collate and distribute mail· Prepare communications, such as memos, emails, invoices, reports and other correspondence· Write and edit documents from letters to reports and instructional documents· Create and maintain filing systems, both electronic and physical If you are a self-starter who is passionate about supporting a dynamic and growing company and looking to thrive in a creative environment, we would love to hear from you! Contact us now
2026-05-20T00:00:00Z

Administrative Assistant

Pasadena, CA
onsite
Temporary / Contract
25 - 26 USD / Hourly
We currently have ongoing positions for a results-oriented Administrative Assistants who are deeply passionate about growing their career. In this role, you will perform various administrative and office support duties. Do you love mail merging, pivot tables and presentation design? Then we have a position for you. · Answer phones and greet visitors· Schedule appointments and maintain calendars· Schedule and coordinate staff and other meetings· Collate and distribute mail· Prepare communications, such as memos, emails, invoices, reports and other correspondence· Write and edit documents from letters to reports and instructional documents· Create and maintain filing systems, both electronic and physical If you are a self-starter who is passionate about supporting a dynamic and growing company and looking to thrive in a creative environment, we would love to hear from you! Contact us now
2026-05-20T00:00:00Z

Administrative Assistant

Los Angeles, CA
onsite
Temporary to Hire
23.75 - 27.5 USD / Hourly
We are looking for an Administrative Assistant to join a financial services team on a contract-to-permanent basis. This position supports advisors through a blend of client-facing service, office coordination, and administrative execution, helping ensure daily operations run smoothly and professionally. The ideal candidate brings strong organization, sound judgment, and a service-oriented approach while handling a wide range of account, meeting, and communication tasks. Responsibilities: • Build strong day-to-day connections with clients and business partners while supporting advisors in ongoing service and relationship management activities. • Coordinate administrative steps related to new and existing accounts, including collecting documents, organizing statements, and preparing materials needed for client meetings. • Assist with account and relationship reviews by compiling accurate information and creating performance-related reports in a timely manner. • Process operational requests such as account setup, fund movement, and trade-related documentation with close attention to accuracy and deadlines. • Support compliance and risk-related activities by maintaining records, completing required forms, and helping address account reviews and inquiries. • Identify opportunities to improve client service and contribute ideas that may support business growth or product awareness. • Help organize client and prospect events, including scheduling, logistics, and follow-up communication. • Use approved digital and social channels to help increase visibility and encourage engagement with prospective clients. • Provide general administrative office support, including handling inbound calls, data entry, and front-desk style coordination as needed.
2026-05-22T00:00:00Z

Administrative Assistant

Anaheim, CA
onsite
Temporary / Contract
28.5 - 33 USD / Hourly
We are looking for an Administrative Assistant to support day-to-day property management operations in Anaheim, California. This Contract position is fully onsite and offers the opportunity to contribute to a fast-paced office environment by handling administrative coordination, records management, and communication with tenants, vendors, and internal partners. The ideal candidate brings strong organizational skills, sound judgment, and the ability to manage multiple priorities while maintaining accuracy and professionalism. Responsibilities: • Support the Property Manager with administrative tasks related to tenant accounts, including follow-up on past-due rent and other outstanding charges. • Prepare and organize account details and supporting documentation for default notices and legal review when needed. • Review, code, and process vendor invoices accurately to support timely payment and recordkeeping. • Compile and draft assigned portions of recurring monthly property reports with close attention to detail. • Keep service agreement files current and ensure contracts for all assigned properties are properly maintained. • Update and maintain tenant, vendor, and contractor contact lists so records remain complete and accessible. • Monitor rent adjustment schedules and coordinate implementation with accounting and property management leadership. • Provide general office support such as data entry, answering inbound calls, and front-desk style administrative assistance as needed.
2026-05-28T00:00:00Z

Administrative Assistant

Orange, CA
onsite
Temporary to Hire
26.6 - 30.8 USD / Hourly
We are looking for a highly organized and detail-oriented Administrative Assistant to join our team on a contract-to-permanent basis in Orange, California. In this role, you will provide critical support to the Inside Sales team by managing sales reports, processing orders and quotes, and ensuring seamless communication between customers and internal departments. This position requires a proactive individual capable of handling multiple priorities independently while maintaining accuracy and efficiency. Responsibilities: • Prepare and maintain daily, weekly, and monthly sales reports, including bookings, shipments, and forecasts. • Track and follow up on pending quotes, prepaid orders, and open order statuses to ensure timely completion. • Assist in entering and processing sales orders and quotes, ensuring accuracy and compliance. • Organize and maintain records of sales orders, invoices, and quality documentation for easy access and compliance. • Distribute shipment tracking information and required documentation to customers in a timely manner. • Coordinate customer visits, meetings, and internal team communications to support smooth operations. • Provide backup administrative support during peak workloads and assist with special projects as needed. • Support the development and maintenance of standard operating procedures (SOPs) to improve workflow efficiency. • Assist with trade show coordination, marketing activities, and other departmental initiatives. • Manage office supplies and provide general administrative assistance to the team.
2026-05-29T00:00:00Z