Administrative Coordinator Jobs in Irondale, AL

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Office Manager

Birmingham, AL
remote
Temporary / Contract
24.00 - 29.00 USD / Hourly
Position OverviewWe are seeking a highly organized and professional Office Manager to support daily business operations for a growing organization. The ideal candidate will oversee administrative functions, coordinate office activities, support accounting and HR processes, and serve as a key point of contact for employees, customers, and vendors. This contract opportunity is ideal for someone who thrives in a fast-paced environment and enjoys wearing multiple hats.Responsibilities<ul><li>Manage daily office operations and ensure efficient workflow</li><li>Serve as the primary point of contact for visitors, clients, vendors, and employees</li><li>Coordinate office supplies, equipment maintenance, and vendor relationships</li><li>Assist with accounts payable, accounts receivable, invoicing, and expense tracking</li><li>Support payroll processing and maintain employee records</li><li>Schedule meetings, coordinate calendars, and arrange travel as needed</li><li>Prepare correspondence, reports, and presentations</li><li>Maintain filing systems and ensure accurate recordkeeping</li><li>Assist with onboarding activities and general HR administration</li><li>Support leadership with special projects and operational initiatives</li><li>Monitor office policies and procedures to maintain an organized workplace</li></ul>
2026-11-02T22:14:02Z

Executive Assistant

Birmingham, AL
remote
Temporary / Contract
25.00 - 30.00 USD / Hourly
Position OverviewOur client is seeking a highly organized and proactive Executive Assistant to provide high-level administrative support to senior leadership. The ideal candidate will be detail-oriented, professional, and capable of managing multiple priorities in a fast-paced environment while maintaining confidentiality and exercising sound judgment.Key Responsibilities<ul><li>Manage executive calendars, coordinate meetings, and schedule appointments</li><li>Arrange travel accommodations, prepare itineraries, and process expense reports</li><li>Screen and prioritize incoming communications, including emails and phone calls</li><li>Prepare correspondence, presentations, reports, and meeting materials</li><li>Coordinate internal and external meetings, including logistics and follow-up action items</li><li>Maintain confidential records and sensitive information with discretion</li><li>Assist with special projects and administrative initiatives as needed</li><li>Serve as a liaison between executives, employees, clients, and external stakeholders</li><li>Organize and maintain electronic and physical filing systems</li></ul>
2026-11-04T15:48:37Z

Accounting Assistant

Birmingham, AL
onsite
Temporary to Hire
23.00 - 26.00 USD / Hourly
We are looking for an Accounting Assistant to support daily financial and administrative operations at an equipment center in Birmingham, Alabama. This contract opportunity with potential for a permanent role is ideal for someone who is comfortable balancing accounting tasks with general office support in a busy, team-oriented setting. The role offers the chance to work closely with supervisors and operations staff while helping keep reporting, documentation, and payment processes organized and accurate. Responsibilities:<ul><li>Provide administrative support to the equipment center by managing paperwork, maintaining files, and ensuring documentation is organized and up to date</li><li>Assist with invoice processing by reviewing information, entering data, and preparing documents for approval and payment</li><li>Handle data entry and record maintenance within accounting and operational systems, ensuring accuracy and completeness</li><li>Prepare, update, and distribute reports using Excel and other software to support supervisors and department leadership</li><li>Manage vehicle tag records, departmental paperwork, and other compliance-related documentation</li><li>Serve as a point of contact for routine office inquiries and coordinate information between operations, transportation, and project teams</li><li>Track incoming documents, maintain records, and assist with reporting to support daily business operations</li><li>Help coordinate office activities, schedules, and administrative processes to keep workflows running efficiently</li><li>Support accounts payable and accounts receivable functions through document collection, coding assistance, and recordkeeping</li><li>Perform other general administrative and office support duties as needed in a fast-paced environment</li></ul>
2026-11-05T17:38:41Z

Payroll Administrator

Birmingham, AL
onsite
Permanent / Full Time
70000.00 - 80000.00 USD / Yearly
Robert Half is recruiting for an experienced Payroll Specialist to join a well-established, family-owned company in Birmingham. This position will oversee weekly payroll administration for approximately 1,200 employees across multiple states and offers an excellent opportunity for long-term career growth, including a planned transition into a Payroll Manager role within the next two years. The ideal candidate will have extensive experience with ADP Workforce Now, multi-state payroll processing, and high-volume payroll operations. This is an excellent opportunity for a payroll professional seeking a stable organization with a defined path into leadership.Responsibilities<ul><li>Manage weekly payroll preparation, processing, and reporting for approximately 1,200 employees across multiple locations.</li><li>Coordinate with branch managers and timekeepers to ensure accurate employee timekeeping and payroll records.</li><li>Maintain employee payroll information, including compensation changes, deductions, garnishments, direct deposits, and employee transfers.</li><li>Ensure compliance with federal and multi-state payroll tax regulations and reporting requirements.</li><li>Process commissions, bonuses, disability payments, and other payroll adjustments.</li><li>Research and resolve payroll discrepancies, employee inquiries, and direct deposit issues.</li><li>Maintain PTO and vacation accruals and coordinate payroll-related benefits information.</li><li>Reconcile payroll general ledger accounts and collaborate with accounting on necessary journal entries.</li><li>Prepare payroll reports, headcount reports, and year-end payroll documentation.</li><li>Partner with HR and benefits teams to ensure accurate employee records and payroll administration.</li></ul>Why Consider This Opportunity?<ul><li>Defined career path to Payroll Manager within approximately 20–24 months.</li><li>Opportunity to train alongside an experienced, long-tenured payroll leader before retirement.</li><li>Stable, family-owned organization with a national presence and strong employee retention.</li><li>Competitive compensation with potential semiannual bonuses.</li><li>Comprehensive benefits package, including medical, dental, vision, life and disability insurance, and 401(k) with company match.</li></ul>For immediate consideration, apply today or contact Robert Half to learn more about this opportunity.
2026-10-21T20:13:46Z

Benefits Administrator

Birmingham, AL
onsite
Permanent / Full Time
70000.00 - 80000.00 USD / Yearly
Robert Half is recruiting for a Benefits Representative to join a well-established, family-owned company in Birmingham. This position will support benefits administration for approximately 1,200 employees across multiple states and offers an excellent opportunity for long-term career growth, including a planned transition into a Benefits Manager role within the next two years. The ideal candidate will have hands-on experience administering employee benefits, strong organizational skills, and a customer-focused approach to supporting employees.Responsibilities<ul><li>Administer employee benefits programs, including medical, dental, vision, life insurance, disability, and retirement plans.</li><li>Process employee enrollments, benefit changes, and terminations.</li><li>Serve as a primary resource for employee benefits questions, claims assistance, and coverage issues.</li><li>Coordinate annual open enrollment activities and employee communications.</li><li>Work with insurance carriers, brokers, and third-party administrators to resolve benefits-related issues.</li><li>Review and reconcile benefits invoices, payroll deductions, and general ledger accounts.</li><li>Assist with short-term disability and workers' compensation documentation.</li><li>Maintain accurate employee benefits records and prepare reports.</li><li>Partner with HR and payroll to ensure accurate benefits administration and compliance.</li></ul>Why Consider This Opportunity?<ul><li>Defined career path to Benefits Manager within approximately 20–24 months.</li><li>Opportunity to learn directly from an experienced benefits leader before retirement.</li><li>Stable, family-owned organization with a long history of employee retention.</li><li>Competitive compensation with potential semiannual bonuses.</li><li>Comprehensive benefits package, including medical, dental, vision, life and disability insurance, and 401(k) with company match.</li></ul>For immediate consideration, apply today or contact Robert Half to learn more about this opportunity.
2026-10-21T19:48:43Z

5 results for Administrative Coordinator in Irondale, AL