11 results for Office Coordinator in Indianapolis, IN

Office Manager

Indianapolis, IN
onsite
Contract / Temporary to Hire
25.118 - 29.084 USD / Hourly
We are looking for a skilled Office Manager to oversee and manage front office operations in Indianapolis, Indiana. In this Contract to permanent position, you will collaborate closely with the team to ensure smooth administrative processes, maintain office efficiency, and support essential business functions. This role requires keen attention to detail, exceptional organizational skills, and the ability to balance multiple priorities effectively. Responsibilities: • Coordinate daily front office operations to ensure an attentive and efficient work environment. • Manage office supplies inventory, ensuring timely procurement and availability. • Assist in payroll management, including compliance and tax-related processes. • Utilize accounting and payroll software to support financial operations and reporting. • Support construction management and general contracting activities as needed. • Maintain communication with labor unions and ensure compliance with related regulations. • Handle accounts payable and accounts receivable tasks with accuracy and timeliness. • Prepare and present administrative reports while maintaining thorough documentation. • Manage inbound calls and provide excellent customer service. • Collaborate with team members to improve organizational processes and workflows.
2026-03-06T00:00:00Z

Office Manager/Scheduler

Indianapolis, IN
onsite
Permanent
55000 - 75000 USD / Yearly
We are looking for a dedicated Scheduler to join our client's team in Indianapolis, Indiana. In this role, you will play a vital part by coordinating schedules, dispatching crews, and ensuring seamless communication between teams, managers, and customers. You will also oversee administrative tasks and help maintain operational efficiency while fostering strong relationships across all levels of the organization. Responsibilities:• Organize daily dispatch for installation teams, ensuring schedules are accurate and routes are optimized.• Adjust schedules promptly to accommodate last-minute changes or evolving project needs.• Respond to service calls and logistical updates throughout the day to ensure smooth operations.• Collaborate with branch managers to streamline workflows and support operational goals.• Address inquiries from installers regarding job details, schedules, and clarifications.• Resolve discrepancies related to invoices, work orders, or job documentation efficiently.• Communicate professionally with customers, project managers, and site managers to confirm job requirements and updates.• Prepare quotes and assist with pricing inquiries to support customer needs.• Maintain detailed records of schedules, job progress, and installation documentation.• Identify opportunities for process improvements to enhance team productivity and operational efficiency.
2026-02-12T00:00:00Z

Receptionist

Indianapolis, IN
onsite
Contract / Temporary to Hire
18 - 19 USD / Hourly
We are looking for an organized and personable Receptionist to join our team in Indianapolis, Indiana. In this Contract to permanent position, you will play a crucial role in creating a welcoming environment for visitors and ensuring smooth daily operations. This role is ideal for someone who thrives in a fast-paced setting and is skilled at managing multi-line phone systems. Responsibilities: • Greet visitors and ensure they are directed to the appropriate person or department. • Manage incoming calls efficiently using a multi-line phone system, providing accurate information or redirecting as needed. • Maintain a clean and detail oriented reception area to create a positive first impression. • Handle incoming and outgoing mail, packages, and deliveries promptly. • Assist with scheduling appointments or meetings for staff and management. • Provide administrative support, including data entry, filing, and other clerical tasks. • Coordinate with various departments to ensure smooth communication and operations. • Monitor and maintain office supplies, placing orders when necessary. • Respond to inquiries with accuracy and courtesy, both in-person and over the phone.
2026-03-17T00:00:00Z

Receptionist

Indianapolis, IN
onsite
Temporary
18 - 18 USD / Hourly
We are looking for an organized and detail-oriented Receptionist to join our team in Indianapolis, Indiana. In this long-term contract role, you will serve as the first point of contact for visitors and callers, providing excellent customer service and administrative support to ensure efficient front office operations. The role requires strong communication skills, attention to detail, and proficiency with Microsoft Word and Excel. Responsibilities:<ul><li>Greet visitors, answer and direct incoming phone calls in a professional manner.</li><li>Maintain the front desk area, keeping it neat and organized.</li><li>Schedule and manage appointments, meetings, and conference room bookings.</li><li>Assist with general administrative tasks, such as filing, copying, and scanning documents.</li><li>Prepare and edit correspondence, memos, and other documents using Microsoft Word.</li><li>Maintain and update spreadsheets for reports, logs, and contact lists using Microsoft Excel.</li><li>Handle mail distribution and courier services.</li><li>Support other team members with administrative tasks as needed.</li><li>Perform data entry and manage basic records.</li><li>Provide excellent customer and client service.</li></ul>
2026-03-17T00:00:00Z

Administrative Assistant

Indianapolis, IN
onsite
Temporary
20 - 20 USD / Hourly
We are seeking a detail-oriented Administrative Assistant 1 to support our team in Indianapolis. This is a part time position, Monday - Friday, 9am - 3pm. Key Responsibilities:<ul><li>Manage schedules and calendars for leadership and team members</li><li>Coordinate virtual meetings and appointments</li><li>Prepare and update spreadsheets and reports in Microsoft Excel</li><li>Perform general administrative tasks (data entry, document organization, email management)</li><li>Provide organizational support for remote projects and workflow</li></ul>
2026-03-17T00:00:00Z

Administrative Assistant

Indianapolis, IN
onsite
Temporary
23 - 23 USD / Hourly
Our organization is seeking a personable and highly organized Administrative Assistant for a fully onsite role. This position offers a consistent schedule of 35 hours per week and requires strong customer service and receptionist skills. Key Responsibilities:<ul><li>Greet visitors and provide exceptional customer service</li><li>Manage incoming calls, emails, and inquiries</li><li>Support appointment scheduling and calendar management</li><li>Assist with data entry, filing, and document preparation</li><li>Coordinate office operations and support daily administrative functions</li><li>Maintain a professional, welcoming environment for staff and guests</li></ul>
2026-03-17T00:00:00Z

Administrative Assistant

Indianapolis, IN
onsite
Contract / Temporary to Hire
22 - 23 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join our team in Indianapolis, Indiana. This Contract-to-permanent position offers an excellent opportunity to contribute to organizational efficiency by providing essential administrative support across various operations. The ideal candidate will excel in managing tasks, maintaining records, and supporting both internal teams and external client processes. Responsibilities:• Maintain accurate and up-to-date records for equipment financing applications, contracts, and client information within internal databases.• Facilitate loan and lease application processes by organizing required documentation, conducting initial reviews, and forwarding completed files to designated teams.• Coordinate meetings, client appointments, and team events, ensuring all necessary materials and documentation are prepared in advance.• Perform general office duties such as drafting correspondence, managing incoming and outgoing mail, maintaining office supplies inventory, and organizing files.• Support the sales team by preparing proposals, monitoring the status of pending deals, and generating detailed reports on application metrics.• Uphold confidentiality standards by safeguarding sensitive client and financial information while adhering to company policies and compliance regulations.• Assist management with special projects, including audits, training sessions, and initiatives to improve internal processes.• Manage shipping and delivery logistics, including coordinating with UPS and FedEx for timely shipments.
2026-03-16T00:00:00Z

Accounting Office Admin

Indianapolis, IN
onsite
Permanent
50000 - 55000 USD / Yearly
We are looking for a detail-oriented Accounting Clerk to join our client's team in Indianapolis, Indiana. This role requires a proactive individual with strong organizational skills to manage accounts payable and receivable, process invoices, and oversee financial reporting. The ideal candidate will thrive in a busy office environment and demonstrate accuracy while handling confidential financial information. Responsibilities:• Process accounts payable and accounts receivable for a small business, including reviewing and entering invoices weekly.• Prepare and print checks for payment, ensuring timely processing of 25-30 checks per week.• Generate customer invoices through various web-based systems, adapting to new dashboards and completing necessary training.• Perform computerized and online deposits, maintaining accuracy and efficiency.• Audit job files by tracking progress and balances, ensuring all projects are invoiced correctly upon completion.• Verify the accuracy of all orders and address discrepancies as needed.• Create and maintain sales reports and spreadsheets to support business operations.• Balance accounts payable and receivable monthly and at year-end, ensuring financial records are up-to-date.• Manage postage machine operations and ensure checks are mailed promptly.
2026-03-02T00:00:00Z

Bookkeeper

Indianapolis, IN
onsite
Permanent
55000 - 60000 USD / Yearly
We are looking for a detail-oriented Bookkeeper to join our client's team in Indianapolis, Indiana. This role is integral to managing daily accounting operations, including accounts payable, accounts receivable, tenant billing, and banking activities. Partnering closely with the Accounting Manager, you will ensure accurate financial processing, maintain vendor and tenant relationships, and meet reporting deadlines efficiently. Responsibilities:• Process and review accounts payable invoices, ensuring accurate coding and timely disbursement of payments.• Manage tenant billing and deposits, including scanning checks and posting to tenant ledgers on the same day.• Maintain vendor compliance by collecting and tracking W-9 forms for all vendors.• Assist with monthly billing processes for service companies, including invoicing and tracking payments.• Prepare semi-annual real estate tax payments, calculate tenant reimbursements, and generate associated invoices.• Update daily banking spreadsheets by reviewing transactions, coding bank activities, and monitoring cash flow.• Record recurring journal entries such as depreciation, amortization, and accrued expenses on a monthly basis.• Support the Accounting Manager with collections by sending statements and letters to tenants as needed.• Execute profit transfers, process payments, and record all general ledger activity accurately.• Identify and resolve cash flow concerns, ensuring upcoming debt payments are accounted for in advance.
2026-03-13T00:00:00Z

Bookkeeper

Indianapolis, IN
onsite
Temporary
23.75 - 27.5 USD / Hourly
We are looking for a meticulous and reliable Bookkeeper to join our team in Speedway, Indiana. As a key member of the accounting department, you will handle essential financial tasks to ensure smooth day-to-day operations. This is a Contract position, offering an excellent opportunity for professionals with a strong background in bookkeeping and accounting. Responsibilities: • Manage accounts payable and accounts receivable processes, including invoice entry, check preparation, and deposits. • Open, sort, and route daily mail, ensuring payments and vendor documents are properly processed. • Conduct regular bank and account reconciliations to maintain financial accuracy. • Prepare and post journal entries to support month-end reporting activities. • Assist in maintaining the integrity and accuracy of the general ledger. • Provide support for payroll processing tasks as needed. • Handle ad-hoc accounting assignments and administrative duties to meet business needs.
2026-03-17T00:00:00Z

Title Administrative Assistant

Indianapolis, IN
onsite
Temporary
20 - 23 USD / Hourly
The Titles Administrative Assistant position will support the Titles Department by efficiently performing duties related to Titles operations to meet monthly funding goals. The Titles Administrative Assistant is responsible for managing the mail, and accurate and efficient organization/filing of documents. The position requires a high degree of professionalism, customer service, discretion, initiative, flexibility, and dependability. Essential Functions: <ul><li>Receiving, sorting, and delivering USPS mail, FedEx, and UPS Processing, scanning, and filing documents </li><li>Notating and dating records </li><li>Demonstrating office procedures with a working knowledge of office equipment: computers, laptops, scanners, etc. </li><li>Using time management skills to prioritize assigned duties to meet workload needs </li><li>Preparing, organizing and storing information in paper and digital form Provide ad hoc support for the team as needed</li></ul>
2026-02-18T00:00:00Z