6 results for Office Administration in Indianapolis, IN

Indianapolis, IN
onsite
Contract / Temporary to Hire
25.118 - 29.084 USD / Hourly
We are looking for a skilled Office Manager to oversee and manage front office operations in Indianapolis, Indiana. In this Contract to permanent position, you will collaborate closely with the team to ensure smooth administrative processes, maintain office efficiency, and support essential business functions. This role requires keen attention to detail, exceptional organizational skills, and the ability to balance multiple priorities effectively. Responsibilities: • Coordinate daily front office operations to ensure an attentive and efficient work environment. • Manage office supplies inventory, ensuring timely procurement and availability. • Assist in payroll management, including compliance and tax-related processes. • Utilize accounting and payroll software to support financial operations and reporting. • Support construction management and general contracting activities as needed. • Maintain communication with labor unions and ensure compliance with related regulations. • Handle accounts payable and accounts receivable tasks with accuracy and timeliness. • Prepare and present administrative reports while maintaining thorough documentation. • Manage inbound calls and provide excellent customer service. • Collaborate with team members to improve organizational processes and workflows.
2026-03-06T00:00:00Z

Indianapolis, IN
onsite
Permanent
50000 - 55000 USD / Yearly
We are looking for a detail-oriented Accounting Clerk to join our client's team in Indianapolis, Indiana. This role requires a proactive individual with strong organizational skills to manage accounts payable and receivable, process invoices, and oversee financial reporting. The ideal candidate will thrive in a busy office environment and demonstrate accuracy while handling confidential financial information. Responsibilities:• Process accounts payable and accounts receivable for a small business, including reviewing and entering invoices weekly.• Prepare and print checks for payment, ensuring timely processing of 25-30 checks per week.• Generate customer invoices through various web-based systems, adapting to new dashboards and completing necessary training.• Perform computerized and online deposits, maintaining accuracy and efficiency.• Audit job files by tracking progress and balances, ensuring all projects are invoiced correctly upon completion.• Verify the accuracy of all orders and address discrepancies as needed.• Create and maintain sales reports and spreadsheets to support business operations.• Balance accounts payable and receivable monthly and at year-end, ensuring financial records are up-to-date.• Manage postage machine operations and ensure checks are mailed promptly.
2026-03-02T00:00:00Z

Indianapolis, IN
onsite
Temporary
23 - 23 USD / Hourly
Our organization is seeking a personable and highly organized Administrative Assistant for a fully onsite role. This position offers a consistent schedule of 35 hours per week and requires strong customer service and receptionist skills. Key Responsibilities:<ul><li>Greet visitors and provide exceptional customer service</li><li>Manage incoming calls, emails, and inquiries</li><li>Support appointment scheduling and calendar management</li><li>Assist with data entry, filing, and document preparation</li><li>Coordinate office operations and support daily administrative functions</li><li>Maintain a professional, welcoming environment for staff and guests</li></ul>
2026-03-10T00:00:00Z

Indianapolis, IN
onsite
Temporary
20 - 23 USD / Hourly
The Titles Administrative Assistant position will support the Titles Department by efficiently performing duties related to Titles operations to meet monthly funding goals. The Titles Administrative Assistant is responsible for managing the mail, and accurate and efficient organization/filing of documents. The position requires a high degree of professionalism, customer service, discretion, initiative, flexibility, and dependability. Essential Functions: <ul><li>Receiving, sorting, and delivering USPS mail, FedEx, and UPS Processing, scanning, and filing documents </li><li>Notating and dating records </li><li>Demonstrating office procedures with a working knowledge of office equipment: computers, laptops, scanners, etc. </li><li>Using time management skills to prioritize assigned duties to meet workload needs </li><li>Preparing, organizing and storing information in paper and digital form Provide ad hoc support for the team as needed</li></ul>
2026-02-18T00:00:00Z

Indianapolis, IN
onsite
Permanent
55000 - 75000 USD / Yearly
We are looking for a dedicated Scheduler to join our client's team in Indianapolis, Indiana. In this role, you will play a vital part by coordinating schedules, dispatching crews, and ensuring seamless communication between teams, managers, and customers. You will also oversee administrative tasks and help maintain operational efficiency while fostering strong relationships across all levels of the organization. Responsibilities:• Organize daily dispatch for installation teams, ensuring schedules are accurate and routes are optimized.• Adjust schedules promptly to accommodate last-minute changes or evolving project needs.• Respond to service calls and logistical updates throughout the day to ensure smooth operations.• Collaborate with branch managers to streamline workflows and support operational goals.• Address inquiries from installers regarding job details, schedules, and clarifications.• Resolve discrepancies related to invoices, work orders, or job documentation efficiently.• Communicate professionally with customers, project managers, and site managers to confirm job requirements and updates.• Prepare quotes and assist with pricing inquiries to support customer needs.• Maintain detailed records of schedules, job progress, and installation documentation.• Identify opportunities for process improvements to enhance team productivity and operational efficiency.
2026-02-12T00:00:00Z

Edinburgh, IN
onsite
Permanent
60000 - 70000 USD / Yearly
The Executive Assistant provides high‑level administrative, operational, and strategic support to executive leadership. This role ensures smooth day‑to‑day operations by managing communications, coordinating schedules, handling confidential information, and supporting key projects. The ideal candidate is proactive, organized, and effective in a fast‑paced environment. Key Responsibilities <ul><li>Manage executive calendars, meetings, travel, and daily priorities.</li><li>Prepare meeting agendas, take minutes, and follow up on action items.</li><li>Serve as a liaison between executives and internal/external contacts.</li><li>Draft and edit emails, letters, presentations, and reports.</li><li>Handle sensitive information with discretion.</li><li>Assist with project coordination, research, and preparation for leadership meetings.</li><li>Support cross‑departmental communication and track assigned tasks.</li><li>Manage expense reports, vendor coordination, and office logistics.</li><li>Maintain organized electronic and physical files.</li><li>Ensure accuracy and compliance in document storage.</li><li>Support planning of meetings, events, off‑sites, and training sessions.</li><li>Coordinate logistics for presentations and executive reviews.</li></ul>
2026-03-02T00:00:00Z