1,051 Results for Service Coordinator Jobs in Html

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Sr Customer Contact Center

Stoneham, MA
onsite
Permanent / Full Time
60000.00 - 61000.00 USD / Yearly
We are looking for an experienced customer contact center specialist to support clients with a wide range of banking service needs. This position focuses on delivering responsive, accurate assistance across digital and traditional service channels while maintaining a high standard of service. The ideal candidate brings strong financial services experience, sound operational judgment, and a commitment to creating positive customer experiences. Responsibilities: • Guide customers in using digital banking resources, including online and mobile platforms, to help them complete everyday banking activities confidently. • Respond to client questions promptly and handle account-related requests with accuracy, discretion, and attention to detail. • Process routine banking transactions while ensuring service quality, compliance, and a positive customer experience. • Support customer interactions across both face-to-face and remote channels, adapting communication style to meet individual needs. • Maintain strict adherence to security protocols, internal policies, and regulatory standards during every customer interaction. • Collaborate with team members to resolve service issues efficiently and contribute to smooth day-to-day contact center operations. • Represent the organization in customer- and community-facing activities that strengthen client relationships and brand presence.
2026-10-23T14:48:44Z

Sales Support Specialist

Philadelphia, PA
onsite
Permanent / Full Time
- USD / Yearly
We have partnered with a thriving, manufacturer on their search for an organized Sales Support Specialist with proven expertise providing price quotes and completing order fulfillment. As the Sales Support Specialist, you will handle tasks such as: preparing reports, assisting the sales team on leads, researching product pricing, handling administrative duties, preparing sales presentations/proposals/contracts, coordinating the ordering process workflow, and manage the communication channels between internal departments. The ideal candidate for this role should have an intense passion for client satisfaction, advanced multi-tasking capabilities, superb customer service skills and a strong drive for problem-solving. What you get to do everyday· Provide administrative support to sales team· Fulfill customer inquiries· Serve as liaison between sales team, clients, and internal departments· Manage and update customer accounts and CRM systems· Resolve pricing issues/errors· Build strong customer relationships· Review and analyze customer feedback· Track sales leads, monitor progress, and ensure follow-up· Provide customer quotes and pricing· Troubleshoot data performance inquiries
2026-11-06T18:08:45Z

Insurance Authorization Coordinator

Newark, NJ
onsite
Temporary / Contract
17.41 - 20.16 USD / Hourly
We are looking for an Insurance Authorization Coordinator to support clients with health insurance access and coverage verification in Newark, New Jersey. This Contract position focuses on confirming insurance eligibility, guiding individuals through online enrollment and renewal steps, and maintaining accurate records of client interactions. The ideal candidate brings strong administrative ability, clear communication skills, and a service-driven approach to helping people navigate benefit-related processes. Responsibilities: • Confirm insurance coverage status by reviewing client eligibility information and resolving discrepancies when needed. • Guide clients through web-based application processes for new health insurance enrollment. • Provide support for renewal submissions by assisting individuals with online re-enrollment tasks and required updates. • Record client activity, case details, and outcome information in tracking documents with a high level of accuracy. • Respond to inbound questions from clients clearly and provide next-step guidance. • Coordinate scheduling needs and manage appointment timing to support timely follow-up and service delivery. • Maintain organized administrative records to ensure documentation is complete, current, and easy to reference.
2026-11-06T21:43:42Z

Accounts Receivable Coordinator

Conshohocken, PA
onsite
Permanent / Full Time
- USD / Yearly
We have partnered with a client on their search for a well-organized Accounts Receivable Coordinator with at least 1+ years of accounts receivable experience. The ideal candidate will have strong Excel skills, experience working with SAGE Intacct, and a positive, team-oriented attitude with a willingness to learn. Based on general knowledge. In this role, you will be responsible for entering customer payments, preparing invoice schedules, calling on delinquent accounts, assisting with month end/year end close, resolving customer inquiries, delivering deposits, preparing journal entries, and support the accounting team with additional AR-related tasks as needed. The ideal Accounts Receivable Coordinator should have a flair for numbers, excellent research abilities, thorough communication skills, and an expertise at time management. What you get to do daily· Receive, review and process billing· Assist with administrative activities· Maintain and update customer accounts· Complete collection effort calls· Prepare financial reports· Identify delinquent accounts· Perform payment reconciliations· Assist with incoming phone calls· Resolve customer service issues
2026-10-22T20:58:45Z

Administrative Assistant

Greenfield, MA
onsite
Temporary / Contract
17.00 - 20.00 USD / Hourly
We are looking for a dependable Administrative Assistant to support daily office operations for a non-profit organization in Greenfield, Massachusetts. This position is ideal for someone who enjoys keeping administrative processes organized, providing attentive front-desk support, and ensuring accurate records are maintained. The role requires strong communication skills, attention to detail, and the ability to manage a variety of clerical tasks in a busy office setting. Apply today! Responsibilities:• Manage day-to-day administrative activities to help the office run efficiently and effectively.• Respond to incoming calls, direct inquiries appropriately, and provide courteous assistance to callers and visitors.• Perform front-desk and reception support, including greeting guests and handling general office communications.• Enter, update, and maintain information in office records and databases with a high level of accuracy.• Prepare, organize, and file documents so materials are easy to access and properly maintained.• Assist with routine clerical duties such as scheduling, correspondence, and general office coordination.
2026-10-16T20:48:49Z

Legal Secretary

Colorado Springs, CO
onsite
Temporary / Contract
22.16 - 25.66 USD / Hourly
We are looking for a Legal Secretary/Office Admin/Admin Assistant/Receptionist to support daily legal and administrative operations in Colorado Springs. This Long-term Contract opportunity begins as a 6-month assignment with the possibility of extension and follows a regular schedule of 8:00 a.m. to 5:00 p.m. The ideal candidate brings strong organizational skills, clear communication, and the ability to manage multiple priorities in a fast-paced office setting. Responsibilities:• Coordinate attorney and office calendars, including appointments, meetings, and schedule updates to keep daily operations running smoothly.• Prepare, send, and track email communications and other routine correspondence with accuracy and discretion.• Handle variety of duties including travel coordination, office supplies and restocking, citizen requests, and invoices.• Organize scheduling details for internal meetings, client appointments, and related administrative activities.• Sort, distribute, and manage incoming and outgoing mail to ensure timely handling of office communications.• Provide front-desk and reception support by greeting visitors, answering calls, and directing inquiries appropriately.• Maintain legal and administrative records, files, and general documentation in an orderly and accessible manner.• Assist with day-to-day clerical tasks that support attorneys and office staff in meeting deadlines and service expectations.
2026-11-06T01:34:08Z

Administrative Assistant

Indianapolis, IN
onsite
Temporary / Contract
18.00 - 18.00 USD / Hourly
We are looking for a compassionate and highly organized Administrative Assistant to support family-centered services within a non-profit setting in Indianapolis, Indiana. This Long-term Contract position plays an important role in helping children and families access resources, stay engaged with program services, and receive consistent administrative support. The ideal candidate brings strong communication skills, sound judgment, and the ability to manage records, coordination tasks, and community interactions with care and professionalism. Responsibilities: • Coordinate daily administrative activities that support family services, including scheduling, document handling, and general office assistance. • Maintain organized, accurate, and timely records while supporting reporting processes and data tracking requirements. • Assist with intake-related activities such as participant outreach, eligibility review support, enrollment coordination, and follow-up communication. • Monitor attendance information and help ensure services are documented and coordinated appropriately for participating families. • Communicate with families by phone, in writing, and in person to provide information, answer questions, and connect them with available support. • Foster positive relationships that encourage family engagement, peer connection, and continued participation in program activities. • Work closely with internal staff and partner teams to improve coordination across programs and ensure smooth service delivery. • Support case-related administrative tasks by organizing information, tracking next steps, and helping address family service needs efficiently.
2026-11-05T16:08:41Z

Medical Scheduler

Nashville, TN
remote
Temporary / Contract
20.00 - 25.00 USD / Hourly
A Healthcare Company is looking for an experienced Medical Scheduler to join a respected hospital system. This remote Medical Scheduler opportunity is ideal for someone who brings strong coordination skills, accuracy in patient data handling, and a compassionate approach to patient interactions. The Medical Scheduler will help keep Radiology and Oncology scheduling operations running smoothly while working closely with patients, providers, and support teams. Key Responsibilities:• Manage appointment booking, changes, and confirmations for Radiology and Oncology services, ensuring timely access to care.• Arrange diagnostic imaging visits such as CT scans, MRIs, X-rays, ultrasounds, and related procedures based on department guidelines.• Coordinate oncology-related visits, including new patient consultations, follow-up appointments, and treatment scheduling.• Review patient records for accuracy by confirming demographics, insurance details, referral information, and authorization requirements.• Maintain precise scheduling documentation and update patient and appointment data within the electronic medical record system.• Adjust quickly to revised scheduling workflows and operational changes associated with the organization's EMR transition.• Troubleshoot calendar overlaps, incorrect bookings, and other scheduling issues to keep appointments organized and appropriate.• Communicate with patients in a courteous and empathetic manner, especially when handling sensitive or urgent care needs.• Partner with providers, clinical teams, and support departments to promote smooth coordination across the patient journey. Benefits: Health, Dental, Vision, 401k, and Sick Time Off.
2026-11-06T22:43:42Z

Property Administrator

San Diego, CA
remote
Temporary / Contract
24.00 - 28.00 USD / Hourly
Position OverviewOur client, a commercial real estate organization, is seeking a highly organized and detail-oriented Property Administrator to provide administrative and operational support to the property management team. This individual will assist with the day-to-day management of commercial properties, serving as a key point of contact for tenants, vendors, and internal stakeholders while helping ensure properties operate efficiently.The ideal candidate is proactive, service-oriented, and comfortable managing multiple administrative priorities in a fast-paced environment. Strong communication skills, attention to detail, and the ability to support property operations, financial administration, and tenant relations are essential.Key Responsibilities<ul><li>Provide administrative support to commercial property managers and the overall property management team.</li><li>Serve as a point of contact for tenants, responding to inquiries, coordinating requests, and assisting with day-to-day property needs.</li><li>Assist with lease administration, including maintaining lease files, tracking key dates, renewal options, expirations, and tenant documentation.</li><li>Coordinate maintenance requests, vendor services, work orders, and building repairs to ensure timely completion.</li><li>Prepare and distribute tenant communications, property notices, correspondence, and other related documentation.</li><li>Assist with accounts payable and receivable functions, including processing vendor invoices, coding expenses, and tracking payments.</li><li>Support monthly financial reporting, budgeting, expense tracking, and property-related reconciliations.</li><li>Maintain accurate property records, tenant files, vendor contracts, insurance certificates, and compliance documentation.</li><li>Assist with coordinating vendor relationships, service agreements, and building maintenance schedules.</li><li>Track certificates of insurance, vendor compliance requirements, and other property documentation.</li><li>Coordinate property inspections, tenant meetings, and other building-related activities.</li><li>Assist with preparing management reports, spreadsheets, presentations, and other operational materials.</li><li>Monitor office supplies and assist with general office and property administration as needed.</li></ul>
2026-11-07T00:23:43Z

Corporate Benefits Specialist

St. Petersburg, FL
onsite
Temporary / Contract
20.00 - 22.00 USD / Hourly
We are looking for a Corporate Benefits Specialist to support employee benefit administration for a payroll services organization in St. Petersburg, FL. This Long-term Contract position is well suited to someone who is detail oriented and can deliver responsive service, maintain accurate records, and help employees and internal teams navigate benefits-related processes. The role focuses on coordinating day-to-day benefits activities, resolving inquiries, and ensuring consistent handling of documentation and program information. Responsibilities:• Administer daily benefits operations, including enrollments, changes, terminations, and related record updates.• Respond to employee and internal team questions about benefit programs, eligibility, coverage, and required documentation.• Review benefits data for accuracy and completeness while maintaining organized records and supporting compliance standards.• Coordinate with vendors, payroll partners, and internal departments to address issues and keep benefit transactions on track.• Assist with open enrollment activities by preparing materials, tracking submissions, and following up on outstanding items.• Investigate discrepancies in benefit files or deductions and work with appropriate stakeholders to resolve them promptly.• Support reporting and audits by gathering documentation, validating information, and preparing requested details.• Contribute to process improvements and assist with benefits-related administrative changes or system updates when needed.
2026-10-30T12:03:55Z

Inventory Clerk

Saddle Brook, NJ
onsite
Permanent / Full Time
55000.00 - 65000.00 USD / Yearly
We are seeking a highly organized, detail-oriented, and dependable Warehouse Coordinator to help oversee the day-to-day coordination of our warehouse operations. This is a hands-on position that requires excellent communication skills, strong follow-through, and the ability to think on your feet. The ideal candidate will be responsible for coordinating incoming and outgoing freight, maintaining accurate records, communicating with buyers, management, ownership, accounting, and warehouse personnel, and helping ensure that daily operations run smoothly. Scheduling& Record-Keeping • Receive and respond to phone calls and emails regarding incoming and outgoing freight. • Schedule freight appointments and maintain the Outlook calendar accurately. • Print and organize necessary warehouse documentation, including receiving reports, picklists, packing slips, bills of lading, and pallet labels. • Maintain a detailed daily Excel log across four tabs, tracking expected orders, in-house orders, and related information. • Keep records organized, current, and readily accessible. Communication & Coordination • Serve as a key point of communication between the warehouse team, buyers, accounting, management, and ownership. • Communicate product issues such as dating, damages, shortages, or other order concerns to the appropriate office personnel. • Keep management and office staff informed of warehouse priorities, changes, delays, and other issues that may affect operations. • Communicate professionally and effectively with buyers, vendors, drivers, warehouse personnel, and internal staff. • Use good judgment when unexpected issues arise and determine when an issue needs to be escalated.
2026-10-07T14:18:44Z

Samples Coordinator

Madison, NJ
onsite
Permanent / Full Time
65000.00 - 75000.00 USD / Yearly
A busy company in the Madison area is seeking a Samples Coordinator to join their growing team. This Samples Coordinator will get the chance to join a great team that works well with each other and provides a flexible work schedule and career advancement. This Samples Coordinator role is a vital link between our sales, quality control, and supply chain teams. This Samples Coordinator will manage the end-to-end sample fulfillment process, ensuring that our prospective and existing B2B clients receive product samples, technical documentation, and certificates of analysis (CoAs) accurately and efficiently to drive new business. Other responsibilities of this Samples Coordinator will include but not be limited to: Samples Coordinator Key Responsibilities<ul><li>Sample Fulfillment: Receive, log, package, and ship global sample requests for botanical extracts, functional ingredients, and supplement raw materials.</li><li>Inventory Management: Maintain accurate inventory levels of sample stocks, tracking shelf life/re-test dates, and coordinating with the warehouse or supply chain teams to replenish inventory before shortages occur.</li><li>Documentation & Compliance: Ensure all outgoing samples are accompanied by the correct technical documentation, including Safety Data Sheets (SDS), Certificates of Analysis (CoA), and product specifications.</li><li>Cross-Functional Collaboration: Partner closely with Sales, Customer Service, and Quality Control to prioritize urgent client requests, troubleshoot shipping delays, and resolve documentation issues.</li><li>Data Management: Record all sample requests, shipping tracking numbers, and client communications accurately within the ERP and CRM systems (e.g., Salesforce).</li><li>International Logistics: Prepare appropriate documentation for international shipments, navigating customs regulations, tariffs, and restricted-item protocols for global raw material distribution.</li></ul>This Samples Coordinator role is paying between $65,000 and $75,000 annually depending on experience. If interested in this Samples Coordinator position, apply today!
2026-10-20T20:58:47Z

Project Manager

North Brunswick, NJ
onsite
Permanent / Full Time
90000.00 - 135000.00 USD / Yearly
We are looking for a Project Manager to coordinate office furniture projects from early planning through final completion in North Brunswick, New Jersey. This position partners closely with the sales team during the pre-award phase and then assumes day-to-day ownership once work is approved. The ideal candidate brings strong organizational ability, confidence interpreting design drawings, and a practical understanding of furniture installations and client service in a fast-paced, on-site environment. Responsibilities:• Oversee multiple active projects at once, balancing timelines, priorities, and deliverables across a varied portfolio of assignments.• Collaborate with the sales team during the initial stages of client engagements to help shape project scope, requirements, and execution plans.• Take full ownership of projects after contract approval, guiding coordination, scheduling, and follow-through from kickoff to completion.• Review and interpret design drawings accurately to support planning, communication, and execution throughout each project.• Serve as a central point of coordination among internal teams, clients, and field resources to keep work progressing smoothly.• Visit project sites periodically to monitor status, confirm quality, and address issues that may affect schedule or customer expectations.• Maintain organized project documentation, track updates, and ensure key details are communicated clearly to stakeholders.• Support office operations as needed, including administrative coordination, supply oversight, and basic accounts payable or front-desk-related tasks.Benefits:Medical, PTO
2026-11-06T19:53:45Z

Property Associate (PM)

Atlanta, GA
remote
Temporary / Contract
26.00 - 29.00 USD / Hourly
We are looking for a detail-oriented Property Associate to support daily operations for a commercial property team in Atlanta, Georgia. This contract to hire opportunity is ideal for someone with administrative experience, strong tenant service skills, and a working knowledge of property management accounting tasks. In this role, you will help keep office operations organized, coordinate with tenants and vendors, and contribute to accurate financial and operational reporting. Responsibilities:• Deliver responsive support to tenants by addressing questions, managing service requests, and helping drive timely resolution of building-related concerns.• Provide day-to-day administrative assistance to the property management team through record maintenance, document preparation, database updates, and general office coordination.• Handle routine financial activities such as processing invoices, supporting accounts payable and accounts receivable tasks, tracking certificates of insurance, and assisting with bookkeeping-related work.• Partner with vendors and internal contacts to oversee work orders and help ensure maintenance and repair services are completed on schedule.• Contribute to monthly reporting by gathering data, preparing summaries, and organizing property performance information for leadership and clients.• Assist with lease administration duties, including move-in coordination, file management, and communication with tenants and stakeholders.• Support tenant engagement efforts by helping organize building announcements, events, and other initiatives that improve the occupant experience.• Provide additional office coverage when needed, including front desk support, mail handling, and other operational tasks that keep the property running smoothly.• Carry out other assigned duties necessary to support property operations, client commitments, and compliance with local requirements.
2026-10-28T19:23:41Z

Real Estate Legal Assistant

Los Angeles, CA
onsite
Temporary to Hire
40.00 - 45.00 USD / Hourly
Robert Half Legal is partnering with a highly regarded midsize full-service law firm in Los Angeles to identify a Real Estate Legal Assistant for its busy and sophisticated Real Estate practice. This is an excellent contract-to-hire opportunity to join a collaborative legal team known for handling complex commercial real estate transactions in an entrepreneurial, client-focused environment. The Real Estate Legal Assistant will provide essential support to attorneys and paralegals in the Real Estate Department, while also assisting the Corporate team as needed. Position OverviewThe ideal candidate will have substantial experience supporting commercial real estate transactions, exceptional organizational skills, and the ability to manage multiple priorities in a fast-paced law firm environment. This individual will play a key role in keeping transactions organized, on schedule, and moving efficiently from inception through closing. The firm strongly prefers candidates located in the Los Angeles area who can work on-site or in a hybrid capacity. However, highly qualified candidates with extensive commercial real estate transaction experience will also be considered for a fully remote arrangement. Key Responsibilities<ul><li>Prepare, format, proofread, and revise transactional documents, correspondence, and closing materials.</li><li>Maintain transaction timelines, critical date checklists, and Outlook calendars to ensure all deadlines are met.</li><li>Coordinate the collection, organization, and delivery of signature pages and executed documents to clients, lenders, and title companies.</li><li>Assist with the preparation and organization of closing binders and transaction files.</li><li>Track outstanding items and support overall transaction management from opening through closing.</li><li>Prepare and process expense reimbursements, check requests, and related administrative documentation.</li><li>Manage document execution through DocuSign and other electronic signature platforms.</li><li>Handle document production, including complex formatting, redlining, and use of firm templates and macros.</li><li>Coordinate document deliveries via FedEx, GLS, messenger, courier, and other service providers.</li><li>Maintain electronic and physical matter files, including document management within NetDocuments.</li><li>Schedule and coordinate meetings, conference calls, and appointments.</li><li>Provide backup support to the Corporate Department Transaction Coordinator.</li><li>Assist with business entity formations, foreign qualifications, and related corporate filings.</li><li>Order good standing certificates, certified filings, and other corporate records from state agencies.</li><li>Provide limited executive and administrative support as needed.</li></ul>
2026-11-05T22:08:41Z

Customer Navigator

Palo Alto, CA
onsite
Temporary / Contract
25.00 - 30.00 USD / Hourly
We are looking for a Customer Navigator to provide high-touch, non-clinical support for patients and guests receiving care in Palo Alto, California. This Contract position serves as a key point of contact before, during, and after visits, helping individuals move through the healthcare experience with clarity, confidence, and professionalism. The ideal candidate brings strong customer service skills, clear communication, and the ability to coordinate details while maintaining a patient-centered approach in a fast-paced medical environment. Responsibilities: • Guide patients and guests through the healthcare experience by serving as a primary non-clinical resource for questions, logistics, and general support surrounding their visits. • Coordinate appointments and related care arrangements for referred individuals across inpatient and outpatient settings, helping ensure timely access to services. • Share transportation and campus navigation information, including available shuttle options and directions to hospital and clinic locations. • Address patient and guest concerns with professionalism, escalating issues to the appropriate departments and documenting summaries when needed. • Deliver courteous, service-focused communication with patients, families, and staff while supporting a welcoming and respectful care environment. • Follow established hospital policies, safety expectations, quality standards, and regulatory requirements in all daily interactions and tasks. • Protect confidential information and handle sensitive situations with discretion, professionalism, and sound judgment. • Participate in ongoing education and training to stay current on service expectations, compliance requirements, and patient support practices.
2026-10-20T13:28:46Z

Dispatcher

Madison, WI
onsite
Temporary / Contract
28.00 - 31.00 USD / Hourly
We are looking for a dependable Dispatcher to support daily delivery activity in Madison, Wisconsin. This Contract position plays a key role in coordinating driver schedules, organizing outbound shipments, and helping the operation run smoothly in a fast-moving warehouse setting. The ideal candidate is highly organized, comfortable working with live updates, and able to respond quickly to changing delivery needs while maintaining strong service standards. Responsibilities: • Coordinate daily dispatch activity by preparing routes, organizing shipment flow, and supporting driver departure each morning. • Process packages through scanning, labeling, and sorting steps to maintain accurate movement throughout the facility. • Oversee active delivery routes and make adjustments when needed to improve efficiency and on-time performance. • Verify geofence information and address discrepancies that may affect delivery tracking accuracy. • Investigate and resolve package-related issues, including failed deliveries, missing items, and deliveries requiring age verification. • Maintain real-time visibility into shipment status and update records to reflect current delivery progress. • Arrange schedules for independent contractor drivers and confirm sufficient coverage for daily volume demands. • Monitor live messaging channels to respond to operational questions and communicate timely updates. • Review proof-of-delivery photos to confirm completion standards and support quality control processes.
2026-10-28T20:23:43Z

Dispatcher

Madison, WI
onsite
Temporary / Contract
20.00 - 24.00 USD / Hourly
We are looking for a reliable Dispatcher to support daily delivery operations in Madison, Wisconsin. This Contract position is ideal for someone who thrives in a fast-moving warehouse and transportation setting, enjoys coordinating drivers and shipments, and can keep multiple priorities organized throughout the day. You will play an important role in keeping deliveries on schedule, maintaining package visibility, and helping ensure a smooth last-mile process. Responsibilities: • Organize morning outbound activities by preparing loads, arranging parcels, and setting up efficient daily routes for drivers. • Handle package processing tasks such as scanning, labeling, and sorting items to support accurate distribution. • Oversee active delivery routes throughout the day and make adjustments to improve timeliness and operational efficiency. • Verify location-based delivery boundaries and correct geofence issues that could affect route execution or package status. • Investigate and resolve shipment exceptions quickly, including missing items, failed delivery attempts, and age-verification concerns. • Track package progress and maintain up-to-date status information to support delivery accuracy and issue resolution. • Coordinate scheduling for independent contract drivers and confirm sufficient coverage for planned delivery volume. • Monitor live communication channels and respond to operational messages to keep drivers and internal teams informed. • Review proof-of-delivery photos to confirm completion standards and identify any discrepancies requiring follow-up.
2026-10-28T20:18:45Z

Payroll Manager

Chapel Hill, NC
onsite
Permanent / Full Time
105000.00 - 110000.00 USD / Yearly
We are looking for a Payroll Manager to lead payroll operations and HR systems management for a growing organization in Chapel Hill, North Carolina. This role combines hands-on payroll leadership with oversight of HR technology, helping ensure accurate multi-state payroll processing, reliable data integrity, and strong service for employees and internal stakeholders. The ideal candidate brings deep expertise in payroll administration, system optimization, and cross-functional collaboration with finance, HR, and IT teams. Responsibilities:• Lead end-to-end processing of bi-weekly payroll, ensuring timely and accurate pay for employees across multiple states.• Oversee payroll records, general ledger coordination, and cash-related payroll activities in close partnership with accounting stakeholders.• Support financial administration tied to employee benefits, including invoice review, retirement plan transactions, and audit-related documentation.• Manage relationships with payroll and HR technology vendors to maintain dependable service, resolve issues, and improve system performance.• Work with IT and internal partners to maintain seamless integrations between HR, payroll, and related business systems while protecting data accuracy.• Enhance the HR technology environment by expanding digital workflows, encouraging employee and manager self-service, and identifying automation opportunities.• Collaborate with finance and technology teams to develop reporting dashboards and metrics that support workforce insights and decision-making.• Administer related payroll functions such as leave balance tracking, banking transactions, and workers’ compensation records.• Monitor applicable payroll and HR compliance requirements to help ensure adherence to federal, state, and company standards.
2026-11-05T14:33:44Z

Legal Assistant

Clayton, MO
onsite
Permanent / Full Time
45000.00 - 65000.00 USD / Yearly
We are looking for a Legal Assistant to join a busy legal practice in Clayton, Missouri and provide dependable support across client service, case coordination, and legal document management. This position is well suited for someone who can step into a fast-moving environment, work independently, and contribute quickly with limited direction. The ideal candidate brings prior experience with court filings, client communication, and preparation of case materials while maintaining accuracy and professionalism. Responsibilities: • Manage the client intake process by collecting preliminary case information, helping individuals complete required forms, and gathering supporting documentation before attorney consultations. • Serve as a point of contact for clients by providing status updates, requesting records or paperwork, and coordinating appointments and case-related communications. • Draft, revise, proofread, and compile pleadings, correspondence, and other legal materials to ensure documents are accurate and ready for attorney review. • Prepare complete filing packets and submit court documents through applicable electronic filing systems in accordance with state and local court procedures. • Support guardianship and conservatorship matters by assisting with case preparation from opening through submission of required filings. • Maintain organized physical and digital case files so records, correspondence, and supporting materials are accessible and up to date. • Review documents for sensitive content and properly redact confidential information before materials are filed or shared. • Assemble exhibits, hearing binders, and related documentation to support attorneys in hearings, including discharge appeal matters. • Coordinate the collection and organization of medical records and other evidentiary materials needed for case development. • Track calendars, court dates, and filing deadlines to help ensure timely completion of legal work and compliance obligations.
2026-11-04T17:33:45Z

Benefits Administrator

Cerritos, CA
onsite
Permanent / Full Time
60000.00 - 70000.00 USD / Yearly
We are looking for an experienced Benefits Administrator to support payroll and employee benefits operations for a multi-entity organization in Cerritos, California. This role combines day-to-day administration with careful review of payroll and benefits data, ensuring accurate processing, strong internal controls, and compliance with applicable regulations. The ideal candidate brings deep knowledge of benefits coordination, payroll systems, and employee support while handling sensitive information with discretion and meeting critical deadlines. Responsibilities: • Manage regular payroll processing across multiple business entities, employee groups, and work locations using Paylocity, ensuring accuracy and timeliness. • Review and reconcile payroll records, exception reports, and supporting documentation while partnering with Finance on reporting and ledger-related items. • Administer payroll changes such as hires, separations, pay updates, incentive payments, deductions, garnishments, tax withholdings, and direct deposit setup. • Monitor timekeeping details, approvals, overtime calculations, and premium pay requirements to support compliance with wage and hour standards. • Resolve payroll and benefits issues by researching discrepancies, answering employee questions, and coordinating corrections when needed. • Oversee employee benefits programs including medical, dental, vision, life, COBRA, leave-related matters, and 401(k) administration. • Coordinate benefit enrollment activity for new employees, open enrollment periods, qualifying life events, eligibility updates, and terminations. • Reconcile carrier invoices, benefit deductions, and enrollment data across payroll and vendor systems, addressing inconsistencies promptly. • Work with brokers, insurance carriers, retirement plan partners, and other vendors to maintain smooth benefits administration and service delivery. • Strengthen payroll and benefits procedures by maintaining calendars, documentation, internal controls, compliance records, and process improvement initiatives, including support for year-end reporting and required filings.
2026-10-29T20:48:44Z

Procurement Manager

Franklin, KY
onsite
Permanent / Full Time
90000.00 - 100000.00 USD / Yearly
We are looking for an experienced Procurement Manager to lead purchasing and materials operations in Franklin, Kentucky. This role oversees sourcing, receiving, inventory oversight, warehouse coordination, and supplier performance to ensure the business has the resources it needs to operate efficiently. The ideal candidate will strengthen vendor relationships, improve cost control, and guide regional procurement activities in alignment with company standards and financial goals. Responsibilities: • Direct regional purchasing activities to secure goods and services that support daily operations while balancing quality, service, and cost. • Manage receiving, inventory accuracy, and warehouse coordination to maintain reliable material flow and organized storage practices. • Build and maintain productive supplier relationships, including evaluating performance and resolving service, quality, or delivery issues. • Lead negotiations for pricing, terms, and contracts to achieve favorable agreements and measurable savings. • Oversee the creation and management of purchase orders, ensuring timely processing and adherence to procurement procedures. • Partner with operational and finance teams to align procurement plans with budget expectations and business priorities. • Monitor compliance with company policies, internal controls, and procurement standards across all purchasing activities. • Supervise and support purchasing and receiving staff, providing direction, accountability, and process improvement guidance. • Travel throughout the assigned region as needed to support suppliers, facilities, and procurement initiatives.
2026-10-22T14:18:45Z

Controller

Deer Park, NY
onsite
Permanent / Full Time
145000.00 - 165000.00 USD / Yearly
We are looking for a Controller to lead the company’s core accounting, financial reporting, payroll, and cash management activities in Deer Park, New York. This role will oversee day-to-day financial operations, support compliance across payroll and union reporting, and help maintain strong controls across treasury, insurance, legal documentation, and administrative processes. The ideal candidate brings a hands-on approach, sound judgment, and the ability to manage both detailed accounting work and broader operational oversight in a growing business environment. Responsibilities: • Lead daily accounting operations, ensuring financial activity is accurately recorded from subledgers through the general ledger and supporting timely month-end and year-end close processes. • Direct receivables and payables functions, including billing, cash application, collections, vendor payment scheduling, invoice review, and reconciliation of supporting purchasing and receiving records. • Maintain inventory costing records, prepare recurring inventory analysis, and assess reserve needs for excess or slow-moving stock. • Prepare journal entries, account reconciliations, debt schedules, interest accruals, and other adjustments needed to produce reliable monthly financial statements. • Oversee weekly payroll processing for hourly and salaried staff, validate payroll controls and funding, and coordinate submissions and reconciliations with the external payroll provider. • Administer union-related payroll obligations, including benefits and dues remittances, required wage reporting, contract compliance, and support for union audit activity. • Monitor daily cash balances, develop cash flow forecasts, manage borrowing activity, execute secure payment transactions, and maintain banking controls such as positive pay review. • Support legal, insurance, and corporate administration by managing agreements, renewals, licenses, coverage audits, claims coordination, and required business records. • Partner with outsourced service providers to maintain business software licensing, IT support continuity, network security, backup processes, and employee-related administrative activities such as onboarding, benefits coordination, and policy updates.
2026-11-04T19:43:44Z

HRIS Analyst

Roseville, MN
onsite
Permanent / Full Time
75000.00 - 95000.00 USD / Yearly
We are looking for a HRIS Analyst to support HR systems, employee records, and benefits-related operations for a manufacturing organization in St. Paul, Minnesota. This role plays a key part in keeping employee information accurate, improving HR processes, and supporting reporting, compliance, and day-to-day system administration. The ideal candidate brings experience with HRIS platforms, benefits coordination, and data integrity, along with the ability to collaborate across HR, payroll, IT, and business teams. Responsibilities:• Manage HRIS administration activities, including system configuration, employee record upkeep, workflow support, and ongoing data maintenance across related HR applications.• Enter, review, and update employee information for hires, status changes, compensation updates, leaves, terminations, and rehires while ensuring accuracy and timely processing.• Act as a functional resource for HR systems by answering user questions, supporting modules such as onboarding, recruiting, time tracking, performance, learning, compensation, and reporting.• Partner with HR, payroll, benefits, and IT teams to investigate system issues, resolve data discrepancies, and improve process reliability across multiple business entities.• Perform testing for system enhancements, updates, releases, and workflow changes to confirm functionality and minimize operational disruption.• Help streamline HR operations by identifying automation opportunities, reducing repetitive manual tasks, and improving manager and employee self-service tools.• Create, maintain, and distribute recurring and ad hoc reports that support HR, benefits, payroll, finance, and leadership decision-making needs.• Maintain documentation such as procedures, process guides, and support records while protecting the confidentiality and integrity of sensitive employee information.• Support compliance-related reporting, access controls, and role-based permissions in alignment with company policy and applicable federal and state requirements.
2026-11-04T14:28:40Z

Administrative Assistant

Louisville, KY
onsite
Temporary / Contract
20.90 - 24.20 USD / Hourly
We are looking for an Administrative Assistant to support housing-related operations for a university environment in Louisville, Kentucky. This Contract position will provide administrative coordination across residence life activities, student support processes, summer program logistics, and office operations. The role is well suited for someone who is organized, service-focused, and comfortable managing details across multiple priorities in both office and campus settings. Responsibilities: • Direct student questions and concerns to the appropriate team members, follow up on outstanding issues, and help ensure timely communication back to residents. • Support residence hall security coordination by monitoring the status of camera coverage, arranging requests for new equipment, and assisting with key card updates when needed. • Help administer summer camp and conference activities by tracking agreements, confirming attendance details, and coordinating billing follow-up to support accurate invoicing and collection. • Maintain records related to room availability and vacancies so turnover activity can be scheduled efficiently. • Perform daily administrative support duties such as data entry, document handling, call coverage, and reception-related tasks for housing operations. • Use department software and Microsoft Office tools to organize information, verify records, prepare reports, and assist with audits of operational activity. • Coordinate with staff across multiple housing and student service areas to keep assignments moving and ensure deadlines are met. • Travel throughout campus as needed to support residence hall-related tasks and verify operational needs in various locations.
2026-10-30T00:38:44Z

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