2,615 Results for Office Services Associate Jobs in Html

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Customer Service Representative

Sandston, VA
onsite
Permanent / Full Time
40000.00 - 42000.00 USD / Yearly
We are looking for a detail-oriented Customer Service Representative to join a manufacturing organization in Sandston, Virginia. This position supports daily order administration and customer-facing processes by coordinating information across teams, maintaining accurate records, and helping ensure timely service. The ideal candidate brings strong organizational skills, sound judgment, and the ability to manage multiple priorities in a fast-paced environment while delivering a high standard of support. Responsibilities:• Manage order entry and related administrative tasks with accuracy, ensuring customer requests are processed efficiently from initial receipt through fulfillment.• Serve as a central point of communication between customers and internal departments to keep orders moving smoothly and resolve issues promptly.• Prepare routine written communications, documentation, and updates needed to support customer accounts and internal coordination.• Work closely with sales and customer support personnel to address questions, confirm order details, and maintain a positive client experience.• Monitor order status and follow up proactively with stakeholders to reduce delays and maintain clear, consistent communication throughout the process.• Use ERP and business systems to maintain records, enter transactions, and support day-to-day customer service and order management activities.• Follow workplace safety, health, and environmental standards while completing assigned duties in accordance with company expectations.• Assist with additional operational or administrative responsibilities as needed to support the broader team.
2026-11-04T03:08:43Z

Administrative Assistant

Boulder, CO
onsite
Permanent / Full Time
55000.00 - 70000.00 USD / Yearly
We are looking for an Administrative Assistant to support daily office operations in Boulder, Colorado. This position is well suited for someone who enjoys creating a welcoming environment, keeping administrative workflows organized, and providing dependable support to both clients and internal staff. The role offers a mix of front-desk coverage, office coordination, and hands-on administrative tasks in a client-focused services setting. Responsibilities: • Welcome visitors and provide courteous front-desk support while helping create a welcoming and organized office experience. • Manage inbound and outbound mail activities, including certified shipments, priority deliveries, and courier packages. • Coordinate weekly meeting lunches by placing orders and arranging pickup when needed. • Track inventory levels for office, kitchen, and mailing materials and replenish supplies to keep operations running smoothly. • Operate and assist with standard office equipment such as scanners, copiers, printers, and postage systems. • Perform administrative support tasks that require careful review and assembly of workpapers and related calculations. • Help maintain daily office readiness by opening the workplace according to scheduled business hours. • Provide telephone coverage, route incoming calls appropriately, and assist with general inquiries. • Support data entry and other clerical duties with accuracy and attention to detail. • Adjust availability during peak tax and extension periods, when longer weekly hours are expected to meet seasonal business demands.
2026-11-03T18:03:46Z

Executive Assistant

Washington, DC
onsite
Permanent / Full Time
90000.00 - 100000.00 USD / Yearly
Executive Assistant ~Boutique Concierge Services in NW Washington, D.C. $100k hybrid schedule, great benefits, career growth, plus bonuses My client is a boutique concierge services firm located in the Washington, D.C. with an exciting new opportunity for Executive Assistant to provide direct support for the Chief Operating Officers. The Executive Assistant will support the Executives of the family-owned business in variety of administrative and personal assistant duties. The Executive Assistant will manage the calendar, travel arrangements, act as a gatekeeper liaison between clients, and coordinate logistics for daily affairs. The Executive Assistant must have prior experience supporting executives’ fast-paced environments and have the utmost understanding of confidentiality. Executive Assistant will be responsible for the following duties: • Coordinate complex schedules for senior executives, ensuring meetings, appointments, and shifting priorities are managed smoothly.• Arrange domestic and international travel, including transportation, lodging, and detailed itineraries tailored to executive needs.• Prepare correspondence, reports, and other administrative documents with accuracy, discretion, and attention to detail.• Serve as a central point of contact for internal and external stakeholders, maintaining clear communication on behalf of leadership.• Support day-to-day executive operations by tracking action items, organizing materials, and following up on outstanding requests.• Handle confidential information with sound judgment while assisting with both business-related and occasional personal support tasks.• Maintain organized records, expense details, and data entry tasks to support efficient office administration. All interested candidates in Executive Assistant role and other full-time opportunities across the Washington, D.C. area please send your resume to Justin Decker via LinkedIn.
2026-10-30T20:38:46Z

Sales Assistant

Bridgeville, PA
onsite
Permanent / Full Time
42000.00 - 57000.00 USD / Yearly
We are looking for a dependable Customer Service Specialist to support service coordination activities with a company in the Bridgeville area. In this role, you will serve as a key point of contact for customers, help organize service appointments, and ensure field technicians are deployed efficiently. This opportunity is well suited for someone who communicates clearly, stays organized under pressure, and takes pride in delivering a positive customer experience. Responsibilities:• Manage inbound customer communications and route questions or concerns to the appropriate team members for prompt resolution.• Review customer service needs, determine appropriate next steps, and arrange on-site visits when service is required.• Plan and coordinate service appointments and recurring inspection visits for commercial clients.• Match technicians to assignments by considering qualifications, availability, workload balance, and travel area.• Maintain ongoing communication with customers and field personnel to support timely and effective service delivery.• Keep scheduling details, service records, and appointment information accurate and up to date.• Adjust priorities throughout the day to address urgent requests and shifting operational demands.• Deliver courteous, detail-oriented support that reflects a strong commitment to customer satisfaction.
2026-10-23T13:38:42Z

Associate Global Forwarding Agent

Southfield, MI
onsite
Temporary / Contract
20.00 - 21.00 USD / Hourly
This is a contract position suited for someone who is organized, thorough, and comfortable managing shipment documentation, timelines, and communication across multiple parties. The person in this role will help keep freight moves on track from order initiation through final delivery while maintaining accurate records and providing timely updates. Responsibilities:• Coordinate international freight activities from purchase order release through final cargo delivery, ensuring each shipment progresses according to customer expectations and service requirements.• Review and maintain shipment records with a high degree of accuracy, including routing details, dates, documentation, and applicable trade terms.• Respond to customer inquiries with clear, attentive communication and apply foundational logistics knowledge to support day-to-day service needs.• Prepare straightforward to moderately complex pricing quotes by gathering shipment details and aligning them with established rate guidelines.• Work closely with internal teams, overseas offices, agents, and external vendors to keep shipments moving efficiently and resolve issues quickly.• Follow customer-specific standard operating procedures and help ensure compliance with documented processes throughout the shipment lifecycle.• Monitor milestones and take action on routine shipment tasks to support on-time execution and consistent service performance.• Contribute to a collaborative team environment and assist with additional logistics or administrative duties based on business needs
2026-10-28T23:13:44Z

Accounting & Office Assistant

Pittsburgh, PA
onsite
Temporary to Hire
22.00 - 25.00 USD / Hourly
Company located in Pittsburgh, PA (Near the Waterfront / Zip Code 15120) is seeking an Accounting & Office Assistant! This is a newly created position and will be responsible for assisting with the following responsibilities:<ul><li>Invoicing: Create and distribute invoices to clients based on billable hours and expenses, answer questions regarding invoices, adjusting invoices as needed</li><li>Payroll: Assist with weekly timesheets for employees to record billable hours and time off requests</li><li>Data Validation: Complete online research and review reports to validate data necessary for proposals and reports, create charts and graphs based on data and trends</li><li>Grant Assistance: Review grants and applications to ensure accuracy and timeliness </li><li>Office Support: Assist with general office duties such as answering phones, scheduling, ordering office supplies, maintaining electronic files and paper files</li></ul>Hours: Normal business hours, Monday thorugh Friday Location: Onsite in Pittsburgh PA (Near the Waterfront / Zip Code: 15120) Requirements:<ul><li>Bachelors Degree in Business, Management, Economics, Communication, or other relevant degree is required</li><li>Strong communication skills (both written and oral)</li><li>Proficiency with Microsoft Office platforms, especially Outlook, Word and Excel </li></ul>If you have recently obtained a degree and are seeking corporate experience, this could be the job for you! Please apply on the Robert Half website or by using the Robert Half app. Thank you!
2026-10-28T16:28:48Z

Senior Client Services Specialist

Las Vegas, NV
onsite
Temporary / Contract
24.00 - 26.00 USD / Hourly
We are looking for a Senior Client Services Specialist to join our team in Las Vegas, Nevada. for a Contract assignment with the potential to extend into a longer-term opportunity. This position supports commercial event portfolios by delivering high-quality client service, coordinating exhibitor needs, and helping create smooth event experiences from planning through on-site execution. The role is ideal for someone who thrives in a fast-paced environment, communicates confidently with clients and internal teams, and brings a practical approach to solving operational challenges. Responsibilities:• Act as the main point of contact for assigned commercial clients, guiding them through event-related services and ensuring their questions and needs are addressed promptly.• Build strong client relationships through proactive communication, sharing important event information and helping participants prepare effectively for upcoming programs.• Gather feedback from exhibitors and internal stakeholders, review service workflows, and identify opportunities to improve efficiency and the overall customer experience.• Partner with cross-functional teams to coordinate logistics, resolve service issues, and maintain consistent support across multiple event activities.• Travel to event locations as needed to provide on-site leadership, support front-line operations, and help ensure a well-organized attendee and exhibitor experience.• Work closely with external vendors and service partners to support event readiness, maintain service standards, and align execution with event requirements.• Assist with the preparation and review of exhibitor support materials, including service documentation and compliance-related guidance for event participation.• Monitor operational details throughout the event cycle and respond quickly to changing priorities to keep deliverables on track.
2026-10-23T22:58:43Z

Associate

Boston, MA
onsite
Permanent / Full Time
170000.00 - 275000.00 USD / Yearly
We are looking for a talented Associate Attorney with 1+ years of experience to join our dynamic legal team in Boston, Massachusetts. This role offers the chance to work on high-profile plaintiff litigation cases, particularly in corporate shareholder derivative matters, with a focus on challenging leadership teams on behalf of institutional investors. Our firm is renowned for its exceptional culture, outstanding results, and commitment to maintaining work-life balance. Responsibilities:• Conduct in-depth legal research and draft briefs, pleadings, motions, and other essential legal documents.• Collaborate with partners and team members to develop case strategies, assess risks, and prepare for litigation.• Manage discovery processes, including document reviews, preparation of discovery requests and responses, and deposition preparation.• Represent clients in court proceedings, hearings, and other legal settings as required.• Work closely with institutional investors to support their cases against corporate leadership and boards of directors.• Maintain thorough and accurate case records, correspondence, and documentation.• Contribute to achieving significant outcomes in cases, with the potential for substantial bonuses tied to successful results.• Uphold the firm's commitment to delivering exceptional legal services while fostering a positive, balanced work environment.• Participate in firm-wide initiatives to ensure collaboration and continuous growth.• Stay informed on developments in securities litigation and related fields.
2026-10-16T15:04:02Z

HR Assistant

East Syracuse, NY
onsite
Temporary / Contract
20.00 - 28.00 USD / Hourly
We are seeking a detail-oriented and motivated HR Assistant to support daily human resources operations with a strong focus on recruiting and talent acquisition in East Syracuse, NY. This role will assist with candidate sourcing, interview coordination, onboarding activities, and general HR administrative functions. The ideal candidate is organized, professional, and enjoys working in a fast-paced environment while providing excellent support to both candidates and internal teams. Key Responsibilities<ul><li>Assist with recruiting efforts, including sourcing candidates, reviewing resumes, and scheduling interviews</li><li>Post job openings on various job boards and social media platforms</li><li>Screen applicants and conduct initial phone interviews</li><li>Coordinate candidate communications throughout the hiring process</li><li>Support onboarding activities, including preparing new hire paperwork and orientation materials</li><li>Maintain applicant tracking systems and employee records</li><li>Assist with background checks, reference checks, and new hire documentation</li><li>Respond to employee and candidate inquiries in a professional and timely manner</li><li>Help organize recruiting events, job fairs, and hiring initiatives</li><li>Provide administrative support for HR projects, reporting, and compliance activities</li><li>Maintain confidentiality of sensitive employee information</li></ul>
2026-11-04T13:24:02Z

Receptionist

San Diego, CA
remote
Temporary / Contract
20.00 - 23.00 USD / Hourly
We are seeking a professional and detail-oriented Receptionist to serve as the first point of contact for a financial services firm. This individual will play a key role in creating a welcoming and professional environment for clients, visitors, and employees while supporting daily office operations. The ideal candidate is personable, organized, and highly attentive to detail, with excellent communication skills and the ability to handle confidential information with discretion. Previous experience in a financial services or professional office environment is a plus. Key Responsibilities<ul><li>Greet and welcome clients, visitors, and guests, ensuring a professional and positive first impression.</li><li>Answer, screen, and direct incoming phone calls and emails to the appropriate team members.</li><li>Manage the front desk, including visitor check-in, meeting room coordination, and general office presentation.</li><li>Schedule appointments and coordinate meeting logistics for internal teams and clients.</li><li>Receive, sort, and distribute incoming mail, packages, and other correspondence.</li><li>Maintain office supplies and coordinate orders, deliveries, and vendor requests.</li><li>Provide administrative support to financial advisors, executives, and other team members as needed.</li><li>Assist with document preparation, data entry, filing, and maintaining accurate records.</li><li>Handle sensitive client and company information with the highest level of confidentiality and professionalism.</li><li>Coordinate conference rooms, refreshments, and other meeting arrangements.</li><li>Support general office operations and assist with special projects as needed.</li><li>Ensure the reception area and shared office spaces remain organized and presentable.</li></ul>
2026-10-16T17:03:59Z

Customer Service Representative

Burnsville, MN
onsite
Permanent / Full Time
41600.00 - 54080.00 USD / Yearly
This position will serve as the first point of contact for customers while supporting daily office operations. In this role, you will assist customers by phone, email, and in person, coordinate service and installation scheduling, manage customer records, and support lead management activities. The ideal candidate is detail-oriented, enjoys problem-solving, and thrives in a fast-paced environment where exceptional customer service is the top priority. Responsibilities:• Enter and maintain customer records with accuracy, ensuring account details and service information remain current in company systems.• Coordinate installation and service appointments, adjusting schedules as needed to support efficient technician routing and timely customer support.• Welcome visitors, assist with front desk activities, and provide in-person support for walk-in customer needs and counter sales.• Respond to customer questions by phone and in person, delivering clear information and resolving issues with professionalism and care.• Track and manage incoming sales and service opportunities, helping move leads through the process and connecting customers with the right solutions.• Build working knowledge of the company’s products and services to provide informed guidance and support to customers.• Support communication between customers and field technicians to help ensure service commitments are completed smoothly and on schedule.
2026-11-04T17:43:47Z

Front Office & Administrative Coordinator

Minneapolis, MN
onsite
Permanent / Full Time
65000.00 - 75000.00 USD / Yearly
Front Office and Administrative Coordinator Location: Minneapolis, MNSchedule: Monday-Friday, 8:00 a.m.-5:00 p.m.Work Arrangement: Fully onsiteCompensation: $65,000-$75,000 plus 15% bonus potential A growing professional services organization in downtown Minneapolis is seeking an experienced Front Office & Administrative Coordinator to support day-to-day office operations, reception, hospitality and administrative needs. This is a highly visible role for a polished, personable professional who enjoys creating a welcoming office environment while keeping multiple priorities moving behind the scenes. The ideal candidate is proactive, resourceful and comfortable taking ownership. You will be expected to learn the organization and its processes, then work independently, anticipate needs and find solutions without needing constant direction. What You’ll Do<ul><li>Serve as a welcoming first point of contact for employees, clients, guests and other visitors.</li><li>Manage front office and reception activities, including greeting guests, handling incoming calls and coordinating visitor access.</li><li>Coordinate conference room schedules and meeting logistics, including room setup, catering and technology needs.</li><li>Help maintain a professional, organized and welcoming office environment.</li><li>Coordinate office maintenance, deliveries, vendors and other facilities-related requests.</li><li>Monitor and replenish office, kitchen and meeting supplies.</li><li>Assist with catering, meeting setup and other hands-on office needs.</li><li>Provide backup administrative and office support to other team members as needed.</li><li>Coordinate meetings and calendars, including scheduling across multiple participants, resolving conflicts and managing last-minute changes.</li><li>Support meeting preparation, note-taking, action-item tracking and follow-up.</li><li>Assist with travel coordination and expense reporting.</li><li>Support special projects and administrative initiatives.</li><li>Identify opportunities to improve office processes, organization and the overall employee and guest experience.</li></ul>
2026-10-23T14:08:42Z

Data Entry/Admin Assistant/Accounting Clerk

Fort Worth, TX
onsite
Permanent / Full Time
40600.00 - 41600.00 USD / Yearly
We are looking for a dependable administrative team member to support daily office operations in Fort Worth, Texas. This role combines document management, front office assistance, and entry-level accounting support within a legal setting. The ideal candidate is organized, detail-oriented, and able to handle confidential information with care while managing a range of clerical and operational tasks. This position plays a key role in maintaining both physical and electronic files, supporting legal assistants with filing matters, assisting with front desk coverage, and performing general administrative and basic accounting duties. The ideal candidate is proactive, trustworthy, and comfortable handling a variety of office support tasks in a professional legal environment. Duties and Responsibilities Basic Accounting & Administrative Tasks Assist with expense reporting and reimbursement tracking Enter invoices, receipts, and basic financial data into accounting or tracking systems Help organize and maintain accounting and billing files Assist with simple accounts payable/receivable support as directed Coordinate with attorneys or office management on administrative accounting tasks File Management & Clerical Support Create, maintain, and organize filing systems for physical and electronic files Sort, label, file, and retrieve documents in accordance with established procedures Ensure files are returned to their proper location and maintained accurately Scan and digitize documents for electronic storage Assist with data entry as needed Perform routine clerical duties including photocopying, mailing, faxing, and document preparation Maintain strict confidentiality of sensitive and legal information Reception & Office Support Provide backup front desk coverage, including answering phones, directing calls, and greeting clients professionally Assist legal assistants and staff with administrative needs as required Make coffee daily and perform light breakroom/kitchen organization and cleanup Requirements and Qualifications High school diploma or equivalent Previous experience in a law office is a plus Strong organizational skills with the ability to manage multiple tasks and priorities High attention to detail and accuracy, particularly in file and data management Proficient in Microsoft Office Suite (Word, Outlook, Excel) Basic familiarity with accounting or expense tracking systems preferred Excellent verbal and written communication skills Ability to work independently with minimal supervision
2026-10-30T22:04:45Z

Administrative Assistant

Canton, OH
onsite
Permanent / Full Time
37440.00 - 45760.00 USD / Yearly
We are looking for a dependable Administrative Assistant to support daily office operations in Canton, Ohio. This position is ideal for someone who enjoys keeping work organized, communicating effectively with visitors and callers, and handling a wide range of administrative tasks with accuracy. The role offers the opportunity to contribute to a service-focused environment by helping the office run efficiently and ensuring information is managed in a timely manner. Responsibilities: • Welcome visitors, manage front-desk activity, and create a positive first impression for clients and guests. • Handle incoming phone calls, direct inquiries to the appropriate contacts, and relay messages clearly and promptly. • Prepare, update, and maintain office records, databases, and routine documentation with a strong focus on accuracy. • Enter information into internal systems and verify data to support organized and reliable recordkeeping. • Provide day-to-day administrative support such as scheduling, filing, correspondence, and general office coordination. • Assist with maintaining orderly office procedures and support operational updates or process changes when needed.
2026-10-28T20:03:43Z

Associate Financial Advisor

Walnut Creek, CA
onsite
Permanent / Full Time
120000.00 - 140000.00 USD / Yearly
Anisa is a Direct-Hire Recruiter with Robert Half Financial Services, specializing in roles within Finance & Accounting across the Bay Area. Happy to connect with professionals in the space, even if you’re just curious about the market. ✨ Associate Financial Advisor📍 Walnut Creek, CA (In-Office)🏢 Relationship Driven Wealth Management Firm💰 Competitive Base + Bonus Anisa is partnered with a respected, independent wealth management firm with a long-standing reputation for delivering sophisticated financial guidance and exceptional client service. Backed by a stable and growing platform, the firm has built its success on trust, collaboration, and lasting client relationships that span generations. This is an outstanding opportunity for an experienced Associate Financial Advisor to step into an established client base, work alongside seasoned advisors, and play an integral role in helping individuals and families achieve their financial goals. As an Associate Financial Advisor, you'll partner closely with senior advisors to support an established client base while delivering comprehensive financial planning and investment guidance. Key Responsibilities<ul><li>Manage and support a substantial portfolio of client relationships in partnership with senior advisory professionals.</li><li>Develop personalized financial planning recommendations tailored to each client's goals, risk tolerance, and long-term objectives.</li><li>Conduct client meetings and portfolio reviews, providing proactive guidance and advice.</li><li>Assist in creating comprehensive wealth management strategies, including retirement, investment, estate, and risk-planning considerations.</li><li>Build trusted relationships with clients and become a valued resource throughout their financial journey.</li><li>Prepare financial analyses, recommendations, and planning presentations.</li><li>Collaborate with internal team members to deliver a seamless, high-touch client experience.</li><li>Maintain compliance with all regulatory requirements, policies, and industry standards.</li><li>Contribute to business growth initiatives and participate in relationship-development activities.</li></ul>For fastest consideration, please reach out to Anisa Henry via email or LinkedIn.
2026-10-26T18:08:45Z

Care Coordinator

Syracuse, NY
onsite
Temporary to Hire
19.00 - 19.00 USD / Hourly
We are looking for a Care Coordinator to support care management operations for a healthcare organization in Syracuse, New York. This contract-to-permanent position plays an important role in keeping referral, authorization, and service coordination activities organized and timely. The person in this role will work closely with clinical staff, community partners, and members to help ensure services are arranged efficiently and administrative processes run smoothly. Responsibilities: • Review authorization details for accuracy and enter information into internal databases with a high level of precision. • Track approvals approaching expiration and follow up to help maintain uninterrupted service arrangements. • Partner with case management and clinical staff to organize appointments, coordinate services, and support member care plans. • Maintain regular communication with members and outside agencies to confirm services and address coordination needs. • Contribute ideas during team discussions to improve workflows, reporting practices, and day-to-day operational efficiency. • Prepare, monitor, and distribute assigned reports to support departmental oversight and service tracking. • Complete administrative support tasks such as document management, correspondence, message handling, and record upkeep as needed. • Assist with quality improvement efforts and carry out additional duties assigned by leadership to support team goals.
2026-10-13T15:28:47Z

Bilingual Customer Service Representative

White Bear Lake, MN
onsite
Temporary to Hire
23.75 - 27.50 USD / Hourly
We are looking for a Spanish Bilingual Customer Service Representative to join a manufacturing team in Minnesota. This long term contract-to-permanent position is ideal for someone who enjoys helping customers, solving product-related questions, and working in a fast-paced technical environment. The person in this role will support customers by identifying appropriate tooling options, addressing inquiries with professionalism, and partnering with internal and external teams to deliver strong service. Responsibilities:• Respond to customer inquiries by phone and email, providing timely support and clear guidance on product and tooling-related questions.• Evaluate customer drawings, specifications, and application details to recommend solutions that align with operational needs.• Enter and manage orders accurately while maintaining complete and organized customer information in company systems.• Explain technical product information in a way that customers can easily understand and apply to their manufacturing processes.• Work closely with colleagues, sales representatives, designers, and distribution partners to coordinate service and resolve issues efficiently.• Support both inbound and outbound customer communication to strengthen relationships and ensure follow-up on open requests.• Assist in resolving customer concerns by identifying practical options and helping guide them toward the best available solution.• Contribute to additional service and administrative tasks as directed by leadership to support team goals.
2026-10-01T17:18:45Z

Customer Service Representative

Indianapolis, IN
remote
Temporary to Hire
18.00 - 19.00 USD / Hourly
We are looking for a 2nd shift (2pm-11pm) Bilingual Spanish Customer Service Representative to join a payments-focused corporate team in Indianapolis, Indiana. This contract opportunity with permanent potential is ideal for someone who enjoys assisting customers, resolving service concerns, and communicating product information with accuracy and professionalism. In this role, you will support inbound customer interactions, document issues thoroughly, and help drive a positive service experience while meeting established performance standards. Responsibilities:• Assist customers by documenting service concerns and creating detailed support tickets for follow-up and resolution.• Provide clear guidance on available products, service features, pricing, and applicable fees so customers can make informed decisions.• Use customer service platforms and internal tools efficiently to review accounts, update records, and complete service requests during interactions.• Address routine customer questions by following established procedures and escalating issues when additional guidance is needed.• Meet department expectations for service quality, accuracy, productivity, and call center performance measures.• Encourage customers to use digital and self-service resources that improve convenience and reduce the need for repeat contact.• Share information about current promotions, new offerings, and upgraded solutions that may benefit the customer.• Prepare rate quotes and explain prepay options to help customers evaluate available payment choices.• Perform additional service and administrative tasks as assigned to support team operations.
2026-11-04T15:58:47Z

Administrative Coordinator

Goleta, CA
onsite
Temporary / Contract
23.75 - 25.00 USD / Hourly
We are looking for an Administrative Coordinator to support daily workplace operations and deliver a welcoming, well-organized experience for employees, guests, and vendors in Goleta, California. This Long-term Contract position combines front desk coordination, office support, event assistance, and facilities-related administration in a fast-paced environment. The ideal candidate brings strong customer service skills, sound judgment, and the ability to keep communication, scheduling, and office activities running smoothly. Responsibilities: • Welcome employees, candidates, vendors, and other guests with care, provide clear arrival guidance, and help maintain an organized and inviting reception area. • Coordinate front office activities by answering workplace-related questions, sharing timely updates, and ensuring common areas, wellness spaces, and supply stations remain stocked and orderly. • Oversee conference room usage by managing reservations, addressing scheduling issues promptly, and helping teams use shared spaces efficiently. • Support facilities operations by monitoring incoming service requests, routing tickets to the appropriate contacts, tracking responses, and documenting resolution details after completion. • Observe office needs and gather feedback from employees to identify opportunities for workplace improvements, then recommend practical solutions that enhance the onsite experience. • Assist with planning and executing office events, holiday activities, and employee programs, including communications, ordering support, setup coordination, and post-event breakdown. • Partner with food and beverage support teams by directing deliveries to the correct locations, reporting kitchen or service concerns quickly, and maintaining daily tracking information as needed. • Prepare and distribute internal communications such as event notices, office updates, and promotional materials through approved channels, including chat platforms and digital postings. • Help coordinate onsite perks and vendor-supported programs by organizing invitations, sending reminders in advance, and supporting participation on the day of each event.
2026-10-23T22:13:45Z

Administrative Assistant

Oakland, CA
onsite
Temporary / Contract
23.75 - 27.50 USD / Hourly
We are looking for an Administrative Assistant to support daily office operations for a healthcare organization in Oakland, California. This Contract position is ideal for someone who is highly organized, communicates clearly, and can keep administrative activities moving efficiently in a fast-paced environment. The role will handle a broad range of clerical and coordination tasks while helping maintain accurate records, timely communication, and dependable office support. Responsibilities: • Create and format business documents such as correspondence, summaries, reports, and internal forms using standard office applications. • Prepare outgoing materials by assembling packets, making copies, processing mailings, and completing routine documentation with accuracy. • Receive, sort, and distribute incoming mail, deliveries, and office supplies to support smooth day-to-day operations. • Manage calendars and arrange meetings by confirming attendees, sharing agendas or supporting materials, and coordinating meeting logistics such as refreshments. • Monitor administrative aspects of projects and compile status information into organized progress reports when needed. • Respond to routine inquiries and written communication in a detail-oriented manner based on established guidance. • Maintain orderly filing systems and ensure office records are current, accessible, and properly organized. • Provide front-office and general administrative support, including data entry, call handling, and other assigned duties as business needs change.
2026-11-04T00:33:44Z

Administrative Assistant/Receptionist

Allston, MA
onsite
Permanent / Full Time
60000.00 - 65000.00 USD / Yearly
We are looking for an Administrative Assistant/Receptionist to support daily office operations in Allston, Massachusetts. This role serves as the first point of contact for visitors while also handling a wide range of clerical and organizational tasks that keep the workplace running efficiently. The ideal candidate is detail-oriented, organized, and comfortable managing routine responsibilities alongside time-sensitive requests. Responsibilities: • Welcome visitors, create a positive first impression, and guide guests to the appropriate staff or department. • Manage incoming calls, respond to general inquiries, and record accurate messages for follow-up. • Support front desk security procedures by monitoring visitor sign-ins and distributing guest identification as needed. • Coordinate outgoing and incoming deliveries, including arranging courier pickups and handling package receipt and distribution. • Keep the reception area, lobby, and shared front office spaces organized, presentable, and ready for daily use. • Collect mail, process and sort correspondence, and distribute letters and packages to the appropriate recipients. • Prepare, edit, and proofread business documents such as letters, memos, and reports for office personnel. • Maintain both electronic and physical filing systems to ensure records are accurate, accessible, and well organized. • Monitor inventory levels and replenish office and kitchen supplies to support uninterrupted daily operations. • Assist with additional administrative assignments, including special projects, check mailings, and creation of office signage when needed.
2026-10-20T20:58:47Z

Office Assistant

Exton, PA
onsite
Temporary / Contract
23.00 - 23.00 USD / Hourly
We are looking for a dependable Office Administrator to help maintain smooth daily operations for an education-focused organization in Exton, Pennsylvania. This Long-term Contract position is ideal for someone who enjoys creating an organized, welcoming office environment while balancing administrative and front desk responsibilities. The role calls for a detail-oriented individual who can manage routine office tasks independently, communicate effectively, and support staff, visitors, and general office workflows effectively. Responsibilities:• Welcome guests and oversee the front desk experience to ensure visitors are checked in promptly and directed appropriately.• Manage incoming phone calls, respond to general inquiries, and route messages to the correct team members in a courteous manner.• Sort, distribute, and prepare mail and deliveries while keeping correspondence organized and up to date.• Coordinate conference room usage by maintaining calendars and arranging spaces for meetings and internal events.• Monitor office supply inventory, place replenishment requests, and help keep shared work areas stocked and functional.• Organize, scan, and maintain records and documents to support accurate filing and efficient document retrieval.• Provide day-to-day administrative assistance that helps the office operate efficiently and supports staff needs as they arise.• Handle clerical assignments such as data entry, document preparation, and general administrative follow-through with accuracy.• Work independently on onsite responsibilities while collaborating with remote team members when needed.
2026-11-04T22:18:42Z

Office Assistant

Chatsworth, CA
onsite
Temporary / Contract
21.00 - 22.00 USD / Hourly
We are looking for an organized Office Assistant to support daily administrative and front-desk operations for a non-profit organization in California. This Long-term Contract position is ideal for someone who enjoys creating a welcoming office environment, handling a variety of clerical tasks, and keeping information and documents well managed. The role requires strong communication skills, attention to detail, and the ability to balance reception responsibilities with general office support. Responsibilities: • Welcome visitors courteously and serve as the first point of contact for the office. • Manage incoming phone calls, direct inquiries to the appropriate staff, and provide clear, courteous assistance. • Scan, organize, and maintain paper and digital documents to support accurate recordkeeping. • Perform day-to-day clerical work such as filing, data entry, copying, and preparing routine materials. • Support general office operations by helping keep administrative processes running smoothly. • Maintain an orderly reception and office area to promote an efficient and detail-oriented environment.
2026-10-27T20:44:09Z

Mailroom Assistant

New York, NY
onsite
Temporary / Contract
20.90 - 22.00 USD / Hourly
We are looking for a dependable Mailroom Assistant to support daily mail and package operations for a contract position based in New York, New York. This role is ideal for someone who enjoys hands-on work, takes pride in staying organized, and can provide attentive service while moving efficiently throughout the office. The Mailroom Assistant will help ensure incoming and outgoing deliveries are processed accurately, distributed promptly, and supported with strong attention to detail. Responsibilities: • Receive, sort, and route incoming mail and packages to the appropriate departments and team members. • Deliver shipments throughout the office by following floor maps and established distribution procedures. • Prepare outgoing mail by weighing items, applying postage, and coordinating carrier pickups. • Track registered, certified, or accountable items and maintain accurate delivery records. • Investigate misdirected, returned, or incomplete mail and resolve routing issues when possible. • Support shipping activities by processing courier deliveries and handling package intake from carriers. • Assist with office support tasks such as restocking mail supplies, organizing copy areas, and helping set up meeting spaces. • Move and handle mail containers, packages, and other materials safely, including lifting heavier items as needed.
2026-10-26T17:44:08Z

Front Office Assistant

Reno, NV
onsite
Temporary to Hire
22.00 - 24.00 USD / Hourly
We are looking for an experienced and dependable Front Office Assistant to support daily operations at a busy office location. This contract opportunity with potential for a permanent role is ideal for someone who enjoys creating a welcoming first impression while keeping administrative tasks organized and on track. The person in this role will serve as a key point of contact for visitors, callers, and internal staff, helping the front office run smoothly each day. Responsibilities: • Welcome guests, applicants, students, vendors, and delivery personnel while providing courteous and efficient front desk support. • Guide trainees through the check-in process and respond to routine questions with professionalism and accuracy. • Answer incoming calls, direct inquiries to the appropriate team members, and relay messages as needed. • Keep the reception and front office areas neat, orderly, and ready to receive visitors at all times. • Perform administrative duties such as scheduling appointments, entering information into records, filing documents, and scanning paperwork. • Assist the Office Manager and front office staff with daily clerical tasks and general operational support.
2026-10-26T15:48:43Z

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