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Senior Client Service Associate

San Francisco, CA
onsite
Permanent / Full Time
98000.00 - 131000.00 USD / Yearly
For additional information about this opportunity, feel free to connect with Jennifer Fukumae via LinkedIn or email. Robert Half is partnering with a well-established and highly respected Wealth Management firm in San Francisco to identify an experienced Client Service Associate (Operations Manager) to lead a team. This is an outstanding opportunity for a proven leader who enjoys developing people, driving operational excellence, and delivering an exceptional client experience.In this role, you will oversee daily branch operations while leading a team of Client Service Associates. You'll partner closely with branch leadership to optimize workflows, improve operational efficiency, and ensure compliance with industry regulations. The ideal candidate is a collaborative leader who thrives in a fast-paced environment, enjoys coaching and mentoring others, and is committed to providing white-glove service to clients. Key Responsibilities<ul><li>Lead, mentor, and develop a team of Client Service Associates, fostering a collaborative and high-performing culture.</li><li>Oversee daily branch operations to ensure efficiency, accuracy, and an exceptional client experience.</li><li>Monitor team performance, identify opportunities for process improvement, and implement operational best practices.</li><li>Partner with branch leadership on strategic initiatives, resource planning, and operational execution.</li><li>Ensure compliance with FINRA, SEC, and firm policies while maintaining operational excellence.</li><li>Manage branch workflows, priorities, and operational resources to support business objectives.</li><li>Build strong relationships with Financial Advisors, clients, and executive-level stakeholders through professional and effective communication.</li><li>Support hiring, onboarding, coaching, and ongoing development of team members.</li><li>Assist with budget oversight and branch operational planning.</li></ul>
2026-10-16T13:04:08Z

Workplace Experience Coordinator - Level 1

Houston, TX
remote
Temporary / Contract
28.00 - 28.00 USD / Hourly
We are seeking a customer-focused Workplace Experience Coordinator to support daily office operations and create a welcoming environment for employees, clients, and visitors. This role serves as the front-line representative of the workplace, providing reception, hospitality, event coordination, and administrative support while ensuring a high level of service throughout the office. Key Responsibilities<ul><li>Serve as the first point of contact for visitors, employees, and vendors.</li><li>Welcome guests, issue visitor badges and parking passes, and follow security procedures.</li><li>Answer and direct incoming calls. </li><li>Provide reception and hospitality support, including conference room setup and breakdown.</li><li>Coordinate catering orders, workplace events, meetings, and employee onboarding activities.</li><li>Manage office services such as mail distribution, office supplies, and vendor coordination.</li><li>Submit and track maintenance, janitorial, and facility-related work orders.</li><li>Respond to employee and guest inquiries and resolve issues with a customer-service mindset.</li><li>Support property-specific safety, security, and emergency procedures.</li><li>Assist with presentations, communications, and general administrative tasks as needed.</li></ul>
2026-09-28T22:48:45Z

Client Service Associate | Boutique RIA Firm

San Mateo, CA
remote
Permanent / Full Time
75000.00 - 95000.00 USD / Yearly
Jennifer Fukumae is a direct-hire recruiter specializing in Financial Services, partnering with firms and professionals to connect top talent with the right opportunities. Reach out via LinkedIn or email to start a conversation. San Mateo, CA | Remote Flexibility AvailableJennifer Fukumae with Robert Half's Financial Services Division is partnering with a growing, client-focused wealth management firm in San Mateo that is looking to add a Client Service Associate to its team. This is a great opportunity to join an expanding advisory practice and work closely with Financial Advisors to support high-net-worth clients and their day-to-day financial needs. The firm offers a collaborative team environment, a strong focus on client relationships, and the flexibility to work remotely. Responsibilities<ul><li>Coordinate new account openings, account transfers, and ongoing account maintenance.</li><li>Process beneficiary changes, address updates, money movement requests, and other account-related transactions.</li><li>Assist with insurance applications and related paperwork, including gathering and organizing required client information.</li><li>Communicate directly with clients via phone and email to gather documentation, provide updates, and address account-related questions.</li><li>Work with custodians, financial advisors, and internal team members to ensure client requests are handled accurately and efficiently.</li><li>Review account paperwork and documentation for accuracy and completeness prior to submission.</li><li>Maintain organized and up-to-date client records, ensuring proper documentation and recordkeeping.</li><li>Provide day-to-day administrative and operational support to Financial Advisors and the broader advisory team.</li><li>Assist with additional client service initiatives and operational projects as needed.</li></ul>
2026-10-12T17:54:07Z

Client Service Associate | Wealth Management

San Mateo, CA
remote
Permanent / Full Time
70000.00 - 90000.00 USD / Yearly
San Mateo, CA | Remote Flexibility AvailableJennifer Fukumae with Robert Half's Financial Services Division is partnering with a growing, client-focused wealth management firm in San Mateo that is looking to add a Client Service Associate to its team. This is a great opportunity to join an expanding advisory practice and work closely with Financial Advisors to support high-net-worth clients and their day-to-day financial needs. The firm offers a collaborative team environment, a strong focus on client relationships, and the flexibility to work remotely. Key Responsibilities<ul><li>Coordinate new account openings, account transfers, and ongoing account maintenance.</li><li>Process beneficiary changes, address updates, money movement requests, and other account-related transactions.</li><li>Assist with insurance applications and related paperwork, including gathering and organizing required client information.</li><li>Communicate directly with clients via phone and email to gather documentation, provide updates, and address account-related questions.</li><li>Work with custodians, financial advisors, and internal team members to ensure client requests are handled accurately and efficiently.</li><li>Review account paperwork and documentation for accuracy and completeness prior to submission.</li><li>Maintain organized and up-to-date client records, ensuring proper documentation and recordkeeping.</li><li>Provide day-to-day administrative and operational support to Financial Advisors and the broader advisory team.</li><li>Assist with additional client service initiatives and operational projects as needed.</li></ul>
2026-10-15T00:08:43Z

Office Assistant

Honolulu, HI
onsite
Temporary / Contract
20.00 - 20.00 USD / Hourly
Robert Half is seeking a friendly and detail-oriented Office Assistant to support a healthcare organization in Honolulu. This role will assist with administrative functions, customer service, scheduling, and office operations. The ideal candidate is reliable, professional, and enjoys helping patients and staff. To learn more and apply for this opportunity, please call us at 808-531-0800. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements. Responsibilities<ul><li>Answer incoming phone calls and direct inquiries appropriately</li><li>Provide exceptional customer service to patients and visitors</li><li>Schedule appointments and maintain calendars</li><li>Perform data entry and maintain accurate records</li><li>Process incoming paperwork and documentation</li><li>Assist with filing, scanning, and document management</li><li>Handle mail and office correspondence</li><li>Maintain office supplies and inventory</li><li>Support administrative staff with daily operations</li><li>Complete special projects as assigned</li></ul>
2026-10-10T03:13:46Z

Member Services Coordinator/Admin assistant

Franklin, MA
onsite
Permanent / Full Time
50000.00 - 54000.00 USD / Yearly
We are looking for a proactive Member Services Coordinator/Admin Assistant to support daily member service activities and front office operations. This role combines administrative coordination, customer support, and data management to help keep member records, communications, and event logistics organized and accurate. The ideal candidate brings a service-focused mindset, strong attention to detail, and the flexibility to assist across multiple office functions in a collaborative team environment. This rle is in the greater MIlfrod MA area and is 100% in office. Responsibilities:• Guide new members through the onboarding process and help create a positive, well-organized introduction to the organization.• Keep member-facing documents, website content, and communications current by coordinating updates from internal teams and external partners.• Enter and maintain product and membership data, ensuring records, categories, and status details remain accurate in internal systems.• Support members with service-related requests, including assistance with backorder cancellation needs and other account updates.• Prepare reports related to promotions and data entry activities to support tracking, review, and process improvement efforts.• Coordinate logistics for member events, shows, meetings, training sessions, and board gatherings, including ordering materials and supplies as needed.• Manage front desk and reception responsibilities by greeting visitors, handling incoming deliveries, and maintaining an organized office presence.• Update the shared office calendar and assist with general administrative tasks such as supply ordering and keeping common areas organized and stocked. For immediate consideration please reach out to me directly! Eric Lebow 508-205-2127
2026-10-12T18:48:45Z

Customer Service Representative

Roanoke, VA
onsite
Temporary to Hire
17.00 - 17.00 USD / Hourly
We are looking for a Patient Services Representative to support patient access operations in Roanoke, Virginia. This contract opportunity with permanent potential is ideal for someone who enjoys helping people, communicating clearly, and keeping administrative tasks organized in a healthcare setting. In this role, you will guide patients through registration and scheduling processes while helping create an efficient and welcoming experience from arrival through follow-up. Responsibilities:• Greet patients and visitors professionally and provide courteous assistance throughout the check-in process.• Complete patient intake activities by entering and updating demographic, insurance, and account information accurately.• Coordinate appointment scheduling, confirm upcoming visits, and assist with rescheduling when needed.• Collect co-payments and other patient payments, then reconcile daily receipts according to office procedures.• Respond to patient questions with empathy and escalate complex concerns to the appropriate team members.• Partner with clinical and administrative staff to support efficient patient flow and timely service.• Maintain confidentiality of patient information and follow all applicable privacy and compliance standards.
2026-09-17T15:14:17Z

Office Assistant

Davenport, IA
onsite
Temporary to Hire
18.00 - 21.00 USD / Hourly
We're partnering with a growing organization to hire an Office Assistant who enjoys being the go-to person in the office and takes pride in keeping both customers and internal operations running smoothly. This role combines front desk responsibilities with administrative and accounting support, making it a great fit for someone who enjoys variety, stays organized, and has an eye for detail. What You'll Do<ul><li>Serve as the first point of contact for visitors, customers, vendors, and incoming calls</li><li>Create a welcoming and professional experience for everyone who interacts with the office</li><li>Manage general administrative duties including filing, scanning, document management, and data entry</li><li>Support the accounting team with accounts payable activities, including invoice review, coding, and processing</li><li>Partner with internal teams to ensure documentation is accurate and information flows efficiently</li><li>Help support order entry, customer paperwork, and related administrative processes</li><li>Maintain organized records and files across multiple departments</li><li>Monitor office supply inventory and coordinate purchasing as needed</li><li>Contribute to an organized, professional, and efficient office environment</li></ul>Why You'll Love This RoleThis position offers the opportunity to be a key part of the organization's daily success. You'll have meaningful interaction with customers and visitors while also supporting critical accounting and administrative functions behind the scenes. If you enjoy wearing multiple hats, staying organized, and being someone the team can rely on, we'd love to hear from you.
2026-10-15T22:23:40Z

Account Service Associate

Sunnyvale, CA
onsite
Temporary / Contract
32.30 - 37.40 USD / Hourly
We are looking for an Account Service Associate to support key account operations for a financial services team in Sunnyvale, California. This Long-term Contract position is ideal for someone who combines strong analytical skills with a service-oriented approach and can manage detailed transactional work with accuracy. The role involves assisting with account administration, member support, reporting activities, and compliance-related processes while contributing to smooth day-to-day operations. Responsibilities: • Perform recurring reviews and operational checks to verify account accuracy, identify discrepancies, and maintain compliance with internal standards. • Address member questions related to account eligibility, required paperwork, and general account details with professionalism and clear communication. • Prepare and submit Adult Protective Services reports in accordance with established guidelines and documentation requirements. • Assist with unclaimed property activities by updating records and maintaining information within escheatment tracking tools. • Support the handling of decedent accounts, including ownership changes, account updates, and closure processing as needed. • Process account transactions such as contributions, distributions, and withholding election updates with careful attention to detail. • Compile and produce weekly rate and fee schedules to support ongoing account servicing and reporting needs. • Contribute to special assignments and help maintain procedural documentation, reference materials, and job aids for the team.
2026-10-01T23:24:04Z

Facilities Administrative Assistant

Richmond, VA
onsite
Temporary / Contract
19.00 - 21.00 USD / Hourly
We are looking for a Facilities Assistant to support the day-to-day upkeep and smooth operation of an office environment in Richmond, Virginia. This Long-term Contract position is ideal for someone who enjoys providing hands-on support, maintaining shared spaces, and assisting staff, visitors, and service providers with professionalism. The role requires a dependable, approachable individual who can move throughout the site comfortably and help ensure the workplace remains organized, clean, and welcoming. This is a PART TIME role that will be on site, M-F, 10am-2pm (20 hours weekly) Responsibilities:• Provide mailroom coverage as needed to help maintain timely handling and distribution of incoming and outgoing materials.• Accompany outside service providers while they are on-site and ensure access is managed appropriately during visits.• Inspect conference rooms each day, straighten furniture, erase whiteboards, and help keep meeting spaces ready for use.• Review breakrooms and restrooms regularly to confirm they are presentable and notify facilities leadership when additional cleaning or service is required.• Support general facilities coordination tasks that contribute to an efficient and well-maintained workplace.• Use administrative tools and systems, including CMMS-related platforms, to assist with tracking facility needs and service activity when required.
2026-10-14T18:28:47Z

Mail & Print Services Assistant - Level 2

Redmond, WA
remote
Temporary / Contract
20.70 - 20.70 USD / Hourly
We are looking for a dependable Mail & Print Services Assistant - Level 2 to support daily shipping, mail handling, and related service activities at an in-person site in Redmond, Washington. This Long-term Contract opportunity is ideal for someone who enjoys hands-on work, communicates clearly, and can stay organized in a fast-paced environment. The role involves supporting outbound shipments, handling routine mail center tasks, and assisting with services such as passport photos while maintaining accuracy and professionalism throughout the day. Responsibilities: • Manage daily mailroom and shipping center activities, including preparing outgoing packages and coordinating timely dispatch through approved carriers. • Capture passport photos and provide front-line service support to employees or visitors using the mail and print service area. • Process outbound shipments using shipping systems and tracking tools, ensuring labels, postage, and documentation are completed correctly. • Inspect incoming and outgoing packages for condition, compliance, and proper handling, escalating concerns when shipments appear damaged or questionable. • Communicate shipment timing, delivery updates, and special handling arrangements to package owners and other stakeholders as needed. • Maintain adequate stock levels for postage, packaging, and mailroom supplies to support uninterrupted daily operations. • Support delivery and distribution schedules for mail, packages, printed materials, and office supplies across supported locations. • Follow established safety and operational procedures while standing for much of the workday and handling items weighing up to 50 pounds when required.
2026-09-25T20:06:44Z

Administrative Assistant

Northwood, OH
onsite
Temporary to Hire
16.00 - 18.00 USD / Hourly
We are looking for an Administrative Assistant to support daily office operations while serving as a dependable point of contact for customers and internal teams. This contract-to-permanent position is ideal for someone who enjoys balancing administrative coordination, front-desk support, and clear communication in a service-focused environment. The role requires a hands-on, detail-oriented individual who can stay organized, handle questions confidently, and help others understand processes with patience and accuracy. Responsibilities: • Welcome callers and visitors, respond to routine questions, and provide helpful guidance on forms, documents, and general office procedures. • Perform data entry and maintain organized records so information remains accurate, current, and easy to retrieve. • Support day-to-day administrative activities such as preparing paperwork, monitoring correspondence, and assisting with office follow-up tasks. • Use maps and routing information to help explain service details and answer location-related questions clearly. • Coordinate communication between office staff, drivers, and customers to help keep daily operations running smoothly. • Assist with reception coverage and remain flexible with scheduling when additional support is needed later in the day. • Prepare and review documents in Word, Excel, and Outlook to support reporting, communication, and administrative tracking. • Build an understanding of the organization’s services from the ground up in order to explain processes effectively and address customer concerns with empathy.
2026-10-13T13:58:43Z

Workflow Coordinator(Hospitality)

Newport Beach, CA
onsite
Temporary / Contract
20.90 - 22.00 USD / Hourly
We are looking for an experienced Workflow Coordinator to support a Contract position within a busy law firm environment in Newport Beach, California. This role is ideal for someone who can keep office services running smoothly, coordinate meeting and hospitality needs, and communicate confidently with legal professionals, business teams, and external partners. The successful candidate will bring strong judgment, initiative, and a service-focused approach while managing multiple requests in a fast-paced setting. Responsibilities: • Coordinate daily requests from attorneys, administrative staff, business development teams, and office leadership to ensure office services are delivered accurately and on time. • Organize meeting support activities, including room readiness, hospitality arrangements, and follow-up communication for internal and client-facing events. • Partner with hospitality personnel and onsite leadership to maintain conference rooms and shared spaces that reflect a high standard within a law firm environment. • Oversee workflow across office services tasks, balancing competing priorities and adjusting schedules to meet urgent deadlines when needed. • Review incoming assignments, confirm instructions with requesters, and help establish realistic turnaround times while offering alternative solutions when timelines are tight. • Track purchasing activity, reconcile credit card expenses, and manage orders for office snacks, supplies, and other operational materials. • Provide responsive front-line support for general office needs, including document handling, scanning, mail-related coordination, and phone coverage as required. • Serve as a dependable point of contact for vendors and internal stakeholders, resolving issues promptly and escalating concerns appropriately. • Use Microsoft Office tools to support administrative and document-related work, troubleshoot routine software issues, and help maintain quality and formatting standards. • Work independently to identify service gaps, take ownership of tasks, and support a smooth day-to-day operation across a multi-floor office setting.
2026-10-14T14:13:50Z

Office Services Manager

Phoenix, AZ
onsite
Permanent / Full Time
90000.00 - 110000.00 USD / Yearly
We are looking for an experienced Office Services Manager to support the day-to-day operations of a bankruptcy practice in Phoenix, Arizona. This role blends administrative leadership, practice coordination, financial oversight, and cross-functional collaboration to help attorneys and staff deliver high-quality client service. The ideal candidate brings strong organizational judgment, legal operations knowledge, and the ability to manage multiple priorities in a service-focused environment. Responsibilities: • Oversee the daily administrative rhythm of the bankruptcy practice, ensuring meetings, schedules, communications, and follow-up activities remain organized and on track. • Guide the client intake and matter opening process by coordinating screenings, conflict checks, and file setup in alignment with firm procedures. • Provide operational support for case activity, including assistance with legal documents, information gathering, and electronic court filings when needed. • Support the financial management of the practice by helping with budgets, expense monitoring, billing coordination, and matter-related administration. • Maintain visibility over deadlines, recurring deliverables, and strategic initiatives to help the group meet business and client service objectives. • Monitor practice-related systems such as Best Case and ECFx, helping maintain proper usage, compliance, and data accuracy. • Partner with marketing efforts by organizing campaigns, client development events, directory submissions, and other business development activities. • Prepare and distribute practice reports covering areas such as productivity, financial performance, staffing, and matter status for leadership review. • Coordinate team meetings, develop agendas, document important outcomes, and follow through on assigned action items. • Act as a central point of contact with departments such as accounting, human resources, marketing, information technology, and training while handling confidential matters with discretion.
2026-09-18T21:18:42Z

Administrative Assistant

Memphis, TN
onsite
Temporary / Contract
17.00 - 17.00 USD / Hourly
We are looking for an Administrative Assistant to support the Modern Languages department in Memphis, Tennessee. This Long-term Contract position is ideal for someone who thrives in a fast-paced academic environment and can balance front-office service, operational coordination, and administrative support. The role will contribute to organized daily operations by managing communications, maintaining records, supporting faculty needs, and helping keep departmental resources and information current. Responsibilities: • Manage department records, maintain organized filing systems, and ensure routine documentation is stored accurately and retrieved efficiently. • Coordinate office supply inventory, place orders as needed, and help maintain a functional and well-organized shared work environment. • Update departmental web content and create informational materials in collaboration with faculty to keep public-facing information accurate and timely. • Support the use and upkeep of office technology, including computers, printers, copiers, scanners, and related applications used for daily operations. • Recruit, train, schedule, and oversee student workers while reviewing completed tasks to maintain strong quality standards and efficient office workflow. • Serve as the first point of contact for visitors and inquiries by answering phones, handling messages, distributing mail, and facilitating day-to-day communications. • Prepare and process departmental documents such as announcements, agendas, correspondence, and course-related materials, including proofreading and editing as needed. • Assist with business operations by tracking budgets, processing reimbursements and invoices, handling payments, and supporting expense documentation. • Arrange meetings, coordinate travel plans, and organize logistics for departmental events and other scheduled activities.
2026-10-13T13:23:44Z

Client Services Representative

Appleton, WI
onsite
Permanent / Full Time
38000.00 - 54000.00 USD / Yearly
We are looking for a Client Services Representative to support daily office operations and deliver attentive service to clients in Wisconsin. This position blends front-desk coordination, administrative support, and account-related assistance in a detail-focused financial services environment. The ideal candidate is organized, detail-focused, and comfortable managing both client-facing interactions and behind-the-scenes documentation with accuracy and care. Responsibilities:• Welcome clients and guests warmly while creating a welcoming and detail-focused front-office experience.• Manage inbound and outbound mail by receiving, organizing, and distributing items in a timely manner.• Track office supply levels, replenish inventory, and coordinate orders to keep the workplace running efficiently.• Digitize records, organize documentation, and maintain accurate physical and electronic filing systems.• Update and maintain client information within the CRM system to support reliable recordkeeping and communication.• Proofread letters, forms, and other written materials to ensure accuracy and readability.• Support special assignments and provide general administrative assistance across the office as business needs arise.• Prepare and submit documentation for both new and existing accounts and coordinate follow-up activities as needed.• Assist with client account servicing by working with external partners, handling check processing, monitoring fund movements, and assembling meeting materials for upcoming client appointments.
2026-10-02T19:38:44Z

Patient Service Representative

Newark, DE
remote
Temporary / Contract
22.00 - 24.00 USD / Hourly
Position Summary Multi-physician practice is seeking a professional, compassionate, and detail-oriented Patient Service Representative to join our team in Newark, Delaware. This role serves as a key point of contact for patients and visitors, helping ensure a positive experience through excellent customer service, accurate registration, appointment scheduling, and administrative support. The ideal candidate is organized, patient-focused, and able to thrive in a fast-paced medical office environment. Key Responsibilities<ul><li>Greet patients, visitors, and vendors in a courteous and professional manner.</li><li>Answer and direct incoming phone calls while providing excellent customer service.</li><li>Schedule, confirm, reschedule, and cancel patient appointments.</li><li>Register new patients and update demographic, insurance, and contact information in the system.</li><li>Verify insurance eligibility, obtain referrals or authorizations as needed, and collect copays.</li><li>Maintain accurate patient records and ensure all required documentation is completed.</li><li>Assist patients with forms, questions, and general office procedures.</li><li>Coordinate communication between patients, providers, clinical staff, and billing teams.</li><li>Handle check-in and check-out processes efficiently and accurately.</li><li>Maintain front desk organization and ensure patient confidentiality in accordance with HIPAA guidelines.</li><li>Support additional administrative tasks such as scanning, filing, faxing, and data entry.</li><li>Help resolve patient concerns or escalate issues appropriately to management.</li></ul>
2026-10-07T15:28:43Z

Sr. Concierge

New York, NY
onsite
Temporary / Contract
26.00 - 27.00 USD / Hourly
We are looking for an experienced Sr. Concierge to deliver a refined front-of-house experience in New York, New York. This Contract position is ideal for someone who has built a career in luxury hospitality and knows how to create a welcoming environment for employees, clients, and visitors. The person in this role will serve as the face of the office, blending attentive guest service, reception coverage, and event support with a calm and detail-oriented presence. Responsibilities: • Welcome guests, employees, and clients with a hospitality-driven approach that reflects a high standard of service. • Oversee the front desk area and ensure all in-person arrivals are handled smoothly, efficiently, and with discretion. • Guide visitors to meeting spaces and provide attentive assistance throughout their time onsite. • Prepare conference rooms for daily use by confirming spaces are clean, organized, and ready to receive guests. • Assist with the setup and breakdown of meetings and office events while helping maintain a seamless guest experience. • Partner with the site lead and onsite office services team to coordinate select events and support day-to-day workplace operations. • Anticipate guest needs, resolve service requests promptly, and create a warm, elevated office atmosphere. • Answer and route calls through a multi-line phone system and support administrative service tasks such as document scanning and mail-related activities. • Represent the office environment as a detail-oriented brand ambassador through strong presence, organization, and service-focused execution.
2026-10-07T14:38:49Z

Office Assistant

Fallbrook, CA
onsite
Temporary / Contract
21.00 - 23.00 USD / Hourly
Looking for an entry point into a professional office with room to grow?A local education-focused organization is seeking a dependable Office Assistant to provide day-to-day administrative support to its office team. This position is a great fit for someone who enjoys staying organized, helping people, and keeping routine office tasks moving without missing the details. You'll support staff, respond to general inquiries, maintain records, and help coordinate documents and schedules. The role offers a mix of front-office interaction and behind-the-scenes administrative work, making it ideal for someone who wants to develop a strong foundation in office administration. The team is looking for someone who is approachable, reliable, comfortable using a computer, and willing to learn new systems and processes.What you'll be doing:<ul><li>Answer incoming calls, respond to general inquiries, and direct requests to the appropriate department.</li><li>Greet visitors and provide basic office or appointment information.</li><li>Enter information into spreadsheets and internal databases.</li><li>Scan, copy, file, and organize physical and electronic documents.</li><li>Assist with scheduling meetings, appointments, and internal activities.</li><li>Prepare correspondence, forms, mailings, and document packets.</li><li>Maintain office supply inventory and submit replenishment requests.</li><li>Sort incoming mail and coordinate outgoing shipments.</li><li>Update records and verify that documents are complete and accurate.</li><li>Assist staff with basic reporting, data collection, and administrative projects.</li><li>Maintain organized shared folders and filing systems.</li><li>Provide general support to the office team during busy periods.</li></ul>
2026-10-12T17:24:05Z

Patient Service Representative

Bridgewater, NJ
onsite
Temporary / Contract
21.00 - 23.00 USD / Hourly
We are seeking a Patient Service Representative to support a busy medical office in Bridgewater, New Jersey. This long-term contract opportunity is ideal for someone who enjoys assisting patients, coordinating appointments, and providing excellent customer service in a fast-paced healthcare setting. Responsibilities:<ul><li>Answer incoming and outgoing calls while providing professional and courteous customer service.</li><li>Schedule, reschedule, and confirm patient appointments.</li><li>Register patients and update demographic information to maintain accurate records.</li><li>Verify insurance information and assist with general coverage-related inquiries.</li><li>Accurately document patient interactions and appointment details in electronic medical records (EMR) systems.</li><li>Respond to patient questions and resolve routine concerns, escalating issues when necessary.</li><li>Coordinate with providers and office staff to support efficient daily operations.</li><li>Make appointment reminder calls and communicate instructions for upcoming visits.</li><li>Maintain organized records and follow office policies, privacy guidelines, and compliance standards.</li><li>Perform general administrative and clerical duties as needed to support the medical office team.</li></ul>
2026-10-12T14:14:10Z

Workplace Experience Support Specialist

Dubuque, IL
remote
Temporary / Contract
17.00 - 19.00 USD / Hourly
Help Create an Exceptional Workplace Experience- We're seeking a Workplace Experience Support Specialist to help deliver a best-in-class experience for employees, clients, and visitors within a professional office environment. This role is responsible for supporting daily office operations, hospitality services, facilities coordination, reception activities, and workplace culture initiatives. The ideal candidate enjoys being the go-to resource for office support, thrives in a fast-paced environment, and takes pride in creating a welcoming, organized, and efficient workplace. If you enjoy creating exceptional experiences, staying organized, and being the person who helps keep an office running smoothly, we'd love to hear from you. Apply today or give our team a call at 563-359-3995! What You'll Do<ul><li>Serve as a primary point of contact for employees, visitors, clients, and vendors</li><li>Create a welcoming and professional experience for all office guests</li><li>Manage visitor check-in processes and reception responsibilities</li><li>Answer and direct calls through a multi-line phone system</li><li>Coordinate meeting rooms, hospitality services, and office-related events</li><li>Support daily office operations to ensure the workplace remains organized, functional, and professional</li><li>Partner with building management and service vendors regarding facility needs and maintenance requests</li><li>Help maintain a safe, clean, and well-maintained office environment</li><li>Coordinate office equipment, furniture, telephones, security badges, and workplace resources</li><li>Manage office and breakroom supply inventory, ordering, and replenishment</li><li>Prepare presentations, meeting materials, reports, handouts, charts, graphics, and supporting documentation</li><li>Support employee engagement and workplace culture initiatives</li><li>Assist with special projects and operational requests across multiple business areas</li><li>Serve as a liaison between office leadership and workplace support functions as needed</li></ul>Why You'll Love This Opportunity<ul><li>Diverse responsibilities that blend office operations, employee experience, hospitality, and facilities coordination</li><li>High-visibility role supporting employees, leadership, clients, and visitors</li><li>Opportunity to contribute to a positive and engaging workplace culture</li><li>Collaborative, professional, and team-oriented environment</li></ul>If you enjoy creating exceptional experiences, staying organized, and being the person who helps keep an office running smoothly, we'd love to hear from you.
2026-10-09T20:23:48Z

Customer Service Representative

Edina, MN
onsite
Temporary / Contract
20.00 - 25.00 USD / Hourly
We are seeking a Customer Service Representative to support daily administrative, customer service, and operational functions for a growing organization. This role is ideal for someone who enjoys variety in their day and thrives in a collaborative, hands-on environment. The position combines customer support, office coordination, and operational assistance to help ensure efficient day-to-day business operations. Responsibilities:<ul><li>Respond to customer inquiries via phone and email, providing timely and professional support.</li><li>Process customer orders and maintain accurate records within internal systems.</li><li>Handle inbound and outbound communication to resolve customer concerns and provide updates.</li><li>Support general office operations, including document management, record maintenance, and administrative coordination.</li><li>Prepare shipping documentation and assist with order fulfillment activities.</li><li>Monitor inventory levels and communicate replenishment needs to support operational efficiency.</li><li>Assist with packaging, labeling, assembly, or fulfillment tasks as business needs require.</li><li>Coordinate multiple priorities while maintaining a high level of accuracy and attention to detail.</li><li>Contribute to process improvements and support a collaborative team environment.</li><li>Perform additional administrative and operational duties as assigned.</li></ul>
2026-10-02T21:44:30Z

Legal & Office Assistant

Portland, ME
onsite
Permanent / Full Time
65000.00 - 80000.00 USD / Yearly
Our client, a successful investment company, is seeking a Legal Assistant/Office Assistant to provide high-level support across executive administration, legal coordination, and daily office operations in Portland, Maine. This role partners closely with company leadership and internal teams to keep schedules, documents, and business priorities organized and moving forward. The ideal candidate brings strong judgment, attention to detail, and the ability to manage competing demands with professionalism in a fast-paced environment. Role: Legal & Office AssistantLocation: Portland, MESchedule: In Office M-FSalary: $65,000 - $80,000 (depending on experience) + full benefits Responsibilities:<ul><li>Provide high-level administrative support to executives and team members, including calendar management, meeting coordination, travel arrangements, and day-to-day administrative needs.</li><li>Coordinate with internal and external stakeholders to manage open items, follow up on action items, and ensure projects and requests are completed efficiently and on schedule.</li><li>Support the daily administrative and operational needs of the Company’s offices, helping to maintain an organized and efficient work environment.</li><li>Assist with administrative processes, team initiatives, special projects, and other operational priorities as needed.</li><li>Provide administrative support related to corporate and legal matters, including entity management and organizational activities.</li><li>Prepare, organize, and maintain corporate and legal documents, records, and files using established forms, templates, and procedures.</li><li>Coordinate document execution, signatures, and related follow-up to ensure timely completion.</li><li>Provide general administrative and coordination support for legal, corporate, and transactional matters as needed.</li></ul>
2026-10-05T20:48:46Z

Associate Operations Coordinator

Memphis, TN
onsite
Temporary / Contract
19.00 - 21.00 USD / Hourly
We are looking for an Associate Operations Coordinator to support daily office and operational activities in Memphis, Tennessee. This Long-term Contract position is ideal for someone who thrives in a fast-paced setting, delivers excellent service, and keeps administrative and shipping-related processes organized and on schedule. The role requires strong communication, sound judgment, and the ability to manage multiple priorities while maintaining accuracy and compliance with established procedures. Responsibilities: • Coordinate day-to-day administrative and operational tasks to keep office activities running smoothly and efficiently. • Provide detail-focused customer support by handling calls, responding to inquiries, and guiding visitors or internal partners with timely information. • Schedule appointments, organize calendars, and help maintain orderly workflow across team activities and service requests. • Prepare, review, and process invoices, operational records, and related documentation with close attention to detail. • Support shipping and load-related functions by tracking information, updating records, and helping ensure timely execution of required steps. • Use Microsoft Office applications to create reports, maintain spreadsheets, and manage routine business correspondence. • Follow standard operating procedures and company policies while helping maintain quality, consistency, and compliance in daily work. • Assist with training coordination and contribute to process improvements that strengthen productivity, service levels, and business operations. • Help maintain accurate data entry and documentation related to compliance practices, including awareness of equal employment and affirmative action standards.
2026-10-16T11:48:41Z

Client Services Associate

Portage, MI
onsite
Permanent / Full Time
70000.00 - 90000.00 USD / Yearly
We are looking for a detail-oriented Client Services Associate to support a high-quality client experience in Portage, Michigan. This position works closely with internal partners to coordinate meeting preparation, manage account-related activities, and help keep client information accurate and current. The ideal candidate brings financial services experience, strong organizational ability, and a careful approach to handling sensitive information. Responsibilities: • Partner with advisors and investment professionals to organize materials, recommendations, and supporting documents in advance of client appointments. • Participate in client meetings as needed and carry out next steps promptly to ensure timely follow-through. • Guide new clients through the onboarding process by gathering required details and completing account-opening documentation. • Update and maintain client records within company systems, with a strong focus on precision and data integrity. • Process service requests such as beneficiary revisions, address updates, required minimum distributions, transfers, and movement of funds accurately and on schedule. • Carry out trade-related activities based on direction from the investment team while following established procedures. • Work with custodians, mutual fund companies, and other financial institutions to complete transactions and help resolve account issues. • Enter client information into financial planning tools and support analysis and presentation preparation for client-facing discussions. • Protect confidential client data and perform all work in accordance with regulatory and compliance standards.
2026-09-22T20:23:49Z

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