737 Results for Office Services Associate Repro Jobs in Html

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Administrative Assistant

Delray Beach, FL
onsite
Permanent / Full Time
50000.00 - 55000.00 USD / Yearly
Administrative AssistantPosition SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to support daily office operations and provide administrative support to leadership and team members. This role requires strong communication skills, the ability to manage multiple priorities, and a proactive approach to ensuring the office runs efficiently.Key Responsibilities<ul><li>Manage calendars, schedule meetings, and coordinate appointments.</li><li>Answer and direct phone calls, emails, and other correspondence.</li><li>Prepare, edit, and format documents, presentations, and reports.</li><li>Maintain organized filing systems, both electronic and physical.</li><li>Coordinate travel arrangements, including flights, hotels, and itineraries.</li><li>Assist with meeting logistics, including agendas, materials, and meeting notes.</li><li>Process expense reports and support basic invoice and purchase order administration.</li><li>Serve as a point of contact for vendors, clients, and internal stakeholders.</li><li>Order and maintain office supplies and equipment.</li><li>Assist with special projects and other administrative tasks as assigned.</li></ul>
2026-10-20T12:38:43Z

Full Charge Bookkeeper

Manalapan, NJ
onsite
Permanent / Full Time
80000.00 - 90000.00 USD / Yearly
Benefits: <ul><li>Competitive salary commensurate with experience</li><li>Medical insurance</li><li>Generous Paid Time Off (PTO) program</li><li>Stable and growing organization</li></ul>Our client a growing manufacturing company based in Manalapan, NJ is seeking an experienced and detail-oriented Full Charge Bookkeeper to oversee all day-to-day accounting operations. This is a highly visible role that offers the opportunity to make a significant impact within a collaborative and entrepreneurial environment. The ideal candidate will have strong accounting and payroll experience, be comfortable working independently, and possess the versatility to assist with office administration and facilities-related functions.Responsibilities include:<ul><li>Manage the full cycle accounting process including: </li><li>Accounts Payable</li><li>Accounts Receivable</li><li>General Ledger maintenance</li><li>Bank and credit card reconciliations</li><li>Journal entries and month-end close</li><li>Prepare monthly, quarterly, and annual financial reports</li><li>Process payroll through Paychex</li><li>Support day-to-day office operations</li><li>Coordinate office vendors and service providers</li><li>Manage office supplies and purchasing</li><li>Serve as a key point of contact for administrative and operational needs</li></ul>
2026-10-19T16:33:44Z

Medical Billing Specialist

Moline, IL
onsite
Temporary to Hire
18.00 - 22.00 USD / Hourly
Advance Your Medical Billing Career Robert Half is partnering with a respected healthcare organization in the Quad Cities area to identify an experienced Medical Billing Specialist. This is an excellent opportunity for a billing professional who enjoys ownership of the revenue cycle, working denials and appeals, analyzing reimbursement issues, and driving successful insurance collections. If you have a strong understanding of medical billing, insurance reimbursement, and claims processing, we'd love to connect with you. What You'll Do<ul><li>Submit medical claims electronically to commercial and government payers</li><li>Post insurance and patient payments accurately and timely</li><li>Research, resolve, and appeal denied or rejected claims</li><li>Follow up with insurance carriers regarding outstanding balances</li><li>Monitor and manage accounts receivable aging</li><li>Identify underpayments, overpayments, and reimbursement discrepancies</li><li>Process refunds and credit balances as needed</li><li>Partner with coding and business office teams to help ensure accurate claim submission</li><li>Support ongoing billing accuracy and compliance initiatives</li><li>Maintain confidentiality and compliance with HIPAA regulations</li></ul> Why This Opportunity?✅ Stable healthcare organization with a patient-focused mission✅ Opportunity to make a direct impact on revenue cycle performance✅ Collaborative team environment✅ Full-time, long-term career opportunity✅ Competitive compensation and benefits package Ready to Learn More? If you're passionate about healthcare administration and enjoy solving reimbursement challenges while helping organizations maintain financial excellence, we'd welcome the opportunity to discuss this position with you. Apply today to be considered. Candidates may also call our team direct at (563) 359-3995 to discuss your short- and long-term goals!
2026-10-02T17:18:46Z

Receptionist

San Diego, CA
remote
Temporary / Contract
20.00 - 23.00 USD / Hourly
We are seeking a professional and detail-oriented Receptionist to serve as the first point of contact for a financial services firm. This individual will play a key role in creating a welcoming and professional environment for clients, visitors, and employees while supporting daily office operations. The ideal candidate is personable, organized, and highly attentive to detail, with excellent communication skills and the ability to handle confidential information with discretion. Previous experience in a financial services or professional office environment is a plus. Key Responsibilities<ul><li>Greet and welcome clients, visitors, and guests, ensuring a professional and positive first impression.</li><li>Answer, screen, and direct incoming phone calls and emails to the appropriate team members.</li><li>Manage the front desk, including visitor check-in, meeting room coordination, and general office presentation.</li><li>Schedule appointments and coordinate meeting logistics for internal teams and clients.</li><li>Receive, sort, and distribute incoming mail, packages, and other correspondence.</li><li>Maintain office supplies and coordinate orders, deliveries, and vendor requests.</li><li>Provide administrative support to financial advisors, executives, and other team members as needed.</li><li>Assist with document preparation, data entry, filing, and maintaining accurate records.</li><li>Handle sensitive client and company information with the highest level of confidentiality and professionalism.</li><li>Coordinate conference rooms, refreshments, and other meeting arrangements.</li><li>Support general office operations and assist with special projects as needed.</li><li>Ensure the reception area and shared office spaces remain organized and presentable.</li></ul>
2026-10-16T17:03:59Z

Administrative Assistant

New Brunswick, NJ
onsite
Permanent / Full Time
40000.00 - 50000.00 USD / Yearly
We are looking for a reliable Administrative Assistant to support daily office operations in New Brunswick, New Jersey. This position is well suited to someone who enjoys staying organized, communicating clearly, and helping a team remain productive in a busy environment. The ideal candidate brings strong attention to detail, confidence with common office software, and a practical approach to handling multiple priorities. Professional communication and a high regard for confidentiality is required. This is a permanent opportunity for someone who is eager to contribute, learn quickly, and provide consistent administrative support. Responsibilities:• Coordinate daily office activities by managing schedules, arranging meetings, and helping maintain an organized workflow.• Prepare, edit, and format correspondence, reports, presentations, and other business documents with a high level of accuracy.• Enter, update, and maintain records in office systems while ensuring files and documentation remain complete and accessible.• Serve as a point of contact for incoming calls and general communications, directing requests to the appropriate team members.• Support internal projects by tracking tasks, following up on action items, and assisting colleagues with administrative needs.• Maintain office organization through effective recordkeeping, document management, and routine clerical support.• Identify opportunities to streamline administrative processes and recommend practical improvements that increase efficiency
2026-10-02T15:48:45Z

Accounts Receivable Clerk

Auburn, WA
onsite
Temporary / Contract
28.50 - 33.00 USD / Hourly
We are looking for an Accounts Receivable Clerk to join a team in Auburn, Washington on a Contract basis. This position focuses on applying customer payments accurately, supporting commercial collections activity, and helping maintain healthy account balances. The ideal candidate brings strong attention to detail, confidence working with billing records, and the ability to communicate effectively with customers and internal partners. Responsibilities: • Apply incoming payments to customer accounts promptly and accurately while resolving discrepancies in remittance details. • Review open balances and follow up with commercial clients to support timely collection of outstanding invoices. • Maintain accurate accounts receivable records by researching payment issues, short pays, and unapplied cash. • Prepare and process billing-related updates to ensure invoices reflect correct account information and transaction activity. • Reconcile account activity on a regular basis and investigate variances to keep aging reports current and reliable. • Partner with internal teams to address customer questions, clarify payment status, and resolve account concerns efficiently. • Monitor cash receipt activity and document collection efforts to support consistent follow-through and reporting. • Assist with receivables processes that may involve updates to workflows or systems when needed as part of ongoing operations.
2026-10-22T19:13:42Z

Legal Billing Coordinator

Dallas, TX
remote
Temporary / Contract
26.00 - 30.00 USD / Hourly
Our client is seeking a Billing Coordinator to support the firm's billing and revenue cycle functions. This position will work closely with leadership and service teams to ensure invoices are processed accurately, client billing requirements are met, and billing activities are completed within established deadlines. The ideal candidate has experience in a CPA or law firm environment, understands WIP billing, and can manage multiple priorities in a fast-paced professional services setting.Responsibilities<ul><li>Manage the billing process from pre-bill review through final invoice distribution.</li><li>Review and edit invoices for accuracy, completeness, and compliance with client billing requirements.</li><li>Partner with the Operations Manager and internal teams to ensure timely billing and revenue recognition.</li><li>Monitor WIP balances, write-ups, write-downs, realization rates, and accounts receivable activity.</li><li>Process electronic invoices through e-billing platforms and client portals.</li><li>Research and resolve billing discrepancies, invoice rejections, and client inquiries.</li><li>Assist with collections efforts and follow up on outstanding balances.</li><li>Generate billing and revenue reports and support month-end processes.</li><li>Maintain accurate billing records and client information within the firm's practice management system.</li><li>Support special projects and provide administrative assistance as needed.</li></ul>
2026-10-16T17:03:59Z

Receptionist

Los Angeles, CA
onsite
Temporary / Contract
22.00 - 23.00 USD / Hourly
We are looking for an experienced Receptionist to support a detail-oriented office environment. This long-term contract opportunity is ideal for someone who enjoys creating a welcoming first impression while keeping daily front-desk operations organized and efficient. The role combines visitor coordination, scheduling support, and administrative assistance in a fast-moving setting where discretion and strong service skills are essential. Responsibilities: • Welcome guests and clients with a courteous, detail-oriented approach and coordinate notifications to internal staff upon arrival. • Manage incoming calls and direct inquiries to the appropriate manager, department, or contact based on business needs. • Schedule meeting spaces, visitor offices, and related services through calendars and reservation systems to support smooth daily operations. • Help resolve room availability or resource conflicts by identifying practical alternatives and coordinating with relevant parties. • Arrange food and beverage orders for meetings and events while confirming accuracy, timing, and delivery requirements. • Provide administrative support such as processing expense-related tasks, assisting with assigned projects, and maintaining organized records. • Issue and track visitor access cards and parking validations while keeping required logs current and accurate. • Handle confidential information and sensitive documents with a high level of care.
2026-10-13T12:44:04Z

Office Assistant

Piqua, OH
onsite
Temporary / Contract
17.00 - 18.00 USD / Hourly
We are looking for a dependable Office Assistant to support daily administrative operations at an onsite office. This is a Contract position expected to run for approximately three months, with a standard schedule of 8:00 a.m. to 5:00 p.m. The ideal candidate will bring strong organizational ability, confidence using computer applications such as Excel, and clear communication skills to help keep the front office running smoothly. Responsibilities: • Direct incoming phone calls to the appropriate team members and serve as an attentive first point of contact for callers and visitors. • Maintain and organize receipts, files, and other routine office records to support accurate administrative processes. • Scan, upload, and manage documents so information is easy to access and properly stored. • Perform general clerical support tasks, including data entry, document handling, and office coordination as needed. • Assist with front-office activities that support leadership and daily business operations in a timely manner. • Provide responsive customer service while handling inquiries with care and attention to detail. • Support basic administrative or accounting-related tasks when needed, depending on workflow demands.
2026-10-20T20:58:47Z

Administrative Assistant

Parsippany, NJ
onsite
Permanent / Full Time
60000.00 - 65000.00 USD / Yearly
Join our growing CPA firm as a Client Services & Office Coordinator. This key role supports client service, office operations, document management, billing, and administrative functions while helping ensure a seamless experience for clients and staff.Responsibilities:<ul><li>Serve as the first point of contact for clients by phone, email, and in person.</li><li>Coordinate meetings, calendars, and client communications.</li><li>Prepare and organize tax returns, financial statements, and client documents.</li><li>Manage electronic records and maintain a paperless filing system.</li><li>Track deadlines and support workflow during busy tax seasons.</li><li>Assist with client onboarding, billing, collections, and basic bookkeeping.</li><li>Maintain client databases, CRM systems, and practice management software.</li><li>Support office operations, vendor coordination, and supply management.</li><li>Assist with recruiting, onboarding, and other HR-related administrative tasks.</li><li>Help implement technology solutions and process improvements.</li></ul>
2026-10-16T15:23:39Z

Accounts Payable Specialist

Washington, DC
onsite
Permanent / Full Time
75000.00 - 85000.00 USD / Yearly
We are looking for an Accounts Payable Specialist to support a dynamic finance team in Washington, District of Columbia. This position plays an important role in managing vendor payments, tracking project-related costs, and maintaining accurate financial records for operating and construction-related expenses. The ideal candidate brings strong judgment, careful attention to detail, and the ability to work effectively with internal stakeholders in a fast-paced, growth-oriented environment. Responsibilities: • Process and examine invoices to confirm completeness, accuracy, and proper approval before payment is released. • Enter accounts payable transactions into the accounting system and validate general ledger coding and cost allocations. • Reconcile corporate card activity and bank transactions, investigating discrepancies and resolving outstanding items promptly. • Coordinate check preparation and secure required authorizations to ensure timely and compliant disbursements. • Prepare account reconciliations and supporting schedules for month-end close, audit requests, and recurring financial reporting needs. • Administer vendor onboarding activities, maintain supplier records, and help ensure documentation remains current and organized. • Partner with department leaders to align payment activity with budgets, forecasts, and project spending expectations. • Contribute to procurement system upkeep and support improvements that strengthen financial reporting and operational efficiency. • Assist finance leadership with ad hoc analysis and participate in cross-functional efforts to address process gaps. • Provide support for year-end vendor reporting requirements, including activities related to 1099 preparation.
2026-10-05T15:23:43Z

Administrative Assistant

Denver, CO
onsite
Temporary / Contract
22.00 - 25.00 USD / Hourly
We are looking for a proactive Administrative Assistant to support daily operations. This Contract position is ideal for someone who can manage shifting priorities, respond quickly to time-sensitive requests, and maintain a high level of organization in a fast-paced setting. The role works closely with office leadership and requires strong judgment, attention to detail, and a service-oriented approach. Responsibilities: • Coordinate calendars, appointments, and scheduling requests while ensuring urgent needs are addressed promptly and accurately. • Provide day-to-day administrative support to office leadership, including preparing documents, managing correspondence, and tracking follow-up items. • Maintain organized electronic and physical filing systems so records, procedures, and key information can be accessed efficiently. • Enter, update, and review information in Microsoft Office applications and internal business systems with a strong focus on accuracy. • Manage incoming mail, distribute materials to the appropriate team members, and assist with printing and general office support tasks. • Take detailed notes, monitor action items, and help keep projects and administrative requests moving forward without constant direction. • Adapt to changing priorities throughout the day and use sound judgment to handle new requests in a calm and effective manner. • Support a collaborative office environment by communicating respectfully with advisors, team members, and leadership. • Assist with back-office coordination and administrative processes that help maintain smooth daily operations across the team.
2026-10-22T21:08:44Z

Accounting Clerk

Humble, TX
onsite
Temporary to Hire
19.00 - 21.00 USD / Hourly
Job SummaryOur client is seeking a detail-oriented Administrative Assistant for their busy office in Humble. This fully onsite, contract-to-hire role will support front desk operations, customer service, invoicing, billing, and general office coordination. The ideal candidate is organized, professional, and able to manage multiple priorities in a fast-paced environment.Key Responsibilities<ul><li>Answer and direct phone calls and greet visitors</li><li>Support customers, walk-ins, and the sales team with orders and inquiries</li><li>Enter orders received by phone, email, or text</li><li>Create and process invoices, billing, and batch reports</li><li>Reconcile daily credit card, check, and cash sales</li><li>Apply payments and maintain petty cash records</li><li>Update customer pricing and assist with billing questions</li><li>Maintain filing systems, office supplies, and shipping coordination</li><li>Assist with meeting scheduling, agendas, and other administrative tasks</li><li>Perform additional office support duties as needed</li></ul>
2026-10-14T20:08:40Z

Administrative Assistant

Austin, TX
onsite
Permanent / Full Time
50000.00 - 55000.00 USD / Yearly
We are looking for an organized and personable Administrative Assistant to support daily office operations at our location within a mission-driven non-profit environment. This fully in-office role serves as a central point of coordination for visitors, staff, facilities, and administrative activities, helping the workplace run smoothly and efficiently. The ideal candidate brings strong communication skills, sound judgment, and the ability to manage competing priorities with care and attention to detail. Responsibilities: • Oversee day-to-day reception and office support activities, creating a welcoming and efficient experience for employees, guests, and partners. • Receive visitors, answer general inquiries, and direct individuals to the appropriate staff members or resources in a thoughtful and organized manner. • Process incoming and outgoing mail, including package distribution and shipment coordination through certified mail and courier services. • Maintain orderly shared spaces by monitoring office, lobby, and breakroom supplies and replenishing inventory as needed. • Coordinate meeting room readiness by arranging room setups, updating schedules, and resolving booking conflicts throughout the day. • Partner with internal teams to track administrative items related to loan documentation, including insurance requirement updates. • Liaise with building and service vendors to address maintenance, safety, access, cleaning, storage, and other facility-related needs. • Support workplace operations by assisting with employee onboarding setups, identification badges, business card orders, and office access requests. • Help organize internal events, meal coordination for meetings, vehicle-related administrative tasks, and special projects across departments.
2026-10-15T16:28:47Z

admin assistant

Folsom, CA
remote
Temporary / Contract
20.00 - 25.00 USD / Hourly
Position Summary:We are seeking a detail-oriented and organized Administrative Assistant to support daily office operations and ensure efficient workflow. The Administrative Assistant will provide administrative support to management and staff, maintain records, coordinate schedules, and assist with various office projects. The ideal candidate is professional, customer-focused, and able to manage multiple priorities in a fast-paced environment.Key Responsibilities<ul><li>Answer and direct incoming phone calls, emails, and visitor inquiries.</li><li>Manage calendars, schedule meetings, and coordinate appointments.</li><li>Prepare correspondence, reports, presentations, and other business documents.</li><li>Maintain organized filing systems, both electronic and paper.</li><li>Assist with data entry, recordkeeping, and database management.</li><li>Coordinate office supplies, equipment, and vendor communications.</li><li>Handle mail distribution and shipping/receiving duties.</li><li>Support onboarding activities and maintain confidential employee records as needed.</li><li>Assist with expense reporting, purchase orders, and invoice processing.</li><li>Coordinate travel arrangements and meeting logistics.</li><li>Provide general administrative support to management and team members.</li><li>Complete special projects and other duties as assigned.</li></ul>
2026-10-14T17:23:46Z

Administrative Assistant

Fresno, CA
remote
Temporary / Contract
18.00 - 20.00 USD / Hourly
Robert Half is seeking a detail-oriented Administrative Assistant for a temporary opportunity with a Fresno-area client. The ideal candidate will be highly organized, professional, and capable of supporting day-to-day office operations in a fast-paced environment. Key Responsibilities<ul><li>Answer and direct incoming phone calls and emails</li><li>Greet visitors and provide exceptional customer service</li><li>Schedule meetings, appointments, and maintain calendars</li><li>Prepare correspondence, reports, and other administrative documents</li><li>Enter and maintain accurate data and records</li><li>File, organize, and manage both electronic and paper documents</li><li>Coordinate office supplies and assist with general office operations</li><li>Support departments with special projects and administrative tasks as assigned</li></ul>
2026-10-14T21:44:07Z

Accounting Assistant

Schaumburg, IL
onsite
Permanent / Full Time
90000.00 - 100000.00 USD / Yearly
The salary range for this position is $90,000-$100,000 and it comes with benefits, including Medical/Dental, 401k & time off. To apply to this hybrid role please send your resume to [email protected] Job description<ul><li>Accounts payable set up purchase orders, enter invoices, obtain approvals from project managers, follow up on problem invoices/vendor credits. Collate invoice with checks. Maintain subcontractors certificates of insurance</li><li>Enter weekly payroll in Sage & ADP, distribute reports to project managers for approval. Track time off, apprentice union raises</li><li>Assist with tracking cash flow and change order collection</li><li>Log, track all orders, deliveries, invoices and payments</li><li>Process sale and use/lease tax</li><li>Prepare budget entry in the online system</li><li>Service dispatch, billing, and collections. Provide customers with certificates of insurance</li><li>Order office supplies and equipmentMedical/Dental, 401k & time off</li></ul>
2026-10-09T14:23:45Z

Administrative Assistant

Huntsville, AL
remote
Temporary / Contract
20.00 - 25.00 USD / Hourly
Administrative Assistant Job DescriptionPosition Title: Administrative AssistantPosition SummaryWe are seeking a highly organized and professional Administrative Assistant to support daily office operations and provide administrative support to leadership and staff. The ideal candidate will possess strong communication skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.Key Responsibilities<ul><li>Answer and direct incoming phone calls, emails, and visitor inquiries.</li><li>Greet and assist visitors, clients, and vendors in a professional manner.</li><li>Manage calendars, schedule meetings, and coordinate appointments.</li><li>Prepare, edit, and distribute correspondence, reports, presentations, and other documents.</li><li>Maintain electronic and paper filing systems, ensuring records are accurate and up to date.</li><li>Coordinate meeting logistics, including room reservations, materials, and refreshments.</li><li>Process mail, shipments, and incoming/outgoing correspondence.</li><li>Order and maintain office supplies and equipment inventory.</li><li>Assist with data entry, report generation, and recordkeeping.</li><li>Prepare expense reports, purchase requests, and administrative documentation as needed.</li><li>Support special projects, company events, and team initiatives.</li><li>Maintain confidentiality when handling sensitive information.</li><li>Serve as a point of contact for internal staff and external stakeholders.</li></ul>
2026-10-09T16:14:09Z

Front Desk Coordinator

Foster City, CA
onsite
Temporary / Contract
24.00 - 25.00 USD / Hourly
We are looking for a dependable Front Desk Coordinator to support daily front-of-house operations for a real estate and property organization in Foster City, California. This Contract position is ideal for someone who enjoys creating a welcoming experience for visitors while keeping administrative tasks organized and on schedule. The successful candidate will serve as a key point of contact, manage incoming communications, and help maintain an efficient office environment through strong service and coordination skills. Responsibilities: • Welcome visitors, tenants, clients, and vendors with professionalism and ensure they are directed promptly to the appropriate contact or meeting area. • Manage a multi-line phone system by answering inbound calls, routing inquiries accurately, and handling messages with attention to detail and courtesy. • Provide front desk and concierge-style support by responding to routine questions, assisting guests, and helping create a positive first impression of the office. • Perform a variety of administrative duties such as maintaining records, updating office information, and supporting day-to-day operational procedures. • Enter and update data in internal systems with accuracy, ensuring information is current, complete, and easy to retrieve. • Assist with general office coordination, including monitoring the reception area, handling basic clerical tasks, and supporting staff with administrative needs. • Use computer-based tools and office software to prepare, organize, and maintain documents, schedules, and communications. • Deliver responsive customer service by addressing requests efficiently and escalating issues when needed to ensure timely resolution.
2026-10-21T23:28:47Z

Administrative Assistant

La Costa, CA
onsite
Temporary / Contract
24.00 - 30.00 USD / Hourly
Robert Half is partnering with a growing professional services firm in La Costa to find an organized, proactive Administrative Assistant who can help keep daily operations running smoothly! This opportunity is perfect for someone who enjoys being the go-to person for a team, managing multiple priorities, and making sure important details never fall through the cracks. You'll provide administrative support to leadership and several departments while helping coordinate meetings, maintain records, and keep internal processes moving. The ideal candidate is resourceful, professional, and comfortable taking initiative in a fast-paced office environment. Key Responsibilities:<ul><li>Provide day-to-day administrative support to managers and department leaders.</li><li>Manage calendars, schedule meetings, and coordinate conference room reservations.</li><li>Prepare correspondence, reports, presentations, and internal documents.</li><li>Answer incoming calls, monitor shared inboxes, and direct inquiries appropriately.</li><li>Maintain organized electronic files, records, and confidential documentation.</li><li>Coordinate travel arrangements, meeting materials, and expense reports as needed.</li><li>Assist with invoice routing, purchase requests, and office supply ordering.</li><li>Track deadlines, project updates, and outstanding administrative requests.</li><li>Support onboarding logistics for new employees, including equipment and workspace coordination.</li><li>Help plan team meetings, company events, and client-facing appointments.</li><li>Update spreadsheets, internal databases, and department tracking reports.</li><li>Identify opportunities to improve filing systems and routine office procedures.</li></ul>
2026-10-16T18:43:43Z

Senior Administrative Assistant

Dallas, TX
onsite
Temporary / Contract
25.00 - 35.00 USD / Hourly
Our client is seeking a highly organized and detail-oriented Senior Administrative Assistant to support leadership teams and daily business operations. The ideal candidate is proactive, resourceful, and capable of managing multiple priorities while maintaining a high level of professionalism and confidentiality.Key Responsibilities<ul><li>Manage complex calendars, meetings, and scheduling</li><li>Prepare reports, presentations, and correspondence</li><li>Coordinate travel arrangements and expense reporting</li><li>Support executives and cross-functional teams</li><li>Maintain confidential records and documentation</li><li>Assist with special projects and office initiatives</li></ul>
2026-10-08T21:04:29Z

Accounting Assistant

Wall, NJ
onsite
Temporary / Contract
22.00 - 25.00 USD / Hourly
We are looking for an Accounting Assistant to support a busy operations team in Wall, New Jersey. This Long-term Contract position focuses on handling prepaid account activity, maintaining accurate financial records, and ensuring timely processing of deposits and related transactions. The ideal candidate brings strong data entry accuracy, comfort with routine accounting tasks, and the ability to work effectively in a deadline-driven environment while providing dependable service to internal and external stakeholders. Responsibilities:• Manage the setup and ongoing maintenance of accounts, confirming that required forms and supporting documents are complete and properly recorded.• Enter deposit activity with a high level of accuracy, process remote check deposits, and match transaction records against system entries.• Perform daily balancing tasks by reconciling records to bank activity and investigating discrepancies until resolved.• Handle claims payments, account closures, and end-of-day processing in line with established timelines and procedural standards.• Organize incoming mail and route documents to the appropriate parties to support efficient department operations.• Respond professionally to inquiries from funeral directors and consumers, delivering clear and timely customer support.• Prepare correspondence, reports, spreadsheets, and transaction documentation while maintaining complete and well-organized records.• Support month-end activities, including payment processing and distribution of recurring reports.• Safeguard confidential account information and follow applicable policies, record retention standards, and regulatory requirements.• Assist with additional administrative and accounting-related duties as needed within the department.
2026-10-08T15:38:42Z

Office Assistant

Washington, DC
onsite
Temporary / Contract
21.85 - 25.30 USD / Hourly
We are looking for an Office Assistant to support daily workplace operations. This Contract position is ideal for someone who enjoys creating a well-maintained office environment, coordinating meeting logistics, and delivering a welcoming experience for guests and staff. The role combines front desk support, administrative assistance, and facility coordination to help the office run efficiently each day. Responsibilities: • Carry out opening and closing office readiness reviews to confirm reception areas, meeting spaces, kitchens, café areas, and restrooms are clean, organized, and prepared for visitors and employees. • Monitor inventory levels for workplace, kitchen, café, and restroom supplies, and arrange replenishment with vendors to maintain appropriate stock while managing costs. • Handle incoming and outgoing mail, courier activity, and routine office communications to support smooth daily operations. • Assist with operational improvement efforts and contribute to special projects assigned by office leadership. • Organize logistics for internal gatherings and client-facing events, including room setup, catering arrangements, supplies, and coordination with building or security contacts. • Prepare conference rooms before meetings by arranging furniture, checking materials, stocking essentials, and confirming audiovisual equipment is functioning properly; restore rooms afterward. • Collect feedback after meetings or events and share recommendations that enhance future execution and service quality. • Provide reception coverage by welcoming visitors, answering inbound calls, directing guests appropriately, and creating a positive first impression. • Maintain hospitality stations by arranging and replenishing food and beverage items for guests, meetings, and office use. • Perform general administrative support such as copying, scanning, faxing, document preparation, and operating standard office equipment.
2026-10-21T18:33:43Z

Office Assistant

Mount Vernon, WA
onsite
Temporary / Contract
25.00 - 25.00 USD / Hourly
We are looking for a dependable Office Assistant to support daily administrative operations for a healthcare-related department in Mount Vernon, Washington. This is a Contract position suited for someone who can manage clerical tasks, communicate professionally, and keep office processes running smoothly in a fast-paced environment. The ideal candidate is organized, responsive, and comfortable handling a variety of administrative duties while working collaboratively with staff and external contacts. Responsibilities: • Provide day-to-day administrative assistance to the department, supporting staff with clerical needs and routine office activities. • Serve as reception backup when needed, greeting visitors, answering inbound calls, and directing inquiries appropriately. • Process incoming and outgoing correspondence, including faxes, referrals, and document copy requests, with accuracy and professionalism. • Monitor and replenish office supplies by following established inventory procedures and coordinating orders as needed. • Maintain organized records, daily census information, and other department documentation in line with internal guidelines. • Use Outlook and other department software to complete tasks efficiently and respond to information requests within expected timeframes. • Post refunds accurately, communicate updates to vendors promptly, and assist with on-call notification processes as required. • Participate in meetings, training, and continuous improvement efforts while following departmental policies and completing additional assigned duties.
2026-10-09T17:53:44Z

Receptionist

Heber City, UT
onsite
Temporary to Hire
21.00 - 24.00 USD / Hourly
We are seeking a professional, friendly, and highly organized Receptionist to be the first point of contact for our company in Heber City. The ideal candidate will create a welcoming environment for visitors, provide exceptional customer service, and support daily administrative operations. This position is perfect for someone who enjoys interacting with people, multitasking, and keeping an office running smoothly. Responsibilities:<ul><li>Provide excellent customer service while serving as the first point of contact for visitors, callers, and staff.</li><li>Answer and manage a multi-line phone system, directing calls and messages professionally and efficiently.</li><li>Perform high-volume data entry, maintaining accurate records, files, and administrative documentation.</li><li>Utilize Microsoft Excel for data entry, tracking information, updating spreadsheets, and basic reporting.</li><li>Assist with general office administration, including filing, scanning, scheduling, and document preparation.</li><li>Support basic accounting functions such as invoice entry, accounts payable/receivable, and reconciling information as needed.</li></ul>
2026-10-14T15:04:11Z

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737 results for Office Services Associate Repro in Html