3,513 Results for Office Manager Jobs in Html

Add your latest resume to match with open positions.

Office Manager

Wadsworth, OH
onsite
Temporary to Hire
28.00 - 34.00 USD / Hourly
We are looking for an experienced Office Manager to bring structure, accountability, and day-to-day operational oversight to our team. This contract position is ideal for someone who thrives in a small business or services setting and can turn loosely defined processes into dependable workflows. The role blends hands-on coordination with leadership responsibility, helping administrative and business operations run smoothly so client-focused teams can stay concentrated on delivery. Responsibilities: • Lead the full administrative and operational flow for new business activity, from initial inquiry through agreement completion, ensuring each opportunity has clear ownership, follow-up, and resolution. • Coordinate proposal preparation, scheduling, internal handoffs, and documentation while keeping records current and organized across business systems. • Establish and manage recurring project and resource review routines, tracking action items and supporting visibility into workload, utilization, budgets, and performance. • Oversee office administration staff and external support resources, assigning priorities, monitoring output, and maintaining dependable coverage for essential tasks. • Create and refine standard operating procedures, approval guidelines, and escalation paths so routine decisions can be handled efficiently without unnecessary leadership involvement. • Manage invoicing, receivables follow-up, and work-in-progress reviews to support timely billing, accurate records, and consistent financial discipline. • Partner with accounting support and external financial advisors to keep daily finance-related processes aligned, organized, and well controlled. • Supervise core office functions such as supply management, front desk coverage, document preparation, filing, and general administrative support while identifying opportunities for improvement.
2026-09-17T16:28:44Z

Office Manager

Deerfield Beach, FL
onsite
Temporary to Hire
29.00 - 31.00 USD / Hourly
We are looking for an organized Office Manager to support daily operations for a wholesale distribution business in Florida. This contract-to-permanent opportunity is ideal for someone who is comfortable balancing office administration with bookkeeping tasks in a fast-paced environment. The position will play a key role in keeping financial records accurate, coordinating front-office activities, and ensuring the workplace runs smoothly. Candidates with experience in construction-related environments will be especially well suited for this role. Responsibilities: • Oversee day-to-day office operations and keep administrative processes running efficiently across the workplace. • Manage bookkeeping activities in QuickBooks, including maintaining accurate records and supporting routine financial tracking. • Review and reconcile company credit card transactions to ensure expenses are properly documented and recorded. • Assist with payroll-related tasks by preparing and organizing information for the external payroll provider. • Handle accounts payable duties, including processing invoices and helping maintain timely vendor payments. • Welcome visitors, answer incoming calls, and provide attentive front-desk support for the office. • Monitor inventory levels for office materials and coordinate the ordering of supplies as needed. • Support general administrative needs by organizing documents, maintaining files, and assisting with office coordination. • Contribute to operational continuity by helping with finance or office system updates when needed.
2026-10-14T20:34:06Z

Office Manager

Framingham, MA
onsite
Permanent / Full Time
26880.00 - 30720.00 USD / Yearly
We are looking for an organized and proactive Part-time Office Manager to oversee daily administrative operations and keep the office running efficiently in the Framingham, MA area. This role is ideal for someone who is comfortable balancing people support, financial administration, and process coordination within a trades or landscaping environment. The successful candidate will bring strong software skills, sound business judgment, and the ability to create structure across both office and field-facing activities. Responsibilities:• Direct day-to-day office operations, ensuring administrative workflows are handled accurately and efficiently.• Coordinate employee-related administrative tasks and help support a well-organized workplace environment.• Maintain up-to-date business documentation and personnel records with a high level of accuracy and confidentiality.• Assist with accounting-related activities, including administrative support for financial reporting and payable processes.• Examine pricing details, labor hours, and material information to help confirm accurate operational and financial records.• Partner with organizational leadership to address financial administrative needs and support informed decision-making.• Identify opportunities to streamline office procedures and build more consistent internal systems.• Learn, adopt, and manage business software tools, including QuickBooks Online, to support office effectiveness.• Serve as a link between field teams and office functions so information and processes remain aligned.• Provide hands-on support for leadership initiatives, operational problem-solving, and special assignments as needed.
2026-10-14T18:13:47Z

Office Manager/ Bookkeeper

Louisville, KY
onsite
Permanent / Full Time
50000.00 - 80000.00 USD / Yearly
We are looking for an experienced Office Manager/Bookkeeper to support the daily financial and administrative operations of a growing legal practice in Louisville, Kentucky. This position combines hands-on accounting work with office coordination, requiring someone who is organized, discreet, and comfortable handling sensitive financial information. The ideal candidate brings strong reconciliation skills, confidence working with high-value transactions, and a steady approach to supporting both staff and leadership. Responsibilities: • Oversee day-to-day bookkeeping activities, including processing payables, tracking receivables, and maintaining accurate financial records for operating expenses and vendor invoices. • Perform detailed account reconciliations, with a strong focus on trust activity, settlement-related transactions, and accurate allocation of funds between clients, expenses, and firm accounts. • Maintain the trust account ledger and ensure all disbursements and related documentation are recorded with precision and confidentiality. • Coordinate payroll submission through Paychex for a 16-person team and verify employee pay data for accuracy before each payroll cycle. • Record, review, and post monthly expenses in QuickBooks while supporting organized financial reporting and month-end close activities. • Partner with the firm’s external accounting and tax advisors to provide documentation needed for month-end review and tax preparation. • Manage office administration tasks such as purchasing supplies, monitoring inventory, and helping keep the workplace running efficiently. • Support annual administrative processes, including malpractice insurance applications, employee benefit plan review with the broker, and planning quarterly team events. • Track employee administrative records and assist with general HR-related coordination as needed.
2026-10-06T18:53:45Z

Office Manager

Camillus, NY
onsite
Temporary to Hire
24.54 - 28.41 USD / Hourly
We are looking for an Office Manager to support the daily success of a growing healthcare practice in New York. This contract opportunity is ideal for a highly organized individual who can guide administrative operations, support staff performance, and help maintain a smooth patient and business experience across multiple sites. The person in this role will combine leadership, operational oversight, and financial coordination to strengthen efficiency and service quality. Responsibilities: • Direct daily office activity across multiple practice locations to promote consistent service, efficient workflows, and dependable administrative support. • Establish and reinforce operational procedures, monitor office performance, and resolve process issues that affect scheduling, patient flow, or team productivity. • Lead recruitment, onboarding, training, and ongoing coaching efforts while building a workplace culture centered on accountability, teamwork, and excellence. • Conduct employee check-ins, performance reviews, and development planning to support staff growth and address concerns in a timely manner. • Maintain personnel documentation, oversee payroll and timecard processes, and help administer employee benefits in alignment with company policies. • Support budgeting, invoice coordination, accounts payable activities, and expense tracking while assisting with broader financial oversight. • Partner with billing and insurance contacts to improve communication, support revenue-related processes, and address operational questions as needed. • Review business and operational metrics to identify trends, improve office performance, and recommend practical process enhancements. • Coordinate outreach and marketing activities with external vendors and community partners to strengthen visibility and promote hearing and balance-related services.
2026-10-15T21:21:58Z

Legal Administrative Assistant/Office Manager

Rochester, NY
onsite
Permanent / Full Time
50000.00 - 75000.00 USD / Yearly
Our client, a successful law firm, is seeking a Legal Administrative Assistant/Office Manager in Rochester, New York. This role is ideal for someone who can create a welcoming client experience while providing strong administrative and legal support to attorneys. The position combines office coordination with document preparation, court filing support, and assistance with transactional and motion-related matters. Location: Rochester, NYSchedule: In Office M-FSalary: $50,000 - $75,000 (depending on experience) + amazing benefits Responsibilities:<ul><li>Open and close the office on a daily basis and ensure the office is maintained in a professional, organized, and client-ready condition.</li><li>Serve as the primary point of contact for clients, courts, vendors, and visitors by answering and directing phone calls, responding to routine emails, and providing general assistance.</li><li>Receive, review, distribute, and process incoming mail, deliveries, and legal correspondence.</li><li>Prepare, review, proofread, and distribute correspondence, legal documents, pleadings, and closing materials.</li><li>Assist attorneys with litigation and transactional matters, including drafting, formatting, organizing, and filing legal documents with courts and government agencies.</li><li>Support motion practice by preparing exhibits, assembling filings, coordinating service, and maintaining filing records.</li><li>Assist with real estate and other closings by preparing closing packages, reviewing documents, coordinating signatures, and tracking post-closing requirements.</li><li>Monitor case calendars, court dates, filing deadlines, and other critical dates to ensure timely compliance.</li><li>Maintain and organize client files, case records, and document management systems, ensuring accuracy and confidentiality.</li><li>Conduct basic legal and factual research and gather information needed to support attorneys in active matters.</li><li>Coordinate with clients, opposing counsel, courts, title companies, and other third parties regarding case and transaction-related matters.</li><li>Schedule payments of invoices, firm expenses, and other accounts payable obligations.</li><li>Record attorney time entries and maintain accurate billing records.</li><li>Prepare client invoices and assist with billing and accounts receivable functions.</li><li>Arrange for the delivery, service, and receipt of legal documents, packages, and other materials.</li><li>Track, record, deposit, and reconcile client and firm payments, including checks.</li><li>Provide general administrative and paralegal support to attorneys and the firm as needed, including special projects and case management responsibilities.</li></ul>
2026-09-21T15:04:07Z

Office Manager

Saratoga Springs, NY
onsite
Temporary to Hire
25.00 - 30.00 USD / Hourly
We are partnering with a well-known organization in Ballston Spa looking for a dependable and detail-oriented Office Manager to join their growing team! This is an excellent opportunity for an experienced accounting professional who enjoys taking ownership of financial processes, solving problems, and ensuring things are done accurately the first time.This role goes beyond basic bookkeeping. The ideal candidate will bring strong accounting knowledge, with several years of hands-on QuickBooks Online expertise, and experience managing financial data tied to multiple projects and job costing environments. Accuracy is critical, as financial information directly impacts project tracking, reporting, commissions, and day-to-day business operations. What You'll Be Doing<ul><li>Manage full-cycle accounts payable, including invoice processing, coding, vendor payments, and maintaining accurate records</li><li>Process payroll and perform daily bookkeeping activities using QuickBooks Online</li><li>Accurately record customer payments, deposits, and financial transactions in a timely manner</li><li>Maintain job costing records and ensure expenses are properly allocated to the correct projects</li><li>Perform bank and account reconciliations and investigate discrepancies as needed</li><li>Support accounts receivable activities and assist with tracking outstanding balances</li><li>Prepare and assist with monthly and quarterly sales tax reporting</li><li>Maintain organized digital and physical financial records and documentation</li><li>Partner with project managers and office leadership to answer questions, resolve issues, and provide financial support</li><li>Assist with improving processes, recordkeeping practices, and overall accounting efficiency</li><li>Support general administrative and office operations as needed</li></ul>What We're Looking For<ul><li>Strong bookkeeping and accounting experience with a solid understanding of financial processes</li><li>Recent, hands-on QuickBooks Online experience is required</li><li>Experience with job costing and project-based accounting</li><li>Strong understanding of accounts payable, payroll, reconciliations, and general ledger activity</li><li>Ability to identify errors, troubleshoot issues, and maintain a high degree of accuracy</li><li>Comfortable working independently and taking initiative when issues arise</li><li>Excellent organizational, communication, and problem-solving skills</li><li>Experience supporting small business or construction/project-based environments is highly preferred</li></ul>Why This Opportunity?This is a position where your expertise will truly make an impact. The company is looking for someone who can bring strong accounting knowledge, help maintain accurate financial reporting, and provide confidence that critical financial information is being recorded correctly and consistently. If you enjoy ownership, variety, and being a trusted resource for both accounting and operational support, we'd love to hear from you. Think you'd be a great fit? Please contact Mary Christman at 518-462-1430 to learn more. We are excited to hear from you!!
2026-10-16T07:04:24Z

Office Manager

Nashua, NH
onsite
Temporary / Contract
23.00 - 25.00 USD / Hourly
We are looking for an organized Office Manager to support daily administrative operations. This long-term contract position is ideal for someone who can keep the office running smoothly while serving as a reliable point of contact for staff, visitors, and vendors. The role combines front-office coordination, supply management, and financial support duties in a fast-paced, detail-focused environment. Responsibilities:• Oversee day-to-day office activities to maintain an efficient, well-organized workplace• Welcome visitors, answer incoming calls, and provide attentive front-desk support• Monitor inventory levels and coordinate the purchase of office materials to avoid shortages• Keep office supplies stocked, organized, and readily available for team use• Process accounts payable tasks, including reviewing invoices and supporting timely payments• Work with internal teams and external vendors to address administrative needs and office requests
2026-10-16T19:13:41Z

Office Manager

Bakersfield, CA
onsite
Permanent / Full Time
63000.00 - 65000.00 USD / Yearly
Tammy Power, Recruiting Manager with Robert Half is currently working with a professional services firm looking for a strong Office Manager. The Office Manager is responsible for overseeing the day-to-day administrative, operational, and facility functions of the office. This role serves as the central point of coordination for office operations, ensuring a professional, efficient, and client-focused environment. The ideal candidate is highly organized, proactive, detail-oriented, and capable of managing multiple priorities in a fast-paced professional services setting. For immediate consideration contact Tammy Power via LinkedIn Essential Duties & ResponsibilitiesOffice Operations & Administration<ul><li>Manage daily office operations to ensure efficiency and productivity.</li><li>Maintain office policies, procedures, and administrative systems.</li><li>Coordinate office maintenance, equipment, vendors, and facility-related needs.</li><li>Order and manage office supplies, furniture, and equipment inventories.</li><li>Oversee office budgets and control administrative expenses.</li><li>Coordinate mail distribution, shipping, and document management processes.</li></ul>Client & Employee Support<ul><li>Serve as the primary point of contact for visitors, clients, and vendors.</li><li>Ensure a professional and welcoming office environment.</li><li>Coordinate meeting logistics, conference room scheduling, and office events.</li><li>Support onboarding and orientation of new employees.</li><li>Assist leadership with administrative projects and special initiatives.</li></ul>Financial & Vendor Management<ul><li>Process invoices, purchase orders, and vendor payments as assigned.</li><li>Maintain vendor relationships and negotiate service agreements when appropriate.</li><li>Track office expenditures and assist with budget reporting.</li><li>Support billing, expense reconciliation, and other accounting-related administrative functions.</li></ul>Human Resources & Compliance Support<ul><li>Assist with employee records management and HR administration.</li><li>Coordinate employee recognition, wellness, and engagement activities.</li><li>Support compliance with company policies and workplace regulations.</li><li>Maintain confidentiality regarding employee and business information.</li></ul>Technology & Systems Coordination<ul><li>Coordinate with IT vendors and internal resources regarding office technology needs.</li><li>Troubleshoot basic office equipment issues and facilitate resolutions.</li><li>Ensure employees have appropriate office resources and equipment.</li></ul>
2026-10-02T13:38:47Z

Office Manager

Nashville, TN
onsite
Temporary / Contract
23.00 - 26.00 USD / Hourly
We are looking for an organized and dependable Office Manager to support daily administrative operations for a construction and contractor environment in Nashville, Tennessee. This Long-term Contract position is ideal for someone who can keep the office running efficiently, provide a detail-oriented front-desk presence, and handle essential coordination tasks with accuracy and attention to detail. The right candidate will be comfortable balancing office administration, supply management, and accounts payable responsibilities while helping create a productive workplace. Responsibilities: • Oversee day-to-day office operations to ensure administrative activities are completed smoothly and on schedule. • Welcome visitors, answer incoming calls, and serve as the first point of contact for general office inquiries. • Track inventory levels for office materials and coordinate timely purchasing to keep supplies readily available. • Manage the ordering, receipt, and organization of office products and administrative resources. • Support accounts payable activities by reviewing invoices, preparing documentation, and assisting with payment processing. • Maintain orderly office records, files, and administrative documentation for easy retrieval and compliance. • Coordinate with internal staff and external vendors to address office-related needs and resolve routine issues promptly. • Help maintain a detail-oriented, efficient, and well-organized office environment that supports daily business operations.
2026-10-14T13:38:44Z

Office Manager

Houma, LA
onsite
Temporary to Hire
24.00 - 26.00 USD / Hourly
We are looking for an organized Office Manager to support daily administrative operations in Houma, Louisiana. This contract-to-permanent position is ideal for someone who can keep the office running efficiently while handling front-desk coordination, financial tasks, and payroll support. The right candidate will bring strong attention to detail, a service-oriented mindset, and the ability to manage multiple priorities in a busy office environment. Responsibilities: • Oversee day-to-day office activities to ensure administrative operations run smoothly and efficiently. • Manage front desk coverage by greeting visitors, directing inquiries, and providing attentive receptionist support. • Monitor workplace inventory levels and coordinate the purchase of office materials and supplies as needed. • Keep supply storage organized and maintain adequate stock to support uninterrupted office operations. • Process accounts payable activities accurately, including reviewing invoices and preparing payments. • Support payroll administration by gathering required information and helping ensure timely processing. • Prepare billing documents and assist with invoice tracking to maintain accurate financial records. • Provide general administrative support, including organizing documents, coordinating communication, and assisting with office priorities.
2026-10-09T19:34:07Z

Office Manager

New York, NY
onsite
Temporary / Contract
21.00 - 25.00 USD / Hourly
We are looking for an organized and service-oriented Part Time Office Manager to support daily workplace operations in New York, New York. This Contract position is ideal for someone who enjoys creating a well-run office environment, coordinating logistics, and ensuring employees and visitors have what they need. The role blends administrative support, vendor coordination, event planning, and workspace preparation for new team members. Responsibilities:• Manage inventory for office materials and ensure essential supplies are consistently available across the workplace.• Welcome external partners and service providers while coordinating on-site needs and scheduled visits.• Oversee outgoing package and shipment logistics to ensure timely and accurate dispatch.• Evaluate and source coffee and beverage vendors to improve office services and support workplace needs.• Set up desks, equipment, and essential materials for new hires to create a smooth onboarding experience.• Arrange food and beverage orders for meetings, team gatherings, and other office functions.• Plan and support workplace events such as team celebrations, social gatherings, and seasonal functions.• Prepare meeting spaces, including conference room setup and cleanup, to support daily collaboration.• Assist with administrative coordination related to vendor documentation and invoices as needed.
2026-10-09T13:23:43Z

Office Manager

Troy, NY
onsite
Permanent / Full Time
66000.00 - 75000.00 USD / Yearly
We are looking for an Office Manager to lead the day-to-day operations of a busy medical practice in Troy, New York. This role is responsible for keeping administrative functions organized, supporting providers and staff, and helping create a smooth and welcoming experience for patients. The ideal candidate brings healthcare office leadership experience, strong operational judgment, and the ability to balance staff oversight with hands-on administrative coordination. Responsibilities: • Direct daily administrative operations to keep the medical office running smoothly, efficiently, and professionally. • Lead front-desk and administrative team members by coordinating schedules, assigning work, providing training, and offering ongoing support. • Respond to patient concerns with professionalism and urgency while helping maintain a high standard of service throughout the practice. • Oversee key revenue-cycle and intake activities, including insurance verification, referrals, prior authorizations, billing support, and point-of-service collections. • Safeguard patient documentation by ensuring records are accurate, secure, and handled in accordance with privacy and regulatory standards. • Partner with physicians and clinical personnel to align workflows, resolve operational issues, and improve daily office coordination. • Maintain and refine office procedures, monitor staff performance, and address coaching, disciplinary, and development needs when appropriate. • Support recruiting and onboarding efforts, manage timekeeping and attendance, and help maintain consistent staffing coverage. • Track supply levels, office expenses, and inventory needs, coordinating purchases to avoid disruptions in operations. • Review productivity, patient flow, and overall office performance to identify process improvements, control costs, and support reporting, budgeting, and payroll activities.
2026-09-18T14:23:42Z

Office Manager

Newport Beach, CA
onsite
Temporary / Contract
34.04 - 43.00 USD / Hourly
We are looking for an organized and service-focused Office Manager to support daily operations in Newport Beach, California. This Contract position is ideal for someone who thrives in a fast-moving environment, creates a welcoming experience for clients and staff, and keeps administrative processes running smoothly. The role blends front office coordination, operational support, and team-facing responsibilities, with opportunities to contribute to hiring and HR-related activities. Candidates with experience in healthcare, wellness, or similar service-oriented settings will be especially well suited for this opportunity. Responsibilities: • Oversee day-to-day office operations to ensure an efficient, detail-oriented, and well-organized workplace. • Welcome visitors and serve as a primary point of contact, delivering a positive and attentive customer experience. • Manage office inventory by ordering, tracking, and replenishing supplies to support uninterrupted business operations. • Handle administrative tasks such as scheduling, document coordination, record maintenance, and general office support. • Assist with accounts payable activities, including invoice processing, tracking expenses, and supporting accurate financial documentation. • Build strong working relationships with clients, vendors, and internal team members to support collaboration and service excellence. • Contribute to recruiting and HR support activities, including interview coordination, onboarding preparation, and related administrative follow-up. • Maintain organized systems and processes that help the office operate effectively in a high-volume environment.
2026-10-15T00:18:43Z

Office Manager/Accounts Payable

Half Moon Bay, CA
onsite
Permanent / Full Time
75000.00 - 85000.00 USD / Yearly
We are looking for a permanent Office Manager/Accounts Payable to join a stable well-established company in Halfmoon Bay. This is an excellent work life balance position supporting the CFO and CEO for a stable company. Responsibilities: • Process invoices and confirm billing information is complete, accurate, and submitted on time. • Maintain financial records by updating account details, filing documentation, and organizing supporting materials. • Assist with bookkeeping activities such as recording transactions, reconciling entries, and tracking routine account activity. • Monitor client or internal accounts to help resolve discrepancies and ensure balances are properly documented. • Provide office support to including data entry, document management, and correspondence follow-up.
2026-10-09T20:28:43Z

Office Manger

St. Paul, MN
onsite
Temporary / Contract
25.00 - 32.00 USD / Hourly
We are seeking a highly organized and proactive Office Manager to join our growing organization. In this position, you will be responsible for overseeing the daily operations of our office, managing administrative tasks, and ensuring a productive and professional work environment. The Office Manager will play a vital role in supporting staff and executives while ensuring the office runs efficiently and smoothly. Responsibilities:<ol><li>Oversee and manage general office operations, including supply inventory, equipment maintenance, and vendor relationships.</li><li>Provide ongoing support to staff and executives, including scheduling, meeting coordination, and operational tasks.</li><li>Supervise and maintain office procedures, ensuring compliance with company standards.</li><li>Greet and assist visitors, vendors, and clients with a warm and professional demeanor.</li><li>Handle inbound and outbound mail, including courier services and document management.</li><li>Organize and manage office events, meetings, conference calls, and team-building activities.</li><li>Prepare, edit, and manage reports, documents, and spreadsheets.</li><li>Ensure the office environment remains organized, clean, and conducive to productivity.</li><li>Oversee the administrative team, align schedules to ensure front desk is always covered, helping with miscellaneous administrative tasks, and ordering office supplies. </li><li>Support all communications, ensuring social media consultants are proactive in their workload. </li><li>Communicating with property and insurance brokers. Retain Vendor relations. </li></ol>
2026-10-13T14:08:46Z

Office Manager

Woodland, CA
onsite
Permanent / Full Time
75000.00 - 90000.00 USD / Yearly
We are looking for an organized and resourceful Office Manager/Bookkeeper to support daily business operations of a small construction business in Woodland, CA. This position oversees front-office coordination, financial administration, and key employee support activities to help the workplace run efficiently. The ideal candidate brings strong attention to detail, sound judgment, and the ability to manage multiple priorities in a structured office environment. For immediate consideration, please contact Shantel Poole via LinkedIn or call 916-649-0832. Responsibilities:• Coordinate daily office operations to maintain an efficient, well-organized workplace and ensure administrative and accounting needs are addressed promptly.• Manage purchasing for office materials and track inventory levels so supplies remain stocked and available for staff use.• Handle accounts payable tasks, including reviewing bills, preparing payments, and maintaining accurate invoice records.• Support accounts receivable activities by monitoring incoming payments, recording transactions, and following up as needed.• Serve as the first point of contact for visitors and incoming communications, providing courteous and efficient front-desk support.• Process payroll for a small employee population and help maintain accurate payroll documentation and schedules.• Assist with human resources administration, including employee records, onboarding support, and routine policy-related documentation.• Maintain organized financial and administrative files to support reporting, compliance, and day-to-day office management.
2026-10-16T13:08:44Z

Office Manager

West Harrison, NY
onsite
Permanent / Full Time
95000.00 - 110000.00 USD / Yearly
We are looking for an experienced Office Manager to support the day-to-day operations of a busy surgical practice in West Harrison, New York. This role will oversee administrative coordination, patient-facing workflows, and provider scheduling to help create an efficient and welcoming care environment. The ideal candidate brings prior experience in a medical office and can balance patient service, operational organization, and communication across clinical and front-office teams. Responsibilities: • Oversee daily front-office activity, including patient check-in, registration, and appointment coordination to support smooth practice operations. • Organize physician and provider calendars to improve scheduling efficiency, maintain access for patients, and align with clinical priorities. • Guide patients through discharge steps and follow-up planning, ensuring timely communication after visits and procedures. • Conduct outbound communication related to upcoming appointments, procedure preparation, pre-operative guidance, and post-visit follow-up. • Work closely with physicians, physician assistants, and clinical staff to coordinate administrative needs tied to patient care. • Support insurance verification, surgical case scheduling, and completion of required office documentation. • Maintain complete and accurate patient information within electronic medical record systems and other administrative platforms. • Monitor office workflows, identify operational bottlenecks, and recommend practical improvements that enhance efficiency and patient experience.
2026-09-28T14:08:43Z

Office Manager

Rochester, NY
onsite
Temporary to Hire
30.40 - 35.20 USD / Hourly
We are looking for an organized Office Manager to support construction-related operations and keep projects moving efficiently. This contract opportunity with potential for a permanent role is ideal for someone who combines strong administrative skills with experience handling billing, documentation, and day-to-day coordination across multiple stakeholders. The role will help maintain project flow by supporting communication, financial processing, and office operations in a fast-paced utilities and infrastructure environment. Responsibilities: • Coordinate daily administrative activities that support active construction projects and office operations. • Organize and maintain records such as contracts, permits, change documentation, and other project files to ensure accuracy and accessibility. • Monitor project timelines, key milestones, and upcoming deadlines, helping teams stay on schedule. • Serve as a central point of communication for project managers, field personnel, subcontractors, vendors, and clients. • Prepare meeting materials, capture discussion notes, and distribute next steps to keep assignments on track. • Assist with project launch and closeout activities, including compiling final documentation and turnover packages. • Track compliance items such as insurance certificates, lien waivers, and subcontractor documentation. • Process invoices, support customer billing, review payment activity, and help resolve discrepancies with vendors. • Contribute to budget and cost monitoring by updating financial records, assisting with payroll-related documentation, and preparing reports for leadership.
2026-09-28T14:43:47Z

Office Manager

North Charleston, SC
onsite
Temporary to Hire
23.75 - 27.50 USD / Hourly
We are looking for an Office Manager to support daily business activities and help keep operations running smoothly in North Charleston, South Carolina. This contract opportunity with potential for a permanent role is ideal for someone who enjoys balancing client-facing responsibilities with administrative coordination and team oversight. The person in this role will contribute to service quality, assist with sales support, and maintain organized office processes in a fast-paced environment. Responsibilities:• Oversee day-to-day office and site-related operations to support efficient service delivery in North Charleston, South Carolina.• Visit customer locations to evaluate service quality, review cleaning contract expectations, and help maintain strong client relationships.• Monitor franchise partner performance and address gaps to ensure work is completed according to company standards.• Coordinate and schedule meetings for the sales team, including preparing presentation materials such as PowerPoint decks for client discussions.• Support follow-up on sales opportunities by organizing appointment details and keeping calendars up to date.• Prepare service agreements and related documentation to help move client engagements forward accurately and on time.• Maintain and update spreadsheets, office records, and operational data using Excel and company platforms.• Assist with office administration tasks such as supply coordination, reception support, and accounts payable activities when needed.
2026-10-13T14:18:46Z

Office Manager

Cicero, NY
onsite
Temporary to Hire
23.00 - 26.00 USD / Hourly
We are looking for a detail-oriented Office Manager to support daily office operations in Cicero, New York. This contract opportunity is ideal for someone who enjoys keeping administrative processes organized, welcoming callers and visitors, and ensuring information is entered accurately. The person in this role will help maintain a well-organized front office environment while providing dependable support across a range of clerical tasks. Responsibilities:• Manage day-to-day administrative activities to keep office operations running smoothly and efficiently.• Respond to incoming phone calls in a courteous manner, direct inquiries appropriately, and relay messages as needed.• Welcome visitors and provide front desk support that creates a positive and organized office experience.• Enter, update, and maintain records with a high level of accuracy and attention to detail.• Prepare and organize documents, files, and general correspondence for internal office use.• Support scheduling, routine coordination, and other clerical tasks to assist the broader team.• Monitor office information and ensure administrative records remain current and accessible.
2026-10-08T20:08:44Z

Office Administrator

West Chester, PA
onsite
Permanent / Full Time
- USD / Yearly
Robert Half is currently working with a client on their search for a well-spoken, Office Administrator with light bookkeeping experience as they will be assisting with accounts payable/receivable, invoicing, and processing expenses. This candidate will oversee day-to-day administrative tasks, coordinating office activities and providing HR support. Duties for this role will consist of: sorting and distributing incoming and outgoing mail and packages, drafting and sending internal office communications, calendar management, preparing tax return packages for signature, maintaining electronic and hard copy files, coordinating office maintenance and repairs, assisting with basic bookkeeping transactions, processing payroll/timecards, conducting phone screens and maintaining the upkeep/cleanliness of the office. The ideal Office Administrator for this role should have outstanding communication and interpersonal skills, excellent organizational skills, and strong multi-tasking capabilities. Major Responsibilities· Serve as a primary point of contact for customers, visitors, vendors, and employees· Answer phones, respond to general inquiries, and ensure questions or requests are directed to the appropriate team member· Maintain a welcoming, organized, and professional office environment· Assist with routine financial tasks, including:<ul><li>Accounts payable support</li><li>Accounts receivable assistance</li><li>Customer and vendor invoicing</li><li>Expense tracking and documentation</li></ul>· Coordinate with the Bookkeeper to ensure financial information and supporting documentation are accurate and organized· Assist with general data entry, filing, recordkeeping, and other office administration as needed· Communicate with customers and vendors regarding invoices, payments, and general questions· Support the team with day-to-day administrative needs and special projects· Maintain confidentiality and demonstrate sound judgment when handling company and financial information
2026-10-05T15:58:40Z

Legal Office Manager

Tacoma, WA
onsite
Permanent / Full Time
75000.00 - 110000.00 USD / Yearly
Top, midsize litigation law firm is seeking an Assistant Office Manager to join their team in Tacoma, WA. This role will support all aspects of the firm's operations, either directly or partnering with heads of departments including: HR, overseeing legal support staff, facilities, IT, accounting, financial reporting, and client settlement disbursements.This firm offers competitive compensation, strong benefits, onsite stability, and a succession-track opportunity.Key Responsibilities Include:<ul><li>Support day-to-day office administration for a busy legal practice.</li><li>Assist with client disbursements and related administrative processes.</li><li>Help coordinate employee management and human resources-related tasks.</li><li>Assist with internal events and general administrative projects.</li><li>Provide accounting and payroll support.</li><li>Partner with firm leadership on evolving administrative needs over time.</li></ul>Salary and Benefits: The salary range for this position is $75,000 to $110,000. Benefits include medical, dental, vision coverage with 100% employer-paid premiums for employees; retirement benefits and participation in a 401(k) with company contribution through a profit-sharing pension plan; 3 weeks of paid time off + sick leave; 12 paid holidays; cell phone stipend; long-term disability insurance; short-term disability insurance; free parking.To apply confidentially, send your resume to Cindy[period]Dovinh[at]RobertHalf[period]com
2026-10-06T16:28:46Z

Office Assistant

Boston, MA
onsite
Permanent / Full Time
45000.00 - 55000.00 USD / Yearly
Our client, a successful law firm, is seeking an Office Assistant to support the Office Manager with daily operations in their office. This position plays an important role in keeping administrative workflows running smoothly by assisting with front desk coverage, document handling, and general office coordination. The ideal candidate is attentive, dependable, and comfortable managing multiple tasks in a detail-oriented legal environment. Role: Office Administrative AssistantLocation: Wellesley, MASalary: $45,000 - $55,000 (depending on experience) + great benefitsSchedule: In Office M-F Responsibilities:<ul><li>Manage and process incoming and outgoing mail and deliveries in a timely and organized manner.</li><li>Perform copying, scanning, printing, and document preparation with accuracy and attention to detail.</li><li>Welcome, greet, and direct clients, visitors, and guests in a professional and courteous manner.</li><li>Monitor office supply and marketing collateral inventory, placing orders as needed to maintain adequate stock.</li><li>Confirm client appointments and assist with coordinating and maintaining accurate schedules.</li><li>Coordinate and organize firm lunches, meetings, and office events.</li><li>Provide administrative support to the Office Manager and assist with day-to-day office operations.</li><li>Support special projects and perform additional administrative and general office duties as needed.</li></ul>
2026-09-21T19:53:43Z

Office Operations Manager

Parsippany, NJ
onsite
Permanent / Full Time
100000.00 - 120000.00 USD / Yearly
Our client is looking to hire an Office Operations Manager to support two of the firm's largest branches. This person will serve as the operational leader for a multi-office professional services environment, overseeing day-to-day office operations, employee management, performance reporting, recruiting, onboarding, client service, and administrative processes. This individual acts as a key liaison between leadership and staff, ensuring efficient business operations, resource allocation, and exceptional client experience. Key ResponsibilitiesOffice & Operations Management<ul><li>Oversee daily operations for approximately 30 employees across multiple office locations.</li><li>Serve as the primary point of contact for attorneys, paralegals, client support staff, reception, and administrative personnel.</li><li>Manage and maintain operational workflows to ensure business objectives are met efficiently.</li><li>Monitor staffing resources and adjust schedules, calendars, and workloads to optimize productivity and service levels.</li></ul>Performance Metrics & Reporting<ul><li>Develop, track, and analyze key performance indicators (KPIs) to measure workload, productivity, and business performance.</li><li>Prepare and present bi-weekly and monthly operational reports to leadership, including:</li><li>Billing metrics</li><li>Revenue and collections reporting</li><li>Workload projections versus actual performance</li><li>Monthly production goals and benchmarks</li><li>Utilize data and reporting to identify trends, drive accountability, and support business growth initiatives.</li></ul>Recruitment & Onboarding<ul><li>Source, screen, and interview candidates for administrative and operational positions.</li><li>Manage the full onboarding process, including:</li><li>New hire orientation</li><li>Technology and environment setup</li><li>Training and process education</li><li>Support employee development and successful integration into the organization.</li></ul>Team Leadership & Employee Support<ul><li>Provide day-to-day management and support for office personnel.</li><li>Act as a resource for employee questions, operational issues, and process improvement initiatives.</li><li>Foster a collaborative and productive work environment.</li></ul>Client Service & Escalation Management<ul><li>Handle escalated client concerns and service issues with professionalism and empathy.</li><li>Serve as a brand ambassador while ensuring timely resolution of client matters.</li><li>Partner with internal teams to maintain high service standards and client satisfaction.</li></ul>Vendor & Technology Management<ul><li>Manage relationships with external service providers, including call center and help desk partners.</li><li>Serve as the escalation point for technology and operational issues.</li><li>Support technology initiatives and system implementations.</li></ul>Project Management<ul><li>Lead office and facilities projects from planning through execution.</li><li>Coordinate office relocations, renovations, and operational transitions.</li><li>Manage project timelines, budgets, vendors, and resource allocation.</li><li>Support technology upgrades and system migrations, including Office 365 implementations.</li></ul>
2026-10-16T15:13:42Z

1 3

3513 results for Office Manager in Html