1,788 Results for Office Coordinator Jobs in Html

Add your latest resume to match with open positions.

Sr. Accountant

Maple Plain, MN
onsite
Permanent / Full Time
90000.00 - 115000.00 USD / Yearly
We are looking for an experienced Senior Accountant to join a growing manufacturing company in Minnesota. This position is part of a collaborative accounting team and offers the opportunity to contribute to core corporate accounting activities in a public company environment. The role is well suited for someone who is detail-oriented and enjoys ownership of the general ledger, monthly reporting cycles, and process-driven financial accuracy while working in a stable schedule. Responsibilities: • Manage key elements of the monthly close process and help ensure financial results are completed accurately and on schedule. • Prepare and post journal entries, maintain general ledger activity, and support the integrity of financial records across reporting periods. • Perform account reconciliations and investigate variances to resolve discrepancies in a timely manner. • Complete bank reconciliations and verify cash-related transactions to support accurate balance sheet reporting. • Apply U.S. GAAP standards in day-to-day accounting work and assist with maintaining compliance across financial processes. • Support corporate accounting operations within a public company setting, including documentation and internal control activities related to SOX requirements. • Partner with the accounting manager and team members to improve reporting quality, strengthen processes, and support continued business growth.
2026-10-14T21:14:04Z

Financial Analyst

New York, NY
onsite
Permanent / Full Time
95000.00 - 120000.00 USD / Yearly
My client is a highly prestigious global CPG organization with a portfolio of some of the most recognized and respected brands in the industry. This is a true FP& A role, not an accounting role in disguise! They are looking to add a high-caliber Financial Analyst to their talented finance team, reporting directly to the Senior Manager of FP& A. This is an exciting opportunity to join a high-performing team and play a key role in budgeting, forecasting, long-term financial planning, and business performance analysis. This role will have meaningful exposure to core FP& A responsibilities, including developing financial forecasts, managing budgets, analyzing key performance indicators (KPIs), building dashboards, and delivering actionable insights to support strategic decision-making. A key component of the position is cross-functional business partnering, working closely with stakeholders across Sales, Marketing, and other business functions to understand performance drivers, evaluate spending, track results against plan, and help drive business growth. This is an excellent opportunity for a finance professional looking to deepen their FP& A expertise, strengthen their analytical and business partnering skills, and grow within a globally recognized organization with a portfolio of leading consumer brands. As always, these are permanent, full time, fully benefited salaried positions (these are NOT temp, or temp to perm). They are located in Midtown, 3 days in with 2 days remote. Compensation is based on experience:The range is between $95k - $120k base + discretionary bonus + exceptional benefits! Who are you?<ul><li>MUST have experience within the product based sector, ideally wholesale/apparel, open to retail and manufacturing backgrounds </li><li>A minimum of a BA/BS in finance from a top accredited school</li><li>3+ years of experience. </li></ul> Exceptional communications skills are required. A great dynamic personality and the ability to work along your fellow colleagues is crucial. He or she must be able to effectively collaborate with individuals both inside and outside the company. If you would like to be considered for this position, please email your resume in a word document to Kevin.Chin@Roberthalf
2026-10-14T11:38:39Z

Financial Analyst

Waterbury, VT
onsite
Permanent / Full Time
70000.00 - 110000.00 USD / Yearly
For consideration, please reach out to Carma Rorke as soon as possible, ensure to include your most current resume when you apply. Connect with me on LinkedIn at Carma Rorke. If you are currently working with a Robert Half recruiter, please reach out to them. Our client is looking for a Power Analyst, Senior Power Analyst to support power resource financial operations and analytical reporting in Stowe, Vermont. This role partners closely with accounting and operational stakeholders to review transaction activity, develop budget and rate support materials, and maintain reliable financial models used for planning. The ideal candidate brings strong analytical judgment, attention to detail, and the ability to translate complex financial data into clear business insight. Responsibilities:• Coordinate financial and operational data exchanges with regional market organizations and external counterparties to ensure timely and accurate reporting.• Review and reconcile monthly activity with partner entities, then prepare billing support and related documentation for the Accounting Department.• Contribute to long-range resource and financial planning by assisting with forecasts, scenario analysis, and other analytical projects.• Develop and update power budgets, audit support schedules, recurring resource reports, and documentation for regulatory or rate-related filings under leadership guidance.• Maintain, refine, and validate the assumptions that drive financial models and analytical outputs.• Examine power supply costs for accuracy and confirm that expense allocations are properly distributed across member systems and contracted parties.• Provide analytical support to the Manager of Power Resources and collaborate with internal teams on reporting needs and special assignments as priorities evolve.
2026-10-12T18:38:46Z

Accounting & Expense Operations Associate

Neptune, NJ
onsite
Temporary / Contract
22.00 - 25.00 USD / Hourly
We are looking for an Accounting Administrator to support day-to-day financial operations and administrative accounting activities for a team based in New Jersey. This Long-term Contract position is ideal for someone who can balance routine accounting tasks with responsive internal support and vendor coordination. The role works closely with accounting staff, project teams, and operational partners to keep records accurate, processes organized, and reporting activities on track. Responsibilities: • Coordinate incoming physical mail for the department, including sorting and distributing correspondence on scheduled office days. • Manage shared accounting inboxes and service desk requests by responding to questions, directing issues to the right contacts, and following through on open items. • Organize vendor invoice documentation within internal filing systems and maintain accurate records to support timely processing. • Update expected receivable and payable timing for contract terms that depend on payment collection milestones. • Lead regular onboarding sessions for new employees focused on time entry procedures and expense submission expectations. • Prepare vendor setup materials such as credit applications, registration forms, tax documentation, and requested purchase orders. • Administer company credit card accounts, upload monthly statements, and support expense reconciliation activities. • Review relocation and employee expense submissions for compliance with company guidelines and approved spending limits. • Post daily cash activity, enter non-accounts-payable expenses, and assist with monthly reporting, audit support, budgeting, and forecasting tasks.
2026-10-12T18:38:46Z

Accounts Receivable Clerk

Albany, NY
onsite
Permanent / Full Time
25.00 - 30.00 USD / Hourly
We are looking for an Accounts Receivable/ Service Administrator to join a growing team. This position is well suited for an accounting specialist who enjoys managing billing activity, maintaining accurate records, and supporting timely cash flow. The role offers the chance to build on existing responsibilities and expand within the department as the organization continues to grow. Responsibilities:• Process customer invoices, apply incoming payments, and maintain accurate accounts receivable records.• Review outstanding balances, follow up on past-due accounts, and help resolve payment discrepancies in a timely manner.• Reconcile account activity by comparing internal records with customer payment information and supporting documentation.• Work closely with internal teams and leadership to address billing questions and ensure smooth day-to-day receivables operations.• Prepare routine reports related to aging, collections, and account status to support financial visibility.• Assist with improving receivables workflows and take on additional accounting-related duties as the team continues to expand.
2026-10-09T16:58:48Z

Sr. Accountant

Detroit, MI
onsite
Permanent / Full Time
90000.00 - 110000.00 USD / Yearly
Senior Accountant | DetroitOur client, a leading brand in Detroit, is seeking a Senior Accountant to join a collaborative finance team supporting respected consumer brands and premium products. Known for quality, thoughtful design and lasting customer appeal, the business offers a chance to connect your accounting expertise with products people value.Enjoy a great Detroit office, paid parking and a team culture that encourages ideas, accountability and partnership. This visible role offers exposure to leadership and colleagues across finance, operations and commercial teams. Your analysis will help guide profitability, spending and growth decisions, while your improvements can make a meaningful impact on how the business operates.Reporting to the Accounting Manager, you will support accounting, reporting and financial analysis across multiple entities and sales channels. This is an opportunity to take ownership, broaden your business knowledge and contribute beyond the monthly close. Bring fresh ideas and help shape the team's future success.Key Responsibilities• Support monthly, quarterly and annual close, preparing journal entries and accurate financial reporting.• Own complex balance sheet reconciliations, including cash, accruals, prepaids, fixed assets and intercompany activity.• Analyze product profitability, gross margins, cost of goods sold and operating expenses; explain trends and recommend actions.• Evaluate cost variances and operational changes to identify risks and opportunities for improved performance.• Prepare budget-to-actual analysis and clear commentary for finance partners and leadership.• Collaborate with operations, supply chain and sales teams to strengthen reporting and cost management.• Prepare audit schedules and documentation, and support sound internal controls and GAAP compliance.• Improve accounting processes, reporting and automation; contribute to ERP enhancements and special projects.For immediate and confidential consideration please call Jeff Sokolowski directly at (248)365-6131 or apply directly today.
2026-10-09T01:14:05Z

VP/Director of Finance

Killington, VT
onsite
Permanent / Full Time
100000.00 - 120000.00 USD / Yearly
For consideration, please reach out to Carma Rorke as soon as possible, ensure to include your most current resume when you apply. Connect with me on LinkedIn at Carma Rorke. If you are currently working with a Robert Half recruiter, please reach out to them. Our client is looking for an accomplished finance leader to guide the Town’s fiscal strategy and support long-term community priorities in Killington, Vermont. This role works closely with municipal leadership to strengthen financial planning, oversee core accounting operations, and help advance economic development initiatives through sound stewardship of public resources. The ideal candidate brings deep experience in governmental finance, strong judgment in managing debt and grants, and the ability to communicate clearly with elected officials, staff, and community partners. Responsibilities:• Provide strategic financial leadership within the Town’s governance structure and serve as a key advisor to municipal leadership on fiscal matters.• Partner with the Town Manager to align financial resources with community goals, capital priorities, and economic development opportunities.• Direct the Town’s cash management activities across multiple funds, including forecasting liquidity needs and assessing reserve strength.• Lead preparation of the annual capital improvement plan and support budget development, performance tracking, and fiscal adjustments throughout the year.• Administer municipal financing activities such as bond issuances, bond anticipation notes, and related debt obligations while coordinating with external advisors and rating representatives.• Pursue, manage, and report on state and federal grant funding, ensuring compliance with award requirements and timely submission of all documentation.• Oversee annual audit activities, Treasurer’s reporting, financial disclosures, and the proper accounting treatment of restricted and designated funds.• Supervise municipal finance and accounting operations, including general ledger activity, accounts payable, payroll, billing functions, collections administration, and chart of accounts oversight.• Build productive relationships with state agencies, regional partners, and local stakeholders to support sustainable growth and special financing initiatives, including work tied to the Killington Forward effort and tax increment financing reporting.• Attend Selectboard and other evening meetings as needed to present financial information and support decision-making.
2026-10-07T18:24:11Z

Inventory Clerk

Saddle Brook, NJ
onsite
Permanent / Full Time
55000.00 - 65000.00 USD / Yearly
We are seeking a highly organized, detail-oriented, and dependable Warehouse Coordinator to help oversee the day-to-day coordination of our warehouse operations. This is a hands-on position that requires excellent communication skills, strong follow-through, and the ability to think on your feet. The ideal candidate will be responsible for coordinating incoming and outgoing freight, maintaining accurate records, communicating with buyers, management, ownership, accounting, and warehouse personnel, and helping ensure that daily operations run smoothly. Scheduling& Record-Keeping • Receive and respond to phone calls and emails regarding incoming and outgoing freight. • Schedule freight appointments and maintain the Outlook calendar accurately. • Print and organize necessary warehouse documentation, including receiving reports, picklists, packing slips, bills of lading, and pallet labels. • Maintain a detailed daily Excel log across four tabs, tracking expected orders, in-house orders, and related information. • Keep records organized, current, and readily accessible. Communication & Coordination • Serve as a key point of communication between the warehouse team, buyers, accounting, management, and ownership. • Communicate product issues such as dating, damages, shortages, or other order concerns to the appropriate office personnel. • Keep management and office staff informed of warehouse priorities, changes, delays, and other issues that may affect operations. • Communicate professionally and effectively with buyers, vendors, drivers, warehouse personnel, and internal staff. • Use good judgment when unexpected issues arise and determine when an issue needs to be escalated.
2026-10-07T14:18:44Z

Executive Assistant

Bethesda, MD
onsite
Permanent / Full Time
100000.00 - 120000.00 USD / Yearly
We are looking for an experienced Executive Assistant to support the CEO of a nonprofit organization. This role is ideal for a highly organized individual who can manage complex schedules, coordinate travel logistics, and keep executive priorities moving forward smoothly. The successful candidate will bring strong judgment, attention to detail, and the ability to handle multiple responsibilities in a fast-paced environment. Responsibilities:• Oversee executive calendars by scheduling meetings, resolving conflicts, and ensuring leaders are prepared for daily priorities. • Arrange domestic and international travel, including flights, accommodations, ground transportation, and itinerary planning. • Coordinate meeting logistics for executive sessions, leadership discussions, and other key business gatherings. • Prepare and organize materials, agendas, and follow-up items to support efficient executive meetings. • Track action items and assist with project coordination to help leadership initiatives stay on schedule. • Serve as a central point of contact for scheduling and travel-related communication with internal and external stakeholders.
2026-10-23T19:43:44Z

Administrative Assistant

Costa Mesa, CA
onsite
Permanent / Full Time
65000.00 - 70000.00 USD / Yearly
Administrative AssistantLocation: Costa Mesa or Los Angeles, CACompensation: $65,000-$70,000 DOESchedule: Full-time, onsite A well-established Southern California law firm is seeking an organized and tech-savvy Administrative Assistant to support a busy litigation team handling a high-volume caseload. This is an excellent opportunity to join a collaborative, long-tenured team known for its strong culture, complex matters, and commitment to employee support. Responsibilities<ul><li>Maintain and audit large volumes of case files and documents</li><li>Organize, rename, and manage electronic files and records</li><li>Ensure documents are accurately stored, easily accessible, and up to date</li><li>Support a litigation team handling a high-volume client portfolio</li><li>Assist with administrative and overflow projects as needed</li></ul>Why You'll Love This Opportunity<ul><li>Stable firm with exceptional employee retention</li><li>Collaborative, team-oriented environment</li><li>Exposure to sophisticated, high-profile matters</li><li>Opportunity for growth and additional legal support responsibilities over time</li><li>Supportive leadership team that values employee well-being</li></ul>Compensation & Benefits<ul><li>$65,000-$70,000 base salary</li><li>Medical, dental, and vision coverage</li><li>401(k) plan</li><li>Paid holidays, vacation, and sick time</li><li>Free parking</li><li>FSA, life insurance, and long-term disability coverage</li></ul>
2026-10-14T18:28:47Z

SAP EAM Lead

Buford, GA
remote
Permanent / Full Time
130000.00 - 150000.00 USD / Yearly
Robert Half is working with a client seeking an SAP EAM Lead.<ul><li>Capture, analyze, and specify business processes and technical requirements in the area of Enterprise Asset Management (EAM)</li><li>Act as the key interface between business process owners (e.g., maintenance, asset management) and technical implementation teams</li><li>Design, adapt, and further develop SAP EAM solutions (e.g., Plant Maintenance / PM) according to customer requirements</li><li>Coordinate and guide consultants, developers, and external service providers across all project phases (design, build, test, deploy)</li><li>Manage and steer external service providers, ensuring quality, timelines, and deliverables are met</li><li>Communicate efficiently with key users (e.g., maintenance planners, technicians) and ensure transparent information flow</li><li>Ensure high quality of developments and configurations in line with internal SAP and development guidelines</li><li>Align defect analysis, bug fixing, testing, and comprehensive documentation of all EAM-related developments</li><li>Continuously identify and drive optimization opportunities in maintenance processes, asset lifecycle management, system performance, and reliability</li></ul>
2026-11-06T14:58:43Z

Accounts Receivable Clerk

Vadnais Heights, MN
onsite
Temporary / Contract
27.55 - 31.90 USD / Hourly
We are looking for an Accounts Receivable Clerk to join a team in Vadnais Heights, Minnesota on a Long-term Contract basis. This fully onsite role centers on accurate daily payment posting, invoice submission through customer payment portals, and responsive support for account follow-up activities. The position is ideal for someone who works well with details, communicates clearly, and can manage multiple accounts receivable tasks in a fast-moving environment. Responsibilities:• Apply incoming cash receipts each day with a high level of accuracy and resolve posting discrepancies as needed.• Submit invoices and supporting documents through customer portals to help ensure timely payment processing.• Monitor the accounts receivable inbox and respond to internal and external inquiries related to payments and account status.• Assist with collection efforts on overdue commercial accounts when workload allows, including follow-up communication on aging balances.• Maintain organized records of payment activity, customer correspondence, and account actions taken.• Partner with sales and other internal teams to research billing questions and support customer account resolution.• Help gather documentation for credit-related requests and complete additional receivables projects as assigned. *Please note that all candidates are required to provide 2 recent supervisor or manager references in order to be considered for employment. Please submit your resume and call 651-293-3973 for review and consideration.
2026-11-04T13:43:45Z

HRBP

Kansas City, KS
onsite
Temporary / Contract
28.00 - 30.00 USD / Hourly
We are looking for a detail-oriented Talent Acquisition and Employee Coordinator to support day-to-day HR operations in Kansas City, Kansas. This Long-term Contract position offers the opportunity to contribute to employee onboarding, personnel record management, and workplace support activities in a fast-paced environment. The ideal candidate will help maintain accurate HR data, coordinate hiring-related tasks, and provide responsive assistance to employees and internal stakeholders. Responsibilities:• Coordinate onboarding activities for new hires, including collecting required documentation and preparing employees for a smooth start.• Maintain and update HRIS records to ensure personnel information, employment changes, and compliance data remain accurate.• Support the candidate screening process by tracking status updates, following up on outstanding items, and documenting results appropriately.• Respond to employee questions related to HR procedures, policies, and general workplace matters with professionalism and discretion.• Assist with HR administrative tasks such as preparing forms, organizing employee files, and managing routine correspondence.• Partner with HR team members and hiring managers to help schedule interviews, process hiring paperwork, and support staffing activities.• Monitor confidential employee information carefully and handle records in accordance with company standards and applicable regulations.
2026-11-03T20:58:42Z

Administrative Coordinator

Charlotte, NC
onsite
Temporary / Contract
20.00 - 25.00 USD / Hourly
We are looking for an organized Administrative Coordinator to support a high-volume employment data entry in Charlotte, North Carolina. This Long-term Contract opportunity is ideal for someone who thrives in a detail-driven environment, manages sensitive information with discretion, and keeps complex tracking activities accurate and up to date. The role will partner closely with internal stakeholders to maintain workflow progress, resolve exceptions, and help ensure verification activities move forward efficiently. Responsibilities:• Coordinate day-to-day activities tied to a large contingent worker verification program, ensuring records are processed accurately and on schedule.• Examine documentation and worker information for completeness, consistency, and compliance with established verification standards.• Maintain organized tracking records in ServiceNow and Excel, updating status details and documenting progress in a timely manner.• Follow up on pending items, identify discrepancies, and escalate unresolved issues to the appropriate team members for resolution.• Perform high-volume data entry and general administrative tasks while preserving accuracy across multiple workstreams.• Communicate status updates clearly to internal partners and contribute to smooth handoffs throughout the verification process.• Support workflow refinement efforts by identifying administrative gaps and recommending practical process improvements.• Handle confidential information responsibly and ensure all verification-related activities align with privacy expectations.
2026-11-06T15:23:43Z

Property Administrative Assistant

Oakland, CA
onsite
Temporary / Contract
26.00 - 28.00 USD / Hourly
Are you a passionate property management professional with a drive to make a difference in communities? Do you have a proven track record of successfully managing affordable housing properties while ensuring regulatory compliance and tenant satisfaction? If so, we want to hear from you! Position OverviewWe are seeking an experienced and dedicated Property Administrative Assistant to oversee day-to-day operations at one or more affordable housing communities. The ideal candidate will bring exceptional management skills, a deep understanding of affordable housing regulations (e.g., LIHTC, HUD, Section 8), and a people-first approach to fostering vibrant and thriving communities. Preferred Experience:Administrative Support:<ul><li>Provide comprehensive administrative support to property managers and staff.</li><li>Manage documentation and correspondence efficiently, ensuring all required forms and records are accurately processed.</li><li>Resolve minor tenant inquiries via phone/email or route them to relevant departments.</li><li>Support lease renewals, affordable housing compliance forms, and other operational needs.</li></ul>Tenant Relations:<ul><li>Act as the primary point of contact for tenants, fostering positive relationships and addressing concerns professionally.</li><li>Assist with tenant onboarding processes, explaining lease agreements and compliance requirements for affordable housing units.</li></ul>Record Keeping & Reporting:<ul><li>Maintain accurate tenant files, including legal and financial records, ensuring compliance with housing regulations at federal, state, and local levels.</li><li>Prepare monthly reports for management, summarizing occupancy rates, rent collections, delinquencies, and maintenance requests</li></ul>
2026-11-05T00:03:57Z

Collections Specialist

New York, NY
onsite
Temporary / Contract
28.50 - 33.00 USD / Hourly
We are looking for an experienced Collections Specialist to join a financial institution in New York, New York on a Contract basis. This role is ideal for someone who is detail oriented and can manage assigned accounts with confidence, maintain consistent client communication, and drive timely payment resolution in a high-volume environment. The position partners closely with collections leadership and requires strong judgment, organization, and accuracy when working across financial records and account activity. Responsibilities: • Manage a designated portfolio of commercial and consumer accounts, prioritizing follow-up activities to support timely recovery of outstanding balances. • Conduct a large volume of outbound collection calls and related outreach to clients, maintaining professionalism while working toward payment commitments and issue resolution. • Review account status, billing details, and payment history to identify delinquency trends and determine appropriate collection strategies. • Collaborate with the Collections Manager and Team Lead to address escalated matters, align on account actions, and support overall team performance. • Record collection activity, client interactions, and payment arrangements accurately in tracking systems and supporting documentation. • Use Excel and nCino to monitor account updates, organize portfolio data, and prepare reports related to collection efforts and aging balances. • Coordinate with internal stakeholders to investigate account discrepancies, clarify billing questions, and help remove barriers to payment. • Ensure collection activities are handled in accordance with established policies, regulatory expectations, and institution standards.
2026-10-22T18:03:50Z

Executive Assistant

Fort Lauderdale, FL
remote
Temporary / Contract
33.25 - 38.50 USD / Hourly
We are looking for an Executive Assistant to provide high-level administrative support the CEO. This contract position requires a detail-oriented candidate with relevant experience who can manage complex scheduling needs, coordinate travel logistics, and help keep executive priorities organized and moving forward. The ideal candidate is detail-oriented, responsive, and comfortable supporting leadership across the East Coast time zone, with occasional travel as needed. Responsibilities:• Oversee executive calendars by scheduling appointments, resolving conflicts, and ensuring leaders are prepared for daily commitments.• Arrange domestic and, when needed, business travel by securing flights, lodging, ground transportation, and related itineraries.• Coordinate executive meetings by organizing logistics, confirming attendance, and helping maintain well-structured agendas.• Prepare and distribute travel plans, meeting details, and scheduling updates so leaders have accurate information at all times.• Serve as a central point of administrative coordination, keeping priorities organized and supporting day-to-day executive operations.• Monitor shifting schedules and adjust plans quickly to accommodate changing business needs and time-sensitive requests.• Support leadership across East Coast working hours and provide dependable assistance with occasional travel-related needs.• Maintain discretion while handling sensitive scheduling, communication, and administrative matters.
2026-11-03T00:43:42Z

Executive Assistant

Greenwich, CT
onsite
Temporary / Contract
28.50 - 33.00 USD / Hourly
We are looking for an Executive Assistant to provide part-time administrative and financial coordination support in Greenwich, Connecticut. This is a Long-term Contract position offering a flexible schedule, ideal for someone who can bring order to documentation, manage sensitive records with discretion, and keep priorities moving forward. The role focuses on organizing financial materials, improving file accessibility, and assisting with executive support tasks in a well-organized environment. Responsibilities: • Manage and streamline financial documents for multiple LLCs, ensuring records are organized and easy to retrieve. • Coordinate with internal stakeholders and the external accounting firm to gather, track, and maintain required documentation. • Create structure within a high-volume paper filing environment by improving how records are sorted, stored, and accessed. • Provide administrative support for special projects related to financial documentation and operational coordination. • Arrange travel logistics and prepare expense-related materials to support executive needs. • Maintain confidential files with care and accuracy while handling sensitive business information. • Monitor document completeness and follow up on outstanding items to keep records current and audit-ready.
2026-11-02T14:43:39Z

Network Engineer

Malvern, PA
onsite
Temporary to Hire
57.00 - 66.00 USD / Hourly
We are looking for a Network Engineer to join a contract opportunity in Pennsylvania. In this role, you will contribute to the design, support, and optimization of enterprise network, voice, and collaboration systems within a Cisco-centered environment. The position requires a hands-on, detail-oriented individual who can strengthen reliability, performance, and security while partnering with internal teams to deliver stable communication services. Responsibilities: • Oversee the daily operation and ongoing improvement of Cisco network infrastructure, including switching, routing, VLAN segmentation, spanning tree, and access layer connectivity. • Configure and support enterprise voice platforms by administering Cisco Unified Communications systems, call routing components, and related telephony services. • Maintain cloud-based collaboration tools such as Webex and Microsoft Teams, including account setup, dial plan coordination, and interoperability with on-premises environments. • Administer emergency calling solutions and verify that voice services align with applicable E911 requirements across company locations. • Develop, document, and carry out disaster recovery and failover exercises for network and voice platforms, capturing outcomes and validating recovery readiness. • Apply and tune quality of service settings to preserve call clarity and prioritize real-time traffic throughout the communications environment. • Investigate and resolve call quality problems, service interruptions, and network-related voice issues using a disciplined troubleshooting approach. • Support structured change management processes by preparing documentation, implementing approved updates, and completing post-change review activities. • Partner with security, compliance, vendors, and cross-functional technology teams to ensure infrastructure meets operational standards and regulatory expectations. • Keep technical records current, including network diagrams, voice configurations, dial plans, and support procedures.
2026-10-15T14:28:42Z

Executive Assistant

Rochester, NY
onsite
Temporary to Hire
25.00 - 30.00 USD / Hourly
We are looking for an Executive Assistant to support senior leadership in Rochester, New York. This contract-to-permanent opportunity is ideal for an experienced, detail-focused individual who can keep operations running smoothly while handling sensitive matters with sound judgment. The role calls for strong organization, excellent communication, and the ability to stay composed while balancing shifting priorities in a fast-moving environment. Responsibilities: • Manage complex executive schedules, resolve calendar conflicts, and ensure leaders are prepared for daily commitments. • Arrange business travel from start to finish, including itineraries, reservations, and schedule adjustments as needed. • Coordinate internal and external meetings by organizing logistics, confirming attendance, and preparing supporting materials. • Record clear and accurate meeting notes, then distribute follow-up items to help maintain accountability and progress. • Serve as a reliable point of contact for senior leadership by handling communications with discretion. • Prioritize competing administrative requests and adapt quickly to changing business needs in a fast-paced setting.
2026-10-27T21:04:46Z

Administrative Assistant

Stockton, CA
onsite
Temporary to Hire
25.34 - 29.34 USD / Hourly
We are looking for a detail-focused Administrative Assistant to support labor compliance operations for construction projects in Stockton, California. This contract opportunity with potential for a permanent role is ideal for someone who can coordinate records, manage reporting timelines, and communicate effectively with internal teams and subcontractors. The role centers on helping maintain compliance with prevailing wage and certified payroll requirements while keeping documentation organized and accurate. Responsibilities: • Prepare and submit recurring certified payroll and prevailing wage documentation for public and government-funded projects. • Examine project setup materials to determine reporting obligations, wage rules, and required compliance steps. • Monitor deadlines and maintain organized files to support adherence to labor regulations and contract requirements. • Review subcontractor payroll submissions for completeness, accuracy, and proper supporting documentation. • Communicate with subcontractors and project stakeholders to resolve missing details, corrections, and outstanding compliance items. • Maintain tracking logs and project records related to certified payroll, labor reporting, and audit support activities. • Investigate payroll discrepancies and coordinate with payroll or accounting teams to address compliance-related issues. • Assist with audits, union-related reporting, labor statistics, invoicing follow-up, and distribution of payroll-related reports as needed.
2026-10-26T23:13:45Z

Executive Assistant

Arlington, VA
onsite
Permanent / Full Time
70000.00 - 85000.00 USD / Yearly
We are looking for an Executive Assistant to provide high-level administrative support in Arlington, Virginia. This role is ideal for someone who thrives in a fast-paced environment, can manage shifting priorities with discretion, and brings strong organizational judgment to complex scheduling and coordination needs. The position will support leadership through calendar oversight, travel planning, document preparation, and follow-through on key actions and events. Responsibilities: • Oversee complex executive calendars, resolve scheduling conflicts, and adjust plans quickly as priorities change. • Arrange domestic and business travel details, including itineraries, logistics, and related coordination for leadership. • Prepare and review travel and whereabouts documentation to ensure information is complete, accurate, and consistently formatted. • Process and track expense reports while maintaining organized records and timely submission of documentation. • Maintain reliable data records and update information systems to support accurate reporting and administrative operations. • Draft clear and accurate correspondence such as invitations, letters, and event-related communications on behalf of leadership. • Attend meetings when needed, document action items, and help monitor progress on follow-up tasks. • Support the planning and execution of internal and external events, including coordination of logistics and materials. • Travel occasionally, approximately two to three times per year, to assist with organizational events and onsite support.
2026-10-21T13:23:43Z

Executive Assistant

San Jose, CA
onsite
Temporary / Contract
38.00 - 44.00 USD / Hourly
We are looking for an Executive Assistant to provide high-level administrative support to leadership in San Jose, California. This Long-term Contract position focuses on keeping executive schedules organized, coordinating complex travel plans, and ensuring meetings run smoothly. The ideal candidate is detail-oriented, proactive, and comfortable managing multiple priorities in a fast-paced environment. Responsibilities: • Manage executive calendars by scheduling appointments, adjusting priorities, and resolving conflicts to support daily operations. • Arrange domestic and international travel, including flights, lodging, ground transportation, and itinerary preparation. • Coordinate travel logistics and update plans quickly when schedules, meetings, or reservations change. • Organize executive meetings by preparing agendas, confirming attendance, reserving meeting space, and handling related logistics. • Serve as a key administrative partner to leadership by anticipating needs and helping maintain efficient workflows. • Track important dates, appointments, and follow-up items to ensure commitments are completed on time.
2026-10-13T21:08:44Z

Human Resources (HR) Generalist

Auburn Hills, MI
onsite
Temporary / Contract
35.00 - 40.00 USD / Hourly
We are looking for an experienced Human Resources Generalist to support a busy manufacturing environment in Auburn Hills, Michigan. This Contract position will partner with the HR team on core employee lifecycle activities, benefits administration, and day-to-day HR operations. The ideal candidate brings strong judgment, hands-on HR systems experience, and the ability to manage tasks independently while maintaining accuracy and a careful approach. Responsibilities: • Support employee onboarding and offboarding activities, including preparing documentation, coordinating workflows, and maintaining accurate records in HR systems. • Assist with benefits administration by helping employees during open enrollment periods, answering routine questions, and ensuring timely processing of related updates. • Enter and update personnel information for new hires, status changes, and terminations while verifying data integrity across HR platforms. • Respond to employee and manager inquiries related to HR processes, policies, and general administrative matters in a timely and thorough manner. • Partner with the HR team on assigned projects that improve departmental efficiency, compliance, and employee support. • Maintain organized HR documentation and confidential files in accordance with company standards and applicable employment practices. • Help monitor routine HR transactions and follow up on outstanding items to keep workflows moving efficiently. • Contribute to employee relations support by escalating concerns appropriately and assisting with day-to-day issue resolution as needed.
2026-11-06T20:44:06Z

Paralegal

Sherman Oaks, CA
remote
Permanent / Full Time
70000.00 - 85000.00 USD / Yearly
Robert Half is partnering with one of the top plaintiff trial firms in Los Angeles! The firm is looking to hire a paralegal to join their extremely stable team. I have placed an attorney here who loves the environment! This is a remote position after the paralegal settles in. Only candidates based in Los Angeles are asked to apply. The position will start onsite in the Valley for ~1 week then will be 3/2 hybrid until the person is settled in and goes fully remote, usually within 60-90 days. The position is listed as "hybrid" because, while eventually it is fully remote, this paralegal will start hybrid/onsite and should be commutable to the Valley. Please email Recruiting Manager, Steve Aroutounians, at Steve [dot] Aroutounians [at] RobertHalf [dot] [com] with the title "Remote Paralegal" for immediate consideration. Only applicants with CA litigation experience will be considered. Responsibilities:• Manage the full discovery process, including drafting requests, preparing responses, and tracking deadlines across active litigation matters.• Communicate with clients to gather case information, explain document needs, and ensure timely follow-up on outstanding items.• Review and organize medical records and other case materials to support attorneys in evaluating claims and preparing strategy.• Summarize deposition testimony and key records into clear, usable work product for the legal team.• Prepare litigation documents such as stipulations, deposition notices, and subpoenas with careful attention to court and procedural requirements.• Coordinate the delivery of records and supporting materials to expert witnesses and monitor incoming expert-related documentation.• Maintain accurate case files and update case management systems to keep matter information current and accessible.• Assist with general litigation support by organizing pleadings, correspondence, and evidentiary materials needed throughout the life of a case.
2026-11-06T19:58:47Z

67 69

1788 results for Office Coordinator in Html