410 Results for Front Desk Coordinator Jobs in Html

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Administrative Assistant

Bellevue, WA
onsite
Temporary / Contract
22.00 - 27.00 USD / Hourly
We are looking for an organized Administrative Assistant II to support daily office operations in Bellevue, Washington. This Long-term Contract position is ideal for someone who enjoys keeping administrative processes running smoothly, providing attentive front-desk support, and maintaining accurate records. The role calls for strong communication, attention to detail, and the ability to handle a variety of clerical tasks in a fast-paced setting. Responsibilities:<ul><li>Manage early morning inspection calls and maintain related records.</li><li>Monitor and respond to multiple shared inboxes.</li><li>Prepare mailing labels and customer notifications.</li><li>Sort, distribute, and process incoming and outgoing mail.</li><li>Provide coverage for multiple phone lines and direct inquiries appropriately.</li><li>Coordinate and support in-person meetings.</li><li>Take meeting notes and assist with follow-up documentation.</li><li>Conduct office supply audits and order supplies as needed.</li><li>Create, organize, and maintain physical and electronic files.</li><li>Provide general administrative support to the team.</li></ul>
2026-10-08T22:48:44Z

Assistant Property Manager

Oakland, CA
onsite
Temporary / Contract
25.65 - 29.70 USD / Hourly
We are looking for an Assistant Property Manager to support daily administrative and front office operations for a property team in Oakland, California. This Contract position requires someone who can create a welcoming environment, coordinate communications and deliveries, and respond professionally to visitors, vendors, and callers. The ideal candidate is organized, service-oriented, and comfortable handling multiple office tasks while helping the site run smoothly. Responsibilities: • Oversee day-to-day front office activities and help maintain an efficient, orderly administrative environment. • Direct incoming digital and physical correspondence to the appropriate contacts, including support for outbound courier shipments. • Accept and organize deliveries such as office materials and equipment, ensuring items are received and distributed properly. • Assist visitors, vendors, and callers by answering questions, providing general information, and connecting individuals with relevant housing resources when appropriate. • Monitor entry access at the building and coordinate admittance for approved employees and screened guests through the intercom system. • Provide support for workplace hospitality needs, including coordinating occasional meal orders and replenishing shared refreshments. • Contribute administrative assistance for meetings, events, and special projects as requested by the team. • Take on additional operational or clerical duties as needed to support the property management function.
2026-10-30T23:14:04Z

Patient Care Coordinator

Minneapolis, MN
onsite
Temporary / Contract
20.00 - 22.00 USD / Hourly
We are looking for a Patient Care Coordinator to support patient registration and front-desk access services in Minneapolis, Minnesota. This Contract position plays an important role in creating a welcoming experience while ensuring accurate demographic, insurance, and financial information is captured in the electronic medical record. The person in this role will guide patients through check-in, answer registration-related questions, and help address account or coverage issues with care and attention to detail. Responsibilities: • Welcome patients upon arrival and create a positive, detail-oriented first impression during the registration process. • Obtain and enter demographic, insurance, and financial details accurately into the electronic medical record system. • Conduct patient check-in, review required forms, and ensure all necessary paperwork is completed correctly. • Guide patients to scheduled visits or procedures and provide support with additional appointment coordination when needed. • Research and resolve registration discrepancies, claim-related concerns, and account issues while documenting outcomes in the record. • Confirm insurance eligibility, review benefit details, and explain coverage or estimated cost information to patients as appropriate. • Collect copayments, deductibles, and other patient payments, and provide guidance on available financial assistance options. • Support patients through financial assistance screening and application steps, referring complex matters to the appropriate team when necessary. • Obtain required signatures, process information requests, and coordinate with internal departments to gather relevant medical record documentation. • Provide day-to-day guidance to team members or assist with onboarding and mentoring activities as assigned.
2026-10-30T17:53:44Z

Administrative Assistant

Raleigh, NC
onsite
Temporary / Contract
19.00 - 22.00 USD / Hourly
We are looking for an Administrative Assistant to support daily office operations in Raleigh, North Carolina. This Contract position is ideal for someone who enjoys creating structure, managing front-desk activity, and keeping administrative processes running smoothly. The role calls for strong communication, accuracy, and the ability to handle multiple priorities in an organized office setting. Responsibilities: • Manage front-office activities by greeting visitors, directing inquiries, and maintaining an organized reception area. • Handle incoming calls efficiently, route messages to the appropriate team members, and respond to routine requests with professionalism. • Provide day-to-day administrative support through scheduling, document preparation, filing, and coordination of office tasks. • Enter and update information in internal systems with a high level of accuracy and attention to detail. • Organize records and maintain administrative documents so information is accessible and current. • Support general office operations by assisting with correspondence, tracking tasks, and following up on routine administrative needs.
2026-10-23T14:38:42Z

Administrative Assistant

Edmond, OK
onsite
Temporary / Contract
23.75 - 27.50 USD / Hourly
We are looking for an Administrative Assistant to support daily office operations in Edmond, Oklahoma. This Long-term Contract position is ideal for someone who enjoys creating order, communicating effectively, and keeping administrative processes running smoothly. The person in this role will serve as a key point of contact for visitors and callers while handling a variety of clerical and organizational tasks. Success in this position requires strong accuracy, responsiveness, and the ability to manage multiple priorities in a busy office setting. Responsibilities: • Manage front-desk and general office activities, ensuring visitors and incoming requests are handled promptly and effectively. • Respond to inbound phone calls, direct inquiries to the appropriate contacts, and provide clear, courteous assistance. • Maintain electronic and paper records with a high level of accuracy, including routine updates and data entry tasks. • Prepare, organize, and distribute administrative documents, correspondence, and other office materials as needed. • Coordinate scheduling, meeting support, and other day-to-day clerical functions that help the office operate efficiently. • Monitor office communications and follow up on requests to ensure timely completion of assigned administrative work. • Support receptionist-related duties by greeting guests, managing general inquiries, and maintaining a welcoming office presence.
2026-10-19T18:23:49Z

Administrative Assistant

Eatontown, NJ
onsite
Temporary to Hire
20.00 - 22.00 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support a busy collections team in New Jersey. This contract-to-permanent opportunity is ideal for someone who is organized, detail-oriented, and comfortable managing a high volume of administrative and front-office tasks. The role requires strong communication skills, accuracy in handling information, and the ability to keep daily operations running smoothly in a fast-paced environment. Responsibilities: • Provide administrative support to the collections department by coordinating daily office activities and maintaining organized records. • Respond to incoming calls in a courteous manner, direct inquiries appropriately, and relay important information to internal team members. • Perform accurate data entry and update department information in company systems with a high level of attention to detail. • Manage general receptionist and front-desk duties, including greeting visitors and assisting with routine office needs. • Prepare, review, and organize documents, correspondence, and reports to support departmental workflow. • Track and maintain files, schedules, and administrative materials to ensure the team has timely access to needed information. • Assist with routine follow-up and internal coordination to help keep department processes efficient and on schedule.
2026-10-14T14:43:46Z

Patient Care Coordinator

Hastings, MN
onsite
Temporary / Contract
20.00 - 22.00 USD / Hourly
We are looking for a Patient Care Coordinator to support patient registration and front-desk operations for a Long-term Contract position. In this role, you will help create a positive arrival experience while ensuring patient demographic, insurance, and financial details are accurately recorded in the electronic medical record. This opportunity is well suited for someone who combines strong customer service skills with attention to detail in a healthcare setting. Responsibilities: • Welcome patients upon arrival and provide a detail-focused, service-focused check-in experience. • Gather and enter demographic, insurance, and financial information accurately within the electronic medical record system. • Guide patients through registration forms, required documentation, and signature collection for appointments or procedures. • Confirm coverage, review eligibility and benefit details, and address registration or claim-related account discrepancies. • Explain estimated patient costs, collect copays or deductibles, and respond to questions about available financial assistance options. • Support patients with financial assistance applications, including screening for eligibility and helping complete required paperwork. • Coordinate appointment flow by directing patients to the correct area and assisting with additional scheduling needs when needed. • Record issues, follow-up actions, and account updates in work queues and patient records while following established procedures. • Provide day-to-day guidance to team members, assist with training as needed, and complete other assigned duties related to patient access operations.
2026-10-16T14:34:02Z

Project Manager

North Brunswick, NJ
onsite
Permanent / Full Time
90000.00 - 135000.00 USD / Yearly
We are looking for a Project Manager to coordinate office furniture projects from early planning through final completion in North Brunswick, New Jersey. This position partners closely with the sales team during the pre-award phase and then assumes day-to-day ownership once work is approved. The ideal candidate brings strong organizational ability, confidence interpreting design drawings, and a practical understanding of furniture installations and client service in a fast-paced, on-site environment. Responsibilities:• Oversee multiple active projects at once, balancing timelines, priorities, and deliverables across a varied portfolio of assignments.• Collaborate with the sales team during the initial stages of client engagements to help shape project scope, requirements, and execution plans.• Take full ownership of projects after contract approval, guiding coordination, scheduling, and follow-through from kickoff to completion.• Review and interpret design drawings accurately to support planning, communication, and execution throughout each project.• Serve as a central point of coordination among internal teams, clients, and field resources to keep work progressing smoothly.• Visit project sites periodically to monitor status, confirm quality, and address issues that may affect schedule or customer expectations.• Maintain organized project documentation, track updates, and ensure key details are communicated clearly to stakeholders.• Support office operations as needed, including administrative coordination, supply oversight, and basic accounts payable or front-desk-related tasks.Benefits:Medical, PTO
2026-10-05T14:38:43Z

Construction Coordinator/Project Accountant

Dallas, TX
onsite
Permanent / Full Time
- USD / Yearly
We are looking for a detail-oriented Construction Coordinator/Project Accountant to support real estate and property development projects in Dallas, Texas. This role combines project coordination, document administration, and accounting support to help keep construction activities organized, compliant, and financially accurate. The ideal candidate is comfortable working across multiple priorities, partnering with project stakeholders, and maintaining orderly records throughout the project lifecycle. Responsibilities: • Draft, revise, and organize a wide range of project documents, including agreements, letters, contract-related materials, and formal correspondence. • Partner closely with project team members to provide day-to-day administrative and accounting support across active construction assignments. • Manage insurance documentation by tracking submissions and coordinating approvals with tenants, contractors, vendors, and other external parties. • Receive and circulate lease documentation, ensuring records are updated and shared with the appropriate internal stakeholders. • Process invoices, payment requests, tenant improvement reimbursements, and development-related fees with accuracy and timeliness. • Coordinate rent commencement communication with property management and asset management teams to support lease administration. • Maintain project files and department recordkeeping systems, including filing, reporting, database updates, and related administrative tracking. • Support construction closeout activities by organizing final documentation and helping ensure required materials are completed and archived. • Handle incoming and outgoing mail, scanning, copying, and delivery preparation while helping maintain an orderly departmental office environment. • Provide occasional front desk coverage and assist with special assignments or other operational duties as needed.
2026-10-06T17:58:46Z

Patient Care Coordinator

St. Paul, MN
onsite
Temporary / Contract
20.00 - 22.00 USD / Hourly
We are looking for a Patient Care Coordinator to support patient registration and front-desk operations for a contract position. In this role, you will create a welcoming experience for patients while ensuring accurate collection of demographic, insurance, and financial information within the electronic medical record. This opportunity is well suited for someone who combines strong customer service skills with attention to detail and the ability to navigate healthcare administrative processes. Responsibilities: • Welcome patients upon arrival and provide a welcoming, supportive first point of contact throughout the registration process. • Gather and enter patient demographic, insurance, and financial details into the electronic medical record with a high level of accuracy. • Complete check-in activities, conduct intake interviews, and ensure required forms and signatures are obtained before services are provided. • Guide patients to scheduled visits or procedures and assist with additional appointment coordination when same-day needs arise. • Investigate and address registration discrepancies, claim-related concerns, and account issues while documenting actions taken in the medical record. • Review insurance eligibility, benefits, and payer responses, including more complex billing-related situations, to support accurate account setup. • Communicate estimated costs, collect co-pays and deductibles, and answer routine questions related to payment expectations and available financial support options. • Help patients navigate financial assistance processes by reviewing program criteria, supporting application completion, and routing complex matters to the appropriate team. • Provide day-to-day guidance to team members, support request-for-information documentation, and assist with gathering records or other administrative tasks as needed.
2026-10-16T13:33:42Z

Administrative Assistant

Raleigh, NC
onsite
Temporary / Contract
23.00 - 26.00 USD / Hourly
We are looking for an organized Administrative Assistant to support daily office operations. This Long-term Contract position is ideal for someone who communicates clearly, manages routine administrative tasks efficiently, and keeps information accurate and up to date. The role will serve as a key point of contact for incoming calls and front-office activity while helping maintain smooth internal workflows. Responsibilities: • Manage front-desk and general office support activities to ensure day-to-day operations run smoothly. • Respond to incoming phone calls in a courteous and timely manner, directing inquiries to the appropriate contacts. • Enter, update, and maintain records with a high level of accuracy across administrative documents and databases. • Provide clerical assistance such as preparing correspondence, organizing files, and supporting routine office needs. • Welcome visitors and handle receptionist-related tasks while maintaining a detail-focused office environment. • Coordinate administrative details, track information, and assist team members with general operational support.
2026-10-20T13:28:46Z

Receptionist

South Pittsburg, TN
onsite
Temporary / Contract
17.10 - 19.80 USD / Hourly
Looking for extra income without committing to a full-time schedule? We are seeking a dependable and detail-oriented administrative professional to provide occasional office coverage when team members are out of the office. This is an excellent opportunity for someone who enjoys office environments, values flexibility, and is comfortable working independently during slower periods. What You'll Be Doing:<ul><li>Scan invoices and maintain organized digital records for the accounting team</li><li>Enter data accurately into internal systems</li><li>Provide general administrative support to keep the office running smoothly</li><li>Assist with project coordination, task tracking, and document preparation</li><li>Answer incoming phone calls and greet visitors professionally</li><li>Support the team during operational transitions and software implementation activities</li><li>Handle routine clerical duties including filing, correspondence, and document management</li></ul>Why This Opportunity?<ul><li>Flexible, as-needed scheduling</li><li>Great for retirees, part-time workers, parents returning to the workforce, or professionals seeking supplemental income</li><li>Opportunity to gain experience with a respected local organization</li><li>Friendly office environment with a manageable workload</li><li>Meaningful work that helps keep business operations running smoothly during employee absences</li></ul>If you enjoy supporting a team, staying organized, and appreciate a role that offers both flexibility and work-life balance, we'd love to hear from you. Apply today to be considered for upcoming coverage needs in the South Pittsburg area.
2026-10-26T15:53:43Z

Administrative Assistant

Wadsworth, NV
remote
Temporary / Contract
19.00 - 20.00 USD / Hourly
We are looking for an Administrative Assistant to support daily office operations for a labor union in Wadsworth Nevada. This is a part-time, 20-24 hours a week contract position suited for someone who is organized, dependable, and comfortable handling a variety of clerical and front-desk tasks. The ideal candidate will help keep records accurate, assist with document management, and provide efficient administrative support in an office environment. Responsibilities: • Organize and maintain paper and digital files to ensure records are easy to retrieve and up to date.• Copy, scan, and upload documents while confirming materials are processed accurately and stored correctly.• Enter information into databases and internal records with a high level of accuracy and attention to detail.• Prepare basic spreadsheets, reports, and routine documents using standard office software.• Support reception and front-office activities, including answering inbound calls and directing inquiries appropriately.• Manage multiple administrative tasks throughout the day and adjust priorities to meet changing business needs. This position will be filled by the end of the week, please apply today!
2026-10-19T16:04:39Z

Receptionist

Carle Place, NY
onsite
Temporary / Contract
19.00 - 20.00 USD / Hourly
We are looking for a welcoming and organized Receptionist to support event check-in operations in Carle Place, New York. This is a Contract position suited for someone who enjoys interacting with guests, staying attentive to details, and creating a smooth arrival experience. The ideal candidate will communicate clearly, remain composed in a fast-paced setting, and help ensure event entry is handled efficiently. Responsibilities: • Welcome attendees upon arrival and provide a positive first impression throughout the check-in process. • Use the Eventbrite application to confirm registrations and admit guests accurately. • Answer basic guest questions and direct individuals to the appropriate event areas when needed. • Maintain an orderly reception and entry area to support efficient guest flow. • Verify attendance information carefully and escalate any registration issues to the appropriate contact. • Communicate professionally with guests, staff, and event coordinators during the event. • Support onsite event operations by helping keep check-in activities organized and on schedule.
2026-10-29T14:28:46Z

Office Manager

Newport Beach, CA
onsite
Temporary / Contract
34.04 - 43.00 USD / Hourly
We are looking for an organized and service-focused Office Manager to support daily operations in Newport Beach, California. This Contract position is ideal for someone who thrives in a fast-moving environment, creates a welcoming experience for clients and staff, and keeps administrative processes running smoothly. The role blends front office coordination, operational support, and team-facing responsibilities, with opportunities to contribute to hiring and HR-related activities. Candidates with experience in healthcare, wellness, or similar service-oriented settings will be especially well suited for this opportunity. Responsibilities: • Oversee day-to-day office operations to ensure an efficient, detail-oriented, and well-organized workplace. • Welcome visitors and serve as a primary point of contact, delivering a positive and attentive customer experience. • Manage office inventory by ordering, tracking, and replenishing supplies to support uninterrupted business operations. • Handle administrative tasks such as scheduling, document coordination, record maintenance, and general office support. • Assist with accounts payable activities, including invoice processing, tracking expenses, and supporting accurate financial documentation. • Build strong working relationships with clients, vendors, and internal team members to support collaboration and service excellence. • Contribute to recruiting and HR support activities, including interview coordination, onboarding preparation, and related administrative follow-up. • Maintain organized systems and processes that help the office operate effectively in a high-volume environment.
2026-10-15T00:18:43Z

Workplace Experience Coordinator - Level 1

Chicago, IL
onsite
Temporary / Contract
23.00 - 23.99 USD / Hourly
This is an in-person Long-term Contract opportunity for a detail-oriented individual who enjoys creating a welcoming office experience for employees, visitors, and vendors. The person in this role will help maintain smooth day-to-day operations by coordinating guest services, managing service requests, and assisting with onsite events in a fast-paced office setting. Responsibilities:• Welcome employees, guests, and service providers while maintaining a detail-oriented and service-focused front desk presence.• Coordinate workplace support activities such as mail distribution, office supply requests, and onboarding logistics for new team members.• Receive questions, concerns, or service issues from building occupants and respond with timely, practical solutions.• Submit and track janitorial and maintenance requests to help ensure the office remains organized, functional, and presentable.• Plan and support onsite meetings and events by arranging rooms, organizing materials, and overseeing setup and breakdown activities.• Follow building security protocols and emergency procedures, escalating concerns to the appropriate contacts when needed.• Work closely with external vendors to schedule services, confirm deliveries, and support office-related needs.• Handle routine administrative tasks using established procedures and communicate important updates clearly to team members and management.
2026-10-14T14:13:50Z

Administrative Assistant

Canton, MA
onsite
Temporary / Contract
18.21 - 21.09 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support a nonprofit organization’s service extension team in Canton, Massachusetts. This Contract position offers the opportunity to help coordinate daily administrative activities while assisting with donation intake and community support processes. The ideal candidate will bring strong organizational skills, professionalism, and the ability to manage multiple tasks in a part-time office setting. Responsibilities: • Coordinate the intake, sorting, and distribution of donated items to ensure materials are handled accurately and efficiently. • Review assistance requests, gather required information, and help determine applicant eligibility for available donation programs. • Maintain organized records, update administrative data, and support accurate documentation for department activities. • Provide general office support by managing correspondence, answering inbound calls, and assisting with front-desk or receptionist-related tasks. • Use Microsoft Office applications to prepare reports, track information, schedule communications, and support team operations. • Assist the service extension department with day-to-day administrative duties that help keep workflows timely and well organized.
2026-10-26T19:58:48Z

Office Assistant

Washington, DC
onsite
Temporary / Contract
20.90 - 24.20 USD / Hourly
We are looking for an organized and service-oriented Office Assistant to support daily operations for a Contract position in Washington, District of Columbia. This opportunity is ideal for someone who enjoys creating a welcoming environment, keeping shared spaces prepared, and handling a variety of administrative duties with consistency and care. The role combines front-office support, office coordination, and hands-on assistance to help the team and showroom run smoothly each day. Responsibilities: • Prepare the office and showroom at the start of each day by replenishing supplies, organizing common areas, and ensuring hospitality items are ready for use. • Welcome visitors in a courteous and attentive manner and provide front-desk coverage when sales team members are unavailable. • Enter and update information accurately in company records, spreadsheets, or internal documents. • Support day-to-day administrative functions such as scanning, document organization, and general clerical assistance. • Maintain and file showroom sample materials in an orderly system so items can be located quickly when needed. • Collect incoming deliveries from the mailroom or building entrance and bring packages into the office promptly. • Assist with meeting support by arranging beverages and preparing guest areas for scheduled appointments. • Answer inbound calls and direct inquiries to the appropriate team members while maintaining a courteous and helpful approach.
2026-10-30T12:33:44Z

Administrative Assistant

Canton, OH
onsite
Permanent / Full Time
37440.00 - 45760.00 USD / Yearly
We are looking for a dependable Administrative Assistant to support daily office operations in Canton, Ohio. This position is ideal for someone who enjoys keeping work organized, communicating effectively with visitors and callers, and handling a wide range of administrative tasks with accuracy. The role offers the opportunity to contribute to a service-focused environment by helping the office run efficiently and ensuring information is managed in a timely manner. Responsibilities: • Welcome visitors, manage front-desk activity, and create a positive first impression for clients and guests. • Handle incoming phone calls, direct inquiries to the appropriate contacts, and relay messages clearly and promptly. • Prepare, update, and maintain office records, databases, and routine documentation with a strong focus on accuracy. • Enter information into internal systems and verify data to support organized and reliable recordkeeping. • Provide day-to-day administrative support such as scheduling, filing, correspondence, and general office coordination. • Assist with maintaining orderly office procedures and support operational updates or process changes when needed.
2026-10-28T20:03:43Z

Receptionist & Office Services Coordinator

Oceanside, CA
onsite
Temporary / Contract
23.00 - 29.00 USD / Hourly
Robert Half is hiring a Receptionist & Office Services Coordinator for an established construction and engineering company in Oceanside! This opportunity is perfect for someone who enjoys a combination of front-desk responsibilities and hands-on office coordination. You'll welcome clients and vendors, support field and office personnel, and help keep documentation and everyday administrative processes organized. Unlike a traditional reception-only position, this role offers exposure to project operations and the opportunity to work with multiple departments. The ideal candidate is resourceful, professional, and comfortable managing a steady flow of requests. What You'll Do:<ul><li>Manage front-desk coverage and greet visitors, vendors, and project partners.</li><li>Answer and direct incoming calls and maintain accurate message records.</li><li>Coordinate meeting schedules, conference rooms, and visitor appointments.</li><li>Receive and distribute incoming mail, packages, plans, and project documents.</li><li>Assist with document scanning, filing, copying, and electronic recordkeeping.</li><li>Maintain office supply inventory and coordinate replenishment.</li><li>Help prepare project packets, vendor paperwork, and internal meeting materials.</li><li>Route invoices, purchase orders, and other documents to the appropriate departments.</li><li>Maintain contact lists, spreadsheets, and office tracking logs.</li><li>Coordinate office access and visitor information according to company procedures.</li><li>Assist with employee onboarding logistics, including workspace preparation.</li><li>Support general administrative projects and office services requests.</li></ul>
2026-10-20T17:54:12Z

Administrative Assistant

Farmingdale, NY
onsite
Permanent / Full Time
60000.00 - 65000.00 USD / Yearly
We are looking for a dependable Administrative Assistant to support daily office operations in New York. This position is well suited for someone who thrives in a fast-paced manufacturing environment and can manage multiple administrative tasks with accuracy and professionalism. The ideal candidate brings strong computer proficiency, excellent organizational skills, and a confident approach to front-office support. Responsibilities: • Manage day-to-day administrative activities to keep office operations running smoothly and efficiently. • Greet visitors, handle front-desk responsibilities, and provide a detail-oriented first point of contact for callers and guests. • Respond to incoming phone calls, route inquiries appropriately, and relay messages in a timely manner. • Enter, update, and maintain records in company systems with a high level of accuracy and attention to detail. • Prepare, organize, and distribute documents, correspondence, and other office materials as needed. • Support internal teams with scheduling, filing, and general clerical tasks to improve workflow and coordination.
2026-10-30T13:34:05Z

Front Office & Administrative Coordinator

Minneapolis, MN
onsite
Permanent / Full Time
65000.00 - 75000.00 USD / Yearly
Front Office and Administrative Coordinator Location: Minneapolis, MNSchedule: Monday-Friday, 8:00 a.m.-5:00 p.m.Work Arrangement: Fully onsiteCompensation: $65,000-$75,000 plus 15% bonus potential A growing professional services organization in downtown Minneapolis is seeking an experienced Front Office & Administrative Coordinator to support day-to-day office operations, reception, hospitality and administrative needs. This is a highly visible role for a polished, personable professional who enjoys creating a welcoming office environment while keeping multiple priorities moving behind the scenes. The ideal candidate is proactive, resourceful and comfortable taking ownership. You will be expected to learn the organization and its processes, then work independently, anticipate needs and find solutions without needing constant direction. What You’ll Do<ul><li>Serve as a welcoming first point of contact for employees, clients, guests and other visitors.</li><li>Manage front office and reception activities, including greeting guests, handling incoming calls and coordinating visitor access.</li><li>Coordinate conference room schedules and meeting logistics, including room setup, catering and technology needs.</li><li>Help maintain a professional, organized and welcoming office environment.</li><li>Coordinate office maintenance, deliveries, vendors and other facilities-related requests.</li><li>Monitor and replenish office, kitchen and meeting supplies.</li><li>Assist with catering, meeting setup and other hands-on office needs.</li><li>Provide backup administrative and office support to other team members as needed.</li><li>Coordinate meetings and calendars, including scheduling across multiple participants, resolving conflicts and managing last-minute changes.</li><li>Support meeting preparation, note-taking, action-item tracking and follow-up.</li><li>Assist with travel coordination and expense reporting.</li><li>Support special projects and administrative initiatives.</li><li>Identify opportunities to improve office processes, organization and the overall employee and guest experience.</li></ul>
2026-10-23T14:08:42Z

Clinic Manager

Davie, FL
onsite
Permanent / Full Time
70000.00 - 75000.00 USD / Yearly
We are looking for an experienced Clinic Manager to lead daily operations and support a high-performing patient care environment. This role is responsible for keeping front-office functions organized, improving clinic efficiency, and ensuring patients receive a smooth and attentive experience from check-in through follow-up. The ideal candidate brings strong leadership skills, operational insight, and a solid background in healthcare administration within a clinical setting. Responsibilities: • Direct daily clinic operations across scheduling, patient flow, office readiness, and administrative coordination to maintain an efficient and welcoming environment. • Lead, coach, and support front-desk and administrative team members while setting clear expectations and reinforcing accountability for performance. • Oversee key healthcare administrative functions, including insurance verification, authorizations, collections, patient records, and compliance with office procedures. • Monitor operational performance indicators such as appointment utilization, cancellation patterns, patient satisfaction, retention, and staff productivity, then implement improvements based on results. • Strengthen patient retention efforts by supporting referral development, community engagement, reputation management, and local outreach initiatives. • Step in to assist with reception and front-desk coverage when staffing needs arise or workflow demands additional support. • Develop and refine standard operating procedures to improve consistency, service quality, and overall clinic efficiency. • Participate in hiring, onboarding, and training activities to build a capable and well-prepared administrative team. • Coordinate office supply management and support administrative processes that contribute to smooth day-to-day clinic operations, including accounts payable tasks as needed.
2026-10-29T13:43:45Z

Administrative Assistant

Rochester, NY
onsite
Temporary / Contract
19.79 - 26.00 USD / Hourly
We are looking for an Administrative Assistant to support daily office operations in New York. This Long-term Contract position is ideal for someone who thrives in a fast-paced environment, communicates clearly, and keeps administrative processes organized. The role will involve front-desk coordination, phone support, record maintenance, and assistance with office events and supplies. Responsibilities: • Manage front-office activities by greeting visitors, directing inquiries, and maintaining an organized administrative presence. • Respond to incoming calls promptly, route messages accurately, and provide helpful support to internal and external contacts. • Perform a range of clerical tasks such as preparing documents, organizing files, and maintaining office records. • Enter and update information in company systems with a strong focus on accuracy and completeness. • Monitor workplace supply levels, place replenishment requests, and help keep the office stocked for daily operations. • Assist with scheduling and logistical planning for meetings, events, and other coordinated office activities. • Support general receptionist functions to help ensure smooth day-to-day workflow across the office.
2026-09-30T18:03:51Z

Administrative Assistant

Austin, TX
onsite
Permanent / Full Time
50000.00 - 55000.00 USD / Yearly
We are looking for an organized and personable Administrative Assistant to support daily office operations at our location within a mission-driven non-profit environment. This fully in-office role serves as a central point of coordination for visitors, staff, facilities, and administrative activities, helping the workplace run smoothly and efficiently. The ideal candidate brings strong communication skills, sound judgment, and the ability to manage competing priorities with care and attention to detail. Responsibilities: • Oversee day-to-day reception and office support activities, creating a welcoming and efficient experience for employees, guests, and partners. • Receive visitors, answer general inquiries, and direct individuals to the appropriate staff members or resources in a thoughtful and organized manner. • Process incoming and outgoing mail, including package distribution and shipment coordination through certified mail and courier services. • Maintain orderly shared spaces by monitoring office, lobby, and breakroom supplies and replenishing inventory as needed. • Coordinate meeting room readiness by arranging room setups, updating schedules, and resolving booking conflicts throughout the day. • Partner with internal teams to track administrative items related to loan documentation, including insurance requirement updates. • Liaise with building and service vendors to address maintenance, safety, access, cleaning, storage, and other facility-related needs. • Support workplace operations by assisting with employee onboarding setups, identification badges, business card orders, and office access requests. • Help organize internal events, meal coordination for meetings, vehicle-related administrative tasks, and special projects across departments.
2026-10-15T16:28:47Z

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410 results for Front Desk Coordinator in Html