602 Results for Executive Assistant Jobs in Html

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Sr. Administrative Assistant

Madison, NJ
onsite
Temporary to Hire
30.00 - 40.00 USD / Hourly
We are looking for an experienced and highly organized Sr. Administrative Assistant to support senior leadership in a fast-moving pharmaceutical environment based in Madison, New Jersey. This contract opportunity with potential for a permanent role is ideal for someone who can manage shifting priorities, communicate with confidence, and keep executive operations running smoothly in a hybrid setting. The successful candidate will bring strong judgment, discretion, and a proactive approach to coordinating schedules, travel, meetings, and key administrative activities. Responsibilities:• Oversee complex executive calendars by scheduling appointments, resolving conflicts, and ensuring leaders are prepared for daily commitments.• Arrange domestic and international travel plans, including transportation, lodging, itineraries, and related expense documentation.• Create, format, and refine presentations, reports, correspondence, and other materials used by senior leadership.• Coordinate leadership meetings, internal events, and corporate gatherings by managing logistics, materials, and follow-up communication.• Process expense reports, invoices, and purchase requests while maintaining alignment with company policies and approval procedures.• Anticipate administrative needs, respond quickly to urgent requests, and help executives stay focused on high-priority business matters.• Handle sensitive business information with a high degree of confidentiality, professionalism, and sound judgment.• Support special initiatives by tracking milestones, monitoring action items, and following through on deadlines with internal stakeholders.• Work across departments to improve administrative workflows and strengthen day-to-day operational efficiency.
2026-10-29T15:28:44Z

Administrative Assistant

Honolulu, HI
onsite
Temporary / Contract
20.00 - 24.00 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support daily office operations for an insurance company in Honolulu, Hawaii. This Long-term Contract position is ideal for someone who works accurately, stays organized under deadlines, and can manage a high volume of administrative tasks with professionalism. The role focuses on document handling, mail coordination, data review, and report preparation while ensuring information is complete and accurate. Responsibilities:• Maintain and organize extensive documentation, ensuring records are complete, accurate, and easy to retrieve.• Sort, distribute, and process incoming and outgoing mail in a timely and efficient manner.• Prepare routine reports, account statements, and other administrative materials to support business operations.• Review and confirm data for accuracy, resolving discrepancies and escalating issues when needed.• Enter, update, and manage information across office records and administrative systems with a high level of precision.• Support day-to-day office activities by coordinating administrative tasks and keeping workflows on schedule.• Use business software and standard office equipment to complete assignments efficiently and meet required deadlines.
2026-10-23T19:33:42Z

Administrative Assistant

New Orleans, LA
onsite
Temporary to Hire
17.00 - 19.00 USD / Hourly
We are looking for an Administrative Assistant to support affordable housing and residential leasing operations in New Orleans, Louisiana. This contract opportunity with potential for a permanent role is ideal for someone who can balance front-desk coordination, resident communication, and detailed administrative work in a mission-driven non-profit environment. The person in this role will help maintain organized records, assist with leasing-related activities, and provide responsive service to applicants, residents, and internal staff. Responsibilities:• Manage daily administrative activities, including document preparation, file maintenance, and general office support for housing and leasing operations.• Welcome visitors and handle incoming calls professionally, directing inquiries and providing accurate information to residents, applicants, and partners.• Enter, update, and verify data in tracking systems and spreadsheets to maintain accurate leasing, resident, and case-related records.• Support leasing processes by coordinating appointments, preparing paperwork, and assisting with application and occupancy documentation.• Maintain organized resident files and ensure records align with affordable housing program guidelines, including LIHTC-related documentation.• Use Microsoft Excel to track property, applicant, and administrative information, create reports, and monitor key details with accuracy.• Assist with case management coordination by organizing correspondence, scheduling follow-ups, and helping staff maintain timely communication.• Provide receptionist and front-office coverage while helping the team sustain efficient day-to-day operations.
2026-11-06T16:54:07Z

Administrative Assistant

Santa Monica, CA
onsite
Temporary to Hire
60000.00 - 75000.00 USD / Yearly
We are looking for a highly organized Administrative Assistant to support a Managing Director and contribute to the day-to-day needs of private equity firm in Santa Monica. This permanent opportunity is ideal for someone who thrives in a fast-paced environment, balances multiple priorities with accuracy, and takes pride in delivering strong administrative support. The role combines executive coordination, expense management, document preparation, and office operations while partnering with internal teams on a range of business initiatives. This role requires you to be onsite daily and this firm offers career advancement. Bachelor's degree is required. Responsibilities:• Provide day-to-day administrative assistance to a Managing Director, ensuring priorities are handled efficiently and effectively.• Manage complex calendars, arrange meetings, confirm schedules, and proactively address conflicts or last-minute changes.• Prepare, track, and reconcile detailed expense activity, including receipt collection and reimbursement processing for corporate card usage.• Oversee monthly expense report follow-up in Concur, working with employees to resolve incomplete submissions and required corrections.• Draft, format, review, and refine documents and presentations while coordinating printing and final production of business materials.• Maintain office readiness by ordering supplies and meals, stocking shared spaces, and keeping conference rooms organized and presentable.• Coordinate facility-related needs by submitting building service requests and following through on maintenance items as needed.• Assist with corporate entity setup tasks such as securing tax identification numbers, preparing required tax forms, and supporting bank account documentation.• Partner with legal, compliance, tax, accounting, investment professionals, and outside counsel to gather and share information tied to entity and corporate support activities.• Contribute to special assignments and provide administrative support across additional projects as business needs evolve.
2026-10-16T17:03:59Z

Administrative Assistant

Woburn, MA
onsite
Temporary / Contract
20.00 - 25.00 USD / Hourly
We are looking for a dependable Administrative Assistant to support daily office operations for a Contract position based in Woburn, Massachusetts. This role is well suited for someone who is organized, comfortable managing routine administrative tasks, and confident using Salesforce and other office tools. The ideal candidate will contribute to a smooth front-office experience while handling data entry, call support, and general administrative coordination. Responsibilities: • Provide day-to-day administrative support to help maintain efficient office operations. • Enter, update, and verify information in Salesforce and other internal systems with accuracy. • Answer inbound calls professionally, direct inquiries appropriately, and relay messages as needed. • Welcome visitors and assist with front desk or reception-related activities. • Organize records, maintain documentation, and keep administrative files current and accessible. • Support team members with general clerical tasks such as scheduling, correspondence, and document preparation. • Take initiative in identifying and completing pending administrative tasks throughout the workday.
2026-11-06T14:08:48Z

Administrative Assistant

Canton, OH
onsite
Permanent / Full Time
37440.00 - 45760.00 USD / Yearly
We are looking for a dependable Administrative Assistant to support daily office operations in Canton, Ohio. This position is ideal for someone who enjoys keeping work organized, communicating effectively with visitors and callers, and handling a wide range of administrative tasks with accuracy. The role offers the opportunity to contribute to a service-focused environment by helping the office run efficiently and ensuring information is managed in a timely manner. Responsibilities: • Welcome visitors, manage front-desk activity, and create a positive first impression for clients and guests. • Handle incoming phone calls, direct inquiries to the appropriate contacts, and relay messages clearly and promptly. • Prepare, update, and maintain office records, databases, and routine documentation with a strong focus on accuracy. • Enter information into internal systems and verify data to support organized and reliable recordkeeping. • Provide day-to-day administrative support such as scheduling, filing, correspondence, and general office coordination. • Assist with maintaining orderly office procedures and support operational updates or process changes when needed.
2026-10-28T20:03:43Z

Legal Assistant

Verona, NJ
onsite
Permanent / Full Time
75000.00 - 95000.00 USD / Yearly
A busy company in the Verona area is seeking a Legal Assistant to join their growing firm. This Legal Assistant will get the chance to join a great team that works well with each other and that offer career advancement. This Legal Assistant position plays a key role in keeping case activity organized, preparing court-ready documents, and coordinating time-sensitive filings in both state and federal courts. The ideal Legal Assistant will bring strong law firm experience, sound judgment, and the ability to manage competing priorities while maintaining a high level of professionalism. Other responsibilities of this Legal Assistant will include but not be limited to: Legal Assistant Responsibilities:<ul><li>Prior experience as a Legal Assistant, Litigation Secretary, or Legal Administrative Assistant within a law firm required.</li><li>Hands-on experience with New Jersey state and federal court e-filing systems required; New York court e-filing experience strongly preferred.</li><li>Working knowledge of litigation procedures, court filings, pleadings, discovery, and case management.</li><li>Experience drafting, preparing, proofreading, and formatting legal documents.</li><li>Familiarity with legal terminology and court filing requirements.</li><li>Strong proficiency in Microsoft Office, particularly Word, Outlook, and Excel.</li><li>Experience with legal document management and case management software preferred.</li><li>Excellent organizational skills and strong attention to detail.</li><li>Ability to manage multiple assignments, prioritize competing deadlines, and work efficiently in a fast-paced environment.</li><li>Strong written and verbal communication skills.</li><li>Professional demeanor and ability to interact effectively with attorneys, clients, court personnel, and opposing counsel.</li><li>Ability to handle confidential information and exercise sound judgment.</li></ul>This Legal Assistant position is paying between $75,000 and $95,000 annually depending on experience. If interested in this Legal Assistant opportunity, apply today!
2026-11-03T19:24:06Z

Administrative Assistant

Palm Desert, CA
onsite
Temporary to Hire
18.21 - 22.00 USD / Hourly
We are looking for a dependable Administrative Assistant to join a utilities and infrastructure team in Palm Desert, California. This contract opportunity is well suited for someone who can keep office operations running smoothly while providing responsive support to customers and internal staff. The position blends front-office coordination, service dispatching, scheduling, and billing-related tasks in a busy environment where accuracy and strong attention to detail are essential. Responsibilities: • Coordinate incoming service requests and assign work efficiently to support timely electrical service response. • Manage appointment calendars in ServiceTitan and confirm scheduling details with customers and team members. • Prepare customer invoices, enter billing information accurately, and assist with accounts receivable follow-up and collections activity. • Welcome visitors, answer inbound calls, and provide detail-oriented front desk support for daily office needs. • Maintain office readiness by restocking shared supplies, organizing common areas, and helping equipment and materials remain available. • Provide clerical assistance across the office, including document preparation, record updates, filing, and data entry. • Create, revise, and track business documents and reports using Microsoft Word and Excel. • Support administrative workflows independently while adapting to changing priorities throughout the day.
2026-11-05T22:24:07Z

Tax Administrative Assistant

Omaha, NE
onsite
Temporary / Contract
18.21 - 21.09 USD / Hourly
Key Responsibilities<ul><li>Data Entry & Client Information Management: Accurately enter, update, and maintain client records and information within internal databases and workflow systems.</li><li>Document Review: Review financial, tax, and client documentation to ensure completeness, accuracy, and compliance with internal procedures before processing.</li><li>Document Management: Manage the intake, organization, scanning, filing, and electronic storage of client documents. Ensure documentation is complete, secure, and readily accessible when needed.</li><li>Client Research & Issue Resolution: Retrieve client information upon request and assist with resolving client questions related to digital platforms, document submissions, and electronic processes.</li><li>Return Processing & Filing Support: Prepare completed returns and related documents for electronic submission and distribution while adhering to established procedures and deadlines.</li><li>Workflow Monitoring: Monitor processing statuses, identify exceptions or errors, and perform follow-up activities to ensure timely completion of work and adherence to service expectations.</li><li>Client Communication & Support: Assist clients with document requests, onboarding activities, electronic signatures, secure document exchange, and return delivery processes.</li><li>Shared Mailbox & Request Management: Manage incoming requests through shared communication channels, route inquiries appropriately, process routine requests, and follow up as needed.</li><li>Quality Assurance: Conduct reviews to ensure compliance with company policies, regulatory requirements, and established procedures. Verify the accuracy and consistency of information prior to final processing.</li></ul>
2026-11-05T18:24:04Z

Administrative Assistant

Gardena, CA
onsite
Temporary to Hire
28.00 - 32.00 USD / Hourly
We are looking for a dependable Administrative Assistant to support daily office operations in California. This contract opportunity has the potential to become permanent and is ideal for someone who thrives in a fast-moving environment, stays organized, and takes initiative without waiting for direction. The right candidate will bring a service-oriented mindset, adapt easily to shifting priorities, and help create an efficient and well-coordinated workplace. Responsibilities: • Manage front-office activities by greeting visitors, answering incoming phone calls, and directing inquiries appropriately. • Sort, open, and distribute incoming mail to ensure timely delivery of important documents and correspondence. • Provide administrative support for leadership and team members by preparing materials, coordinating requests, and handling routine office tasks. • Take ownership of special assignments and time-intensive projects that improve day-to-day office efficiency. • Coordinate office meal orders and help manage related logistics for staff needs and team gatherings. • Assist with planning and organizing offsite meetings or company events, including scheduling and vendor coordination. • Perform data entry and maintain organized records, files, and administrative documentation with a high level of accuracy. • Monitor office needs proactively and step in where needed to keep operations running smoothly across multiple functions.
2026-11-02T23:58:44Z

Administrative Assistant

Dallas, TX
onsite
Temporary / Contract
21.38 - 24.75 USD / Hourly
We are looking for a dependable Administrative Assistant to support front office operations and help maintain an organized, welcoming workplace. This Contract position is ideal for someone who can balance reception coverage, administrative coordination, and day-to-day office support with attention to detail. The role requires strong communication skills, accuracy in handling information, and the ability to manage multiple priorities in a fast-paced environment. Responsibilities: • Greet visitors and provide front desk coverage, ensuring a courteous and attentive experience for guests, employees, and vendors. • Manage incoming calls, direct inquiries to the appropriate contacts, and relay messages promptly and accurately. • Provide administrative support through document preparation, filing, scheduling assistance, and general office coordination. • Enter, update, and maintain records with a high level of accuracy while keeping information organized and accessible. • Assist with workplace and facilities-related tasks such as coordinating office needs, supporting shared spaces, and helping address day-to-day site requests. • Monitor office supplies and help arrange replenishment to keep administrative operations running smoothly. • Support internal teams with routine clerical tasks and special assignments as needed. • Maintain a neat and efficient reception and office environment that reflects an organized business setting.
2026-11-06T20:48:47Z

Administrative Assistant

Columbus, OH
onsite
Permanent / Full Time
60000.00 - 65000.00 USD / Yearly
We are looking for a detail-oriented Administrative Assistant to support daily office operations. This position serves as a key point of contact for visitors and callers while helping maintain an organized and efficient workplace. The ideal candidate is detail-oriented, approachable, and comfortable managing multiple administrative tasks in a fast-paced office setting. Responsibilities: • Welcome visitors, manage the front desk, and create a positive first impression for clients and guests. • Handle incoming phone calls, direct inquiries appropriately, and relay messages in a timely manner. • Receive, sort, and distribute incoming mail and deliveries to the appropriate recipients. • Maintain office supply inventory and coordinate ordering to ensure the workplace remains fully stocked. • Enter and update information accurately in office records, spreadsheets, or internal systems as needed. • Provide general administrative support to help keep daily office activities organized and running smoothly.
2026-11-06T16:43:45Z

Administrative Assistant

Ventura, CA
onsite
Temporary to Hire
20.00 - 22.00 USD / Hourly
We are looking for an Administrative Assistant to support daily operations and help keep business activities organized in Ventura, California. This contract position with permanent potential is ideal for someone who enjoys managing schedules, coordinating communications, and handling detailed administrative work in a fast-paced office setting. The role also contributes to bid and contract support, document control, and front desk coverage while ensuring information is accurate, timely, and well maintained. Responsibilities: • Organize calendars, schedule appointments, and coordinate meetings to support smooth day-to-day operations. • Arrange travel logistics and assist with related planning details for staff as needed. • Prepare, assemble, and track bid submission materials while helping maintain required supporting documentation. • Research prospective business opportunities and monitor upcoming solicitations and deadlines. • Maintain accurate records for bids, contracts, subcontractors, vendors, and related project documentation. • Support project kickoff activities by gathering and processing items such as bonds, insurance certificates, and contract paperwork. • Track key milestones, compliance dates, amendments, correspondence, and audit-ready files for active projects. • Assist with subcontractor and vendor administration, including outreach lists, licensing information, payment-related support, and certified payroll documentation. • Perform data entry, reception coverage, inbound call handling, visitor assistance, and general office administrative tasks. • Contribute to special projects and provide broad administrative support wherever needed across the office.
2026-10-23T18:38:42Z

Administrative Assistant

Honolulu, HI
onsite
Temporary / Contract
20.00 - 22.00 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support leasing, marketing, and front-office operations for a property management team in Honolulu, Hawaii. This Contract position is ideal for someone who combines strong administrative abilities with customer-facing professionalism and confidence using tools such as Google Sheets and Microsoft Office. The role involves assisting prospective and current residents, coordinating leasing-related paperwork, and helping promote the property through both digital and print outreach. Preference will be given to Hawaii residents due to the onsite nature of this role. To apply, please call us at 808-531-0800. Responsibilities:• Manage front-desk and administrative support activities, including greeting visitors, responding to questions, and handling a multi-line phone system with professionalism.• Create and coordinate promotional efforts across online and printed channels to help increase property visibility and support leasing goals.• Maintain timely follow-up with prospective residents from guest card submissions and document communications accurately.• Take part in community outreach initiatives by distributing marketing materials and representing the property in a positive and attentive manner.• Support the move-in and leasing process by showing model or available units, preparing presentation spaces when needed, and assisting with lease execution.• Help process resident applications by gathering documentation and assisting with verification steps.• Research competing properties, complete market comparisons, and prepare marketing reports to help inform leasing strategy.• Carry out daily tasks in accordance with company standards and all applicable federal and state regulations, including Fair Housing and related compliance requirements.• Provide additional administrative and customer service support as directed by onsite management.
2026-11-02T18:52:39Z

Tenet Service Specialist

Buffalo, NY
onsite
Temporary / Contract
18.00 - 20.00 USD / Hourly
We are looking for a Tenet Service Specialist to support tenant services operations in Buffalo, New York. This is a Contract position suited for an administrative specialist who can manage sensitive records with accuracy, discretion, and a strong customer service mindset. The ideal candidate will help maintain organized documentation, respond to tenant inquiries, and provide dependable front-office support while handling confidential information in compliance with privacy standards. Responsibilities: • Manage administrative records and maintain accurate tenant-related documentation in a secure and organized manner. • Respond to inbound calls, greet visitors, and direct inquiries to the appropriate staff members with professionalism and courtesy. • Enter, update, and verify data in office systems to ensure records remain complete and current. • Provide day-to-day administrative support for tenant services activities, including filing, correspondence, and document preparation. • Handle confidential information with care and follow all applicable privacy and access requirements. • Support office reception functions by monitoring communications, assisting walk-in visitors, and maintaining an orderly front desk environment.
2026-11-03T15:28:46Z

Administrative Assistant

Edmond, OK
onsite
Temporary / Contract
23.75 - 27.50 USD / Hourly
We are looking for an Administrative Assistant to support daily office operations in Edmond, Oklahoma. This Long-term Contract position is ideal for someone who enjoys creating order, communicating effectively, and keeping administrative processes running smoothly. The person in this role will serve as a key point of contact for visitors and callers while handling a variety of clerical and organizational tasks. Success in this position requires strong accuracy, responsiveness, and the ability to manage multiple priorities in a busy office setting. Responsibilities: • Manage front-desk and general office activities, ensuring visitors and incoming requests are handled promptly and effectively. • Respond to inbound phone calls, direct inquiries to the appropriate contacts, and provide clear, courteous assistance. • Maintain electronic and paper records with a high level of accuracy, including routine updates and data entry tasks. • Prepare, organize, and distribute administrative documents, correspondence, and other office materials as needed. • Coordinate scheduling, meeting support, and other day-to-day clerical functions that help the office operate efficiently. • Monitor office communications and follow up on requests to ensure timely completion of assigned administrative work. • Support receptionist-related duties by greeting guests, managing general inquiries, and maintaining a welcoming office presence.
2026-10-19T18:23:49Z

Administrative Assistant

Raleigh, NC
onsite
Temporary / Contract
23.00 - 26.00 USD / Hourly
We are looking for an organized Administrative Assistant to support daily office operations. This Long-term Contract position is ideal for someone who communicates clearly, manages routine administrative tasks efficiently, and keeps information accurate and up to date. The role will serve as a key point of contact for incoming calls and front-office activity while helping maintain smooth internal workflows. Responsibilities: • Manage front-desk and general office support activities to ensure day-to-day operations run smoothly. • Respond to incoming phone calls in a courteous and timely manner, directing inquiries to the appropriate contacts. • Enter, update, and maintain records with a high level of accuracy across administrative documents and databases. • Provide clerical assistance such as preparing correspondence, organizing files, and supporting routine office needs. • Welcome visitors and handle receptionist-related tasks while maintaining a detail-focused office environment. • Coordinate administrative details, track information, and assist team members with general operational support.
2026-10-20T13:28:46Z

Administrative Assistant

Daytona Beach, FL
onsite
Temporary to Hire
18.00 - 21.00 USD / Hourly
We are looking for a dependable Administrative Assistant to support daily office operations in Florida. This contract opportunity with the potential to become permanent is ideal for someone who enjoys keeping work organized, handling front-office interactions, and providing steady administrative support to a busy team. The person in this role will help maintain efficient workflows, manage communications, and ensure routine tasks are completed accurately and on time. Responsibilities: • Welcome visitors and serve as the first point of contact for incoming calls, directing inquiries professionally and efficiently. • Provide day-to-day administrative support by preparing documents, organizing files, and assisting with general office coordination. • Enter and update information in internal records with a high level of accuracy and attention to detail. • Manage calendars, schedules, and routine correspondence to help keep operations running smoothly. • Support front-desk and receptionist activities, including message handling and basic office coverage. • Maintain orderly office systems and assist with clerical tasks that improve team productivity. • Coordinate with internal staff to complete administrative assignments and follow up on outstanding items as needed.
2026-11-02T19:48:45Z

Administrative Assistant

Torrance, CA
onsite
Temporary / Contract
20.00 - 23.00 USD / Hourly
We are looking for a highly organized Administrative Assistant to provide day-to-day support for a department in Torrance, California. This Long-term Contract opportunity is ideal for someone who is comfortable handling detailed administrative work, managing records, and keeping information accurate across multiple systems. The position offers the chance to contribute to core operational activities while supporting reporting, order processing, and data-related projects. Responsibilities: • Maintain and update departmental records, databases, and internal files to ensure information remains complete and current. • Review inventory, pricing, quotation, and product details to identify discrepancies and improve data accuracy. • Support the transfer of information into inventory management tools by preparing, entering, and verifying data. • Process purchase orders and assist with related documentation to help keep transactions organized and on schedule. • Perform high-volume data entry, generate routine reports, and provide general administrative assistance to the team. • Partner with department leaders to confirm records are correct, organized, and aligned with current business needs. • Contribute to special assignments and take on additional office support duties as priorities change. • Assist with general front-office and communication tasks, including handling inbound calls when needed.
2026-11-06T01:08:47Z

Administrative Assistant

Boulder, CO
onsite
Temporary / Contract
26.91 - 31.16 USD / Hourly
We are looking for an Administrative Assistant to join a detail-oriented services firm in Boulder, Colorado on a Contract basis. This position supports daily office operations while providing analytical, clerical, and front-desk assistance in a collaborative environment. The role is well suited to someone who is highly organized, confident with Excel, and comfortable handling light accounting-related tasks. Candidates who enjoy balancing client-facing responsibilities with detailed administrative work will thrive in this opportunity. Responsibilities: • Welcome visitors and provide courteous front-desk support while creating a positive experience for clients and guests. • Manage daily office opening procedures and help keep administrative operations running smoothly throughout the workday. • Process incoming and outgoing mail, including certified shipments, priority deliveries, and courier packages such as FedEx. • Maintain office, kitchen, and mailing inventories by tracking supply levels and coordinating timely replenishment. • Prepare, organize, and update files, records, and data with a high degree of accuracy and attention to detail. • Support reporting and document review activities using Excel and other office tools, including workpaper checking and calculation verification. • Assist with light accounting and research-related tasks, including gathering information connected to asset sales, 1099 review, and related documentation. • Coordinate meeting support activities such as arranging weekly office lunches and assisting with general office logistics. • Operate and troubleshoot standard office equipment, including scanners, copiers, printers, and postage systems. • Provide dependable support during peak tax and extension periods, including a workload that may require extended weekly hours.
2026-10-22T22:28:47Z

Administrative Assistant

Greenville, SC
onsite
Temporary to Hire
23.75 - 27.50 USD / Hourly
We are looking for an Administrative Assistant to support daily office operations in Greenville, South Carolina. This Contract to Permanent opportunity is ideal for someone who enjoys creating order, communicating effectively, and keeping administrative tasks moving efficiently. The person in this role will serve as a key point of contact for the office while handling a mix of front-desk support, call management, and accurate record upkeep. Responsibilities: • Welcome visitors and provide attentive front-desk support to create a positive office experience. • Manage incoming phone calls, direct inquiries appropriately, and relay messages in a timely manner. • Perform a range of administrative tasks that help maintain organized and efficient office operations. • Enter, update, and review information in internal systems with a strong focus on accuracy and completeness. • Prepare routine documents, maintain files, and support general office coordination as needed. • Assist team members with scheduling, correspondence, and other day-to-day clerical activities. • Monitor office communications and help ensure requests are addressed promptly and effectively.
2026-10-22T16:43:44Z

Administrative Assistant

Canandaigua, NY
onsite
Temporary / Contract
19.79 - 25.00 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support daily office operations for a university environment in Canandaigua, New York. This Long-term Contract position is well suited for someone who enjoys keeping schedules on track, managing communications, and maintaining organized records. The ideal candidate will bring strong administrative judgment, a clear and courteous phone presence, and the ability to handle multiple priorities with accuracy and care. Responsibilities: • Manage day-to-day administrative activities to ensure smooth and efficient office operations. • Respond to inbound phone calls in a clear and courteous manner, direct inquiries appropriately, and provide timely assistance to students, staff, and visitors. • Coordinate calendars, schedule meetings, and help maintain organized timelines for appointments and events. • Prepare, update, and enter information into office records and databases with a high level of accuracy. • Organize and maintain digital and physical filing systems so documents remain accessible and up to date. • Support general office functions such as correspondence, document preparation, and routine follow-up on administrative tasks. • Assist with prioritizing incoming requests and help keep departmental workflows on schedule.
2026-10-21T19:38:42Z

Administrative Assistant

Chicago, IL
onsite
Permanent / Full Time
60000.00 - 65000.00 USD / Yearly
We are looking for an organized Administrative Assistant to support daily office operations. This position is ideal for someone who communicates clearly, manages multiple priorities effectively, and helps create a welcoming and efficient workplace. The successful candidate will handle front-office coordination, maintain accurate records, and provide dependable administrative support across routine business activities. Responsibilities: • Manage day-to-day administrative tasks to keep office operations running smoothly and efficiently. • Respond to incoming phone calls, direct inquiries appropriately, and provide courteous assistance to callers. • Welcome visitors and support front-desk activities with a detail-oriented and service-focused approach. • Enter, update, and maintain information in office records and databases with a high level of accuracy. • Prepare, organize, and file documents to ensure materials are easy to access and properly maintained. • Coordinate general office support activities, including scheduling, correspondence, and routine follow-up tasks.
2026-10-20T14:44:07Z

Administrative Assistant

Los Angeles, CA
onsite
Temporary / Contract
28.00 - 32.00 USD / Hourly
We are looking for an Administrative Assistant to support daily office operations. This contract position is ideal for someone who enjoys keeping administrative processes organized, providing attentive front-desk support, and handling a variety of coordination tasks with accuracy. The person in this role will help maintain efficient communication, manage routine office activities, and ensure information is entered and tracked correctly. Responsibilities: • Greet visitors and provide courteous reception support while helping direct inquiries to the appropriate contacts. • Answer incoming calls promptly, respond to general questions, and route messages accurately to team members. • Perform a range of administrative tasks to keep office operations running smoothly and efficiently. • Enter, update, and maintain records with a high level of accuracy and attention to detail. • Organize files, documents, and routine correspondence to support day-to-day business activities. • Assist with scheduling, coordination, and other clerical duties as needed across the office. • Monitor administrative workflows and help ensure information is handled in a timely and organized manner.
2026-11-06T21:28:43Z

Administrative Assistant

Boulder, CO
onsite
Permanent / Full Time
55000.00 - 75000.00 USD / Yearly
Our client is seeking a highly organized and dependable Administrative Assistant to support daily office operations, recruitment coordination, and general administrative functions. This role is ideal for someone who enjoys working in a fast-paced environment, managing multiple priorities, and serving as a key resource for both internal teams and external stakeholders. The Administrative Assistant will help ensure efficient day-to-day operations by coordinating schedules, supporting hiring activities, managing office needs, and providing administrative assistance across the organization. Success in this role requires strong organizational skills, attention to detail, professionalism, and the ability to anticipate needs and adapt to changing priorities. Key Responsibilities Coordinate interviews and meetings, including scheduling across multiple calendars and time zones. Serve as a primary point of contact for candidates, ensuring a detail oriented and positive experience throughout the hiring process. Maintain and update applicant tracking systems, databases, and other internal records. Support daily office operations, including supply management, vendor coordination, deliveries, and visitor reception. Assist with company meetings, team events, and other organizational activities. Provide administrative support such as calendar management, travel coordination, document preparation, meeting notes, and follow-up tracking. Monitor priorities, identify potential scheduling conflicts, and proactively address issues before they arise. Handle confidential information with discretion and professionalism. Support special projects and perform additional administrative duties as needed.
2026-10-26T18:33:45Z

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602 results for Executive Assistant in Html