208 Results for Administrative Project Manager Jobs in Html

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Bilingual HR Generalist

San Marcos, CA
onsite
Temporary / Contract
35.00 - 40.00 USD / Hourly
Robert Half is partnering with an established manufacturing organization that is looking for a Bilingual HR Generalist to support its growing workforce. This is a true Generalist position for an HR professional who is ready to be involved in more than administrative tasks.You’ll partner with managers and employees across the organization and have exposure to employee relations, recruiting, performance management, benefits, leaves, compliance, and day-to-day HR operations. Spanish fluency is especially important because you’ll regularly communicate with employees in both English and Spanish.Responsibilities:<ul><li>Serve as an HR resource for employees and department managers</li><li>Provide day-to-day employee relations support</li><li>Assist with employee questions, concerns, and workplace issues</li><li>Conduct and document employee meetings as appropriate</li><li>Support recruiting and hiring for hourly and professional positions</li><li>Coordinate interviews, offers, background checks, and onboarding</li><li>Facilitate new-hire orientations and HR training</li><li>Maintain accurate employee files and HRIS information</li><li>Assist with benefits administration and employee enrollment questions</li><li>Coordinate leave-of-absence and return-to-work documentation</li><li>Support workers’ compensation processes and documentation</li><li>Assist with performance reviews, corrective actions, and performance documentation</li><li>Partner with managers on attendance and performance concerns</li><li>Help ensure HR practices align with California employment requirements</li><li>Maintain required compliance and training records</li><li>Assist with payroll and timekeeping questions</li><li>Prepare HR reports and workforce metrics</li><li>Support audits, policy updates, and other HR projects</li></ul>
2026-09-28T23:38:43Z

Office Manager

Denver, CO
onsite
Temporary / Contract
24.70 - 28.60 USD / Hourly
We are looking for an organized Office Manager to support daily operations and create an efficient, welcoming workplace. This long-term contract position is ideal for someone who can balance administrative coordination, front-desk support, and office resource management with strong attention to detail. The role will work across office functions to keep supplies, records, and routine financial tasks running smoothly while ensuring a detail-oriented experience for staff and visitors. Responsibilities: • Oversee day-to-day office activities to maintain an orderly, productive, and well-supported work environment. • Manage purchasing for office materials and vendor orders, ensuring teams have the resources they need without interruption. • Track inventory levels and replenish workplace supplies proactively to avoid shortages and support smooth operations. • Handle accounts payable tasks, including reviewing invoices, preparing documentation, and coordinating timely processing. • Serve as the first point of contact at reception by greeting visitors, answering incoming calls, and directing inquiries appropriately. • Organize administrative records, correspondence, and routine office documentation with accuracy and discretion. • Coordinate with internal staff and external service providers to address facility or office support needs as they arise.
2026-10-14T15:53:45Z

Office Manager

Philadelphia, PA
onsite
Permanent / Full Time
100000.00 - 120000.00 USD / Yearly
We are looking for an experienced Office Manager to lead day-to-day administrative operations for a law firm in Philadelphia, Pennsylvania. This fully onsite position is ideal for someone who can keep office functions running smoothly while supporting attorneys, staff, and leadership across operational and people-related needs. The role calls for a hands-on individual with strong attention to detail who is comfortable managing facilities, coordinating vendors, assisting with human resources processes, and helping maintain effective office technology support. Responsibilities: • Direct daily office activities to ensure attorneys and staff receive consistent administrative and operational support. • Lead scheduling and workforce coordination activities, including attendance oversight, timecard review, onboarding logistics, and communication of workplace policies. • Supervise office support personnel, assign priorities, and maintain adequate coverage for front-office and administrative functions. • Partner with leadership on employee relations matters, performance support, and training arrangements for staff development. • Track office spending, help prepare budgets, review invoices for accuracy, and manage relationships with external service providers. • Work with third-party technology partners to address equipment setup, system access, and general office technology needs. • Provide administrative support for employee benefits processes, including enrollment assistance for medical, dental, and retirement plans. • Contribute to business development efforts by coordinating marketing-related activities and helping maintain digital content such as website and social media updates. • Participate in leadership meetings, document confidential discussion points, and share updates related to office operations and administrative priorities.
2026-09-29T13:13:44Z

Human Resources (HR) Generalist

Norcross, GA
onsite
Temporary to Hire
32.00 - 34.00 USD / Hourly
Robert Half is looking for a bilingual Human Resources Generalist to join an on-site team. This contract opportunity with permanent potential is ideal for someone who can support employees and leaders in both English and Spanish while helping maintain efficient day-to-day HR operations. The role will contribute across recruitment, onboarding, employee support, benefits coordination, and compliance activities in a fast-paced environment. Responsibilities: • Serve as a bilingual HR resource by facilitating clear communication in English and Spanish during employee meetings, orientations, and routine workplace interactions.• Support employee relations matters by helping address workplace concerns, assisting with investigations, and maintaining a high level of confidentiality.• Coordinate recruitment activities with hiring managers, including posting openings, reviewing candidate applications, and arranging interviews.• Guide new employees through the onboarding process by preparing required documentation, conducting orientation sessions, and verifying completion of employment forms.• Manage separation procedures by organizing exit documentation, conducting exit conversations, and ensuring offboarding steps are completed properly.• Maintain accurate personnel data and employee files within the HRIS while keeping records organized and up to date.• Assist with payroll-related administrative tasks, review timekeeping details for accuracy, and help employees with benefits enrollment and updates.• Contribute to HR compliance efforts by supporting policy administration and helping align practices with applicable labor regulations.• Prepare HR reports and participate in employee engagement programs and other departmental projects as needed.
2026-10-14T14:04:22Z

Office Manager

Pittsburgh, PA
onsite
Permanent / Full Time
60000.00 - 65000.00 USD / Yearly
We are looking for an Office Manager to oversee daily administrative operations and help create an organized, efficient workplace. This position supports the office through front-desk coordination, supply management, and financial administrative tasks while ensuring employees and visitors receive attentive, helpful assistance. The ideal candidate is highly organized, attentive to detail, and comfortable balancing multiple priorities in a fast-paced environment. Responsibilities: • Direct day-to-day office activities to keep operations running smoothly and efficiently. • Welcome visitors, answer incoming calls, and serve as the first point of contact for the office. • Monitor inventory levels, purchase office materials, and ensure essential supplies are always available. • Coordinate with vendors and service providers to support office needs and maintain a functional work environment. • Process invoices and assist with accounts payable activities in an accurate and timely manner. • Maintain organized administrative records, files, and office documentation for easy access and compliance. • Support leadership with scheduling, correspondence, and general administrative coordination as needed.
2026-09-30T14:33:44Z

Office Manager

San Jose, CA
onsite
Temporary / Contract
31.66 - 36.66 USD / Hourly
We are looking for a dependable Office Manager to support daily operations and help keep administrative and financial activities running smoothly. This Long-term Contract position calls for someone who can balance executive support with accurate bookkeeping while managing competing priorities effectively. The ideal candidate is organized, discreet, and comfortable handling both office coordination and financial recordkeeping in a fast-paced environment. Responsibilities: • Provide day-to-day administrative support to leadership, including coordinating schedules, preparing documents, and managing general office workflows. • Maintain accurate financial records by processing invoices, tracking payments, supporting payroll activities, and reconciling bank transactions. • Oversee front office operations by greeting visitors, handling incoming communications, and ensuring a detail-oriented and responsive office environment. • Monitor inventory levels for office materials and place orders as needed to keep supplies stocked and operations uninterrupted. • Manage accounts payable tasks, organize supporting documentation, and help ensure timely and accurate payment processing. • Prepare, file, and maintain organizational records, reports, and correspondence with a high degree of accuracy and confidentiality. • Prioritize multiple assignments independently, resolve routine administrative issues, and support efficient office operations across the organization. • Assist with bookkeeping and clerical processes using business software such as QuickBooks, Microsoft Office, Outlook, and Adobe Acrobat.
2026-09-16T23:33:44Z

Accounts Payable Specialist

Falcon Heights, MN
remote
Temporary / Contract
25.75 - 29.85 USD / Hourly
Our client is seeking a contract Accounts Payable Specialist to become an integral part of its rapidly growing team. As the Accounts Payable Specialist, you will match and batch code, resolve A/P issues, process expense reports, update and reconcile sub-ledger to G/L, and process checks. You will report to the Accounting Manager and have opportunity for career growth and quick advancement within this dynamic department. Responsibilities- Primary responsibility is to handle the administrative and clerical needs of the AP/Finance Department- Execute daily processes and controls accurately and in a timely manner; provide compliance with Company policies- Providing customer service to internal business partners- Providing internal and external audit assistance as required- Open, sort and distribute daily department mail- Sort, log, photocopy, and file invoices, checks, and other documents- Verify, log and mail checks, including expediting special handling- Perform special projects as assigned *Please note that all candidates are required to provide 2 recent supervisor or manager references in order to be considered for employment. Please submit your resume and call 651-293-3973 for review and consideration.
2026-10-15T13:13:39Z

Customer Service Manager

Franklin Park, NJ
onsite
Permanent / Full Time
75000.00 - 950000.00 USD / Yearly
benefits:<ul><li>401(k) </li><li>Vision Insurance</li><li>Dental Insurance</li><li>Health Insurance</li><li>Life Insurance</li><li>Paid Time Off </li></ul>Responsibilities<ul><li>Manage, coach, and develop a team of Customer Service Representatives.</li><li>Monitor team performance and establish service goals and KPIs.</li><li>Handle escalated customer inquiries and resolve complex issues.</li><li>Develop and implement customer service policies, procedures, and best practices.</li><li>Analyze customer feedback and identify opportunities for process improvements.</li><li>Partner with sales, operations, and other departments to ensure customer satisfaction.</li><li>Track and report on customer service metrics, trends, and team performance.</li></ul>
2026-09-18T15:48:42Z

Part Time Administrative Business Partner

Rochester, NY
onsite
Temporary / Contract
19.00 - 22.00 USD / Hourly
We are looking for a detail-oriented Part Time Administrative Business Partner to support employee-focused HR operations in Rochester, New York. This Contract position will play an important role in coordinating administrative activities, helping manage employee relations matters, and ensuring HR practices are applied consistently. The ideal candidate brings sound judgment, strong organizational skills, and the ability to work effectively with employees, managers, and HR stakeholders. Responsibilities: • Coordinate day-to-day HR administrative support, including documentation, record maintenance, and follow-up on employee-related matters. • Assist with employee relations cases by gathering information, tracking issues, and helping maintain clear and confidential case records. • Support the interpretation and consistent application of HR policies while responding to routine questions from employees and managers. • Partner with HR and business leaders to organize materials, schedules, and communication related to workplace concerns and personnel matters. • Contribute to performance management activities by helping prepare documentation, monitor timelines, and support process completion. • Maintain accurate reports and files to support compliance, audits, and internal HR review activities. • Help facilitate investigations by coordinating meetings, compiling relevant information, and documenting outcomes as directed. • Provide general administrative assistance for human resources programs and projects as needed.
2026-10-01T21:18:44Z

Director of Student Information Systems

Worcester, MA
onsite
Permanent / Full Time
160000.00 - 170000.00 USD / Yearly
We are looking for an experienced technology leader to shape and advance the systems that support the student and academic experience in Worcester, Massachusetts. This position will guide the direction of student information platforms, academic applications, and related integrations within a university environment while building strong partnerships across faculty, student services, and administrative teams. The role combines strategic planning, operational leadership, and team development to improve service delivery, strengthen institutional processes, and ensure reliable, secure technology solutions. Responsibilities: • Define and carry forward a long-term vision for student information and academic technology platforms that aligns with institutional priorities. • Oversee the performance, support, and continuous improvement of student systems, academic applications, and connected enterprise solutions. • Direct technical teams responsible for application development, system enhancements, and integration work, while fostering accountability and focused growth. • Work closely with academic and administrative leaders to uncover process gaps and implement technology-driven improvements that increase efficiency and service quality. • Establish effective governance practices for academic technology initiatives, including prioritization, budgeting, staffing, and service planning. • Serve as a trusted advisor to faculty, staff, and students by offering guidance on system capabilities, technical options, and best practices. • Maintain strong oversight of data protection, regulatory obligations, continuity planning, and institutional policies affecting academic systems. • Encourage consistent use of collaborative technologies and shared digital services across departments and campus functions.
2026-10-14T16:33:46Z

Customer Service / Operations Manager

North Brunswick, NJ
onsite
Permanent / Full Time
90000.00 - 100000.00 USD / Yearly
benefits:<ul><li>medical</li><li>dental</li><li>vision</li><li>401k</li><li>paid time off</li></ul> Responsibilities<ul><li>Oversee day-to-day customer service operations and ensure high-quality support delivery</li><li>Manage, coach, and develop a team of customer service representatives</li><li>Implement and improve processes to enhance efficiency and customer experience</li><li>Monitor KPIs, analyze performance metrics, and drive continuous improvement</li><li>Collaborate cross-functionally with sales, logistics, and finance teams</li><li>Resolve escalated customer issues in a timely manner</li><li>Ensure compliance with company policies and operational procedures</li></ul>
2026-09-10T17:23:41Z

Legal Assistant

Denver, CO
onsite
Permanent / Full Time
75000.00 - 100000.00 USD / Yearly
Corporate Legal Assistant A highly regarded law firm downtown is seeking an experienced Corporate Legal Support Specialist to join its Denver business practice. This is an excellent opportunity for a polished legal professional who enjoys supporting sophisticated attorneys and paralegals in a fast-paced, team-oriented environment. What You’ll Do: Provide high-level administrative and practice support to multiple attorneys and paralegals.Prepare, edit, proofread, and finalize legal and business documents.Assist with new-client intake, engagement documentation, conflicts, and related business processes.Manage complex calendars, meetings, deadlines, and travel arrangements.Handle billing-related activities, including time entry, prebills, invoices, expenses, and reimbursements.Maintain organized electronic files and client records.Coordinate document production, mailings, messenger services, and other administrative projects.Assist with audit letters, legal research, CLE tracking, and bar admission renewals.Support business development initiatives and CRM activities.Collaborate with attorneys, paralegals, administrative teams, and clients while serving as a dependable resource to the practice group. What We’re Looking For: 4+ years of legal administrative support experience in a law firm or corporate legal environment; business/corporate practice experience strongly preferred.Strong knowledge of Microsoft Office and experience with legal technology and document management systems.Excellent proofreading, organizational, communication, and time-management skills.Ability to independently manage competing priorities while supporting multiple professionals.Professional judgment, discretion, initiative, and exceptional attention to detail.Bachelor’s degree or business college training preferred. Why Consider This Opportunity?Join a sophisticated legal team offering competitive compensation, excellent benefits, and opportunities for professional growth within a respected Denver law firm. If you are qualified for this position, please email your resume to Director, mala.saraogi@roberthalf[dot][com] for immediate consideration!
2026-09-10T20:54:03Z

Office Manager

Deerfield Beach, FL
onsite
Temporary to Hire
29.00 - 31.00 USD / Hourly
We are looking for an organized Office Manager to support daily operations for a wholesale distribution business in Florida. This contract-to-permanent opportunity is ideal for someone who is comfortable balancing office administration with bookkeeping tasks in a fast-paced environment. The position will play a key role in keeping financial records accurate, coordinating front-office activities, and ensuring the workplace runs smoothly. Candidates with experience in construction-related environments will be especially well suited for this role. Responsibilities: • Oversee day-to-day office operations and keep administrative processes running efficiently across the workplace. • Manage bookkeeping activities in QuickBooks, including maintaining accurate records and supporting routine financial tracking. • Review and reconcile company credit card transactions to ensure expenses are properly documented and recorded. • Assist with payroll-related tasks by preparing and organizing information for the external payroll provider. • Handle accounts payable duties, including processing invoices and helping maintain timely vendor payments. • Welcome visitors, answer incoming calls, and provide attentive front-desk support for the office. • Monitor inventory levels for office materials and coordinate the ordering of supplies as needed. • Support general administrative needs by organizing documents, maintaining files, and assisting with office coordination. • Contribute to operational continuity by helping with finance or office system updates when needed.
2026-10-14T20:34:06Z

Accounting Office Manager

Caledonia, MI
onsite
Permanent / Full Time
55000.00 - 75000.00 USD / Yearly
We are looking for an experienced Accounting Office Manager to support daily administrative and financial operations in Michigan. This position blends hands-on office coordination with core accounting support, making it ideal for someone who is organized, adaptable, and comfortable balancing multiple priorities. The right candidate will help keep the workplace running smoothly while contributing to accounts payable, month-end activities, and front-office support. Responsibilities: • Oversee day-to-day office operations to maintain an organized, efficient, and detail-oriented work environment. • Manage accounts payable activities, including reviewing invoices, preparing payments, and keeping records accurate and up to date. • Assist with month-end closing tasks by organizing financial documentation and supporting routine accounting processes. • Coordinate purchasing for office materials and monitor inventory levels to ensure essential supplies are always available. • Provide front-desk and receptionist support by greeting visitors, handling incoming calls, and directing inquiries appropriately. • Perform a range of administrative duties such as filing, scheduling, document preparation, and general office coordination. • Support accounting-related work by maintaining records, reconciling information, and assisting with routine financial reporting tasks. • Step in where needed across office and administrative functions to help the team meet shifting business demands.
2026-09-10T14:08:38Z

Accounts Payable Clerk

Little Canada, MN
remote
Temporary / Contract
23.00 - 26.70 USD / Hourly
Robert Half has an exceptional opportunity for an Accounts Payable Clerk to join the team at a recognized company. Serving as the Accounts Payable Clerk, you will match and batch code, resolve A/P issues, process expense reports, update and reconcile sub-ledger to G/L, and process checks. You will have the opportunity for career growth and quick advancement within this dynamic department. Based out of the Little Canada, Minnesota area, the Accounts Payable Clerk will be a contract position. Responsibilities- Carry out additional projects as required- Open, sort, and deliver department mail on a daily basis- Ensure compliance with Company policies while carrying out daily processes and controls accurately and on time- Manage the process of verifying, logging, and mailing checks, including expediting special handling- Assist internal business partners with any customer services needs- Provide internal and external audit assistance as required- Support the AP/Finance Department by completing administrative and clerical tasks- Maintain proper storage of invoices, checks, and other documents *Please note that all candidates are required to provide 2 recent supervisor or manager references in order to be considered for employment. Please submit your resume and call 651-293-3973 for review and consideration.
2026-10-01T12:18:46Z

Part-Time Human Resources (HR) Generalist

Carmel, IN
onsite
Temporary / Contract
33.25 - 38.50 USD / Hourly
We are looking for an experienced Part-Time Human Resources Generalist to support a wide range of people operations in Indiana. This Long-term Contract position will play an important role in employee support, compliance activities, benefits coordination, and day-to-day HR administration. The ideal candidate brings strong judgment, discretion, and the ability to manage multiple priorities while delivering responsive service to employees and leaders. This position is on-site 3 days per week in Carmel, Indiana. Responsibilities:• Manage HR administrative processes, maintain accurate employee records, and prepare routine personnel-related reporting.• Respond to matters involving workers' compensation, unemployment claims, verification of employment, and other employment-related inquiries, escalating sensitive issues when appropriate.• Provide timely guidance to applicants, employees, and managers on general HR questions while partnering with HR leadership on more complex concerns.• Support benefits activities by assisting with new employee enrollment, open enrollment preparation, insurance renewal coordination, and retirement plan administration.• Contribute to compensation-related processes, including merit increase administration, and provide backup support for payroll processing as needed.• Assist with onboarding and HR support for acquired businesses, including offer documentation, employee setup, and benefits coordination.• Help uphold compliance with applicable federal and state labor requirements and support company safety initiatives in partnership with HR leadership.• Serve as backup coverage for key HR support functions and contribute to special projects that strengthen employee experience and organizational effectiveness.
2026-10-06T12:58:44Z

Office Manager

Houma, LA
onsite
Temporary to Hire
24.00 - 26.00 USD / Hourly
We are looking for an organized Office Manager to support daily administrative operations in Houma, Louisiana. This contract-to-permanent position is ideal for someone who can keep the office running efficiently while handling front-desk coordination, financial tasks, and payroll support. The right candidate will bring strong attention to detail, a service-oriented mindset, and the ability to manage multiple priorities in a busy office environment. Responsibilities: • Oversee day-to-day office activities to ensure administrative operations run smoothly and efficiently. • Manage front desk coverage by greeting visitors, directing inquiries, and providing attentive receptionist support. • Monitor workplace inventory levels and coordinate the purchase of office materials and supplies as needed. • Keep supply storage organized and maintain adequate stock to support uninterrupted office operations. • Process accounts payable activities accurately, including reviewing invoices and preparing payments. • Support payroll administration by gathering required information and helping ensure timely processing. • Prepare billing documents and assist with invoice tracking to maintain accurate financial records. • Provide general administrative support, including organizing documents, coordinating communication, and assisting with office priorities.
2026-10-09T19:34:07Z

Finance & Accounting Manager

Monterey, CA
onsite
Permanent / Full Time
100000.00 - 115000.00 USD / Yearly
Job Title: Finance & Accounting Manager – Retail Services Join a great and growing company that offers excellent development opportunities and employee benefits & perks! Are you seeking to a role in management accounting with a well established local company? Our position has so much to offer for a skilled accountant. Responsibilities: Oversee and direct the Finance, Accounting, and Operational Data programs to support the company in meeting its annual objectives and executing its long-term strategic vision. Lead, manage, and mentor all accounting department functions, including overseeing direct report staff. Develop and supervise retail-oriented financial reporting processes, ensuring timely and accurate sales, inventory, operational, and management data to inform decision-making. Champion continuous process improvement for finance operations, reporting, and internal controls to drive greater accuracy, efficiency, and insight across the retail business. Guide the development and execution of best practices for all administrative and financial functions, ensuring optimal investment and allocation of resources based on retail sector needs. Facilitate companywide goal-setting and annual budget processes, providing leadership and direction that aligns with retail-specific performance metrics. Partner closely with retail operations and business leaders, offering actionable financial insights and recommendations that improve store performance, margin, and growth. Provide leaders with accessible, actionable operational data and performance metrics to achieve sales and profitability targets. Ensure completeness, timeliness, and compliance of all financial information according to GAAP and established retail accounting standards. Provide oversight for financial accounting, tax reporting, and regulatory compliance, including annual audits, tax filings, and retirement plan audits. Drive adoption and optimal use of ERP and POS systems in collaboration with cross-functional teams, promoting data-driven decision-making and leveraging emerging technologies suitable for retail operations. Promote strong communication and documentation standards across all finance and operational teams to ensure business objectives are met effectively and efficiently. Posted by Director of Recruiting Scott Moore (Also connect on LinkedIn)
2026-09-15T18:58:44Z

Facilities Manager 2 (2-4 years)

New York, NY
remote
Temporary / Contract
23.00 - 25.00 USD / Hourly
We are looking for a detail-oriented facilities team member to support workplace operations and help deliver a smooth employee experience across active office sites. This Long-term Contract position will assist with daily building services while contributing to the planning and execution of a multi-phase office relocation. The role is well suited for someone who can balance operational priorities, coordinate with multiple partners, and maintain service continuity in occupied environments. Responsibilities: • Oversee routine facilities activities by helping manage maintenance needs, cleaning services, building operations, and general workplace support. • Address employee and building-related service requests promptly, ensuring issues are tracked, communicated, and resolved efficiently. • Assist with administrative facilities tasks such as preparing purchase orders, reviewing invoices, monitoring expenses, and compiling operational reports. • Maintain required safety, compliance, and facilities documentation to support regulatory and internal standards. • Coordinate with vendors, contractors, and property management contacts to uphold site conditions and service expectations. • Support the execution of a two-phase office move by organizing logistics, preparing spaces for occupancy, assisting with furniture setup, and communicating move-related updates to stakeholders. • Work across two occupied office locations to help preserve consistent services and minimize disruption during transition activities. • Perform regular walkthroughs to identify maintenance concerns, safety risks, and opportunities for operational improvement. • Contribute to additional facilities initiatives and special assignments as business needs evolve.
2026-10-08T11:53:45Z

Accounts Payable Clerk

St. Louis, MO
onsite
Temporary / Contract
- USD / Hourly
Accounts Payable Clerk International Construction Company seeks a contract-to-permanent Accounts Payable (A/P) Clerk to become an integral part of its rapidly growing team. As the Accounts Payable Clerk, you will match and batch code, resolve A/P issues, process expense reports, update and reconcile sub-ledger to G/L, and process checks. You will report to the Accounting Manager and have opportunity for career growth and quick advancement within this dynamic department. Responsibilities · Primary responsibility is to handle the administrative and clerical needs of the AP/Finance Department · Execute daily processes and controls accurately and in a timely manner; provide compliance with Company policies · Providing customer service to internal business partners · Providing internal and external audit assistance as required · Open, sort and distribute daily department mail · Sort, log, photocopy, and file invoices, checks, and other documents · Verify, log and mail checks, including expediting special handling · Perform special projects as assigned Please apply online or through our Robert Half app
2026-10-09T13:04:00Z

Office Manager

Troy, NY
onsite
Permanent / Full Time
66000.00 - 75000.00 USD / Yearly
We are looking for an Office Manager to lead the day-to-day operations of a busy medical practice in Troy, New York. This role is responsible for keeping administrative functions organized, supporting providers and staff, and helping create a smooth and welcoming experience for patients. The ideal candidate brings healthcare office leadership experience, strong operational judgment, and the ability to balance staff oversight with hands-on administrative coordination. Responsibilities: • Direct daily administrative operations to keep the medical office running smoothly, efficiently, and professionally. • Lead front-desk and administrative team members by coordinating schedules, assigning work, providing training, and offering ongoing support. • Respond to patient concerns with professionalism and urgency while helping maintain a high standard of service throughout the practice. • Oversee key revenue-cycle and intake activities, including insurance verification, referrals, prior authorizations, billing support, and point-of-service collections. • Safeguard patient documentation by ensuring records are accurate, secure, and handled in accordance with privacy and regulatory standards. • Partner with physicians and clinical personnel to align workflows, resolve operational issues, and improve daily office coordination. • Maintain and refine office procedures, monitor staff performance, and address coaching, disciplinary, and development needs when appropriate. • Support recruiting and onboarding efforts, manage timekeeping and attendance, and help maintain consistent staffing coverage. • Track supply levels, office expenses, and inventory needs, coordinating purchases to avoid disruptions in operations. • Review productivity, patient flow, and overall office performance to identify process improvements, control costs, and support reporting, budgeting, and payroll activities.
2026-09-18T14:23:42Z

Accounting Manager/Supervisor

Wayzata, MN
onsite
Permanent / Full Time
80000.00 - 90000.00 USD / Yearly
We are looking for an experienced Accounting Manager/Supervisor to lead core financial operations and strengthen accounting practices for a mission-driven organization in Wayzata, Minnesota. This role combines hands-on accounting leadership with oversight of payroll, payables, reporting, and selected HR operations to support accurate records, regulatory compliance, and efficient internal processes. The ideal candidate brings strong technical accounting knowledge, sound judgment, and the ability to guide staff while improving workflows across finance and administrative functions. Responsibilities: • Direct monthly and year-end accounting activities, ensuring financial records are complete, accurate, and aligned with current accounting standards. • Prepare and deliver recurring financial reports for organizational leadership and finance stakeholders, providing clear and timely information for decision-making. • Lead reconciliation and close processes, posting journal entries and resolving discrepancies to maintain the integrity of the general ledger. • Oversee payroll administration, including regular and off-cycle payroll coordination with an external provider, payroll documentation, and distribution of required tax reporting. • Manage accounts payable, expense reimbursement, and credit card processes by enforcing approvals, coding accuracy, policy compliance, and timely vendor payments. • Support audit readiness and serve as a key contact during financial statement audits by organizing records and assisting with auditor requests. • Maintain dependable contribution and cash-related tracking processes while encouraging cross-training within the finance team to improve continuity of operations. • Partner with operational leadership on hiring, onboarding, personnel records, benefits administration, and compensation planning to strengthen HR processes and compliance. • Supervise up to four team members across accounting, administrative, and related support functions, including hiring, coaching, performance feedback, and training coordination. • Coordinate process improvement and special projects, track milestones, delegate work effectively, and document operational enhancements that improve efficiency and accountability.
2026-10-14T21:33:43Z

Office Manager/ Bookkeeper

Louisville, KY
onsite
Permanent / Full Time
50000.00 - 80000.00 USD / Yearly
We are looking for an experienced Office Manager/Bookkeeper to support the daily financial and administrative operations of a growing legal practice in Louisville, Kentucky. This position combines hands-on accounting work with office coordination, requiring someone who is organized, discreet, and comfortable handling sensitive financial information. The ideal candidate brings strong reconciliation skills, confidence working with high-value transactions, and a steady approach to supporting both staff and leadership. Responsibilities: • Oversee day-to-day bookkeeping activities, including processing payables, tracking receivables, and maintaining accurate financial records for operating expenses and vendor invoices. • Perform detailed account reconciliations, with a strong focus on trust activity, settlement-related transactions, and accurate allocation of funds between clients, expenses, and firm accounts. • Maintain the trust account ledger and ensure all disbursements and related documentation are recorded with precision and confidentiality. • Coordinate payroll submission through Paychex for a 16-person team and verify employee pay data for accuracy before each payroll cycle. • Record, review, and post monthly expenses in QuickBooks while supporting organized financial reporting and month-end close activities. • Partner with the firm’s external accounting and tax advisors to provide documentation needed for month-end review and tax preparation. • Manage office administration tasks such as purchasing supplies, monitoring inventory, and helping keep the workplace running efficiently. • Support annual administrative processes, including malpractice insurance applications, employee benefit plan review with the broker, and planning quarterly team events. • Track employee administrative records and assist with general HR-related coordination as needed.
2026-10-06T18:53:45Z

Human Resources Coordinator

La Jolla, CA
onsite
Temporary / Contract
25.00 - 27.00 USD / Hourly
Our client in the biotech industry is seeking a detail-oriented and organized Human Resources Coordinator to support day-to-day HR operations in a fast-paced, innovative environment. This role is ideal for an HR professional who enjoys a mix of administrative support, employee onboarding, recruiting coordination, HRIS maintenance, and employee service. The Human Resources Coordinator will play an important role in supporting the employee lifecycle and helping ensure HR processes run smoothly while contributing to a positive and professional workplace culture. Key Responsibilities<ul><li>Support daily human resources operations, including onboarding, offboarding, and employee records management</li><li>Coordinate interviews, scheduling, and hiring logistics for open positions</li><li>Assist with new employee orientation and onboarding documentation</li><li>Maintain accurate employee files and update HRIS records</li><li>Respond to employee questions regarding HR policies, benefits, and procedures</li><li>Assist with benefits administration, leave tracking, and compliance-related documentation</li><li>Help prepare reports, spreadsheets, and other HR-related documents</li><li>Support employee engagement initiatives, training coordination, and internal communications</li><li>Partner with HR leadership and hiring managers to ensure a smooth employee experience</li><li>Assist with special HR projects and other administrative duties as assigned</li></ul>
2026-10-02T15:28:43Z

Office Manager

Conshohocken, PA
onsite
Temporary to Hire
25.00 - 26.00 USD / Hourly
We are looking for an organized and proactive Office Manager to support daily operations at our manufacturing office in Pennsylvania. This contract opportunity with permanent potential is ideal for someone who thrives in a hands-on onsite environment, enjoys keeping business processes running smoothly, and can manage multiple administrative priorities with accuracy. The right candidate will bring strong attention to detail, sound judgment, and a dependable, self-directed approach to work. Responsibilities:• Manage office operations to ensure administrative workflows, documentation, and day-to-day activities are completed accurately and on time.• Enter and maintain customer orders, rental data, and other operational records with a high level of precision.• Track inventory-related information and help keep internal records current and well organized.• Prepare repair pricing information and support quote generation for customer requests.• Respond to customer questions professionally and provide timely administrative support for inquiries.• Maintain physical files, contracts, and paper-based records in an orderly and accessible manner.• Oversee office supply levels, place orders as needed, and help maintain an efficient workplace environment.• Assist with front desk and general office support duties, including handling routine correspondence and coordinating administrative tasks.
2026-09-22T20:14:10Z

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